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THIS POSTING LISTS THE CURRENT UBC VACANCIES AS OF Date:31-OCT-2011

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THE UNIVERSITY OF BRITISH COLUMBIA

APPLICATION INSTRUCTIONS

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INTERNAL APPLICANTS

Internal applicants will apply for positions using the myCareer feature in the self-service web portal, accessible by logging in

with their Campus Wide Log-in (CWL) ID.

EXTERNAL APPLICANTS

External applicants will create their online profile by visiting www.hr.ubc.ca careers. Once you have selected the position you

would like to apply for, you can create your online profile and upload your resume.

For those wishing to apply using a paper format, please submit an application resume for each position for which you wish to be

considered, by specifying the Position and Job ID, to:

THE UNIVERSITY OF BRITISH COLUMBIA

Human Resources

350-2075 Wesbrook Mall

Vancouver, BC

V6T 1Z1

The Job Posting does not imply that any applicant will necessarily be selected for the position, nor is the classification as

listed a commitment by the University to appoint an applicant to the classification.

Applications for each of the following vacancies should be submitted by 11:59PM on the posting close date.

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same time.

Note: Unless otherwise indicated, positions are full-time Monday to Friday.

Research Grants, Capital Funds and Self-supporting positions can be continued only as long as funds are available.

UBC hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply.

The University of British Columbia

Staff Job Postings________________________________________________________________________________________________________________________

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Page No. 1

Job Posting

Job ID: 11615

Location: Kelowna - UBC Okanagan

Employment Group: BCGEU UBC-Okanagan

Job Category: Clerical - BCGEU

Classification Title: Support Services Asst II Business Title: Support Services Asst II

Department: UBCO - Housing & Conferences

Salary: $ 22.73 (Hourly)

Full/Part Time: Full-Time

Desired Start Date: 2011-11-28

Job End Date: 2012-12-15

Funding Type: Self Funded

Other: Leave Replacement

Date Closed: 2011-11-06 Available Openings: 1

Job Summary

Under the general direction of the Director, Student Housing and Hospitality Services, Okanagan campus, has primary responsibility

for the day-to-day operations of the department. Works collaboratively with staff, students and external contract vendors.

Provides advice and direction in the areas of financial management and budgeting, human resources, supply management and

facilities management. Coordinates and monitors all administrative activities of the department..

Organizational Status

Reports to the Director, Student Housing and Hospitality Services, Okanagan campus and interacts regularly with the Managers

within the department.

Work Performed

1.Provides administrative support to the Director, Student Housing and Hospitality Services by:

-Developing and implementing policies and procedures for improving and streamlining administrative functions.

-Providing first level advice to the Director, Student Housing and Hospitality Services, Okanagan campus on human resources and

UBC Okanagan campus agreements and handbooks.

-Coordinating the performance and merit review process, the attendance process, including leaves of absences, vacation schedules,

holiday entitlements and sick leave for the department.

-Undertaking the management of special projects including, but not limited to capital projects.

-Overseeing all publications for the department ensuring consistent messaging and annual updates, which includes drafting,

proofreading and or editing.

-Conducting research and presents background material and reports on various activities for the Director.

-Acting as liaison with UBC departments, students, faculty and staff participating in Student Housing, UBC card, Food Services and

Conferences and Accommodations.

2.Provides assistance with financial processes by:

-Managing the financial operations of the Student Housing and Hospitality Services portfolio, including commission disbursement to

contract service providers.

-Managing financial records for Food Services ensuring timeliness and accuracy of account transactions, which includes analyzing

financial information and forecasting budgetary needs.



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-Administering meal plan accounts for both department and student cards and bringing any major issues to the attention of the

Director.

-Administering the finances, purchasing and coordination of other users of the UBCcard.

-Acting as liaison with both the UBC Okanagan Financial Services departments and the Finance services within the Student Housing

and Hospitality Services system with the Vancouver campus to ensure guidance and consistent direction.

-Ensuring compliance with Financial Services policies and procedures.

-Overseeing, coordinating, and preparing budget material and documentation.

-Researching and negotiating purchases of equipment and services for departmental projects.

-Coordinating the Purchase Card program for the department.

-Directing and overseeing reconciliation of payroll and benefits for staff in the department, identifying and rectifying any

discrepancies.

-Preparing financial paperwork for Directors signature, including requisitions for payment, journal vouchers, purchase orders.

3.Performs other related duties as required.

Supervision Received

The position reports to the Director, Student Housing and Hospitality Services, UBC Okanagan campus.

Supervision Given

No supervision of staff.

Consequence of Error/Judgement

Must exercise judgment based upon a thorough knowledge of procedures, guidelines and regulations. Actions and decisions are

critical in ensuring the operational health of the units. Errors in judgment may cause financial hardship or missed opportunities

for the effective delivery of services and support to students and staff. The position has access to sensitive information; the

untimely release of which could cause acute embarrassment to the Universities reputation. Information for budget and forecast

modelling and reporting are used for making significant management decisions on the allocation reallocation of resources.

Financial errors and negative operational impacts (service and costs) could result in inaccurate financial position reports. Work

is not checked on a day to day basis.

Qualifications

Grade 12 and two years post-secondary education with background in business or finance or relevant experience and training.

Minimum of 2 years experience in office administration, budget management or accounting. Two years experience in a post secondary

environment preferred. Ability to work independently, with a team and collaborate with others. Demonstrated financial, analytical

and budgetary skills. Effective problem resolution and analytical skills. Ability to exercise tact and discretion. Good listening

skills with ability to sense underlying issues and or concerns. Effective oral and written communication, interpersonal and

organization skills. Ability to maintain accuracy and attention to detail. Demonstrated customer service skills and thorough

knowledge of computer programs.

UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We

especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,

persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively

with diverse communities. Canadians and permanent residents of Canada will be given priority.



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Job Posting

Job ID: 11632



Job Category: Secretarial - BCGEU

Classification Title: Secretary I Business Title: Secretary I

Department: UBCO - Financial Services

Salary: $34,812.00 (Annual)


Desired Start Date: 2011-11-14 Ongoing: Yes

Job End Date:

Funding Type: Budget Funded

Other:


Job Summary

The position provides administrative support to the Finance department at the UBC Okanagan campus as well as reception support to

the Finance and Human Resource departments. The incumbent is expected to organize and complete administrative tasks requiring

knowledge of department routines and the ability to work independently, professionally, and proactively. This position requires

adherence to strict standards of confidentiality and a thorough knowledge of University policies and procedures. The position is

responsible for responding to enquiries from the campus community and supporting basic financial processes in consultation with

other staff in the Finance department.


Reports to the UBC Okanagan Manager, Financial Services and works closely with and supports all Finance staff. Works

collaboratively as a member of the Finance team. Provides front desk customer service to the campus community, including faculty,

staff and students.

Work Performed

1.Provides administrative support for the Finance department by:

-Responding to routine oral and written inquiries and referring complex matters to appropriate personnel.

-Assuming key responsibility for A P and Payroll filing systems, including archiving and off-site storage.

-Coordinating scheduling for Finance staff, including arranging travel.

-Providing clerical support for Finance department, including preparing travel and purchase requisitions, work orders, etc.

-Delivering basic A P and Payroll services, as required.

-Updating and maintaining the UBC Okanagan Finance website in consultation with Finance staff.

-Ordering and maintaining office supplies and minor office equipment.

-Monitoring photocopier functioning and liaising with repair technicians as required.

2.Coordinates training and events for the department by:

-Maintaining the training schedule in consultation with the Director, Manager Financial Services, and Financial Analysts.

-Coordinating all of the logistics of training and events, including scheduling facilities, arranging catering, tracking



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registration, etc.

-Updating Finance's website and other event calendars as required.

-Coordinating and preparing materials.

3.Provides reception services for Finance and Human Resources by:

-Acting as the first point of contact for visitors to both departments, gathering background information as required and

referring to appropriate staff.

-Ensuring excellent customer service and handling all queries accurately and on a timely basis.

-Responding to and or forwarding general Finance emails, faxes and other correspondence.

-Receiving and distributing mail, coding and completing courier weigh bills.



Work is carried out under the limited direction of the Director, Finance and Manager, Financial Services. Performs familiar

duties independently and in accordance with established procedures and policies. Receives specific instructions on unusual

matters that depart from established practice.

Supervision Given

May provide training of replacement staff to cover vacation and sick periods.


As first contact, this position affects service to the public and campus community. Failure to act in a professional manner and to

provide sound information may cause damage to the reputation of the Finance and Human Resource Departments and to the University

and Incorrect or inappropriate recommendations regarding A P and Payroll inquiries could impact payments to vendors and employees

and or incur financial loss to the University.

The individual in this position is expected to perform professionally and to exercise sound decision making. When dealing with

financial records, confidentiality is essential and the use of sound judgment when sharing information is critical.

Qualifications

High school graduation plus minimum one year post secondary education with training in administrative secretarial skills and

office procedures and practices. Minimum of three years related experience or two years relevant UBC experience (or a combination

of education and experience). Intermediate to advanced computer experience, with knowledge of website content management, Word,

Excel, PowerPoint and Outlook. Knowledge of PeopleSoft or other large ERP systems preferred. Ability to type 60 w.p.m. and to

operate a normal range of office equipment. Strong customer service focus and skills. Excellent oral and written communication,

interpersonal and organizational skills required. Ability to compose correspondence using clear, concise business English.

Demonstrated ability to manage multiple projects and tasks, to prioritize and organize effectively, to work under pressure and

meet deadlines. Ability to exercise judgment, tact and discretion when handling sensitive and or confidential matters. Ability to

take initiative where appropriate. Demonstrates a positive, professional attitude. Flexibility and adaptability to changing

department and campus needs. Ability to work both independently and as a committed team member. Ability to maintain accuracy and

attention to detail.






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Job Posting

Job ID: 11613




Classification Title: Secretary I Business Title: Secretary I

Department: UBCO-Fac.of Mngmt-Dean'sOffice








Job Summary

To provide support to the Faculty of Management Education Advisor and general administrative support for the Faculty of

Management.


The Program Assistant works closely as a team member in the Faculty of Management office and communicates and liaises closely with

instructors, staff members, UBC departments and service units across campus and the Sauder School of Business. Works as a member

of the front line office to provide excellent customer service and act as a general resource to students, faculty and staff.

Work Performed

1.Provides programs support to the Faculty of Management by:

-Creating, compiling, and tracking information about prospective students and current students.

-Preparing reports and spreadsheets using data in the UBC admissions and student information systems.

-Assisting in the preparation of sessional evaluations as well and monitoring students' eligibility for continuation and

advancement.

-Updating appropriate screens on the Student Information System Centre (SISC).

- Working with Enrolment Services, in consultation with the Education Advisor, to ensure that criteria used in sessional

evaluations on the SISC accurately reflect continuation and promotion requirements.

- Following-up with instructors on missing grades and monitoring student records to ensure they are complete.

- Drafting decision letters to students, preparing correspondence with students, parents, faculty and other parties as directed.

- Reviewing student eligibility for scholarships and awards.

- Maintaining and updating various program websites.

2.Provides support to Faculty of Management students by:

-Communicating and providing guidance on standard regulations related to application processes, admissions, registration, program

requirements and graduation.

-Providing information on available student resources and services offered by the Faculty and the University.

-Referring students with unsatisfactory standing and or with unusual circumstances to the Education Advisor.

-Providing general information to students regarding course availability, timetabling and eligibility for registration.



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-Investigating and reporting registration problems and timetable conflicts.

-Keeping apprised of changes to policies and procedures related to admissions, scheduling, registration, student records, and

program requirements.

3.Provides administrative support by:

- Responding to inquiries from staff, students, parents, faculty members and the general public (phone, e-mail, and in-person).

- Processing routine financial procedures such as QReqs, TReqs, and Internal Transfers (JVs).

- Arranging for payment of honoraria

- Preparing monthly reports for all Financial Management System (FMS) Speedcharts.

- Booking rooms and audio visual equipment for activities.

- Inputting work orders.

- Assisting with Faculty Council meeting and preparing minutes.

- Maintaining confidential records and files.



Works under the direction of the Education Advisor on undergraduate program matters. Reports on graduate program and office

administrative matters to the Director of Operations and Strategic Initiatives.

Supervision Given

This position does not supervise staff.


Decision-making is based on set guidelines, policies and procedures of the University and the Faculty of Management. The

incumbent must demonstrate tact and discretion within established Departmental and UBC guidelines and regulations.

Miscommunication in registration and timetabling may result in dissatisfied students and faculty. Lack of cross-cultural

sensitivity in communicating with international students and permanent residents may cause misunderstandings and damage to the

reputation of the program and the Faculty. Inaccurate information on financial sheets and requisitions may result in payment

delays and or errors.

Qualifications

High School graduation plus a minimum of one (1) year post secondary education with training in administrative secretarial

practices or an equivalent combination of education and experience. Minimum one year of related experience. Customer student

service experience required. Computer experience required (SISC, Word, Excel and Outlook preferred). Effective oral and written

communication, interpersonal and organization skills. Intermediate proficiency in word processing, spreadsheet, database, digital

media, electronic mail and web applications; with a minimum typing speed of 50 words per minute. A demonstrated ability to

maintain accuracy, attention to detail, prioritize work, multi-task and work under pressure to meet deadlines in a hectic

environment, exercising confidentiality, sensitivity, tact and discretion. Ability to plan and ensure efficient records management

procedures and practices are followed. Ability to comprehend and interpret University manuals, handbooks, and reports and to make

decisions within established UBC guidelines and regulations. Ability to work with financial information and systems. Knowledgeable

about student resources and services within the Faculty and across the UBC Campus including Student Counselling, Disability

Resource Centre, Enrolment Services, Housing, Financial Assistance and Awards, International Office, Student Development &

Services is an asset. Knowledgeable about customer service principles and provides service that is excellent, efficient and

accessible. Ability to work both independently and in a team environment and to bring energy, motivation and enthusiasm to the

job.



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Job Posting

Job ID: 11612




Classification Title: Secretary II Business Title: Secretary II

Department: UBCO-BarberArts&SciencesUnit 5




Job End Date:


Other:


Job Summary

To provide secretarial and administrative support to Unit 5, Mathematics, Statistics and Physics in the Irving K. Barber School of

Arts and Sciences.


The Irving K. Barber School of Arts and Sciences (IKBSAS) is the largest Faculty at UBC Okanagan campus, offering all of the

Science degree programs and most of the Arts programs at both the undergraduate and graduate levels. The Dean of Faculty is the

primary administrator. The Dean's Office includes several Associate Deans and various staff members. The IKBSAS is divided into

a number of Administrative Units (each with a Unit Head) that house the many disciplinary and interdisciplinary degree programs.

Work Performed

1. Provides confidential secretarial and administrative assistance to the Unit Head and Faculty by:

-Working independently and collaboratively with the Unit Head to ensure the Unit functions efficiently and effectively.

-Assuming the role of administrator and contact person for Unit specific and general inquiries from staff, students, Faculty and

the general public.

-Attending meetings, workshops and training sessions and communicating procedural changes to the Unit Head and Faculty.

-Recording changes to student records in the Student Information Services Centre (SISC) upon the approval of the Unit Head.

-Providing students with a supervised environment to view their marked exams.

-Distributing correspondence and meeting agendas, recording, transcribing, editing and distributing minutes for Unit meetings,

caucus meetings and various committees.

-Coordinating and scheduling appointments, conferences, meetings, special events and functions for internal and external venues.

-Ensuring timely filings of Faculty Conflict of Interest declarations (COI) Conflict of Commitment declarations (COC) by

forwarding notifications and reminders on an annual basis for the University of British Columbia Research Information Services

(RISe).

-Assisting the Unit Head with the Promotion and Tenure process which includes creating correspondence, record keeping, and

compiling and organizing information for the Unit Head.

-Coordinating the compilation of Faculty Annual Reports and Merit Review forms.

-Maintaining and updating Unit web site which includes creating and developing content, updating Faculty bios, posting news and

events, and liaising with Alumni and University Affairs.



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Page No. 10

-Maintaining operational continuity during any absences by the Unit Head.

2. Participates in financial processes by:

-Initiating and processing paperwork for travel requisitions, requisitions for payment, journal vouchers and honoraria.

-Coordinating and reconciling Purchase-card (P-card) statements for P-card holders which includes ensuring appropriate receipts

attached and reconciliations are completed monthly, maintaining central file for audit purposes, ensuring purchases are applied to

the appropriate account and assisting in issuing and cancelling cards for Unit P-Card holders.

-Reviewing the Unit's monthly expenditures report and informing the Unit Head of errors and omissions.

-Maintaining records for future inquiries and tracking of expenditures.

-Acting as liaison between Supply Management, Unit Head and Faculty in relation to purchases and requisitions.

3. Assisting with the recruitment and transition of Faculty and Teaching Assistants by:

-Acting as liaison with the candidates, Chair of the selection committee and outside agencies.

-Preparing correspondence, room bookings, reservations and audio-visual requirements.

-Ensuring Faculty are equipped and have access to a computer, telephone, furniture, name plate, keys, photocopy access and codes

and other essential supplies.

-Providing ongoing assistance to the new Faculty member and acting as liaison with the Dean's office, Facilities Management and IT

Services.

-Collecting and maintaining a record of deposits received for keys for all non-permanent Faculty hires

4. Assists the Unit Head with the process of appointing Teaching Assistants and Research Assistants by:

-Following the process outlined in the BCGEU Collective Agreement.

-Completing student appointment paperwork and tasks, requesting photocopy access and codes, arranging for keys, equipment and

supplies, collecting and maintaining a record of deposits received for keys for all non-permanent student hires.

-Providing ongoing assistance relating to issues pertaining to payroll, facilities, equipment and supplies.

5. Works as part of the administrative team in the IKBSAS by:

-Providing input at team meetings and assuming duties to ensure the success of the Barber School.

-Recommending changes to administrative policies and procedures to help ensure continuity in activities such as Faculty

evaluations and final exams.

-Compiling statistics and reports detailing with student enrolment figures, Faculty timetables, and office inventory.

-Receiving and assisting official visitors.

-Assisting in training auxiliary and newly appointed staff.

-Assisting with maintaining photocopiers and printers.

-Maintaining and updating the Faculty staff email distribution lists.

-Securely storing final exams.

-Participating on adhoc committees as approved and required.

-Ordering supplies for the Unit using online system.

6. Performs other related duties.


Employee works independently and collaboratively with the Unit Head to ensure the Unit functions efficiently and effectively.

Supervision Given

The position is not responsible for the supervision of others.


The employee in this position is expected to perform professionally and make proper and sound decisions. Employee has access to a



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wide range of confidential information which may be governed by the Freedom of Information and Protection of Privacy Act (FIPPA),

so must make informed decisions regarding the release of information. When dealing with financial records, student records,

Faculty and staff records, confidentiality is essential, and employee is required to use sound judgment when sharing information.

A breach of privacy and policy and may have financial implications to the University.

Qualifications

High School graduation plus a minimum of one (1) year post-secondary education with training in administrative secretarial

practices or an equivalent combination of education and experience.A minimum of two years of related experience is required.

Knowledge of University policies and procedures is an asset. Ability to type 60 words per minute and operate a normal range of

office equipment.An intermediate knowledge level of MS Office software that includes word processing, spreadsheet, database

applications, electronic mail and scheduling applications as well as web design and content management. Interpersonal and

organizational skills, effective oral and written communication with accuracy and attention to detail.Ability to compose

correspondence using Business English. Ability to exercise tact and discretion when handling sensitive and or confidential

matters. Demonstrated ability to multi-task and prioritize, work under pressure and to meet deadlines while being courteous and

helpful. Ability to work both independently and within a team environment.







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Job Posting

Job ID: 11611





Department: UBCO-BarberArts&SciencesUnit 2




Job End Date:


Other:


Job Summary

To provide secretarial and administrative support to Unit 2, Biology in the Irving K. Barber School of Arts and Sciences.


The Irving K. Barber School of Arts & Sciences (IKBSAS) is the largest Faculty at UBC Okanagan, offering all of the Science degree

programs and most of the Arts programs at both the undergraduate and graduate levels. The Dean of Faculty is the primary

administrator. The Dean's Office includes several Associate Deans and various staff members. The IKBSAS is divided into a number

of Administrative Units (each with a Unit Head) that house the many disciplinary and interdisciplinary degree programs.

