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TSBAA n n u a l Co nve n t i o n Tr a d e s h ow

Gaylord Opryland Resort & Convention CenterNashville, TennesseeNovember 4-5, 2012

2012

The Tennessee School Boards Association annual convention gathers education leaders and management teams from across the state to give you a target audience. The tradeshow is an integral part of TSBA’s convention and exhibiting companies are publicized prior to and during the convention.

The TSBA Annual Convention and Tradeshow is the largest and best venue for any organization that wants to market to K-12 public education in Tennessee. Most school board members can’t meet with vendors on a daily basis. Our event brings you together with these influential buying teams for two busy days of networking.

TSBAA n n u a l Co nve n t i o n Tr a d e s h ow

2012

November 4-5, 2012Gaylord Opryland Resort & Convention Center2800 Opryland DriveNashville, TN 37214

TSBA Tradeshow Dates/HoursSunday, November 4 noon - 5:00 p.m.Monday, November 5 7:30 a.m. - 1:00 p.m.

Exhibit

Sunday Tailgate PartyDuring the tradeshow, the decor and hors d’oeuvres will center around a tailgate party theme. The Tennessee Titans play at home against the Bears and the tradeshow will offer attendees a great place to watch the game while networking with our exhibitors. This event was a crowd pleaser last year and you won’t want to miss it this year!

Monday BreakfastBreakfast on Monday will be served in the exhibit hall from 7:30 a.m. - 9:00 a.m. Breakfast will be available at no charge for attendees of the TSBA convention; thereby, increasing the visibility of your service and/or product.

Door Prizes TSBA will sponsor a door prize giveaway on Monday at 8:00 a.m. during the tradeshow breakfast. Board members and superintendents will be coming by your booths on Sunday to obtain signatures for this giveaway. This is an excellent opportunity to share information about your product and/or services to the attendees. If you would like to donate an item, please contact Leigh Mills at the Tennessee School Boards Association at 615/815-3905 or lmills@tsba.net.

Connect @ Convention Connect with TSBA and our membership at our Annual Convention and Tradeshow. Like the TSBA Facebook page at facebook.com/TennesseeSchoolBoardsAssociation and watch for updates and activity. Follow TSBA at twitter.com/TSBA_News and include the convention hashtag: #tsbaac12 in your tweets to share quick, informative information to our membership before, during and after the convention.

Sponsored Clinics There are a limited number of clinic rooms for exhibiting TSBA Business Affiliates to use for presentations on Monday, November 5, scheduled from 1:15-2:15 p.m. The sponsored clinic fee is $350.00. If you are interested in a sponsored clinic, contact Cindy Smith at the Tennessee School Boards Association at 615/815-3914 or csmith@tsba.net.

Sponsorship OpportunitiesSponsorship opportunities are available for the convention. If you are interested in being a sponsor for an event, keynote speaker, and/or have a promotional item, contact Cindy Smith at the Tennessee School Boards Association at 615/815-3914 or csmith@tsba.net.

Approximately 1,000 superintendents, school board members, administrators and educators are expected to visit the 2012 tradeshow during the Tennessee School Boards Association Convention. You should be there too!

Ad d i t i o n a l Eve n t s / O p p o r t u n i t i e s

TS B A Co nve nt i o n E x h i b i to r R u l e s & R e g u l at i o n s

RULES AND REGULATIONSApplicants for exhibit space are required to read, complete and sign the enclosed Exhibitor Application/Contract before submitting it to TSBA. These rules and regulations constitute a bona fide part of the contract for space. TSBA reserves the right to render all interpretations and decisions, should questions arise, and to establish further regulations as may be deemed necessary to the general success and well-being of the conference. Exhibit management decisions and interpretations shall be accepted as final in all cases. It is the responsibility of the exhibiting firm to be fully familiar with these exhibit regulations and to see that each member of the firm attending the conference is familiar with the regulations.

BOOTH SPECIFICATIONSEach 10’ x 10’ single booth and 20’ x 10’ double booth will be set with an 8’ high back-drape and a 3’ high side drape. All fabrics are factory flame proof and supported by steel framework. Included with each booth will be one 7” x 44” identification sign with your company name. Also enclosed with the single booth will be one 6’ x 30” skirted table or two 6’ x 30” skirted tables for the double booth, two folding chairs and one wastebasket. Freeman Decorating Company of Nashville will provide the actual booth and its furnishings. Any additional items needed must be ordered through Freeman Decorating Company. Upon receipt of both deposit and contract, Freeman will send an exhibitor kit containing complete information.

Electrical outlets will be provided by Opryland Hotel for an additional charge. Freeman Decorating Company will send information about this service as well.

Booth selections are made by the Tennessee School Boards Association on a first-come, first serve basis, with priority given to TSBA Business Affiliates. Only one company may occupy each booth. Booth assignments will begin October 3, 2012 and continue until the date of the event.

EXHIBIT LOCATION AND HOURSThe tradeshow will be located in the Ryman B1 & B2 Exhibit Hall of Opryland Hotel, 2800 Opryland Drive, Nashville, TN 37214. The hall offers more than 20,000 square feet of functional space with a uniform ceiling height at 12 feet.

Sunday, Nov. 4 Set up 7:00 a.m. to noonSunday, Nov. 4 Exhibit Show Noon. to 5:00 p.m.Monday, Nov. 5 Exhibit Show 7:30 a.m. to 1:00 p.m.Monday, Nov. 5 Tear down 1:00 p.m. to 3:00 p.m.

