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The Successful Club Series

Meeting Roles andResponsibilities

Jolly Kollamparambil, DTM

1

Assigned Meeting Roles

Toastmaster

Topicsmaster

Speakers

General Evaluator

Speech Evaluators

Timer

Grammarian

Ah-Counter

Presenter of Invocation

Jokemaster

Vote Counter

Parliamentarian

2

Additional Roles

Choose the theme of the day – inform the theme of the day to members in advance.

Master of Ceremony and preside over the meeting.

Communicate with each assignee and ensure their attendance.

Manage last minuet changes seamlessly.

2

Toastmaster of the Day

Start on time, progress on schedule, end on time.

Invite each role players with proper introduction.

Remain highly motivated attitude throughout.

Hand over the meeting to the President with “No thanks”

2

Toastmaster of the Day

Organizational Skills.

Time Management.

Public Speaking Skills.

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What you learn as TMOD

Choose a word of the day, not too toxic word please.

Exercise creativity and have fun. So motivate the speakers to use the word of the day.

Provide clear examples how to use the word.

2

Language Evaluator/Grammarian

Print multiple copies and display/distribute in the meeting.

Comment on the good and not so good usages and give positive comments to improve the use of language.

Hand over the meeting to the General Evaluator with “No thanks”

2

Language Evaluator/Grammarian

Improve vocabulary.

Improve Grammar

Improve critical listening.

Improve evaluation skills.

2

What you learn as Grammarian

Read the project details and it’s objective thoroughly.

If you are a new toastmaster, consult with you mentor about your speech.

Write the speech 100/120 word per minute rate.

Provide a short introduction about you to the Toastmaster of the Day.

2

Speakers

Provide your speech details to you evaluator in advance.

Present your project with confidence.

Hand over the meeting to the TMOD with “No thanks”

2

Speakers

Critical Thinking.

Confidence

Public Speaking skills

2

What you learn as Speaker

A stimulating table topics requires some preparation.

Topic must be interesting, concise and doesn't require specialist knowledge.

Minimize your stage time so that you can call maximum speakers.

If the topic is in the form of question or scenario, ask open ended question.

2

Topics Master

First pose the question to the entire meeting, then pick the speaker.

Explain what is ta table topic and seek prior permission from the guest.

Always try to call those members don’t have meeting roles.

First call an experienced speaker, then call a mix of guests, other members.

Hand over the meeting to the TMOD with “No thanks”

2

Topics Master

Confidence

Impromptu Public Speaking Skills

2

What you learn as Topic Master

Ensure you have all your team members present in the meeting. (Evaluators, timer and Ah Counter)

Introduce the evaluators.

Remind the evaluators to use CRC/CRE method.

2

General Evaluator

Ensure your evaluators knows their tasks and responsibilities.

At the end of evaluation process, give your constructive feedback about the meeting.

Hand over the meeting to the TMOD with “No thanks”

2

General Evaluator

Critical thinking

Organizational Skills

Motivational & Team building skills.

2

What you learn as General Evaluator

Each evaluator demonstrates helpful, supportive feedback and deliver constructive criticism in a positive and friendly manner.

Before the meeting begins, contact the speaker to obtain speech details, such as title of the speech and any special requirements for the speaker.

Listen carefully.

2

Evaluator

Focus the key aspects of the speech and the speaker.

Evaluate the speech, not the speaker.

Do no harm, use CRC method.

Hand over the meeting to the General Evaluator with “No thanks”

2

Evaluator

Improve listening skills

Critical thinking skills

Positive feedback skills.

2

What you learn as Evaluator

The Ah Counter notes words and sounds used as crutch or pause filler by anyone who speaks during the meeting.

Ah, umm, you know, so, etc, OK, long pause.

Listen carefully.

2

Ah Counter

Improve listening skills

2

What you learn as Ah Counter

Before the meeting begins, check with times for a special requirements about timing their speech.

Keep track of time, signal speakers with time cards.

Declare the timings of speakers at the end of each session.

2

Timer

Improve time management skills.

2

What you learn as Timer

“Coming together is a beginning.

Keeping together is progress.

Working together is success.”

– Henry Ford, American Industrialist;pioneer of the assembly-line production method

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Conclusion