Work Performed

1.Provides confidential secretarial and administrative assistance to the Unit Head and Faculty by:

-Working independently and collaboratively with the Unit Head to ensure the Unit functions efficiently and effectively.

-Assuming the role of administrator and contact person for Unit specific and general inquiries from staff, students, Faculty and

the general public.

-Attending meetings, workshops and training sessions and communicating procedural changes to the Unit Head and Faculty.

-Recording changes to student records in the Student Information Services Centre (SISC) upon the approval of the Unit Head.

-Providing students with a supervised environment to view their marked exams.

-Distributing correspondence and meeting agendas, recording, transcribing, editing and distributing minutes for Unit meetings,

caucus meetings and various committees.

-Coordinating and scheduling appointments, conferences, meetings, special events and functions for internal and external venues.

-Ensuring timely filings of Faculty Conflict of Interest declarations (COI) Conflict of Commitment declarations (COC) by

forwarding notifications and reminders on an annual basis for the University of British Columbia Research Information Services

(RISe).

-Assisting the Unit Head with the Promotion and Tenure process which includes creating correspondence, record keeping, and

compiling and organizing information for the Unit Head.

-Coordinating the compilation of Faculty Annual Reports and Merit Review forms.

-Maintaining and updating Unit web site which includes creating and developing content, updating Faculty bios, posting news and

events, and liaising with Alumni and University Affairs.

-Maintaining operational continuity during any absences by the Unit Head.



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2.Participates in financial processes by:

-Initiating and processing paperwork for travel requisitions, requisitions for payment, journal vouchers and honoraria.

-Coordinating and reconciling Purchase-card (P-card) statements for P-card holders which includes ensuring appropriate receipts

attached and reconciliations are completed monthly, maintaining central file for audit purposes, ensuring purchases are applied to

the appropriate account and assisting in issuing and cancelling cards for Unit P-Card holders.

-Reviewing the Unit's monthly expenditures report and informing the Unit Head of errors and omissions.

-Maintaining records for future inquiries and tracking of expenditures.

-Acting as liaison between Supply Management, Unit Head and Faculty in relation to purchases and requisitions.

3.Assisting with the recruitment and transition of Faculty and Teaching Assistants by:

-Acting as liaison with the candidates, Chair of the selection committee and outside agencies.

-Preparing correspondence, room bookings, reservations and audio-visual requirements.

-Ensuring Faculty are equipped and have access to a computer, telephone, furniture, name plate, keys, photocopy access and codes

and other essential supplies.

-Providing ongoing assistance to the new Faculty member and acting as liaison with the Dean's office, Facilities Management and IT

Services.

-Collecting and maintaining a record of deposits received for keys for all non-permanent Faculty hires

4.Assists the Unit Head with the process of appointing Teaching Assistants and Research Assistants by:

-Following the process outlined in the BCGEU Collective Agreement.

-Completing student appointment paperwork and tasks, requesting photocopy access and codes, arranging for keys, equipment and

supplies, collecting and maintaining a record of deposits received for keys for all non-permanent student hires.

-Providing ongoing assistance relating to issues pertaining to payroll, facilities, equipment and supplies.

5..Works as part of the administrative team in the IKBSAS by:

-Providing input at team meetings and assuming duties to ensure the success of the Barber School.

-Recommending changes to administrative policies and procedures to help ensure continuity in activities such as Faculty

evaluations and final exams.

-Compiling statistics and reports detailing with student enrolment figures, Faculty timetables, and office inventory.

-Receiving and assisting official visitors.

-Assisting in training auxiliary and newly appointed staff.

-Assisting with maintaining photocopiers and printers.

-Maintaining and updating the Faculty staff email distribution lists.

-Securely storing final exams.

-Participating on adhoc committees as approved and required.

-Ordering supplies for the Unit using online system.

6.Performs other related duties.


Employee works independently and collaboratively with the Unit Head to ensure the Unit functions efficiently and effectively.

Supervision Given

The position is not responsible for the supervision of others.


The employee in this position is expected to perform professionally and make proper and sound decisions. Employee has access to a

wide range of confidential information which may be governed by the Freedom of Information and Protection of Privacy Act (FIPPA),



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so must make informed decisions regarding the release of information. When dealing with financial records, student records,

Faculty and staff records, confidentiality is essential, and employee is required to use sound judgment when sharing information.

A breach of privacy and policy and may have financial implications to the University.

Qualifications

High School graduation plus a minimum of one (1) year post-secondary education with training in administrative secretarial

practices or an equivalent combination of education and experience.A minimum of two years of related experience is required.

Knowledge of University policies and procedures is an asset.Ability to type 60 words per minute and operate a normal range of

office equipment.An intermediate knowledge level of MS Office software that includes word processing, spreadsheet, database

applications, electronic mail and scheduling applications as well as web design and content management. Interpersonal and

organizational skills, effective oral and written communication with accuracy and attention to detail.Ability to compose

correspondence using Business English.Ability to exercise tact and discretion when handling sensitive and or confidential matters.

Demonstrated ability to multi-task and prioritize, work under pressure and to meet deadlines while being courteous and

helpful.Ability to work both independently and within a team environment.







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Job Posting

Job ID: 10455





Department: UBCO - Sustainability




Job End Date:


Other:


Job Summary

This position is responsible for the advanced working or senior level of administrative assistance for the Director of the

Okanagan Sustainability Office. In addition to secretarial duties, the incumbent is expected to organize and complete

administrative tasks of the office, requiring a thorough knowledge of office routines, department functions and University

policies. The work performed is involved in a confidential capacity, across a broad range of administrative, scheduling and

financial responsibilities.

The position is responsible to the Director, Sustainability Operations for the day-to-day operation of the office and the

management of correspondence, requests and schedule of commitments for the Director.


Reports to the Director, Sustainability Operations.

Work Performed


-Maintaining records of expenditures against various appropriations.

-Notifying account holders of commitments and residual balances.

-Assisting in budget preparation and expenditures control.

-Preparing travel and Q requisitions for payment, journal vouchers and purchase orders.

-Developing and maintaining records management and reporting.

-Overseeing monthly financial statements, managing year-end reconciliation, and preparing year-end summary reports for the

Okanagan Sustainability Office.

2.Provides secretarial support by:

-Evaluating the urgency and priority of items and meeting requests as they come to the office and scheduling meetings on behalf

of the Director.

-Responding to written and oral enquiries based on thorough knowledge of University and Department guidelines, policies and

procedures.

-Providing assistance to Director or departmental committees by compiling and preparing agendas, arranging meetings, and taking,



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transcribing and editing minutes.

-Organizing and coordinating the Director's travel including arrangements, meetings, and preparation of briefing materials where

required.

3.Works as part of the administration team by:

-Providing administrative support functions such as: timetable preparation, registration and examination procedures, and

staffing.

-Developing administrative policies and procedures for the Office where required.

-Maintaining confidential staff records, including salary, absence tracking, and monitoring attendance data.

-Providing back-up on maintenance and updating of the website.

4.Performs general office duties by:

-Organizing and coordinating all aspects associated with events, meetings and office operations including arranging room

bookings, ordering supplies and maintenance of equipment, records management, catering arrangements for meetings and events.

5.Performs other related duties as required


Exercises judgment and initiative in handling matters of a non-routine nature requiring the interpretation of University and

Departmental guidelines, procedures and policies in planning the sequence of duties, the work methods to be employed, and the

action to be taken. New or unusual problems are referred to supervisor.

Supervision Given

No supervision required.


The position is responsible for aspects of the Sustainability Office's financial and administrative activities. The consequence

of a wrong decision, poor judgment or advice, lack of action, or inadequate financial management or cost recovery could result in

significant financial losses to these portfolios and to the University. Image and profile of the office could be impacted.

Qualifications

High school graduation with one year post secondary training in Office Administration. A minimum of four years experience (3

years UBC experience) or an equivalent combination of education and experience is required. Knowledge of University policy and

procedures, financial records and systems. Excellent oral and written communication skills. Ability to work effectively under

pressure to meet deadlines. Proven ability to maintain accuracy and attention to detail. Ability to exercise good judgment, tact

and discretion. Ability to work both independently and as part of a team environment. Ability to work effectively with all

constituencies in a diverse institution. Knowledge of all office software applications and web site management required.

UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. UBC is

strongly committed to diversity within its community and especially welcomes applications from visible minority group members,

women, Aboriginal persons, persons with disabilities, persons of any sexual orientation or gender identity, and others who may

contribute to the further diversification of ideas. Canadians and permanent residents of Canada will be given priority.



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Page No. 17

Job Posting

Job ID: 10455 (Repost)





Department: UBCO - Sustainability




Job End Date:


Other:


Job Summary

This position is responsible for the advanced working or senior level of administrative assistance for the Director of the

Okanagan Sustainability Office. In addition to secretarial duties, the incumbent is expected to organize and complete

administrative tasks of the office, requiring a thorough knowledge of office routines, department functions and University

policies. The work performed is involved in a confidential capacity, across a broad range of administrative, scheduling and

financial responsibilities.

The position is responsible to the Director, Sustainability Operations for the day-to-day operation of the office and the

management of correspondence, requests and schedule of commitments for the Director.


Reports to the Director, Sustainability Operations.

Work Performed


-Maintaining records of expenditures against various appropriations.

-Notifying account holders of commitments and residual balances.

-Assisting in budget preparation and expenditures control.

-Preparing travel and Q requisitions for payment, journal vouchers and purchase orders.

-Developing and maintaining records management and reporting.

-Overseeing monthly financial statements, managing year-end reconciliation, and preparing year-end summary reports for the

Okanagan Sustainability Office.

2.Provides secretarial support by:

-Evaluating the urgency and priority of items and meeting requests as they come to the office and scheduling meetings on behalf

of the Director.

-Responding to written and oral enquiries based on thorough knowledge of University and Department guidelines, policies and

procedures.

-Providing assistance to Director or departmental committees by compiling and preparing agendas, arranging meetings, and taking,



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Page No. 18

transcribing and editing minutes.

-Organizing and coordinating the Director's travel including arrangements, meetings, and preparation of briefing materials where

required.

3.Works as part of the administration team by:

-Providing administrative support functions such as: timetable preparation, registration and examination procedures, and

staffing.

-Developing administrative policies and procedures for the Office where required.

-Maintaining confidential staff records, including salary, absence tracking, and monitoring attendance data.

-Providing back-up on maintenance and updating of the website.

4.Performs general office duties by:

-Organizing and coordinating all aspects associated with events, meetings and office operations including arranging room

bookings, ordering supplies and maintenance of equipment, records management, catering arrangements for meetings and events.

5.Performs other related duties as required


Exercises judgment and initiative in handling matters of a non-routine nature requiring the interpretation of University and

Departmental guidelines, procedures and policies in planning the sequence of duties, the work methods to be employed, and the

action to be taken. New or unusual problems are referred to supervisor.

Supervision Given

No supervision required.


The position is responsible for aspects of the Sustainability Office's financial and administrative activities. The consequence

of a wrong decision, poor judgment or advice, lack of action, or inadequate financial management or cost recovery could result in

significant financial losses to these portfolios and to the University. Image and profile of the office could be impacted.

Qualifications

High school graduation with one year post secondary training in Office Administration. A minimum of four years experience (3

years UBC experience) or an equivalent combination of education and experience is required. Knowledge of University policy and

procedures, financial records and systems. Excellent oral and written communication skills. Ability to work effectively under

pressure to meet deadlines. Proven ability to maintain accuracy and attention to detail. Ability to exercise good judgment, tact

and discretion. Ability to work both independently and as part of a team environment. Ability to work effectively with all

constituencies in a diverse institution. Knowledge of all office software applications and web site management required.







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Page No. 19

Job Posting

Job ID: 11606

Location: Vancouver - Point Grey Campus

Employment Group: CUPE 116(Service/Techs/Trades)

Job Category: Dental Assistants - CUPE 116

Classification Title: Dental Assistant 2 Business Title: Dental Assistant 2

Department: Dental Clinic




Job End Date:


Other:


Job Summary

This position is one of support to facilitate the operation of the dental school. Duties will involve sterilization and

preparation of instruments and supplies for over 100 dental students.


This position- Dental Assistant II, would report to the Dental Assistant IV, who reports to the Clinic Director- Dr. Andrea

Esteves, who reports to the Dean- Dr. Charles Shuler.

Work Performed

Setting up instruments and equipment for dental procedures

Assisting in the dispensary with the disinfection and sterilization of supplies and instruments

Dispensing of supplies and materials to dental students

Preparing for and assisting during clinical demonstrations

Cleaning cubicles, dispensaries, and lab areas

Performing other related tasks as required

Would work in the clinic and the Central Sterilization and Dispensary area.

Work around the sink area, sterilizers and ultrasonic units.

Lighting is good; floor is concrete, some anti-fatigue matting throughout.

Hazards- instrument cassettes are heavy, lifting of cassettes involved, and loading and unloading of trolleys. Very hot

temperatures in the sterilizers, proper mitts to be worn when unloading. Disinfection solutions are varied- phenol,

glutaraldehyde, isopropyl alcohol- gloves to be worn.

Handling of used instrument cassettes could be hazardous.


Would be supervised by a Dental Assistant III or Dental Assistant IV

Supervision Given



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Page No. 20

n a


Work would be checked by a Dental Assistant III or IV.

If an error occurred, possible damage to handpieces, instruments and equipment. If incorrect decisions were made it would impact

on the clinic functioning properly the next day. Proper sterilization and disinfection is vital to patient care and student

curriculum

requirements.

Qualifications

High School graduation and completion of dental assistant program, B.C. dental assistant certification and current licence. . 2

years relevant experience or the equivalent combination of education and experience. Ability to maintain accuracy and attention

to detail. Ability to work effectively independently and in a team environment. Ability to communicate effectively verbally and in

writing. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to deal calmly, effectively and

professionally with a diversity of people. Ability to effectively use Office software at a basic level(e.g., Outlook, MS Word, MS

Excel). Ability to identify and respond to contentious or sensitive issues with tact and discretion.







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Page No. 21

Job Posting

Job ID: 11610



Job Category: Food Services - CUPE 116

Classification Title: Assistant Cook-Food Serv. Business Title: Assistant Cook - Residence

Department: Food Services


Full/Part Time: Part-Time


Job End Date:


Other:


Job Summary

Prepares, cooks and serves meals in accordance with a menu plan.


Reports to Supervisor or Manager.

Work Performed

Cooks and or prepares main courses, pastry items, bakeshop items, desserts, salads, sandwich plates and specialty items on a large

scale and as per unit requirements.

Performs grill cooking and short order cooking; takes food orders from customers and serves as required.

Recommends food inventory levels; assists in maintaining inventory.

Cleans kitchen and kitchen equipment.

Assesses and ensures quality of finished product prior to service.

Performs the duties of other food service workers on a relief basis as operationally required.

Maintains proper standards of sanitation and safety in accordance with FoodSafe, UBC policy and UBC Food Services safety

guidelines.

Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this

classification.


Works under general supervision and independently as required.

Supervision Given

None.




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Makes minor decisions related to the readiness of foods being prepared; errors may negatively impact customer experience

Qualifications

Grade 12 Education, Certificate in cooking from a recognized cooking institution, Food Safe Level 1 Certificate. . 1 year

relevant experience.







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Page No. 23

Job Posting

Job ID: 11587



Job Category: Research/Technical - CUPE 116

Classification Title: Research Asst/Tech 1 Business Title: Research Asst/Tech 1

Department: Forest Sciences





Funding Type: Grant Funded

Other:


Job Summary

The assistant will work in the laboratory and in common gardens, both on and off campus, in support of collaborative gene

association projects. The laboratory work will primarily involve measurement of macroscopic and microscopic phenotypic traits

related to plant growth, as well as extraction of DNA and RNA from select tissues. Common garden work will focus on in situ

measurement of physiological traits (e.g. photosynthesis) and sampling of tissues for lab analysis.


The technician reports directly to a research associate under direction of a faculty member.

Work Performed

-Gas exchange analysis of photosynthetic traits under common garden conditions.

-Sampling and extraction of leaf and stem tissues for DNA and RNA and or other biochemical constituents.

-Clearing of leaf tissue and subsequent examination of stomatal densities, etc, under a light microscope.

-Harvesting, washing, drying, weighing and grinding of plant material in preparation for stable isotope analysis.

-Input of data into spreadsheets.


Employee will be directly supervised by a Research Associate.

Supervision Given

None


Work will be checked by the supervisor. Errors might result in the provision of unreliable data to collaborators and the funding

agency, and subsequent failure to uncover genetic associations.



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Qualifications

High School graduation. -BSc in Forest Sciences or related discipline preferred. Courses in plant physiology and or

ecophysiology essential.

. Minimum of 1 year of related experience or the equivalent combination of education and experience. -S he must possess

knowledge of basic plant anatomy, use of a microscope and gas exchange analysis.

-Minimum one year's related experience including experience in a laboratory setting, with knowledge of proper techniques and

protocols.

-Basic knowledge of laboratory safety procedures.

-Ability and willingness to work outdoors.

-Experience entering data.

-Demonstrated ability to follow and carry out instructions.







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Page No. 25

Job Posting

Job ID: 11594











Other:


Job Summary

The assistant will work in the laboratory and in common gardens, both on and off campus, with projects related to the growth and

physiology of trees, particularly poplar. The laboratory work will primarily involve assisting with the set-up and running of

experiments. Common garden work will be mainly measuring and sampling of trees.


The technician reports directly to a faculty member. Help with supervision of activities conducted by summer and work-study

students is expected.

Work Performed

-Filling of pots or other containers, and planting of seed or cuttings, for growing plants.

-Regular lab maintenance (keeping it clean and organized) and ordering basic supplies.

-Daily monitoring of growth chamber experiments.

-Troubleshooting minor equipment problems.

-Harvesting, washing, drying, weighing and grinding of plant material.

-Basic chemical analysis of growth media and various plant tissue preparations

-Perform other routine measurements of plant growth (e.g. height, diameter, leaf area).

-Assessment of seasonal growth events (e.g., leaf flush, bud set and leaf drop).



Employee will be directly supervised by the professor.

Supervision Given

No direct supervision, but the RAT 2 will assist graduate students with growth chamber experiments and lab analyses. Under these

circumstances the RAT 2 may provide some training of manual tasks.



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Page No. 26


Work will be checked by the supervisor. Errors might result in experiments being terminated and restarted.

Qualifications

High School graduation. BSc in Plant Biology or related discipline preferred. Courses in plant physiology and or ecophysiology

essential. Minimum of 2 years related experience or the equivalent combination of education and experience. - Experience in a

laboratory setting, with knowledge of proper techniques and protocols.

- Basic knowledge of laboratory safety procedures.

- Class 5 driver's license.

- Ability and willingness to work outdoors.

- Experience entering data.

- Demonstrated ability to follow and carry out instructions and to work with others.







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Page No. 27

Job Posting

Job ID: 11593











Other:


Job Summary

The assistant will work in the laboratory, in the greenhouse and in common gardens, both on and off campus, with projects related

to the growth and physiology of trees, particularly poplar. The laboratory work will primarily involve assisting with the set-up

and running of experiments. Greenhouse work will involve plant propagation and maintenance. Common garden work will be mainly

measuring and sampling of trees.


The technician reports directly to a faculty member. Help with supervision of activities conducted by summer and work-study

students is expected.

Work Performed

-Filling of pots or other containers, and planting of seed or cuttings, for growing plants.

-Preparation of hydroponic media

-Routine daily monitoring; e.g. checking temperature and maintenance of set-up for plant growth.

-Harvesting, washing, drying, weighing and grinding of plant material.

-Perform other routine measurements of plant growth (e.g. height, diameter, leaf area).

-Assessment of seasonal growth events (e.g., leaf flush, bud set and leaf drop).



Employee will be directly supervised by the professor but may also need to report through a senior Research Associate and other

collaborators.

Supervision Given

Summer students and or other occasional help may be hired to assist the RAT 2 with the field work. Under these circumstances the

RAT 2 will provide supervision of manual tasks.



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Page No. 28


Work will be checked by the supervisor. Errors might result in experiments being terminated and restarted.

Qualifications

High School graduation. BSc in Plant Biology or related discipline preferred. Courses in plant physiology and or ecophysiology

essential. Minimum of 2 years related experience or the equivalent combination of education and experience. -S he must possess

knowledge of plant propagation techniques and methods for growing plants in soil-free media.