EXHIBITOR REGISTRATIONExhibitors must register at the TSBA booth in the exhibit hall before setting up booths. Exhibitor representatives must wear their identification badges at all times. Representatives of firms not exhibiting are forbidden from entering the exhibit hall, unless accompanied by exhibit staff, nor are they allowed to distribute materials in or around the TSBA Convention or tradeshow area.

PAYMENTSThe signed application/contract must be accompanied by FULL payment to be processed.

CANCELLATIONSIf written cancellation is received by the TSBA office on or before October 1, 2012, 100% of the exhibit fee paid will be refunded. If a written cancellation is received by the TSBA office on or after October 1, 2012, the payment will be forfeited.

LIABILITYThe Tennessee School Boards Association, members of the Board of Directors, employees thereof, nor their representative or exhibit manager, will be responsible for any injury, loss or damage that may occur to the exhibitor, or the exhibitors’ employees or property, prior to, during or subsequent to the period covered by the exhibit contract. The exhibitor, on signing application/contract, releases the Tennessee School Boards Association, individuals and firms from any all claims for such loss, damage or injury. Exhibitors who want to carry insurance on their own exhibits or equipment must do so at their own expense. The Tennessee School Boards Association reserves the right to make such rules as are deemed necessary to ensure the safety and success of the exhibition.

EXHIBITOR LOUNGECoffee and soft drinks will be available in the exhibit hall for exhibitors each morning and afternoon.

MEAL FUNCTIONSThere will be a tailgate party on Sunday, November 4 and a breakfast on Monday, November 5 for convention attendees and exhibitors in the exhibit hall. This will be a wonderful opportunity for exhibitors to network with convention attendees.

P L E A S E M A K E A CO PY F O R YO U R R E CO R D S

EXHIBIT BOOTH FEES

Please indicate preference below: � Single Booth $850 � Double Booth $1,150 � Basic Business Affiliate Single $765

� Basic Business Affiliate Double $1,035

� Silver Business Affiliate Single $638

� Silver Business Affiliate Double $863

� Govt. Agency $765

2012 Tennessee School Boards Association Tradeshow Application/Contract EXHIBITOR MAILING INFORMATION The address supplied below will be used for correspondence, billings and confirmations from TSBA; please ensure accuracy. Contact _________________________________________ Title ________________________________________ Company ________________________________________ Telephone ___________________________________ (Please print the name of your company as you would like it to appear on your booth sign.) Address _________________________________________ Fax _____________________________________ City/State/Zip ____________________________________ E-mail ___________________________________ Products or service our company will exhibit: ________________________________________________ Have you used a PO Box address above? If so, you must provide a street address for your company as well. All correspondence from Freeman Decorating Company should be sent to:

� Same as above. Street Address _________________________________________________________________________ City/State/Zip ___________________________________________________________________

PAYMENT Application/Contract must be accompanied by FULL payment to be processed. Total Amount Enclosed: $ ______________ Make checks payable to TSBA

 

CANCELLATION: Full refunds will be granted if requested in writing by fax, e-mail, or mail and received on or before October 1, 2012. No refunds will be granted if canceled after October 1, 2012. * Signed Application/Contracts must be accompanied by full payment to be processed. Booth assignments will begin October 3, 2012 and continue until the date of the event. * Exhibit booths are assigned on a first-come, first-serve basis, with our Business Affiliates receiving preference by level. Only one company may occupy each booth. AGREEMENT: The undersigned agrees to all terms, rules, regulations and conditions set forth by TSBA on the Rules and Regulations page of this prospectus. TSBA solely reserves the right to reject any exhibitor that conflicts with the objectives, standards and/or programming of the Association. NAME TITLE SIGNATURE DATE    

 

 

Submit Payment & Signed Application/Contract to: TSBA, Attn: Tradeshow Coordinator

525 Brick Church Park Drive Nashville, TN 37207

Or fax to: 615-815-3911

 

• A-Lert Roof Systems• Alexander Metals, Inc.• Alliance Corporation• AmericanBoardforCerfification

of Teacher Excellence• Askew, Hargraves, Harcourt &

Associates, Inc. • Audio Enhancement• Buchart-Horn, Inc.• Chartwells School• Cockrill Design & Planning, Inc.• Community Tectonics • Cope Associates, Inc.• Cumberland University• Curneal & Hignite Insurance • Dant Clayton Corporation• Education Networks of America• eInstruction• First Student• Five Points• GCA Services Group, Inc.• HFR Design, Inc.

• Heery International• Hewlett Spencer, LLC• Jaykay Sales• JBHM Education Group• Johnson Controls, Inc.• Kaatz, Binkley, Jones & Morris

Architects, Inc.• KellyEducationalStaffing• Kentucky School Plant

Management Assoc. • Merit Construction, Inc.• Michael Brady, Inc• Montgomery Insurance• National School Boards

Association• NCFI Polyurethanes• Nexcheck• Oliver Rhoads & Assoc., Inc.• Presentation Solutions, Inc.• Professional Educational Services

Group• Renaissance Learning, Inc.

• Schneider Electric• ScientificLearning• Sodexo,Inc.&Affiliates• Southern Management• Southern States Insurance• SSC Service Solutions• STARS - Students Taking a Right

Stand• Sturdisteel Company• Tectum, Inc.• Tennessee Chamber of

Commerce• Tennessee Charter Schools Assoc.• Tennessee School Health

Coalition• Tennessee Valley Authority• TLM Assoc., Inc.• Toadvine Enterprises• Trane, Inc.• Upland Design Group• USAble Life• Well Child, Inc.

Our exhibitors and sponsors are more than just

vendors - they’re our partners in education.

525 Brick Church Park DriveNashville, TN 37207

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