-Experience in a laboratory setting, with knowledge of proper techniques and protocols.

-Basic knowledge of laboratory safety procedures.

-Class 5 driver's license.

-Ability and willingness to work outdoors.

-Experience entering data.

-Demonstrated ability to follow and carry out instructions and to provide limited supervision.







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Page No. 29

Job Posting

Job ID: 11624





Department: Botany




Job End Date: 2013-01-02 Possibility of Extension: Yes


Other:


Job Summary

Will provide bioinformatic support for a large scale genomics project. The primary focus of this research is to generate a

reference sequence for sunflowers using next generation sequencing technology, and to make this data and related resources

publicly available.


Employed by Dr. Loren Rieseberg (Principle Investigator). Reports directly to the Lab Manager. Works together with and provides

technical assistance to other members of the research group including post-doctoral fellows and graduate students. For

administrative matters, reports to the Botany Administrative Manager.

Work Performed

Editing and running Perl scripts using Linux

Using BLAST to annotate and confirm genes

Organizing large data sets for evolutionary studies

EST analysis using BWA and SAMtools

Submitting sequences to NCBI and other public data repositories

Distributing data to collaborators as needed

Other related tasks in support of the research project


Receives instructions during orientation, thereafter on new assignments or changes in procedures. Work is subject to check by the

Principle Investigator (PI) and Lab Manager. Errors and incorrect decisions would be followed up by further training.

Supervision Given

The position has no supervisory responsibilities.




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Page No. 30

Work will be clearly defined and tasks and duties will require following a protocol already in place; however, there is room for

innovative thinking to improve upon existing protocols and provide input into the direction of the project. In most cases errors

would require repeating the procedure.

Qualifications

High School graduation. Undergraduate degree in Biology preferred. Minimum of 2 years related experience or the equivalent

combination of education and experience. 2 years relevant experience with bioinformatic tools required. Completion of courses in

evolutionary biology, statistics, molecular biology and computer science an asset. Ability to learn new software; Ability to

troubleshoot; Ability to exercise initiative, tact and discretion; Ability to participate in and contribute to a multidisciplinary

team; a high degree of motivation, enthusiasm and initiative; Strong problem solving and decision making skills; Ability to

prioritize workload and meet deadlines; Attentive to detail, with the ability to work quickly and accurately.







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Page No. 31

Job Posting

Job ID: 11605





Department: Geography






Other:


Job Summary

Under general supervision assembles data and prepares files for E-Flora BC and E-Fauna BC.


Receives supervision from Faculty Supervisor.

Work Performed

Converts data from text files and Excel spreadsheets into a Microsoft SQL database.

Develops spatial databases using ArcMap GIS.


General supervision by Faculty Supervisor. Carries out all normal duties and responsibilities without supervision.

Supervision Given

None.


Helps identify major errors. Incumbent is expected to check his her own work, detect and correct errors without supervision.

Consequence of detecting errors will be the need to replicate any work necessary to correct the errors.

Qualifications

High School graduation. A BSc in Geography required. Minimum of 2 years related experience or the equivalent combination of

education and experience. Knowledge of ArcMap GIS required.



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Page No. 32







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Page No. 33

Job Posting

Job ID: 11630



Job Category: Trades - CUPE 116

Classification Title: Service Worker - Bldg Ops Business Title: Service Worker - Building Operations

Department: Building Operations




Job End Date:


Other:


Full Time Graveyard Shift, Monday to Friday, 4.00pm to Midnight

Job Summary

Under direction and supervision, this position is responsible for cleaning and service work of the University's building and

fixtures; this role is required to observe safe working conditions and habits.


Reports to the Assistant Supervisors Head Service Worker.

Work Performed

-Requests and receives materials and equipment for the work assigned and maintains adequate level of cleaning supplies and

equipment according to instructions; maintains and ensures such equipment are in good operating conditions.

-Dusts desks, furniture and all surfaces; sweeps and dust-mops floors, and vacuums all types of floor surfaces; cleans, washes,

waxes and polishes interior surfaces, furnishings and fittings; operates light duty power polishers to buff waxed surfaces,

operates heavy duty commercial power-operated cleaning equipment.

-Cleans and maintains washrooms including washing walls, floors, basins, toilets and related plumbing.

-Cleans the interior and exterior of windows, shades and Venetian blinds.

-Collects garbage from garbage sacks; empties waste receptacles into garbage sacks; collects and removes garbage from interior of

buildings to collecting points.

-Cleans up spillages, spot washing and spot waxing floors where spillage occurred.

-Sweeps and cleans building entrances, sidewalks and related areas; cleans snow from building entrances and sidewalks.

-Fills vending machines and attends to petty cash.

-May be required to move and set up furniture and equipment as and when required.



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Page No. 34

-Submits reports regarding maintenance or repairs needed to buildings and utilities.

-Reports any unusual circumstances related to building security; assists in emergencies such as evacuation of persons from

buildings, etc., as directed.

-Carries out any other related duties as necessary in keeping with the requirements and qualifications of the job.


Receives specific instructions only on new or unusual problems. Is expected to develop appropriate work procedures.

Supervision Given

None.


Errors may have minor impact on service

Qualifications

Completion of Grade 10. . 1 years relevant experience or the equivalent combination of education and experience. Related

training and experience. General knowledge of cleaning rules and regulations, security and safety policies and procedures.

Ability to meet physical requirements involving considerable walking, climbing and manual work. Ability to follow instructions and

to adopt new methods and practices. Ability to understand written and oral English.







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Page No. 35

Job Posting

Job ID: 11628









Job End Date:


Other:


Full Time Day Shift, Monday to Friday, 7.00am to 3.00pm.

Job Summary





Work Performed
















________________________________________________________________________________________________________________________

Page No. 36







Supervision Given

None.



Qualifications











________________________________________________________________________________________________________________________

Page No. 37

Job Posting

Job ID: 11629









Job End Date:


Other:


Full Time Graveyard Shift, Monday to Friday, 4.00pm to Midnight

Job Summary





Work Performed
















________________________________________________________________________________________________________________________

Page No. 38







Supervision Given

None.



Qualifications











________________________________________________________________________________________________________________________

Page No. 39

Job Posting

Job ID: 11631




Classification Title: SubHead Landscape Technologist Business Title: SubHead Landscape Technologist

Department: Building Ops - Gardening




Job End Date:


Other:


Job Summary

Under general direction, is responsible for specific phase or area of soft hard landscape construction and maintenance work

related to the campus grounds as a whole. Maintenance of appropriate plant records and labeling as part of the plant accession

system as delegated by the Head Landscape Technologist or supervisor. Supervises, organizes, directs and participates in duties

normally carried out by Landscape Technologist and labourers; deals with on-site problems and maintains work, material and time

records as necessary. Works from oral and written instructions, work orders, drawings and specifications.


Reports to Head Landscape Technologist, directs work of Landscape Technologist, Labourers and or Apprentices.

Work Performed

Estimates materials, equipment, tools and manpower to complete work assigned; initiates action for and requests and or obtains

materials as necessary.

Is responsible for direction and coordinating the work of Landscape Technologist, labourers, and apprentices engaged in new soft

hard landscape construction projects, nursery and greenhouse, and maintaining of campus grounds as a whole.

Performs routine maintenance in all types of horticultural situations or may have a specific field of expertise, (e.g. Irrigation,

playing field maintenance, landscape construction, tree maintenance).

Performs most or all specialized grounds keeping tasks. This may include design, soft hard landscape construction, on a small or

large scale, pruning of trees and shrubs, propagation of plant material, pesticide and chemical applications, turf installations,

asphalt and concrete paver installation and maintenance.

Assigns work to Landscape Technologist, labourers, apprentices, and supervises the quality of their work. Maintains time and work

records of workers; may be required to maintain a store of equipment and materials required for work. Some general office work

may be required.

Participates in the training of Landscape Technologist, Apprentices and Labourers.



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Page No. 40

Evaluates planting beds, trees, lawns, specialty plantings and soil conditions to determine plant health, soil fertility and the

general condition of the campus landscape. Reports findings to Head Landscape Technologist and makes a joint determination of the

correct courses of action for proper care. Initiates input into the plant accession system to ensure the correct identification

and labeling of plants in the garden's plant collections.

May be responsible for special collections areas such as the Rose Garden or specialized landscapes such as C.K. Choi Building or

the athletic fields.

Operates or is able to operate most or all standard power equipment (e.g. walk behind mowers, line trimmers, pressure washers)

required in soft hard landscape activities. In addition may drive a truck and uses specialty equipment such as large chain saws,

power-spraying equipment, riding mowers, tractors, bobcat, high lift, tree climbing equipment, asphalt roller and other equipment

needed for specialized tasks. Carries out routine minor maintenance on small equipment and reports faulty equipment to the Head

or mechanic.

May design, install and maintain landscape drainage, sprinkling and irrigation systems excluding piping from the main water line

to the backflow prevention device. Maintains irrigation, and landscape drainage as-built documentation.

Acquires materials and equipment as required for the job in co-ordination with Head and with Stores or the Tool Crib.

Assists in the preparation of estimates for clients and the department and gives input for reports to the department.

Works in the Nursery in areas of maintenance, propagation, pruning and spraying and assists in maintaining inventories.

Keeps written records of fertilizer and pesticide use as necessary for documentation for the government, department and the

University. Keeps daily records for future reference.

Communicates to the clients about our intentions and considers client needs in order to establish a good working environment and

to provide knowledge wherever possible.

Takes all required training to perform the job safely and is to be familiar with safety procedures and policies of the University.

(Uses an I.P.M. program and Pest Management Plans, as well as W.H.M.I.S. and M.S.D.S. sheets). Works in a correct and safe

manner and follow safe procedures. This includes pre-job evaluation of equipment needed; hazard assessment and assuring that

W.C.B. and U.B.C. policies and procedures are followed.

Performs work in coordination with other trades, including programs such as power line vegetation management.

Acts upon trouble calls and delegates to the crew after coordinating with Head Landscape Technologist.

Carries out any related duties necessary in keeping with the requirements and qualifications of the job.


Works under general supervision and from oral and written instructions, work orders, drawings and specifications.

Supervision Given

Organizes, allocates and supervises the work of assigned crew of Landscape Technologists and Labourers.


Error could have an adverse effect on plant health, which could directly impact the appearance of the campus landscape. There are



________________________________________________________________________________________________________________________

Page No. 41

significant safety issues regarding the proper use of machinery related to landscape activities, the pruning of trees and the

proper application of pesticides.

Qualifications

Valid BC Drivers Licence. BC Pesticide Applicator's Certificate and trades qualification that relates to grounds keeping,

Completion of a diploma in practical horticulture. Holds a valid B.C. driver's license. Minimum 5 years of related experience or

the equivalent combination of education and experience. Ability to coordinate work of grounds keepers, labourers and apprentices.

Preferably completion of North America Certificate in Gardening (NACG), Ontario Diploma in Horticulture (ODH) or equivalent.







________________________________________________________________________________________________________________________

Page No. 42

Job Posting

Job ID: 11619


Employment Group: CUPE 2950 (Cler/Secr/Library)

Job Category: CUPE 2950 Administrative Suppt

Classification Title: Administrative Support 4 (Gr7) Business Title: Facilities Coordinator & Sec to Special Advisor

Department: Medicine - Dean's Office




Job End Date:


Other:


Job Summary

In partnership with BC's Health Authorities and other Universities, the Faculty of Medicine provides innovative educational and

research programs in the areas of health and life sciences through an integrated and province-wide delivery model which relies

heavily on technology. The Faculty has over 1,500,000 square feet of academic space located at Health Authority sites and

University Academic Campuses.

The Coordinator provides senior administrative support to the Faculty of Medicine's Space Planning and Facilities Management Unit

and acts as a personal and confidential secretary to the Dean's Special Advisor on Planning, who is also the Secretary of the

International Academy of Pathology (IAP). The incumbent acts as the first point of contact for the Facilities Unit, and thus,

requires thorough knowledge of the activities and current projects of the team, a strong understanding of the University, the

Faculty, its governance structure, and its jurisdictional relationships with the BC Health Authorities and Ministry of Health, a

high level of professionalism, discretion, good judgment, initiative, and excellent communication and interpersonal skills. The

Coordinator prepares complex correspondence and presentation materials, manages the shared documents database in SharePoint,

monitors and tracks numerous departmental projects, processes and tracks financial transactions, and maintains the Facilities &

IAP websites. The incumbent is expected to be able to work independently under broad direction and objectives.


Works under the direction of the Special Advisor on Planning, and the Director, Facilities Planning, Construction and Space

Utilization. Works closely with faculty, staff, department administrators as well as university services units such as UBC Supply

Management, Building Operations and Infrastructure Development. Acts as the first point of contact for the Faculty of Medicine's

Facilities Unit

Work Performed

-Acts as the first point of contact for the Facilities Unit . Exercises diplomacy and tact when responding, triaging, and acting

on emails, telephone and in-person enquiries regarding the team's activities and projects.

-Compiles, prioritizes, brings forward, redirects and tracks the Special Advisor on Planning's incoming and outgoing paper and

electronic mail, exercising judgment and acting when matters require urgent attention, and or when background information or

documentation is required.

-Prepares in final format a variety of documents, including correspondence, memos and presentation materials, many of which are



________________________________________________________________________________________________________________________

Page No. 43

sensitive and confidential, and require a high level of detail.

-Researches, compiles information and prepares briefing notes on a variety of issues

-Manages, organizes and maintains the confidential shared documents database on Sharepoint, tracks Functional Programs,

Affiliation Agreements, Leases, Financial reports, construction and project documents, and other important, confidential and

sensitive materials.

-Monitors the projects and activities of the Facilities Unit, and apprises team members of updates and important developments.

Assists the Unit by compiling and organizing documentation, following up on action items, tracking budgets and processing

financial transactions, creating finance and space reports and presentation materials. Manages calendars, and triages a high

volume of requests for appointments for the Special Advisor on Planning and other members of the Facilities Unit . Exercises tact

and discretion in prioritizing requests for appointments.

-Coordinates meetings and other events for the Facilities Unit, including scheduling, preparing agendas, coordinating, assembling

& distributing materials from a variety of sources, booking rooms, managing catering and travel arrangements, taking, preparing &

distributing minutes, tracking and following up on action items.

-Tracks and understands the relationships between multiple and often complex concurrent Faculty of Medicine facilities projects.

Deals with issues of space, facilities, IT AV contracts, affiliation agreements, indemnification, and actions resulting from

Faculty of Medicine Facilities Health Authority joint meetings..

-Tracks and understands the relationships within the International Academy of Pathology (IAP). Exercises tact and discretion in

correspondence and is sensitive to the diversity within the Academy.

-Liaises with Faculty of Medicine Departments, Schools, Centres, the BC Health Authorities, BC Ministry Officials, Hospital

Planning Departments, and other university service units and others in a professional manner on behalf of the Special Advisor on

Planning and the Facilities Unit .

-Manages, updates and maintains information on the Facilities Website and

on the administrative website of the International Academy of Pathology.

-Updates & maintains the Faculty of Medicine Academic Space Inventory at University, Clinical Teaching & Research sites.

-Coordinates and manages travel arrangements for team members t, prepares travel itineraries, arranges visas, airline tickets,

accommodation and ground transportation.

-Reconciles travel expenses and processes travel requisitions for payment. Tracks payments and purchase orders, invoices, and

reimbursements; follows up on discrepancies and reconciles monthly ledgers and reports on budget expenditures.

-Develops policies and procedures for the efficient administration, organization and operation of the Facilities Unit.

-Maintains procedures manual for the position, and for other positions within the Unit ; suggests updates in line with

departmental procedural changes.

-Maintains and updates complex contact information in various formats.

-Acts as back-up to the MSAC Services Coordinator as required, to perform or oversee administrative and secretarial functions.

-Provides Dean's Office Reception coverage as required.

-Some minor lifting may be required when organizing and moving documents and archived materials.

-Performs other related duties as required.


Works independently, resolving situations as they arise. Work is performed in accordance with broadly established procedures and

practices requiring initiative to plan and complete assignments independently. Works under the direction of the Special Advisor on

Planning and the Director, Facilities Planning, Construction and Space Utilization. Performance is evaluated against set goals and

objectives.

Supervision Given

Formally trains new staff on work procedures. Supervises and oversees the work of temporary staff, work study students and or

volunteers.


Premature disclosure of confidential, sensitive, or incorrect information could cause embarrassment and have a detrimental effect



________________________________________________________________________________________________________________________

Page No. 44

on Faculty operations, and could potentially have legal and financial consequences (ie sensitive Government and Health Authority

negotiations). The Coordinator's duties will require them to deal with highly sensitive issues which require discretion, maturity,

confidentiality, and a high level of professionalism. Considerable judgment and initiative must be exercised in handling matters

of a non-routine nature.

Qualifications

High School graduation and two year post-secondary diploma. Training in administrative practices, office procedures & basic

accounting. 4 years related experience or the equivalent combination of education and experience. Experience in a University

setting preferred.

Knowledge of UBC policies & procedures an asset.

Experience in the medical education and or health services sector an asset.

Experience working in Facilities Management, Planning, Project Management an asset.

Experience using SharePoint.

Experience using Active Content Manager an asset. Effective oral and written communication and interpersonal skills.

Demonstrated ability to compose complex correspondence and other written materials using clear, concise business English. High

level of proficiency in office software required, including word processing, spreadsheet, database, presentation, electronic mail

& internet applications. Ability to type 60 WPM and use a normal range of office equipment. Ability to take and transcribe

accurate meeting minutes. High level of accuracy and attention to detail. Excellent organizational and multitasking skills.

Ability to research & compile information drawn from various sources. Demonstrated ability to work with conflicting demands and to

exercise judgment in establishing priorities and meeting deadlines. Ability to exercise tact and discretion when handing sensitive

and or confidential matters. Ability to work both independently and within a team environment. Demonstrated ability to take

initiative, anticipate needs and problem solve.







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Page No. 45

Job Posting

Job ID: 11616



Job Category: CUPE 2950 Financial

Classification Title: Financial Proc. Spec 2 (Gr2) Business Title: AP Floater Clerk

Department: Financial Services






Other:


Job Summary

Assists as required within the Department of Financial Services, which includes assignments in the areas of JV Processing, PO

Invoices Processing, Requisition Processing, Smart Form and Vendor Set Up, scanning.


Reports to the AP Supervisor but will work closely with a number of areas within the Accounts Payable department.

Work Performed

-Receives, sorts, returns and tracks all incoming Smart Forms, Q-requisitions, Travel requisitions and Journal Vouchers.

-Checks vendor payee information and authorization signature on Smart Forms, Q-Requisition and Travel Requisition. Notes any

special instructions from the departments.

-Data entry of Journal Vouchers, Cash Receipts, Wire Transfers, Requisitions, ensuring timely, accurate and auditable data entry

and that those transactions conform to UBC policies and procedures as well as departmental guidelines.

-Answers queries from vendors and the University community and completes and processes the necessary adjustments as required.

-Completes Credit Applications including adjusting the terms or conditions as required.

-Covers for Mail Clerk, Audit Clerk, Cheque Dispatching Clerk, Scanning Clerk and Vendor Set up Clerk as required.

-Performs other duties related to the position as required.


Report to the AP Supervisor, but will be responsible to other Supervisors Manager depending on the task they are completing.

Supervision Given



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Page No. 46

N A


Data entry errors could result in incorrect charges to vendors and departments.

Qualifications

High School graduation and one year of related post-secondary education. Training in accounting and office procedures, and

practices. 2 years relevant experience or the equivalent combination of education and experience. Proficiency in data entry

required with a minimum keystroke rate of 10,000cph. Detail oriented with good problem solving skills. Must possess the ability

to exercise tact and discretion. Effective written and oral communication and organizational skills required. Must be able to

multi-task, set priorities, manage workflow effectively, and meet deadlines. Competency in the use of Word and Excel software

required. FMS experience preferred.







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Page No. 47

Job Posting

Job ID: 11595

Location: Vancouver - Hospital Site


Job Category: CUPE 2950 Program Assist

Classification Title: Program Assistant 2 (Gr5) Business Title: Program Assistant 2 (Gr5)

Department: Family Practice




Job End Date:


Other:


Job Summary

The program assistant will be responsible for coordinating the educational, research and advocacy objectives and programs of the

Division of Aboriginal People's Health. In addition, the program assistant will assist in promoting and informing potential

students about the undergraduate MD program. Will interact and work closely with Division faculty and staff, Family Practice

Faculty and Staff, Faculty of Medicine undergraduate and postgraduate deans, Admissions, faculty and staff of Aboriginal programs

at UBC and other universities, community health directors and staff, external health care professionals, Ministry of Health

officials, Regional Health Authorities, UBC central agencies, community organizations , and general public.


The program assistant will take direction from the Associate Directors of the Division of Aboriginal People's Health, and will

additionally, be accountable to Aboriginal Core Advisory Committee. The program assistant will liaise with other UBC First Nations

services and programs.

Work Performed

Education

-With assistance and direction from the Associate Directors, work with Associate Directors, health care professionals, relevant

community stakeholders, and faculty members, to coordinate the creation of course outlines, educational materials for new courses,

seminars, workshops and other educational programs in the Divisions of Aboriginal People's Health.

-Compile data used to assess educational needs of medical students, residents and departments through surveys and interviews.

-Coordinate Aboriginal Speaker Series: dates, room bookings, advertising, posters, liaising with Aboriginal academics.

-Coordinate educational activities such as new Aboriginal health course initiatives, workshops, seminars, consultations,

presentations and lectures, including document preparation, researching relevant articles and readings.

-Learn about and report on developments in Aboriginal health education, adult education, medical curriculum and service delivery,

and other educational developments by attending conferences. ( i.e. reporting learnings to Associate Directors)

-Perform educational research for the Associate Directors that will be used in the development of a new course exploring

indigenous experiences of colonization, i.e. using UBC libraries, archives, online resources, etc.

-Assist in the development of appropriate promotional materials related to the Division's activities such as pamphlets, brochure

and posters.

-Assist in the development of an Aboriginal residency program handbook, and a local resource handbook on Aboriginal health



________________________________________________________________________________________________________________________

Page No. 48

services.

Admissions

-Attend and inform Aboriginal students at student career fairs as a representative of the Division of Aboriginal People's Health

and UBC Aboriginal admissions.

-Assist in the development of appropriate promotional materials related to undergraduate MD admissions and preadmissions such as

pamphlets, brochure and posters.

Administration

-Attend meetings, record minutes

-Compile information to complete grant applications, ethical reviews, and reports.

-Update information on the Division's website.


Works independently and with the supervision of the Associate Directors. The incumbent is expected to take initiative, problem

solve, determine course of action and follow through on all tasks.

Supervision Given

N A


Considerable judgement must be initiated and carried through activities important to the functioning of the Division in absence of

established policies, procedures and guidelines. Poor judgement or ineffective communications with community partners, i.e.

Aboriginal peoples, could result in strained relations that compromise the Division's programs. The Division Directors or

Department Head may need to intercede in order to resume a productive working relationship. Generally, most errors can be

rectified.

Qualifications

High School graduation and 1 year post-secondary education. Knowledge of social and historical context of Aboriginal people in

BC. 3 years relevant experience or the equivalent combination of education and experience. Experience working in an academic

setting with knowledge of University policies and protocol an asset.

Experience in working with Aboriginal people in a variety of settings and demonstrated understanding of cultural protocols.

Ability to work effectively independently and in a team environment Ability to exercise a high level of tact and discretion in

internal and external contact work. Articulate with demonstrated oral and written communication skills which would include ability

to compose correspondence and reports. Ability to make thoughtful, informed, and thorough decisions Ability to maintain accuracy

and attention to detail Ability to effectively use at an intermediate level (e.g., Outlook, MS Word, MS Excel, page-maker, etc.)

and website management. Must hold a valid BC driver's license and be willing and able to travel to career fairs in the Lower

Mainland.







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Page No. 49

Job Posting

Job ID: 11604



Job Category: CUPE 2950 Program Assist

Classification Title: Sr Program Asst-Med Ed (Gr8) Business Title: Sr Program Asst-Med Ed (Gr8)

Department: Family Practice








Job Summary

Performs duties related to support of the Family Practice course in the MD Undergraduate Program, by compiling information

necessary for the development and implementation of the program with special responsibility for students in the Southern, Northern

and Island Medical Programs and for preceptor and facilitator support.

The expanded MD Undergraduate Program which began in August 2004 now numbers 288 students. Students in the SMP (32 students), NMP

(32 students) and IMP (32 studens) are based in Vancouver for the first term of first year and then transfer to the distributed

sites where they continue to take the same program as students based in Vancouver. This position has some responsibility for the

program coordination of Family Practice for all four sites. The incumbent is in constant liaison with course directors, program

directors, preceptors in the community, program assistants and curriculum secretaries in Vancouver, Kelowna, Victoria and Prince

George to ensure that schedules and educational materials are prepared and distributed and that students and teachers are

supported. The position is also responsible for the support of the preceptors and facilitators in the Family Practice course of

the program (up to 300 faculty clinical faculty doctors). This includes preparation of materials for lectures, office visits and

seminars and dealing with problems associated with rooms and equipment. The position prepares and provides information for the

Promotions Committee and handles student enquiries related to Family Practice queries of a non-routine and routine nature. Family

Practice is a multi site course that takes place 2 afternoons a week in Kelowna, Victoria and Prince George as well as in

Vancouver.


Reports to the Undergrad Administrator and Undergraduate Director and work under the guidance of the Undergrad Administrator and

the Course Director(s).

Work Performed

A.FACULTY OF MEDICINE SUPPORT

Coordinates all aspects of the Family Practice course for first year that includes dissemination of schedules and relevant info.

to all sites (SMP, IMP and NMP) and posting to MEDICOL. This position is responsible for supporting the Family Practice course at

the distributed sites in Kelowna, Victoria and Prince George by providing information and guidance to the program support staff at

those sites. Assists the course director, with the planning, scheduling and resource management for the Family Practice course in

second year. This includes preparing documentation and corresponding with lecturers and Preceptors in the program.



________________________________________________________________________________________________________________________

Page No. 50

Inputs grades onto master spreadsheet from all evaluations received for Family Practice course in first year. Accurate list of

all marks for Promotions meetings is produced by this position for the meetings. This assistant is responsible for following up

missing evaluations and any missing marks.

Forwards all lecture handouts to MEDICOL and ensures timely posting to the site.

Prepares materials for seminars, lectures and clinic office visits. Records minutes as appropriate.

Liaises regularly with students, preceptors, facilitators and lecturers to coordinate any changes to their schedules.

Disseminates changes to the sites as appropriate.

Processes evaluations from seminars, prepare grade sheets and forward to course directors. .

Maintains supplies for seminars in tutorial rooms and deals with any problems related to tutorial rooms.

B. PRECEPTOR SUPPORT

Prepares materials for preceptor Orientation at the beginning of each rotation for the FMPR401 courses. .

Coordinates, schedules and makes arrangements for any FMPR401 meetings, which will be videoconference to the sites - books rooms,

orders catering, prepares any necessary materials, attends meetings, distributes information and takes action on follow up items.

Confirms all lectures and copies all handouts.

Sets up all facilitator lists for each seminar and is responsible for producing group lists.

Processes (transcribing, data entry) evaluations from weekly seminars

Forwards final schedule to the Media Group to book facilities at LSC.

Organizes and maintains files and assists in maintaining student databases relating to Family Practice.

C.STUDENTS

Provides administrative support to prepare for the distribution of information for Family Practice curriculum. Oversees the

distribution of learning materials to the sites in Kelowna, Victoria and Prince George for all students, forwards schedules,

provides information as needed.

Responsible for Student Orientation at the start of first year - produces all documents, handouts, student lists, etc.

Assists with the design and implementation of program support systems for the SMP, IMP and NMP by providing input into improving

processes and procedures.

These systems will allow the program assistant to perform the following types of duties:

Coordination and distribution of schedules and educational materials

Coordination and maintenance of student assessments

Organization of student groups

On-going liaison with SMP, IMP and NMP in order to provide advice

Responsible for coordinating and maintaining evaluations on VFMP first year students in FMPR 401 courses and follow-up where

necessary.

Books appointments for students with the Course Directors.

Ensures textbook lists are accurate and updated for forwarding to Library in June.

Tracks all student absences.

Perform other revelants duties.

D.SCHEDULING & CURRICULUM PLANNING

Creates, compiles and updates information for the 1st year FMPR401 program assistant procedures reference manual. Provides

information and guidance to administrative staff working at the other sites.

Handles student enquiries of a non-routine and routine nature. With respect to non-routine matters, interprets guidelines,

policies and procedures in determining how the matter should be handled, and what type of action should be taken; or refers the

matter to the appropriate person. This position in the only support position for the FMPR401 course in first year in Vancouver.

Performs other related duties as necessary in keeping with the qualifications and requirements of the job.


Duties are performed independently as required, under limited supervision.

Supervision Given



________________________________________________________________________________________________________________________

Page No. 51

N A.


The Undergraduate Director and Undergraduate Administrator administer the area. The incumbent, in coordination with the

Undergraduate Administrator, responsible for the day-to-day administration of the Family Practice course. The schedules are

extremely detailed and errors in scheduling could have considerable impact on students' learning, faculty and student satisfaction

and will have a big impact on the preceptors in the community teaching our students. The incumbent works within broadly

established guidelines and will, in conjunction with the course director(s), is establishing any new procedures that are required.

It may be necessary to create policies and procedures, where none currently exist, as well as change existing policies and

procedures and this position will be key to making recommendations at all 4 sites. It is important that student records are dealt

with conscientiously and students are given accurate information regarding their program, since mistakes can have a long-term

impact. Medical school expansion and the distributed program is a high profile project that is completely innovative and requires

the coordination of many activities and people. Impact of error is considerable as material is widely distributed. It is

important that faculty (e.g. course directors and teachers) at all sites are dealt with in an efficient and professional manner as

the impact of any decisions can have repercussions for faculty, students, general public, staff and the image of the Faculty as a

whole.

Qualifications

High School graduation and two year post-secondary diploma. . 4 years relevant experience or the equivalent combination of

education and experience. Computer experience required (Word, Excel, Access, Powerpoint preferred). Knowledge of evaluations

systems and websites will be an asset. Ability to communicate effectively verbally and in writing. Ability to deal with a

diversity of people in a calm, courteous, and effective manner. Effective organization and public service skills. Ability to type

55 w.p.m. and to operate a normal range of office equipment. Ability to effectively use Word (word processing), Excel, Access

(spreadsheet, database and Internet applications) at an intermediate level. Ability to effectively manage multiple tasks and

priorities. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to analyze problems, identify key

information and issues, and effectively resolve. Ability to maintain accuracy and attention to detail. Ability to exercise tact

and discretion. Ability to work effectively independently and in a team environment.







________________________________________________________________________________________________________________________

Page No. 52

Job Posting

Job ID: 11581



Job Category: CUPE 2950 Reception

Classification Title: Front Counter 2 (Gr3) Business Title: Front Counter 2 (Gr3)

Department: Medicine,Udrgrd Ed.(Dean'sOff)




Job End Date:


Other:


Job Summary

To provide varied assistance and advice in the Undergraduate Dean's Office for Faculty, staff, students and external agencies.

This position is the first point of contact for staff, students and faculty in the area of reception.

The expanded, distributed MD undergraduate program has been implemented and operated by UBC and two partner universities, the

University of Northern British Columbia (UNBC), and the University of Victoria (UVic). The first phase of the new program took

place in August 2004 when the first 72 students commenced their studies. The final increase of 32 took place in September 2011

with UBCO-University of British Columbia Okanagan. This has resulted in doubling the UBC medical school's first year class size to

256.


Reports to the Administrative Director. Administrative support provided by this position is checked by others, ie: Program

Assistants, Program Managers etc.

Work Performed

Acts as office receptionist, answers and directs incoming telephone calls and enquiries.

Distributes student course materials.

Orders office supplies online. (Paper, toner, stationary)

Prepares student name tags as required.

Maintains student mailboxes for 2nd, 3rd and 4th years. (i.e.: updates, prepares labels etc.)

Sorts and opens mail twice daily - UBC and VGH.

Receives and sends out all courier packages.

Assists Program Staff with overflow work during peak times.

Participates in the invigilation of examinations 2-3 times a year.

Books and maintains audiobridges with program assistants using SharePoint.

Processing and receipting Visiting Student Elective Program Applications.(VSEP).

Maintains and updates student absences for year 1 & 2 Medical students.

Processes payments of office supplies (water, G&T, etc) for distributed sites. Affiliated Regional Campus. (ARC)

Orders business cards envelopes letterhead for UBC Faculty of Medicine Staff using Xerox DataOnline website.



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Page No. 53

Books laptops, one projector and netbooks for staff.

Contact person for printer copier maintenance and supplies.

Updates staff contact lists.

Performs other duties related to the requirements of the job.


Work is performed under general supervision. Questions and or problems are referred to the Administrative Director. Incumbent

works within well-defined guidelines and procedures.

Supervision Given

None.


Errors could result in misinformation being given to students, faculty or general public and will affect the reputation of the

medical school and the Undergraduate Dean's Office.

Qualifications

High School graduation and one year of related training. . 2 years relevant experience or the equivalent combination of

education and experience. Ability to communicate in a clear, attentive, and polite manner. Ability to make thoughtful, informed,

and thorough decisions. Ability to provide quality service to customers in a courteous, patient manner. Ability to analyze

problems, identify key information and issues, and effectively resolve. Ability to deal with people in a courteous, calm manner.







________________________________________________________________________________________________________________________

Page No. 54

Job Posting

Job ID: 11575



Job Category: CUPE 2950 Student Info Support

Classification Title: Student Info Support 3 (Gr6) Business Title: Client Services Logistics Assistant

Department: Intern'l Student Initiative




Job End Date:


Other:


Job Summary

The Client Services Logistics Assistant serves a dual-role in providing timely and reliable logistics services to stakeholders

within the department, within the broader UBC community, and ISI's clients (prospective students, counselors, consuls, etc.) as

well as providing complex support and advising services to prospective students (international and Canadians studying abroad) and

campus visitors regarding programs of study, admission procedures and requirements, and other university policies.


The International Student Initiative is the primary unit responsible for the University's mandate to recruit international

undergraduate students. The Client Services Logistics Assistant is an integral position within the department providing support

services which directly recruit international students as well as indirectly through supporting the unit's Regional recruitment

and Communication teams' activities.

The Client Services Logistics Assistant interacts daily with internal clients providing operational services as well as daily

interactions with prospective international students and the general public by responding to inquiries and providing accurate

information and timely assistance. Some work on Saturdays may be required Collaboration with other units within the VP Students

portfolio may include but not limited to Admissions, Student Records and Information Services, Student Recruitment and Advising,

Housing, and Student Financial Aid and Awards in order to provide thorough support to internal and external clients.

Work Performed

1)Logistics fulfillment process for recruitment activities

-Provide logistics-related coordination, fulfillment, and support of the shipments process including: (shipment materials may

include publications, promotional merchandise, technology equipment, customized letters, Admit Registration packages, exhibition

materials with value of goods as high as $5,000):

oProviding front-line service to internal UBC stakeholders as well as the external public on shipment requests

oPreparing packages through shipment lists, label and letter printing, assembling packages, supervision of students who are

assembling packages, and coordinating shipment of packages via courier, Canada Post, Campus mail, and recruitment traveler

oMaintaining and updating materials inventory in response to recruitment event shipments and direct mail campaigns. Communicates

with staff and various stakeholders to ensure sufficient quantities of materials are available to implement shipments and

mailings.



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Page No. 55

oLiaising with shipment suppliers (couriers, Canada Post, campus-mail, etc.) for timely pick-up, tracking, and successful

delivery while minimizing occurrence of lost packages; will proactively contact suppliers in troublesome shipment locations

oClears shipments through customs by performing duties such as preparing transmitting entries for clearance, interpreting and

applying the regulations of the Canada Customs Act, working with external customs brokers, and preparing customs clearance

documentation

oProviding on-going and follow-up service to both requester (e.g. recruitment advisor) and receiver (e.g. consuls at foreign

embassies and counselors at international schools); advising parties of shipment status from receipt of request to order

processing to confirmation of delivery at destination.

-Supervise, schedule, and train student assistants temporary staff in the assembly of shipment packages, data entry, and or

administrative tasks; responsible for tracking student hours and submitting timesheets. May assist a manager in the process of

hiring student assistants, as needed.

-Works closely with the Client Services team in the fulfillment of entire logistics process Periodically reviews and analyze the

logistics process; making recommendations to improve process and or shipment suppliers

-Maintain inventory of display materials, tablecloths, and other promotional equipment; as applicable, enforces sign-in out

process equipment; ensures equipment are in good working order

-Researches, evaluates, and orders technology equipment as required

-Liaises with the Communications team to ensure adequate inventory of materials; Carry out data entry into the EZ Recruit (CRM)

system (i.e. update prospects and counselor records in response to returned mail or emails, after recruitment trips).

-Provides other administrative support to the Manager of Administrative Services as required in keeping with the qualifications

of the position; may make informal presentations in areas of expertise

2)Client information services

-Responds to in-person, written, and telephone inquiries from clients. Is able to communicate difficult information with tact

and discretion. Effectively handles front line inquiries, referring highly complex or sensitive inquiries to direct supervisor.

-Understands the complex regulations in the UBC Calendar, the international Viewbook, the Get Started Guide for new students, and

other university publications. On the basis of this information, and using the Student Information System Center (SISC), CRM

System and other knowledge management resources, provides excellent information, assistance and direction to prospective

international students and Canadian students living abroad, regarding:

othe range of academic undergraduate programs available to international students

ogeneral and faculty-specific international admission requirements, including English language admission requirements, and

requirements for applicants presenting credentials from Canadian or US high schools, British patterned educational systems, the

IB, as well as students transferring to UBC from another college or university

oapplication procedures and deadlines

-Provides information about fee assessments and payment options; assists students who are trying to navigate the Student Service

Centre (SSC) and supports their registration for courses.

-Supports international students and Canadian students living abroad during the registration process, looking up status of

students' application on line, collating registration packages and arranging mail or courier pick up of packages.

-Books students into advising appointments with recruiters and assists students registering for campus tours and other on-campus

recruiting activities.

-Enters student contact and other biographical information into EZ Recruit


This position reports to the Manager of Administrative Services and due to the close working relationship with the International

Client Services Team, may receive direction from the Client Services supervisor.

Supervision Given

The Clerical Assistant, International Client Services will supervise up to 6 student assistants and or temporary staff in regards

to administrative tasks as defined by responsibilities of position and as assigned by direct supervisor.




________________________________________________________________________________________________________________________

Page No. 56

Due to the services nature and breadth of work performed as well as the variety of information available, this position requires

ongoing prioritization of tasks and sound judgment to determine the appropriate methods applicable to different situations. The

incumbent will need to:

-Work independently under minimal supervision in accordance with broadly established procedures and practices.

-Deal effectively with students, their parents or counselors while adhering to Freedom of Information and Privacy protocols

-Build rapport and defuses tense situations with people who may be difficult or challenging through tact, diplomacy and patience;

refers more serious complaints or irate clients to senior staff in ISI to handle if other approaches cannot resolve the matter.

-Use tact and discretion when discussing problems and eliciting sensitive or confidential information

Sample consequences of inappropriate judgment are as follow:

-Failure to be attentive to detail and carry our tasks in a timely manner could result in significant financial implications in

terms of ISI's ability to recruit international students

-Incorrect information given out to students, parents or counselors could have a serious negative affect on a student's future.

-Data entered inaccurately into any of the management information systems would result in disappointed students and increased

costs for the university.

Qualifications

High School graduation and 1 year post-secondary education. . 3 years relevant experience or the equivalent combination of

education and experience. Four years experience working in an office environment providing customer support services to internal

customers and the external public. Experience in a professional setting with using couriers and shipping logistics required.

Experience with scheduling, hiring, and supervision of a minimum of three staff. Multi-line phone experience required.

Experience with advising students (both domestic and international) strongly preferred. Strong proficiency in Outlook, Word,

Excel and the University's management information systems (SISC)required. Ability to use all standard office equipment

(photocopiers, fax machines, high speed printers, calculators, etc.) and to type 50 wpm. Ability to lift boxes weighing between 20

and 30 lbs required. Knowledge of resources available for UBC international students (i.e. campus employment, co-op and

internships, athletics and recreation, AMS clubs and services, and other aspects of student life at UBC). Familiarity with and

understanding of the University undergraduate experience from an international student perspective highly preferred related to

advising, either directly as a student or indirectly in the capacity of working in a student-centered post-secondary environment.

Knowledge of MS Project and MS Access an asset, as well as some familiarity with client relationship management systems. Knowledge

of a second language strongly preferred. Accuracy and ability to pay close attention to detail. Strong customer service

orientation and interpersonal skills. Strong oral and written communication skills; actively listens and probes for information to

clarify requests. Cross cultural sensitivity and ability to communicate effectively with English as a Second language speakers.

Ability to work effectively in a busy, high pressure work environment. Ability to adapt to changing priorities and circumstances.

Ability to function as a member of a close-knit team.







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Page No. 57

Job Posting

Job ID: 11538


Employment Group: Exec.Admin(non-union clerical)

Job Category: Secretarial - Non Union

Classification Title: Admin Assistant 3 Business Title: Administrative Assistant 3

Department: Human Resources

Salary: $39,471.00 - $43,856.00 (Annual)



Job End Date:


Other:


Job Summary

Provides confidential administrative support for Human Resources staff in the Finance, Resources and Operations portfolio.

Coordinates the job posting process. Responds to routine enquiries from client departments and employees. Is responsible for

reviewing and authorizing staffing documentation. Coordinates training programs and the staff recognition and reward plans.

Coordinates training materials and updates the web site.


Reports to the Senior Human Resources Manager, Finance, Resources and Operations (FRO). Assists the Senior HR Manager (FRO), the

Human Resources staff located in Building Operations and attends Human Resources team meetings as required. Liaises with client

department, general public and third party training providers. Works collaboratively with Administrative Assistants in Advisory

Services and attends Human Resources Advisory Services meetings as well as Human Resources retreats as necessary.

Work Performed

Advises client departments regarding staffing documentation and staff appointment procedures. Reviews, authorizes and signs

various staff and student appointment forms. Ensures appointments have been made in accordance with the terms of the collective

agreements, or the conditions of employment for the respective employment groups. Refers complex appointment form issues to the

HR Coordinator.

Provides assistance to, gathers data and information on investigations and HR matters as requested by the HR Coordinator or HR

Advisor for the purposes of responding to grievances, preparing for bargaining, identifying HR strategies.

Participates in meetings as they relate to staffing planning and issues. Takes, transcribes and distributes minutes of

confidential nature.

Coordinates the job posting process by composing job postings and monitoring the preparation of the weekly job postings.

Provides assistance to the Hr Manager, Health Promotion with administrative duties related to the Attendance Management Program,

including drafting letters, preparing statistical data for review, and updating spreadsheets.



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Page No. 58

Provides back up support for HR Coordinator which includes providing information and general advice to client departments and

employees on recruiting, compensation processes, University policies, procedures and practices. Refers matters which are more

than moderately complex to Human Resources Coordinator.

Coordinates attendance at school for apprentices; coordinates the performance training and reporting of hours of work for

apprentices.

Tracks employees' re-certification needs and compliance with mandatory training. Works with Managers and Superintendents to ensure

training is up-to-date. Maintains accurate employee education and training history via the training database.

Researches third-party training providers and makes recommendations to the Manager, Organizational Development. Coordinates the

financial contracts of those providers and completes financial reconciliations related to training. This includes preparing

Journal Vouchers for approval and signature.

Coordinates safety and technical training sessions. This includes and is not limited to scheduling training sessions; managing

invitations; booking rooms; arranging for A V and catering; monitoring attendance; trouble-shooting on day of training; arranging

for handouts or special materials etc.

Coordinates staff recognition and reward plans.

Produces training materials and updates departmental website.

Creates and updates training reports.

Provides front line customer service support for Human Resources by responding to in-person, telephone and e-mail enquiries and

provides general information on Human Resources processes and procedures.

Schedules and coordinates meeting.

Processes departmental mail. Maintains inventory and orders supplies.

Maintains normal range of office equipment.

Performs other related duties.


Works under the general supervision of the Senior HR Manager (FRO) and in accordance with established principles and methods.

Works closely with and takes direction from the Human Resources Coordinator, Human Resources Advisor, Human Resources Manager,

Health Promotion and Organizational Development and Learning Manager.

Supervision Given

None.


Inappropriate advice or inaccurate information provided to client may result in the filing of grievances, arbitration processes,

or the initiation of litigation. Any of these outcomes may have significant financial consequences for client Departments, may

have a negative impact on the University's relationship with unions and associations and or may contribute to an unfavourable

public image of the University. Failure to deliver services to Departments in a timely manner may result in a disruption of

client department operations. Failure to deliver training programs may result in Department's lack of mandatory compliance with



________________________________________________________________________________________________________________________

Page No. 59

safety and technical requirements.

Qualifications

High School graduation. Training in basic office procedures and practices. Minimum of five years experience or the equivalent

combination of education and experience. One year of relevant UBC experience. Knowledge of current Human Resources Management

practices. Ability to interpret and apply complex legislation, policies, regulations and procedures. Ability to communicate

effectively verbally and in writing. Ability to deal with a diversity of people in a calm, courteous, and effective manner.

Computer experience required (HRMS, Word, Excel and Outlook preferred). Proven experience using word processing, spreadsheet and

electronic mail applications. Ability to type 60 w.p.m. and to operate a normal range of office equipment. Ability to exercise

tact and discretion. Ability to prioritize and work effectively under pressure to meet deadlines. Demonstrated ability to compose

correspondence, be flexible, and take initiative. Ability to maintain accuracy and attention to detail. Ability to work

effectively independently and in a team environment.







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Job Posting

Job ID: 11623

Location: Robson Square

Employment Group: Management&Professional (AAPS)

Job Category: Administration

Classification Title: Administration, Level B Business Title: International Program Manager

Department: The Sauder School of Business

Salary: $51,099.00 - $61,343.00 (Annual)



Job End Date:


Other:


Job Summary

The International Program Manager (IPM) directs a portfolio of international (primarily Asian) programs and activities within

Executive Education at the Sauder School of Business. The International Program Manager works closely with the International

Business Development Manager in supporting the development of these programs, directing the programming and client experience, and

managing the financial performance of International Asian Programs.

The IPM also performs high-end translation in both written and spoken Mandarin and prepares proposals for new programs in

conjunction with the International Business Development Manager.


Reports to Associate Dean, Executive Education, and sits on the Executive Education Management Team.

Work Performed

Manages a number of international programs and projects. For each program:

Responsible for program development and implementation

Coordinates the faculty

Directs, supervises, monitors and evaluates program and activity staff, contractors and consultants

Responsible for setting guidelines for the work of temporary staff (if applicable) and for evaluating their Performance to

determine continuing employment

Responsible for planning site visits to Canadian companies and government offices for visiting delegations; Accompanies

delegations on site visits as representative of the Sauder School of Business

Manages budgets and financial performance of each program

Monitors the participants' experience in each program to ensure a high level of satisfaction

Develops and prepares new international project proposals in conjunction with International Business Development Manager

Responsible for financial reporting and budgets for existing programs:

Prepares and monitor budgets for various international programs



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Prepares financial statements, forecasts and reports

Signing authority on office accounts

Manages and develops systems for international logistics and financial reconciliation flow of funds for International programs

Responsible for liaison with UBC Hong Kong (APRP) Office and IMBA Office in Shanghai including Coordination with staff overseas as

it pertains to supporting and coordinating Executive Education activities and initiatives

Responds to inquiries for possible programs and works with International Business Development Manager on developing new programs,

including budgets and pricing ( e.g. Chinese Executive programs)

Performs marketing functions for a number of international programs, coordinating efforts with the Sauder Marketing Department and

Exec Ed Marketing Coordinator

Represents Executive Education locally and overseas for programs or initiatives


Performs duties independently, but with frequent interaction with peers and support staff.

Reports to the Associate Dean, Executive Education directly.

Supervision Given

Supervises program coordinators, translators interpreters and contract staff as applicable.


This position makes managerial and financial decisions related to programs in the International portfolio, including contracting

outside companies for services, contracting staff, and making critical decisions related to program budgets, program delivery,

timelines and marketing strategy.

Decisions impact greatly on the financial impact and profitability of International Programs, the credibility of the Sauder School

of Business, the health, safety and security of program participants and staff, as well as on relationships with clients and

partners internatioanally.

Qualifications

Undergraduate degree in a relevant discipline. Preferably in International Business. Minimum of three years experience or the

equivalent combination of education and experience. Fluent written and spoken Mandarin essential, including minimum 5 years of

translation experience

-Proficiency with office software applications

-Ability to deal with sensitive issues with tact, discretion and good judgment

-Ability to negotiate agreements and contracts

-Proven analytical abilities

-Solid financial management skills and ability to develop budgets

-Ability to prepare financial and written reports

-Excellent oral and written communications, interpersonal and organizational skills

-Intercultural sensitivity and ability to deal effectively with people from diverse cultures

-Broad knowledge of Asian cultures preferred.



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Page No. 62







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Page No. 63

Job Posting

Job ID: 11607



Job Category: Building Maintenance

Classification Title: Building Maintenance, Level G Business Title: Superintendent, Asset Stewardship


Salary: $80,059.00 - $100,073.00 (Annual)



Job End Date:


Other:


This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the

University.

Job Summary

Provides strategic leadership in the preparation and delivery of business and operational plans for the Asset Stewardship division

of UBC Building Operations. This includes overseeing Engineering Technical Services for the architectural, mechanical and

electrical design and specifications for the maintenance and operation of facilities and infrastructure. Position is also

responsible for developing, implementing and administering, in a timely and cost effective fashion, Building Operation's annual

and five-year minor capital, cyclical renewal and deferred maintenance programs..


This position reports to the Managing Director, Building Operations.

Work Performed

1.Provides strategic leadership for the development of technical guidelines for new and existing buildings. Including the

reviewing the commissioning of buildings, interpreting the technical guidelines during new building handovers, and identifying

deficiencies.

2.Leads activities related to standard engineering issues, practices and principles in regard to maintenance, upgrades, standards

and inspections of all campus facilities and infrastructure either directly and or through the Technical Services group and or

consultants.

3.Leads and implements the UBC Building Operation capital renewal and deferred maintenance (CRDM) initiatives with a budget of

approx. $6.2M - $15M.

4.Provides leadership to the University's Risk Registry and seismic plan.

5.Provides leadership to the work of the Engineering Technical Service unit..

6.Is the department's key liaison with Infrastructure Development and UBC Properties Trust. Builds relationships to ensure open

lines of communication.

7.Provides leadership to the Condition Audits of campus assets.

8.Oversees all regulatory compliance programs and issues for the Building Operations department for all campus facilities and

infrastructure either directly and or through the Technical Services group and or consultants.

9.Provides strategic leadership in the development of business and operational plans, policies, procedures for the division.

10.Strategic management of the $500K operating budget for the unit, collaborating with the Building Operations Finance team.



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Responsible for meeting or exceeding revenue and expense projections by minimizing expenditures.

11.Participates in broader strategic planning initiatives for UBC Building Operations with the Managing Director, Directors and

Superintendents.

12.Represents the division on university committees at UBC, in the community and surrounding areas and liaising and collaborating

with the stakeholders, such as the Greater Vancouver Regional District. Also represents the department on assigned project

development committees for major capital projects.

13.Provides leadership for all human resource and administrative issues within the division, in collaboration with the Building

Operations HR team, including hiring, training, performance evaluations, staff recognition, attendance management, discipline,

terminations and grievances.

14.Performs other related duties.


Works within broad objectives under the senior administrative direction of the Managing Director, Building Operations.

Supervision Given

Provides direction to approximately 8-10 employees, including support and professional staff.


With the responsibility to oversee the operations of the unit, the decisions of the Superintendent have broad and extensive

implications for the success of the unit and that of Building Operations. Additionally, decisions impact the reputation of the

unit and Building Operations across campus and with the community, with potential impacts of the reputation of UBC with the

community. Decisions impact the allocation, support and utilization of resources within a large division, and significant efforts

must be placed on weighing risk of deficiencies versus the cost of repair. Errors may result in significant or severe safety

hazards including fatalities, damage to academic property and equipment, delays and inconvenience for users, wasted materials,

human resources consequences, legal consequences and additional costs. Failures could also compromise funding for current and

future research grants.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of 10 years experience or the equivalent combination of education and

experience. Experience managing professional staff within a complex unionized environment is an asset.

Valid BC Class 5 Drivers License is essential.







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Page No. 65

Job Posting

Job ID: 11589



Job Category: Museum

Classification Title: Museum, Level B Business Title: Manager of Public Programs and Promotion

Department: Fine Arts Gallery

Salary: $51,099.00 - $61,343.00 (Annual)



Job End Date:

Funding Type: Funded by Multiple Sources

Other:



University.

Job Summary

Reporting to the Director Curator, the incumbent will manage public programs, promotion and outreach for the Morris and Helen

Belkin Art Gallery. The major areas of responsibility are:

i.Utilizes knowledge and experience of the visual arts, visual and critical theory, art history, museum education, and an

awareness of contemporary art practices and culture to develop, manage and lead new and existing education and public programs

including tours, lectures, gallery talks, symposia, didactic materials and on-line resources for adult, post-secondary student,

and specialized audiences, as well as for younger audiences and the general public.

ii.Manages local, national and international promotion of the Gallery and off site projects including advertising, publicity,

promotional material and content, website content, opening receptions and other related events;

iii.Manages the Gallery's student orientation and volunteer program, and the recruitment, training, and supervision of

undergraduate and graduate student employees for public programs and exhibitions, and mentorship and training to graduate students

in the Critical and Curatorial Studies Program.

The incumbent must have a clear understanding and interest in how museum learning and audiences, critical debate and discussion

are being conceived within a local, national, and international context.

They must hold a strong knowledge of the international context in which they are working and will work with a wide range of

cultural and educational institutions, artists, museum professionals, and media organizations all over the world.

The Gallery is embarking on a fundraising campaign for an 11,635 sq ft expansion of the gallery, which will expand education

programs, tours, promotion and communications. The Education Program Manager will participate in the planning of new education and

event space and conceive, develop, manage and promote expanded education and public programs, an expanded volunteer program, and

new student outreach projects.


The Morris and Helen Belkin Art Gallery at The University of British Columbia (UBC) is mandated to research, exhibit, collect,



________________________________________________________________________________________________________________________

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publish, educate and develop programs in the field of contemporary art. The Gallery promotes understanding and discussion of

contemporary art and contemporary issues in art history, criticism and curating, with a focus on our region in an international

context. The Gallery is an internationally recognized "Category A" institution and houses the University's art collection of over

3,500 objects (the third largest public collection of art in B.C.). It also houses one of the largest artists' archives in Canada

and maintains the University's outdoor art collection. Through a regular program of exhibitions, publications, loans, travelling

exhibits, and satellite projects, the Belkin participates in the national and international community of institutions concerned

with contemporary art. The Belkin also participates in the training of student curators through the Critical and Curatorial

Studies Program in the Department of Art History, Visual and Theory.

The position reports to the Director of the Gallery, works with all Gallery staff, as well as students and volunteers, and

contributes directly to the policies and priorities of the Gallery. Reports to the Administrator regarding structural aspects of

the position (vacation, sick time, scheduling performance reviews, etc.). Manages student gallery attendants, program assistants,

and volunteers. Trains and mentors graduate students in the Critical and Curatorial Studies Program. Works directly with artists,

curators, designers, media, museum professionals and institutions all over the world. The position liaises with a variety of UBC

departments and units including Public Affairs, Alumni Affairs, Library, Education, Art History, Visual Art and Theory, as well as

faculty members, student groups and various internal stakeholders across campus. Works with multiple vendors, suppliers and

external agencies.

Work Performed

Public Programs

-Plans, develops, implements, evaluates and manages new and existing public education programs in contemporary art for a variety

of adult audiences including post-secondary students, specialized audiences, and the general public, includes: researching,

developing and conducting discussions and tours of the Gallery, exhibitions, outdoor art collection and satellite exhibits;

planning and overseeing artist and curator talks, lectures, symposia, and other outreach events, including weekend and evening

programming aimed at the wider community.

-Develops and oversees didactic and public resource materials for Gallery exhibitions, collections, and off-site projects

including planning, researching, writing, and editing text and images for exhibition panels, handouts, illustrated brochures and

booklets, etc.

-Develops and manages educational video and online learning resources including writing content for the Gallery's website and

coordinating and conducting artist interviews.

-Works directly with visiting curators, scholars, artists, arts organizations, institutions and groups in planning education

programs and events.

-Researches and maintains historical and current knowledge about the Gallery and its artists, history, exhibitions, collections,

and role within the University and contemporary art community pertinent to education and public programming development and

implementation.

-Plans and manages project budgets and logistics for the delivery of programs including student staffing.

-Works collegially with the Curator of Academic Programs on planning, delivery and promotion of new and joint programming (i.e.

Belkin 101).

-Establishes, develops and maintains connections with various educational institutions, arts organizations, community groups, and

networks in Vancouver.

-Assesses programming capacity and demand, develops and implements a programming schedule, evaluates programming and tracks

participant and visitor data to determine if programs are meeting the Gallery's stated goals. Modifies programming if necessary.

-Researches and analyzes trends and new developments in museum education practice and attends relevant seminars and conferences,

and provides public programming perspective and recommendations to the development of Gallery policy, strategic planning and

facility planning.

-Prepares a variety of communications in relation to public programming and outreach activities, and writes information for grant

applications and funding proposals.

-Contributes as required to illustrated gallery publications by assisting with editing content and images, and researching and

writing image captions.



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Page No. 67

Promotion and Communications

-Manages the promotion of the Gallery by developing and overseeing advertising, publicity, promotional materials, events, in

order to enhance and extend the profile of the Gallery and its programming at UBC, regionally, nationally and internationally, and

to increase attendance.

-Oversees the scheduling, production and distribution of promotional materials, advertisements, and information posted on

listings and social media and ensures timeliness, accuracy and consistency.

-Researches, writes, edits and updates written content for press releases, website, invitations, posters, brochures, electronic

announcements, articles, and for use in other print and audio visual materials to inform the public about Gallery exhibitions,

collections, and programming, and oversees their design and production.

-Manages opening receptions, lecture receptions, book launches and other related events, including overseeing planning, budgets,

room bookings, catering, A V equipment, purchasing materials, and student staff.

-Responds to diverse inquiries and requests for information about Gallery exhibitions, collections, and programs from a variety

of individuals and groups including researchers, faculty, students, and the general public.

-Facilitates media requests for information, interviews, and images, and acts as Gallery spokesperson to the media, the tourist

industry, and the general public.

-Initiates and implements cooperative marketing and promotional activities with other UBC attractions and departments, campus

events, local, national and international arts organizations, the media and tourist organizations.

-Liaises with government, corporate, and private sector sponsors and agencies regarding acknowledgement and communications in

relation to promotion of exhibitions and projects.

-Manages promotion and advertising budgets and prepares a variety of communications relation to promotion and advertising

activities; writes information for grants and annual reports

-Liaises with UBC departments and units such as Public Affairs, University Neighbourhood Association, Campus and Community

Planning, etc. and represents the Gallery on the UBC Cardinals and Attractions committees.

-Manages the exhibition calendar and public events calendar.

-Works with other staff to ensure that all Museum activities are represented to the public in a timely and accurate way, and

contributes to the development of the Gallery's overall communications strategy.

Student Training and Orientation

-Hires, trains, manages, and evaluates undergraduates and graduate students in work study positions, summer jobs, internships,

and volunteer positions, including directly managing student gallery attendants and public programs exhibitions assistants.

Develops and manages projects and programs to encourage student involvement in the Gallery and its contemporary art programs, and

acts as a resource person for students.

-Manages the volunteer program including recruitment, training, evaluation and recognition, and liaises with faculty and student

services to distribute program information.

-Manages student orientation at the Gallery by organizing and conducting orientation sessions for all new student employees and

volunteers, and maintains the front desk information manual for student gallery attendants.

-Initiates and manages the Gallery's involvement in UBC student orientation and 'welcome back' events including Imagine UBC, Jump

Start, GALA: International Orientation, etc. to expand and enhance student engagement with the Gallery.

-Trains and mentors graduate students in the Critical and Curatorial Studies Program in the areas of public programming and

promotion as well as in general gallery procedures and policies.


The position reports to the Director and works with considerable latitude within broad professional and policy guidelines. Works

is reviewed in terms of achievement of broad goals. The position reports to the Administrator on organizational aspects of the

job.

Supervision Given



________________________________________________________________________________________________________________________

Page No. 68

The position selects, trains, schedules, manages and evaluates undergraduate and graduate student staff. The position directly

manages the student gallery attendants and public programs exhibition assistants.


Work is reviewed in terms of broad goals and the position has considerable latitude in decision making regarding public and

educational programs, and promotion publicity. Inappropriate judgment in planning resulting in failure to complete projects or

meet deadlines could result in financial loss and or a negative impact on the Gallery's and University's reputation and

relationships with artists, institutions, donors, and funding agencies etc.

Qualifications

Undergraduate degree in a relevant discipline. Master's degree (preferred) in art history, fine arts, museum studies, or a

related discipline. Courses or relevant training in marketing, public relations, and event management. Minimum of four years

experience or the equivalent combination of education and experience. Minimum of four years of related professional experience

planning and overseeing public education programs in a contemporary public art gallery or museum, or an equivalent combination of

education and experience. Minimum four years of related experience in overseeing promotion, communications, an or outreach in an

arts related institution. Experience managing volunteers and training, supervising and evaluating students. Extensive knowledge of

contemporary visual art practices, art history and critical theory. Understanding of gallery museum ethics, practices, policies,

issues of copyright and representation. Knowledge of museum collection practices and techniques regarding the handling, storing

and exhibition of artwork. Knowledge of UBC community and protocols and or experience working in a university art gallery museum.

-Ability to plan, prioritize, and meet deadlines under pressure while managing several projects simultaneously.

-Demonstrated effective oral and written communication and research skills.

-Demonstrated effective public speaking skills.

-Demonstrated ability to effectively communicate complex and controversial issues in contemporary art, gallery ethics and

practices to large or small groups of people from diverse backgrounds.

-Demonstrated ability to manage complex projects with multiple partners and or stakeholders.

-Diplomacy skills and ability to use discretion.

-Ability to instruct, manage and lead students and volunteers.

-Ability to establish and maintain effective working relationships with diverse internal and external contacts such as faculty,

staff, students, curators, artists, professionals from other institutions, and vendors.

-Ability to take initiative and make independent decisions while working as part of a team.

-Ability to properly handle a wide variety of artwork in accordance with gallery museum conservation standards.

-Ability to work flexible hours.

-Serving It Right certification and valid BC drivers licence required.







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Page No. 69

Job Posting

Job ID: 11585



Job Category: Museum

Classification Title: Museum, Level D Business Title: Manager of Technical and Design Services

Department: Fine Arts Gallery

Salary: $59,602.00 - $71,550.00 (Annual)



Job End Date:


Other:



University.

Job Summary

The position is responsible for managing technical and design services at the Morris and Helen Belkin Art Gallery. The four major

areas of responsibility are:

i)Design and production management of exhibitions and other visual presentations at the Gallery, its satellite locations, and

outdoor art including two and three dimensional and audio visual exhibits;

ii)Managing the physical functioning of the Gallery's building including maintenance, security, renovation, and facility

planning;

iii)Managing the Gallery's information technology systems including the computer network, website, collections database, and

implementation of new technology initiatives;

iv)Oversees the care, handling, and storage of the permanent collection and outdoor art.

The position manages the Preparator, Graphics and Media Technician, and part-time and contract technicians. The position instructs

and manages design, production, and installation of graduate student exhibitions.


The Morris and Helen Belkin Art Gallery at The University of British Columbia (UBC) is mandated to research, exhibit, collect,

publish, educate and develop programs in the field of contemporary art. The Gallery promotes understanding and discussion of

contemporary art and contemporary issues in art history, criticism and curating, with a focus on our region in an international

context. The Gallery is an internationally recognized "Category A" institution and houses the University's art collection of over

3,500 objects (the third largest public collection of art in B.C.). It also houses one of the largest artists' archives in Canada

and maintains the University's outdoor art collection. Through a regular program of exhibitions, publications, loans, travelling

exhibits, and special projects, the Belkin participates in the national and international community of institutions concerned with

contemporary art. The Belkin also participates in the training of student curators through the Critical and Curatorial Studies

Program in the Department of Art History, Visual and Theory.

The position reports to the Director of the Gallery, works with all Gallery staff, as well as students and volunteers, and

contributes directly to the policies and priorities of the Gallery. Works closely with the Administrator regarding structural

aspects of the position (vacation, sick time, scheduling performance reviews, etc.). Manages CUPE 116 technicians and contract

technicians. Communicates directly with artists, curators, conservators, technicians, and other institutions from all over the

world. The position liaises with a variety of UBC departments and units including Building Operations, Campus Security, IT



________________________________________________________________________________________________________________________

Page No. 70

Services, and the Library, as well as faculty members and various internal stakeholders across campus. The position works with

multiple vendors, suppliers and external agencies and trains and mentors student employees and volunteers, and graduate students

in the Critical and Curatorial Studies Program.

Work Performed

Design and Production Management

- Responsible for the conceptualization, design, planning, scheduling & production of exhibitions on site and at satellite

locations.

- Researches and conceptualizes original and creative ideas and solutions, develops work plans, methods and schedules, prepares

cost estimates, drawings, specifications, and tender documents, manages work of staff and contract technicians, and resolves

problems to generate and implement two and three-dimensional exhibitions and a variety of visual presentations, including

multi-media installations.

- Provides design & exhibit direction for Gallery related programming such as conferences, lectures, concerts, etc.

- Oversees design quality and consistency of exhibition signage, labels and didactic materials.

- Provides strategic direction for the establishment of a graphic design standard for in-house design projects by consulting with

Gallery staff, liaising with designers, and developing a plan to ensure quality and consistency in the Gallery's visual image.

- Trains and mentors graduate students in the Critical and Curatorial Studies Program and manages the design, production, and

installation of graduate student exhibitions.

- Curates the annual exhibition of Master of Fine Arts students.

- Manages budgets and purchasing for exhibit installations, supplies and equipment, and negotiates contracts for services in

relation to exhibitions in accordance with UBC purchasing policies and project budgets.

Facility Management and Planning

-Manages the physical functioning of the Gallery by overseeing the building's maintenance, repairs, environmental conditions,

lighting, and security systems, and liaising with UBC facilities managers, mechanical engineers, campus security and contractors

to ensure the building is maintained at museum standards.

-Ensures all areas of the Gallery and exhibition installations adhere to public safety standards and procedures (public and

private areas).

-Acts as a project manager during building renovations and future expansion, including making recommendations, conceptual design

and preparation of Gallery specifications, reports, drawings, etc., and liaising with architects, University contacts, and

contractors.

-Acts as a primary emergency contact for the Gallery, oversees disaster planning, and reacts in the event of a building

malfunction, security issue, or disaster to manage correction of problem and ensure safety of staff and collections.

-Liaises with external agencies including Fire Department, Police and RCMP.

-Manages project budgets and purchasing for supplies and equipment, and negotiates contracts for services in relation to facility

management in accordance with UBC purchasing policies and project budgets.

Information Technology Management

-Manages the Gallery's information technology by overseeing the design and implementation of the computer network, website,

collections database, and the implementation of new technology initiatives, systems, and equipment.

-Manages work of staff and contract technicians and designers to ensure systems are efficient, secure, and meet museum standards.

-Manages project budgets and purchasing for supplies and equipment, and negotiates contracts for services in relation to

Information Technology in accordance with UBC purchasing policies and project budgets.

-Recognizes new developments in technology, anticipates organizational needs, ascertains financial viability of possible options

and plans strategy for developing processes.

Collections Management



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-Oversees the care, handling, documentation and storage of the University's art collection by developing policies and procedures

for storage systems and transportation of art works, recommending conservation, providing training and guidance to Gallery staff,

contract technicians and students in handling and documentation of art works to museum standards.

-Oversees installation, security, and maintenance of outdoor art works in the University's collection, and liaises with UBC

Campus and Community Planning Building Operations with regards to the siting and installation of works to ensure museum standards

are met in handling and presentation.

-Oversees the documentation of the collection and exhibition including training in photographic and video documentation and

digitization, managing digitization projects, and preparation of manuals to ensure proper museum standards are met.

Leadership, Reporting and Technical Direction

-Researches and analyzes trends and new developments in technical production, information technologies, and museum facility

planning and attends relevant seminars and conferences.

-Develops, evaluates, recommends change and provides technical perspective to the development of Gallery policy, strategic

planning and facility planning.

-Prepares a variety of proposals, budgets, memos, reports in relation to building maintenance, exhibition design, security, IT

projects, etc.

-Hires, trains, manages, motivates, and evaluates staff technicians and contract technicians and students.

-Participates in the planning and development of the Gallery's collection, programs and promotional strategies.

-Provides advice and museum expertise to other UBC departments units and external contacts and performs other related duties as

required.


The position reports to the Director and works with considerable latitude within broad professional and policy guidelines. Works

is reviewed in terms of achievement of broad goals. The position works with the Administrator on organizational aspects of the

job.

Supervision Given

Selects, trains, schedules, manages and evaluates staff and contract technicians, contractors, and students. Manages the Gallery's

Preparator (CUPE 116, RAT 3), Graphics and Media Technician (CUPE 116, RAT 4) and weekend Gallery Assistant (CUPE 116, RAT 2).

Gives direction to the Registrar.


Work is reviewed in terms of achievement of broad goals and the position has considerable latitude in decision making regarding

specialized exhibit design and installation projects, maintenance and IT projects, and collection handling. Inappropriate judgment

in planning resulting in failure to complete a project on time could have a negative impact on the Gallery's and the University's

reputation and relationships with other institutions, lenders, funders, etc. Failure to complete a project within the estimated

budget would result in shortfalls in other areas of the Gallery's budget. Failure of building and security systems and inadequate

handling and storage of the collections and loans could endanger priceless and irreplaceable works of art. Failure of IT systems

could result in loss of important information of financial, personnel, and research value.

Qualifications

Master's degree in a relevant discipline. Extensive knowledge of contemporary art, issues related to contemporary art, issues

related to the display of art and artifacts, and knowledge of art production processes is required. Training and experience is

required in the production of artworks and exhibitions and in general construction. Working knowledge of the National Building

Code of Canada and British Columbia Building Code is required. Minimum of six years experience or the equivalent combination of

education and experience. Professional experience in exhibition design and production, including conceptualizing, designing,



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planning, scheduling of a variety of contemporary art exhibitions and projects in a museum or gallery. Demonstrated experience in

museum facilities management and the care, handling and documentation of museum collections. Demonstrated experience managing

computer networks, digital imaging, database management, website design, implementation and management. Managerial and project

management experience, including experience tendering, selecting, and monitoring contracts and managing budgets. -Ability to use

a variety of Computer Aided Design (CAD) software, such as Vectorworks, AutoCAD and SketchUp.

-Ability to handle artworks delicately in accordance with conservation standards.

-Ability to work with and coordinate the work of Gallery staff, artists, curators, trades people, contractors, students, and

people of varied cultural backgrounds.

-Considerable knowledge and understanding of computer networks, database management, and related computer systems.

-Considerable knowledge and understanding of two and three-dimensional media, video and other electronic systems. Knowledge of

current audio-visual developments and their application in relation to exhibition display.

-Considerable knowledge in the practices, methods, materials and equipment used in a variety of trades applicable to contemporary

art and contemporary art exhibits.

-General knowledge of the hazards and proper safety procedures relevant to the work performed.

-Good understanding of contemporary conservation policies and practices as applied to art exhibitions and art collections.

-Ability to efficiently organize and manage several projects simultaneously.

-Ability to establish and maintain effective working relationships with a variety of internal and external contactors.

-Ability to efficiently work under deadline pressures and budget limitations.

-Knowledge of National Building Code of Canada and British Columbia Building Code.

-Excellent oral and written communication skills.

-Ability to communicate effectively at professional meetings and use discretion and good judgment with sensitive situations.

-Ability to work in highly organized and independent manner, following policy guidelines, without supervision.

-Must be able to work flexible hours and be able to travel.

-Valid B.C. drivers licence required.







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Page No. 73

Job Posting

Job ID: 11614



Job Category: Information Systems & Tech

Classification Title: Info.Sytems&Technlgy, Level A Business Title: Programmer Analyst I

Department: Center for Teachng,Learng&Tech

Salary: $43,809.00 - $52,592.00 (Annual)





Other:



University.

Job Summary

The Programmer Analyst I programs software application modules and codes, tests, debugs, documents, and maintains those modules.


The Centre for Teaching, Learning & Technology is a centrally positioned unit, providing support to the UBC teaching and learning

community. Technical staff in this unit provide pilot to enterprise level applications, are expected to be innovative and agile,

and deploy self-developed, community developed or vendor supplied software.

Reports to Application Development & Web Strategy

Works with other Web team members and with Senior Programmer Analysts

Work Performed

Uses HTML, JS , PHP and other programming scripting and db-query languages within WordPress, MediaWiki and other Web-based

software to enhance and support UBC Wiki, Blogs, CMS and other web applications used for teaching and learning at UBC.

Documents code for internal and Open Source distribution and creates user manuals and documentation for end users.

Provides user support to UBC community through face-to-face interaction, phone and email ticketing system

Programs small discrete software application modules.

Conducts testing and debugging of small modules to ensure application meets specifications.

Prepares programming documentation for assigned programs.

Supports software development lifecycle, and applies and follows appropriate programming development methodologies and best

practices as instructed.



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Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.

Participates in project planning and implementation.

Builds and maintains good working relationships and collaborates with others to achieve client objectives.

Performs other related duties as required.


Works autonomously in accordance with general instructions as to methods and procedures. Work is reviewed in terms of achievement

of desired results.

Supervision Given

May manage co-op students and or student employees engaged in software development activities


Makes decisions within established guidelines regarding the application of computing devices or programs to meet set requirements

or makes decisions regarding solutions to defined problems.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of one year experience or the equivalent combination of education and

experience. Demonstrated knowledge of HTML, XHTML, CSS, JavaScript, Ajax, etc. Demonstrated understanding of PHP.

Expertise in plug-in development for WordPress, MediaWiki etc.

Demonstrated ability to explain complex concepts in layman's language.

Ability to learn newweb technologies.

Collaboration - Participates willingly by supporting team decisions, assisting other team members, and doing his her share of the

work to meet goals and deadlines. Informs other team members about client-related decisions, group processes, individual actions,

or influencing events. Shares all relevant and useful information.

Communication for Results - Speaks and writes to peers in ways that support transactional activities. Shares information and asks

questions prior to taking action.

Problem Solving - Asks questions and looks for data that helps to identify and differentiate the symptoms and root causes of every

day, defined problems. Suggests remedies that meet the needs of the situation and those directly affected. Resolves problems and

escalates issues appropriately.

Accountability - Asks questions and provides feedback in an effort to clarify mutual expectations. Seeks advice on tasks and

responsibilities when needed.

Business Process Knowledge - Identifies and documents processes within area of responsibility. Seeks guidance on aspects of

process that are out of immediate scope. Drafts procedures that comply with the process.

Information Systems Knowledge - Aware of the primary uses of technology by customers, learning the systems of the enterprise and

the customers affected. Responds to day-to-day requests for technical support in areas of primary usage. Escalates questions and

problems to relevant technical expert groups.



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Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and

resources.

Ability to analyze and interpret data, determine implications, and provide recommendations







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Job Posting

Job ID: 11543




Classification Title: Info.Sytems&Technlgy, Level C Business Title: Manager, Data Quality

Department: Operations

Salary: $59,602.00 - $71,550.00 (Annual)



Job End Date:


Other:


Job Summary

Under general direction of the Director, Information Systems, Advancement Services the incumbent assumes a leadership role in the

management of approximately 500,000 electronic alumni, donor and other constituent records, used by the Development and Alumni

Engagement Portfolio.

The incumbent will work closely with Central and Faculty Development staff across campus, the Links Advisory Committee and other

Advancement staff to provide specialist advice and analysis to ensure the planning, implementation, and coordination of an

aggressive data integrity program will focus on maintaining accurate constituency data records. Through consultation with end

users, the incumbent ensures that all programs and projects meet the requirements and organizational standards for usability,

operability, and performance.

Utilizing information technology systems, methods, and vendors, this individual will be responsible for the design, identification

and implementation of best practices for improvements to data collection, data entry and business processes as they relate to

Links eCRM System while establishing, building and maintaining key working customer service oriented relationships with various

university units.

The incumbent will lead staff responsible for maintaining and enhancing highly confidential data housed in the university's Links

eCRM System.


Reports to: Director, Information Systems.

Through coordination units within Development and Alumni Engagement portfolio, interacts with vendors who supply tools to screen

and update constituent data and will work with contracts, bill reconciliation and establishment of timelines to complete.

The incumbent is the primary liaison with university departments on matters relating to records management and will have daily

contact with all levels of Development and Alumni Engagement, Advancement staff to resolve issues relating to records and Links

eCRM System projects.

Establish, coordinate, and maintain solid, communicative, and consistent working relationship with database programmers to



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collaboratively adhere to a master schedule of data integrity screenings and activities.

Contact with manufacturers and distributors of software, data services and development and training tool vendors.

Leads efforts to cross-train records and other staff in the Development and Alumni Engagement Portfolio where appropriate.

In order to help maintain professional skills, have involvement with peer and professional groups and institutions and

periodically represent and speak on behalf of the Records group.

The incumbent is expected to brief the Chief Administrative Officer and other staff as necessary.

Work Performed

The main responsibility is to consult with faculties across campus to develop a comprehensive alumni and development database,

advise on the structure of the database and type of data to be collected and provide oversight of the data integrity. The

incumbent will create a rigorous data integrity strategy, then create and project manage the implementation of the resulting

programs. On-going management will include setting goals and objectives for the records unit, tracks the on-going performance of

the unit and ensure accomplishment of the plan. This plan will also need to consider the broader goals and objectives of

Information Services, Advancement, UBC Faculties and the DAE Portfolio.

Data integrity is essential to the success of advancement activities and the incumbent will develop proactive strategies to

constantly improve the integrity of the data held within the Links eCRM System.

Responsibilities Include:

-Provides specialist advice and analysis to ensure the planning, implementation, and coordination of an aggressive data integrity

program will focus on maintaining accurate constituency data records;

-Through consultation with end users across campus, the incumbent ensures that all programs and projects meet the requirements

and organizational standards for usability, operability, and performance;

-Analyzes and reviews system features and requirements including functional, integration, security, scalability and performance

and provides advice on options, risks and costs versus benefits;

-Establishes, designs and manages data integrity procedures, processes and policies that efficiently enhance data integrity and

comply with records retention policies, corporate classification schemes, privacy legislation, and security and access policies;

-Designs manual or automated information management processes, tools and systems to meet user requirements such as conducting

work flow and business process analyses, writing specifications, procedures, preparing documentation and design delivery of

training as well as conducting work flow analyses, user support;

-Compiles costing statistics for evaluation of data enhancement applications;

-Leads quality control efforts to ensure data entered into the Links eCRM System including the scanning and attachment of

electronic documents is accurate;

-Investigates, purchases and project manages the implementation a document management system;

-Creates a data quality scorecard to communicate data integrity program progress to the portfolio;

-Designs and develops audit and exception reports, queries and KPI's to monitor data integrity, database changes, address

accuracy, and interrelationships of data;

-Signs off on system reports for clarity and adherence to reporting standards, completeness and accuracy;

-Develops and maintains security roles and ensure appropriate access rights, proper training for all new and current users for

Links eCRM;

-Identifies needs and sources of information across functional areas within the University;

-Identifies, recommends and engages third party sources of information to improve and enhance database;

-Develops routine data update strategy incorporating research options;

Improve Links eCRM System Usage:

-Project manage user acceptance testing for Links eCRM System upgrades;

-Lead the development of Links eCRM System training materials, and ensures training and documentation is available within Links



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eCRM System and on-line through the divisional Intranet;

-Recommends optimal application systems and data structure in the development of and will be a user of the Links eCRM System data

warehouse to address the Portfolio needs;

Customer Service:

-Establish and maintain detailed, consistent, and sound communication systems with key university units and faculties affected by

data integrity issues as they relate to biographic aspects of the alumni donor data;

-Consult with end users to determine records and data and supporting systems requirements;

-Create and lead Data Integrity Committee and keep committee informed of data integrity issues;

-Has sign-off authority for official alumni counts and other biographic statistics for both public and private use. This includes

providing counts and statistics for the university's public web sites, CASE and others;

-Develop internal policy and procedural documents as needed to reflect changes in Institute operations;

-Ensure regular and timely updates when responding to program area needs such as Annual Giving and Alumni events;

-Facilitate communication and collaboration amongst diverse groups;

-Performs other duties as required.


Works with considerable latitude under broad directives from the Director, Information Systems to carry out work to completion,

measured against project objectives. Keeps managers informed of the status of work in progress.

Supervision Given

-Manages a team of professionals, unionized staff and students who enhance records, trace lost alumni, and ensure email addresses

are obtained, job titles are accurate, and that coding is accurate;

-Lead the development of key performance measures, benchmarks and performance targets;

-Organizes, hires, trains, and supervises data integrity staff;

-Evaluates and implements improved work flow for better staff utilization;

-Recommends and plans for professional development and training


Errors in accuracy, judgement, tact or communication could result in a significant loss of productivity and jeopardize the

successful completion of Links eCRM System projects and ultimately results of campaign efforts.

Failure to safeguard and maintain accurate records could result in Privacy Act breaches, fines to UBC as well as damage the

reputation of UBC impacting the ability to raise funds for UBC.

Failure to consult and review work in a professional manner will result in displeased users and fail to effectively utilize

University resources.

Failure to establish and monitor work schedules will result in an inability to meet deadlines and will delay the completion of

records and other Links eCRM System projects.

Errors in accuracy, judgement, tact or communication could result in a significant loss of credibility and potential income for

the University, Division and its initiatives.

Errors or omissions on the system can lead to unnecessary friction between the constituencies and the Division, and disrupt area's

capabilities, the loss of resources for system development and create a poor image of Links eCRM System for Advancement staff.

Poor employee morale can also result.

Qualifications



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Undergraduate degree in a relevant discipline. . Minimum of three years experience or the equivalent combination of education

and experience. The successful candidate will have leadership capabilities. Excellent judgement and decision-making abilities.

The ability to communicate effectively. Possess good organizational skills. Utilize technical procedural writing skill. Be able to

work collaboratively in a team environment. Have good presentation skills and be able to interpret and evaluate user requirements

and produce and analyze data. Computer proficiency including expertise with database management systems in a large multi-tiered

complex systems environment, data base concepts, project management methodologies, software and report design and production as

well as basic familiarity with system and information security is required; Relevant records and information management experience

is necessary and additional experience with statistics and accounting and financial information will also be useful; Professional

experience providing customer service to users whose computer literacy ranges from the novice to the sophisticate; Previous budget

experience and familiarity with relational databases and experience in non-profit development with knowledge of basic fundraising

concepts is preferred; Knowledge of University policies and procedures is an asset. Collaboration

Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined

business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for differences and

diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal performance.

Communication for Results

Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting

and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict empathetically. Explains the

context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when

appropriate. Problem Solving

Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems. Determines the

potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity toward individuals

involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions. Recommends resource

requirements and collaborates with impacted stakeholders. Accountability

Sets objectives that meet organizational needs. Provides recommendations to individuals and teams on ways to improve performance

and meet defined objectives. Monitors and provides feedback on individual and team performance against defined standards.

Analytical Thinking

Coordinates the information gathering and reporting process. Reviews trends and compares to expectations. Conducts research to

define problems and prepares responses to anticipated questions. Prioritizes multiple issues and opportunities. Identifies

relationships and linkages within several information sources. Anticipates issues that are not readily apparent on the surface.

Identifies root causes and effects. Defines priorities within performance objectives. Reports and identifies areas that need

guidance in order to resolve complex issues. Anticipates the possible outcome of potential solutions. Thoroughness

Demonstrates operational agility. Uses organizational systems that result in multiple critical activities to be identified and

completed on time. Renegotiates priorities as necessary. Puts systems in place and uses them to monitor and detect errors and

problems. Tests and inspects outputs and applies quality checks prior to work submission.`







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Job Posting

Job ID: 11617




Classification Title: Info.Sytems&Technlgy, Level C Business Title: Bioscience IT Specialist

Department: Medical Genetics

Salary: $59,602.00 - $71,550.00 (Annual)





Other:



University.

Job Summary

An outstanding, creative opportunity is available for an experienced Bioscience oriented programmer analyst to join an

international neurogenetics research team focused on neurodegenerative maladies such as Parkinson's disease and related movement

disorders. The team currently has active population genetic studies underway in more than 20 countries spanning five continents,

including programs in Canada, France, Norway, Taiwan and Tunisia. The lab focuses on the genetic analysis and functional

characterization of genes in order to advance development of therapeutics for PD patients.

The primary responsibility of this position is the continuous development, improvement, and operation of a computational pipeline

to efficiently store and rapidly process high-volume genetic sequence, genotype and expression data from its initial acquisition

through its subsequent analysis. The position will also act as a resource for other investigators requiring use of the

computational pipeline and or assistance with any of the available computational tools. In addition, the successful applicant will

have the opportunity to pursue their own compatible lines of investigation and software development, to write papers, and

collaborate with other projects and programs.

The successful applicant will become part of an established team of academic researchers including medical genetic informaticists,

geneticists and neuroscientists; and the applicant will be an integral part of a dynamic and supportive intellectual community

within the Brain Research Centre, and the whole of the University of British Columbia, Vancouver.

From technology to biology, in the pursuit of the medical advancement of diagnosis and treatment, this highly challenging and

highly rewarding position is a practical opportunity for the chosen candidate to expand and tune his or her skill set, while

contributing to the lives of patients and families suffering the effects of these neurogenetic disorders.

For more information about the Farrer research lab, see: http: www.can.ubc.ca about-us people dr-matthew-farrer


The successful incumbent will report to Dr. Matt Farrer and the Director of the IT group.

Work Performed

- Works with bioinformaticists to streamline algorithms for next-generation Illumina and SOLiD sequencing platforms (i.e.



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familiarity with programs such as ELAND, Bowtie, MAQ, POLYBAYES etc.)

- Developing and maintaining large relational databases, thousands of millions of records in size, containing genomic information

for families and populations.

- Developing and maintaining web applications in a LAMP environment.

- Shell scripting and PERL programming, including use of BioPerl modules.

- Using statistics systems such as R and SAS.

- Building and installing open-source applications from source code.

- Programming in C based languages.

- Developing simple user interfaces for commonly repeated processes.

- Implementing statistical algorithms for familial genetics analysis using tools such as EIGENSOFT, PLINK, Beagle, LINKAGE,

SIMWALK, SOLAR, etc.


Works under the direct supervision of the Director of IT for the group.

Supervision Given

Participates in the management of trainees and interns.


This position will be responsible for a critical element in the overall productivity of the laboratory. Failure to create, manage,

and maintain the computational pipeline will result in a serious loss of research output.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of three years experience or the equivalent combination of education

and experience. The ideal candidate for this position is a technically experienced programmer analyst who has previously

supported efforts in Bioinformatics and or Biostatistics, and or who has prior experience with the genetics of human disease.

- C or Java programming capabilities.

- Experience with PERL programming and unix shell scripting.

- Design and maintenance of complex relational databases in MySQL and or PostgreSQL, or other major SQL database engines.

- Apache PHP server technologies.

- An overall adeptness with linux OS distributions, as well as the GNU and Open-Source applications supporting them.

- Developing simple user interfaces for commonly repeated processes.







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Page No. 82

Job Posting

Job ID: 11521




Classification Title: Info.Sytems&Technlgy, Level E Business Title: Senior Project Manager


Salary: $73,448.00 - $91,809.00 (Annual)



Job End Date:


Other:


Job Summary

The Senior Project Manager manages all aspects of the development and implementation of large, multifaceted projects and takes

projects from original concept through to final implementation.

In addition to successful project delivery of assigned initiatives, the Senior Project Manager provides oversight to assigned

programs by monitoring project dependencies between a group of inter-related projects.


MedIT's Program Management Office (PMO) is a service integrator in support of the Faculty of Medicine's IT department (MedIT) and

its customers, stakeholders and partners. It encompasses all the people, processes and tools to manage projects and influence

project performance.

This position reports to the Senior Manager, Strategic Programs of the MedIT Program Management Office in the Faculty of Medicine.

Work Performed

Specific Duties:

-Manage complex, multi-year and province-wide capital infrastructure projects and programs to build and renew video conference

technology at teaching facilities.

· Manage scope, schedule, budget and other key aspect to ensure successful project delivery.

· Manage and monitor project dependencies within assigned programs to meet program and organizational objectives.

· Build and maintain relationship with key stakeholders such as facility teams, vendors and partners.

Core Duties:

-Initiates projects following appropriate project management methodology including gathering and defining comprehensive project

requirements, ensuring for strategic alignment, developing project charters, project plans, budgets and schedules, determining

staffing requirements, and forming cross-functional project teams.

-Defines and follows project management methods, procedures, and quality objectives, including metrics for assessing progress.

-Balances workload, provides technical and analytical guidance and work direction to project team, including scheduling,



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assignment of work, review of project efforts and removal of roadblocks which inhibit project success.

-Ensures that all team members have the tools and training required to perform effectively, and provides the team with

constructive feedback as it pertains to project performance.

-Assesses variances from the project plans, budgets and schedules, develops and implements changes as necessary to ensure that the

project remains within specified scope and is within time, cost, and quality objectives, and keeps management aware of the

situation.

-Evaluates and ensures for sponsor client satisfaction at project completion.

-Drafts contracts and Service Level Agreements and manages RFIs RFPs for evaluation, selection and procurement of products and or

services from vendors.

Identifies potential areas for improvement in current methodologies and provides coaching to project managers.

-Develops and maintains a productive working relationship with project sponsors, vendors and key clients.

-Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.



Works with complete latitude within general policies and an administrative framework. Work is reviewed in terms of achievement of

specific objectives. Performance and development of processes are reviewed by the Senior Manager, Strategic Programs and

occasionally by the other MedIT management and partners.

Supervision Given

Manages and mentors project managers, leads and project team members.


Work requires judgment and initiative. Errors could have a significant impact on the success of project delivery, subsequent

effects on the Faculty of Medicine's strategic goals and visions.

Qualifications

Undergraduate degree in a relevant discipline. Degree in business, Computer Science or Management Information Systems preferred.

Project Management Professional (PMP) certification or other equivalent project management certificate preferred. A minimum of 8

years of experience and 2 years of managerial experience or the equivalent combination of education and experience. Experience in

capital infrastructure and construction projects.

Experience working in healthcare governance industries.

Collaboration - Identifies and improves communication to bring conflict within the team into the open and facilitate resolution.

Openly shares credit for team accomplishment. Monitors individual and team effectiveness and recommends improvement to facilitate

collaboration. Considered a role model as a team player. Demonstrates high level of enthusiasm and commitment to team goals under

difficult or adverse situations; encourages others to respond similarly. Strongly influences team strategy and processes.

Communication for Results - Converses with, writes strategic documents for, and creates delivers presentations to internal

business leaders as well as external groups. Leads discussions with senior leaders and external partners in ways that support

strategic planning and decision-making. Seeks a consensus with business leaders. Debates opinions, tests understanding, and

clarifies judgments. Identifies underlying differences and resolves conflict openly and empathetically. Explains the context of

multiple, complex interrelated situations. Asks searching, probing questions, plays devil's advocate, and solicits authoritative

perspectives and advice prior to approving plans and recommendations.

Problem Solving - Diagnoses problems using formal problem-solving tools and techniques from multiple angles and probes underlying

issues to generate multiple potential solutions. Proactively anticipates and prevents problems. Devises, facilitates buy-in, makes

recommendations, and guides implementation of corrective and or preventive actions for complex issues that cross organizational



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boundaries and are unclear in nature. Identifies potential consequences and risk levels. Seeks support and buy-in for problem

definition, methods of resolution, and accountability.

Accountability - Sets enhanced objectives for self and others. Monitors performance trends and identifies opportunities to improve

standards. Provides regular feedback and suggests alternative approaches necessary to ensure that organizational objectives and

superior standards are achieved. Delegates responsibility and reallocates resources as needed to ensure that priorities are met

for initiatives within area of responsibility.

Analytical Thinking - Determines criteria for assessing issues and opportunities. Establishes clear goals and priorities needed to

assess performance. Identifies relationships and linkages between different information sources. Anticipates issues that are not

readily apparent on the surface. Identifies root causes and effects. Establishes clear goals and priorities. Anticipates potential

problems and develops solutions needed to resolve them. Systemically analyzes relationships between apparently independent

problems and issues. Reviews and cross-reviews reports. Identifies trends as well as isolated events. Translates analytical

reports into management presentations, and provides guidance to resolve issues. Anticipates the possible outcome of potential

solutions. Identifies areas of significant concern or opportunity. Probes and initiates research to identify critical problems.

Business Enterprise Knowledge - Directs and coordinates the development and implementation of process-based solutions that cross

organizational lines. Creates business case for investment in process and technological enhancements. Sets clear explanations for

the integration and alignment of technology and business functions, focusing on the strategic value provided.

Sound knowledge of project management methodologies.

Strong understanding of procurement processes such as request for quote, bid, proposal and other relevant vendor management

procedures.

Strong analytical research skills.

Strong written and verbal communications skills.

Management and leadership capabilities.

Flexibility adaptability managing multiple priorities.







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Page No. 85

Job Posting

Job ID: 11618




Classification Title: Info.Sytems&Technlgy, Level G Business Title: Enterprise Architect II

Department: UBC IT - Enterprise Architectr

Salary: $95,120.00 - $118,898.00 (Annual)



Job End Date:


Other:



University.

Job Summary

Enterprise Architects work with stakeholders, both leadership and subject matter experts, to build a holistic view of the

University's strategy, processes, information, and information technology assets. The role of the Enterprise Architect is to take

this knowledge and ensure that the University and IT strategies are in alignment through documenting multiple architectural models

or views that show how the current and future needs of an organization will be met in an efficient, sustainable, agile, and

adaptable manner.

This position manages the architecture of multiple projects within multiple programs and leads the creation and review of an

enterprise architecture strategy to support the strategic requirements of the University by identifying the business benefits of

alternative strategies; development of University-wide architecture and processes, ensuring compliance between business strategies

and technology directions, and; setting strategies, policies, standards and practices.


The Enterprise Architecture group is charged with the development and ongoing evolution of an Enterprise Architecture roadmap for

UBC.

This group reports directly to the Chief Information Officer (CIO), the group maintains both a macro and micro view of UBC's

business goals, strategies, functions, and processes in order to translate these into an architectural roadmap delivering IT

components, standards, common requirements, and guiding best practices.

The group works closely with a broad range of key stakeholders to coordinate UBC IT departmental project-related activities, with

the aim of ensuring that overall strategic planning and management of the UBC IT portfolio supports the UBC IT mission and vision,

as well as the overall UBC Community.

This position reports to the Director of Enterprise Architecture.

Work Performed

Core Duties:



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- Leads the creation and review of the enterprise architecture capability strategy to meet the University's various strategies.

- Develops enterprise-wide architecture and processes that ensure that the strategic application of change is embedded in the

management of the organization.

- Establishes the contribution that technology can make to business objectives, conducting feasibility studies, producing

high-level business models, preparing business cases, taking into account as necessary any implications of systems considered.

- Provides advanced technical expertise in 1 or more architecture domains (business; information; application, and, technology)

and mentoring to the project teams and the broader organization.

- Identifies the business benefits of alternative strategies.

- Ensures compliance between business strategies, enterprise transformation activities and technology directions, setting

strategies, policies, standards and practices.

- May manage the upkeep of specific architecture domains.

- Contributes to the short and long term planning and architecting of capabilities and services to meet user requirements for

multiple projects within multiple programs.

- Documents and model architecture across domains to agreed standards

- Analyzes new and emerging trends in architecture, evaluates alternatives, and completes feasibility studies.

- Provides advice senior management on architecture advancements, and makes strategic methodology, development, and major

expenditure recommendations.

- Represents the architecture group and guides and influence strategic decision making.

- Makes recommendations for technology enhancements to business and service capabilities.

- Develop cost benefit evaluations on architecture changes.

- Makes presentations at local, regional, national and international conferences and workshops as well as to partner

institutions.

- Develops best practices, standards, procedures and quality objectives across architecture domains.

- Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and

tools.

- Performs other related duties as required.


The post works under general direction from the Director of Enterprise Architecture with significant input from other

Director-level management. This is a senior position and the incumbent is expected to be capable of working to a high degree of

quality unsupervised.

Supervision Given

The Enterprise Architect will supervise and mentor project groups as applicable. Such groups may be drawn from a wide swath of

roles, including: developers, analysts and program project managers and line of business managers. Work is reviewed in terms of

long-term multi-year objectives and resulting benefits realization.


Information Technology plays a key role in enabling the University to achieve its goal of becoming one of the world's leading

universities. The Enterprise Architect plays an important part in the formulation, alignment and implementation of the IT

strategic plans for the University at large.

If UBC's IT strategies do not align with or enable the academic goals of the University, or if the IT-related services and support

that Units receive is not fully aligned with their needs and goals, the University's IT resources will inhibit the University from

achieving its strategic targets. Failure to ensure alignment and direction for the University in this role will negatively impact

on the reputation of the University, leading to loss of prestige that could impact enrollment, donations, and public relations.

The role carries a high degree of responsibility for Enterprise-wide systems that may carry a significant level of risk to the

operation of the University. Therefore the consequences of error judgment are also very high, potentially leading to operational

and or legal



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Qualifications

Post-graduate degree. Certification from programs focused on Enterprise Architecture concepts, best practices and tools, such as

The Open Group Architecture Framework (TOGAF) or equivalent is preferred. Minimum of 11 years of experience and 4 years

specialized experience in the design and implementation of major computer systems and 5 years managerial experience or the

equivalent combination of education and experience. A breadth of experience and an understanding of consistency in method-driven

approaches to architecture development, such as TOGAF Architecture Development Method (ADM) with a working knowledge of more than

one design modeling method.

Skills in at least two disciplines considered to be at the level of a subject matter expert.

Experience with all aspects of a project from design through development, testing, implementation, and production in more than one

industry sector.

Experience in multi-site operations and team management is required

Possesses sound knowledge of best practices in enterprise architecture and transformation. Strong knowledge of IT organizations,

what makes them effective, and how to get the best results within available resources. Understands IT's business, strategies,

plans, organization, people and culture.

Strategic and Conceptual Thinking:

Able to analyze complex issues and develop strategies or plans of action that focus on root causes not symptoms. Politically

astute. Able to build support across the organization for the vision of IT. Recognizes priorities and multi-tasks.

Leadership Skills:

Capable of leading within a collaborative, consensus driven organization with decentralized decision-making. Able to lead in a

complex environment with multiple users and to engage a broad range of people in the pursuit of organizational vision and goals.

Effective at leading significant change.

Interpersonal Skills:

Builds and maintains positive, productive relationships with peers, colleagues, staff, faculty, consultants, and suppliers.

Flexible and sensible.

Communication Skills:

Demonstrates superior communications skills, written and oral. Is direct, honest and open. Effective in synthesizing complex

issues and conveying technical ideas in non-technical terms. A highly effective listener.

Collaboration:

Identifies and improves communication to bring conflict within the team into the open and facilitate resolution. Openly shares

credit for team accomplishment. Monitors individual and team effectiveness and recommends improvement to facilitate collaboration.

Considered a role model as a team player. Demonstrates high level of enthusiasm and commitment to team goals under difficult or

adverse situations; encourages others to respond similarly. Strongly influences team strategy and processes.

Communicating for Results:

Converses with, writes strategic documents for, and creates delivers presentations to internal business leaders as well as

external groups. Leads discussions with senior leaders and external partners in ways that support strategic planning and

decision-making. Seeks a consensus with business leaders. Debates opinions, tests understanding, and clarifies judgments.

Identifies underlying differences and resolves conflict openly and empathetically. Explains the context of multiple, complex

interrelated situations. Asks searching, probing questions, plays devil's advocate, and solicits authoritative perspectives and

advice prior to approving plans and recommendations.



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Problem Solving:

Anticipates problem areas and associated risk levels with objective rationale. Uses formal methodologies to forecast trends and

define innovative strategic choices in response to the potential implications of multiple integrated options. Generates and

solicits the approval of senior leadership prior to defining critical issues and solutions to unclear, multi-faceted problems of

high risk which span across and beyond the enterprise.

Analytical Thinking:

Establishes strategic goals and enterprise-wide priorities. Uses techniques of advanced business and organizational analysis to

identify and assess problem definitions and potential solutions, and compares and contrasts them against predetermined criteria.

Creates framework for reviewing large volumes of unorganized data. Probes for, and points to, subtle and unclear relationships in

highly complex matters and evaluates the merit of problem definitions and potential solutions. Anticipates the possible outcome of

potential solutions. Systemically identifies and resolves complex enterprise-wide issues, while educating senior leaders as to

their solution.

Information Systems Knowledge:

Engineers, coordinates, and submits approval for significant enterprise-wide information system solutions that align with

organizational processes and long-term strategies. Recommends large-scale, best practice technological opportunities. Engages

appropriate technical consultants, experts, and leaders.

Thoroughness:

Sets the vision, defines the value, and acts as role model for creating a culture that sets superior standards and delivers on

time and on budget. Agrees upon service level and project expectations with senior leaders. Reviews enterprise's progress against

established goals, objectives, service level targets, and project milestones. Devises strategies for delivering large-scale

projects on time. Proactively conducts business review meetings for reprioritization of resources and taking corrective action to

respond to strategic initiatives. Holds self and leadership team members accountable for achievements, publicly recognizing

successes. Identifies areas of potential vulnerability in achieving strategic business drivers. Supports the enterprise in

achieving deliverables by investing in world-class organizational processes.

Strategic Technology Planning:

Recommends long-term best-in-class policies and plans that will provide enhanced support across the enterprise. Sponsors,

coordinates, and approves the enterprise strategic technology plan. Steers enterprise initiatives that support the technology

strategy. Allocates and aligns resources to meet the objectives of the plan. Partners with senior enterprise leaders to integrate

the strategic technology plan with the enterprise long-term plans







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Job Posting

Job ID: 11625



Job Category: Conf, Accomm, Cerem & Events

Classification Title: Conf,Accom,Ceremonies, Level B Business Title: Events Manager

Department: Communications

Salary: $43,809.00 - $52,592.00 (Annual)





Other:


Job Summary

The incumbent is responsible for planning, organizing and executing a variety of high-profile local, national and international

alumni and donor events, in support of the strategic goals of the VPDAE portfolio. The incumbent is responsible for implementing

event standards and protocols expected of a world-class university.

Major responsibilities include researching and analyzing clients' needs; ensuring consistent delivery of events; following UBC,

VPDAE and Alumni Association policies; developing and managing event budgets; managing stakeholder expectations and vendor

relationships; coordinating and participating in various committees; planning and coordinating events occurring simultaneously;

assisting alumni and university clients regarding event coordination; and performing other related duties.


Reports directly to the Associate Director, Events.

Works with: Alumni Affairs, Development Office, Communications and Ceremonies teams; UBC faculty and staff involved in external

relations; UBC service providers; external vendors; and other senior administrators as required.

Contacts: Alumni, donors; external community and organizations

Supervises: Student employees, administrative staff.

Work Performed

Events:

- Manages the delivery of events that advance the Alumni and Donor Relations Strategy for local, national and international

celebrations, events, and programs.

- Works with Development & Alumni Engagement (DAE) staff to develop the creative vision for DAE signature events.

- Responsible for delivering event logistics for DAE programs, including Alumni Weekend, Alumni Achievement Awards, The Next Step,

UBC Dialogues and other events.

- Manages volunteer participation in events, reflecting the volunteer strategy articulated for the DAE portfolio.

- Develops, monitors and manages event budgets.



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- Designs and implements tools to evaluate events, internally and externally. Reviews findings and prepares recommendations for

future event delivery.

- Negotiates contracts with internal and external vendors.

- Identifies opportunities for event sponsorship.

- Collects and consolidates event metrics.

- Travels to events outside the Lower Mainland as required.

- Other events and duties as assigned.

Alumni & Donor Relations:

- Supports volunteer committees to plan and implement events to support peer to peer engagement and to empower volunteers.

- Provides logistical and management support for alumni & donor relations events to advance strategic priorities

- Maintains accurate alumni and donor profiles and program information in the University's database in a timely, accurate and

appropriate manner.

Partner Relations:

- Provides guidance and advice to campus based partners on best practices in DAE events and program delivery and evaluation.

- Supports internal partnerships by sharing knowledge and information acquired through partner interactions.

- Develops and manages relationships with internal and external suppliers.

Communications:

- Works with AA Communications team to develop event communications including invitations, web, Grad Gazette and Trek Magazine

content, event calendars and general communications, and to ensure timely delivery of communication vehicles for events.

- Other events and duties as assigned.


Reports directly to the Associate Director, Events. The incumbent completes tasks independently against set objectives and

performance expectations, within a collaborative work environment. Deviations from practices and delicate matters of protocol are

referred to Associate Director, Events or Director, Stewardship & Events.

Supervision Given

Supervises student employees and administrative support workers. Supervises volunteers and staff on-site at events.


Given that the incumbent will work regularly with prominent alumni and donors as well as faculty members, senior administration,

and significant friends and partners of the university, the Events Manager is expected to exercise judgment, diplomacy and tact in

all interactions. Standards of customer service are essential. Poor judgment or inferior standards of customer service could

alienate alumni, damage the university's reputation, as well as negatively impact potential opportunities to engage alumni as

friends, volunteers and donors.

Qualifications

Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management. Two-year diploma in Event Management and three

years' experience, or equivalent in education and experience. Undergraduate degree preferred. Minimum of three years experience

or the equivalent combination of education and experience. Knowledge of university policies and protocol. Prior experience in

the planning and implementation of events, with experience in budget development and control required. Experience working in

hospitality industry and or with friendraising or fundraising organizations an asset; experience monitoring budget and

administering financial reporting and documentation, as asset. Excellent interpersonal skills. Ability to communicate effectively

verbally and in writing. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to maintain accuracy

and attention to detail. Excellent organizational skills. Drive to offer service above and beyond. Comfort with web-based event



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management systems a plus. Ability to exercise tact and discretion. Ability to manage multiple projects with overlapping deadlines

and milestones. Financial reporting experience an asset. Experience working with volunteers an asset. Intermediate computer skills

with Windows 2007, Office XP Pro, Outlook and Internet. Knowledge of Viking an asset. Ability to operate the normal range of

office equipment.







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Job Posting

Job ID: 11602



Job Category: Conf, Accomm, Cerem & Events

Classification Title: Conf,Accom,Ceremonies, Level B Business Title: Event & Sales Manager

Department: UBC at Robson Square

Salary: $43,809.00 - $52,592.00 (Annual)



Job End Date:


Other:


Job Summary

The Event Sales Manager markets, sells and coordinates program and event space on behalf of UBC Robson Square. This position

provides leadership to the Event Services team by overseeing the coordination of events and allocation of resources. Important

aspects of this position are relationship building, account management, sales business development and customer service.


The Event Sales Manager reports to the Operations Manager. Work is assigned in terms of broad objectives and is subject to

periodic review. This position provides supervision to both management and unionized staff and acts as a liaison between event

staff and senior management.

Work Performed

Sales Management

-Builds and maintains working relationships to deliver innovative and memorable programs and events with key UBC Robson Square

partners and external clients through effective allocation of resources and excellent customer service;

-Recommends appropriate mix of facilities and services (via site tours, proposals, pre-event meetings, emails, phone calls and

referrals to the website);

-Responsible for budget forecasting and goal setting for the event services unit; balances cost recovery needs with possibly

divergent University goals;

-Pursues new market opportunities to increase event sales, including key industry associations which support UBC Robson Square

objectives;

-Responsible for tracking financial performance of the unit (works closely with the Financial Coordinator);

-Develops and implements space rental marketing strategies with the part-time Marketing Coordinator;

-Prepares and makes presentations to clients (prospective and repeat);

Event Planning

-Manages and implements all elements of event planning, including event logistics, contract negotiation and accurate, timely

communications for clear expectations of event delivery;

-Ensures effective service levels are maintained by undertaking ongoing quality assessment initiatives and remediates issues as

appropriate to maintain high quality standards;



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-Continuously improves customer satisfaction to create customer loyalty and deliver a positive event experience;

-Prepares and analyzes event reports, including sales data worksheets, budget estimates and other metrics;

Supervision and Administration

-Manages the human resources needs of the Event Services team:

-hiring, supervising, coaching and developing staff;

-establishing effective solutions for staffing challenges (eg. discipline and termination processes);

-annual performance evaluations for management and union staff;

-scheduling and operational issues as they occur;

-Works closely with the Operations Manager to maximize the effectiveness of the team in the most cost effective manner;



The Event Manager reports to the Operations Manager. Work is assigned in terms of broad objectives and is subject to periodic

review.

Supervision Given

Provides supervision to both management (1) and unionized staff (3 directly, 7 indirectly).


Service quality, program activity and community consideration are keystones of the facility and all very visible to the public in

this downtown location. Decisions could have significant impact on public perceptions of UBC and UBC Robson Square. A

collaborative decision making process with effective and fair outcomes reflect positively on the reputation of UBC. Poor

decisions, errors and or management ineptitude could result in embarrassment for the University, diminution of its prestige and

credibility and potentially significant negative financial implications.

Qualifications

Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management. (Undergraduate degree or community college

certificate in event management, preferred) as well as a blend of relevant courses and progressive on the job training preferred.

Minimum of three years experience or the equivalent combination of education and experience. Minimum of three years experience

planning and implementing events, with solid background in budget development as well as sales forecasting and reporting. Results

oriented, articulate and creative with excellent customer service and sales skills. Demonstrated ability to be both a leader and a

team player with proven capacity to exercise initiative and motivate employees. Works well under pressure and is able to manage

multiple activities simultaneously with high-energy and positive thinking. Effective organizational and time management skills

with aptitude to re-prioritize efforts as needed. Effective conflict resolution skills with the proficiency to effectively analyze

and develop solutions while exhibiting diplomacy and tact. Excellent relationship management ability and demonstrated written and

oral communication skills. Excited to work within a dynamic entrepreneurial environment and the flexibility to work occasional

evening and weekends as required. Knowledge of current technologies for classrooms and meetings is an asset. Experience working in

an academic setting is also beneficial.







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Job Posting

Job ID: 11608



Job Category: Information Services

Classification Title: Information Services, Level A Business Title: Communications Coordinator

Department: Medicine,Udrgrd Ed.(Dean'sOff)

Salary: $47,315.00 - $56,799.00 (Annual)



Job End Date:


Other:


Job Summary

As a member of the Distributed Medical Education Program Communications team, this position is responsible for delivering a full

range of communications designed to support the MD undergraduate program, and to enhance the image and reputation of the UBC

Faculty of Medicine education programs at the local, provincial, national and international level. This position will support the

Distributed Education Program Communication Manager, with emphasis on the Vancouver Fraser Medical Program communications. On a

day-to-day basis, he she is responsible for ensuring the timely and effective development and distribution of communication

materials to a variety of internal and external audiences under the direction of the Distributed Education Programs Communications

Manager.


This position works as a member of the UBC Faculty of Medicine Distributed Education Programs Communications Team, and works

closely with staff from the MD program, faculty members and students. This position also liaises with printers and other external

suppliers, the media and the community in general. It reports to the MD Program Administrative Director through the Distributed

Education Programs Communications Manager. Work is reviewed in terms of conformance with established standards and specific

objectives. Education communications team members work with, provide input to, and follow the guidelines of both the Faculty of

Medicine Communications unit, and UBC Public Affairs.

Work Performed

Distributed Educations Program Communications

-Supports the Distributed Education Programs Communications Manager in all phases of communications efforts;

-Participates with communications projects, including researching, writing and editing, design, layout and print coordination,

and photography sourcing;

-Contributes to communication plans in support of media relations; marketing and issues management activities;

-Develop communication tools including brochures, fact sheets and marketing collateral with Distributed Education Communications

Manager;

-Research, write and review speaking notes and presentation materials for a variety of Faculty spokespersons to deliver to

internal and external audiences;

-Supports media related functions by keeping informed of current news issues and or trends to identify opportunities and

potential stories that showcase the Faculty and its people;



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Page No. 95

-Performs other related duties, as required

Vancouver Fraser Medical Program Communications

-Maintain communication strategies in consultation with Distributed Education Programs Communication Manager to engage and inform

clinical faculty, community stakeholders, health professionals in the Vancouver and Fraser regions;

-Responsible for the MD program web site including coordinating and generating content for the site, and identify opportunities

for website improvement;

-Maintain social media communication tools, enewsletters, and blog

-Identify opportunities to improve and support internal communications;

-Contributes with the development of advertising and other promotional materials;


The individual in this position will be expected to work independently under the supervision of the UBC Faculty of Medicine

Distributed Education Programs Communications Manager.

Supervision Given

This position does not have supervisory responsibilities. This individual may oversee the work of internal and external service

providers, for example, printers, designers and photographers, depending on the project.


Must exercise tact and diplomacy when dealing with internal and external stakeholders. May need to balance multiple projects with

competing deadlines and make decisions on how best to manage the work given, based on the timeframe, the relative strategic

importance of the projects and the impact for failing to meet deadlines.

The consequence of error in this position could be serious for the Faculty and or the University since it concerns the public

image and profile of the Faculty and the University on a provincial, national and international level. Incorrect or insufficient

information could have grave consequences.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of four years experience or the equivalent combination of education and

experience. Ability to communicate effectively verbally and in writing. Ability to communicate effectively in writing. Ability to

maintain accuracy and attention to detail. Ability to communicate effectively verbally.







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Job Posting

Job ID: 11626



Job Category: Information Services

Classification Title: Information Services, Level E Business Title: Director, Communications


Salary: $80,059.00 - $100,073.00 (Annual)



Job End Date:


Other:


Job Summary

The Director, Communications is responsible for managing the overall strategic direction and operations of the communications

function for the Faculty of Medicine including planning, media relations, issues management, internal and external communications

and government relations.

The Director is required to conceptualize, implement and lead a full range of communications strategies designed to enhance the

image and reputation of the University and the Faculty of Medicine at the local, provincial, national and international level.

The Director is a leader whose diplomatic skills, foresight and sound business judgment will enhance the faculty of Medicine's

image amongst a diverse variety of stakeholders.


The largest of the 12 faculties at the University, the Faculty of Medicine (FOM) is composed of 19 academic basic science and or

clinical departments, two schools and nine UBC Senate-approved research centres. The Faculty's annual consolidated budget is over

$400 million including operating, research, special purpose, endowment and trust funds. The Faculty is the largest and most

complex at UBC with over 1475 secretarial clerical support, management and professional staff, as well as over 600 full-time

academic and over 4000 clinical faculty. Together with its partners including BC's six Health Authorities and their affiliated

teaching hospitals and community facilities, the Faculty provides innovative education programs in the areas of health and life

sciences through a province-wide delivery model. The Faculty is the sole provider for not only a provincially distributed medical

education program but also for physical therapy, occupational therapy, midwifery, audiology, speech language pathology, and

genetic counseling health professions. The faculty teach students at the undergraduate, graduate and postgraduate levels. The

Faculty is a major health research enterprise that generates more than $275 million in research funding each year.

University-based teaching, research, and administrative sites include faculty, staff and students located at UBC Point Grey,

facilities in the Vancouver-Fraser region, the Southern Medical Program sited at UBC Okanagan campus, the Island Medical Program

sited at the University of Victoria, and the Northern Medical Program sited at the University of Northern BC in Prince George.

Work Performed

PRIORITIES

-Develop and implement a communication strategic plan and yearly operational plan which supports the faculty's profile and



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strategic priorities

-Develop branding strategy which promotes a well known, well funded, highly regarded Faculty of Medicine at UBC

-Develop an innovative environment that fosters enthusiastic collaboration with the Faculty's Essential Partners in support of

ACADEMIC EXCELLENCE in health Research, Education, & Patient Care throughout BC

-Ensure alignment of Faculty communication objectives and activities with UBC communications

-Develop a meaningful recognition program to communicate the significant of all funding partners

-Ensure rigorous accountability, reporting, & stewardship of Essential partner funding including prospects and donors; fundraising

partners; hospital foundations; research funding partners; federal and provincial governments

WORK PERFORMED

-Provide proactive and reactive advice to the Executive Team and management Group with regard to visibility opportunities, media

relations, corporate positioning and other issues to management as required

-Design, develop and implement strategies to evaluate communications activities and analyze their effectiveness on an ongoing

basis

-Responsible and accountable for the creation and distribution of all corporate communications materials

-Oversee the design, development and content of the Faculty's website, setting the strategic direction of the Faculty's web and

Intranet initiatives and ensuring alignment with UBC Communications.

-Foster relationships with departments, schools, centres and health authorities promoting pride in the Faculty

-Liaise with UBC Communications, internal units, and external media consultants, stakeholders and partners to promote and

safeguard the Faculty's and University's visual identity

-Work with UBC Public Affairs to identify media and marketing opportunities for the Faculty

-Provide advice and leadership regarding government communication initiatives to the Faculty and liaison with government relations

and Government of BC Public Affairs Bureau

-In collaboration with Med IT, oversee the design, development and content of the Faculty's website, setting the strategic

direction of the Faculty's web and Internet initiatives

-Maintain familiarity with major trends and issues relevant to the Faculty

-Develop, manage and maintain communications budget

-Mange, motivate and mentor staff; planning and approving professional development

-Recruit, train, develop, discipline and terminate staff

-Perform other related duties


The individual in this position will be expected to work independently and reports to the Chief Operating Officer. This position

also works closely with the Dean and the Dean's executive Team.

Supervision Given

This position manages staff and external service providers consultants.


The consequence of error in this position could be very serious for the Faculty and or the University since it concerns the public

image and profile of the Faculty and the University on a provincial, national and international level. Incorrect or insufficient

information and advice could have grave consequences.

Qualifications

Undergraduate degree in a relevant discipline. University degree in Communications or Journalism. Minimum of 9 years experience

or the equivalent combination of education and experience. Experience in communications, public relations, media relations or

journalism.

Experience working with people at senior levels.



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Experience leading and supervising a team.

Experience in communications and marketing product development, issues management, publishing, print management, web site

development, media relations and government relations.

Prior experience working in the health sciences an asset or background in communicating the research enterprise at a research

enterprise at a research-intense institution an asset.

Demonstrated experience managing complex projects with multiple stakeholders and interests and managing sensitive issues.

Significant experience and demonstrated skill in developing, implementing and evaluating strategic communication plans. Superior

interpersonal and leadership skills: ability to exercise a high level of diplomacy, tact and discretion when working with

information of a confidential and or sensitive nature and in dealing with various levels of senior administrations and external

agencies. Excellent oral and written communicator. Demonstrated issues management skills. Demonstrated project management skills.

Ability to exercise judgment, tact, discretion and creativity. Ability to work under pressure to meet deadlines and to juggle

multiple priorities and varying assignments.







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Page No. 99

Job Posting

Job ID: 11609



Job Category: Institutional Analysis

Classification Title: Instit. Analysis, Level A Business Title: Information & Reporting Analyst

Department: Sdnt Financial Assist & Awards

Salary: $43,809.00 - $52,592.00 (Annual)







Job Summary

The Information and Reporting Analyst's technical analyses play an important role in providing data and reports to facilitate

decision making in funding program design, and reporting to the Board of Governors. The Information and Reporting Analyst manages

and prepares the electronic Institutional Appendix in conjunction with the BC Ministry of Advanced Education and their policies.

This position also develops content for Student Financial Assistance and Awards publications, websites and services.


The Information and Reporting Analyst reports directly to the Associate DirectorBusiness Analyst & Manager, IT & Reporting,,

Student Financial Assistance and Awards (SFA&A). This position liaises with other staff within Enrolment Services including

Admissions, Systems and Communications and with the faculties, other departments and the BC Ministry of Advanced Education and

Technology.

Work Performed

Reporting, Analysis and Program Development:

-Extracts and analyzes data through the creation of computer data models and reporting databases.

-Establishes departmental data collection and interpretation standards, in consultation with the Business Analyst, PAIR and other

University and community bodies.

-Provides data and analysis for Student Financial Assistance Reports submitted to the Board of Governors.

-Researches benchmarks for funding programs at other institutions to inform program design and policy.

-Makes detailed data requests to technical staff. Requires high levels of understanding of complex databases such as the Student

Information System (SIS) and the B.C. government Student Financial Assistance System (SFAS).

-Responds to ad hoc requests for awards information.

Communications Strategy and Service Delivery Planning

-In conjunction with the Project Manager, SFA&A and Communications Services, designs content on the Student Financial Assistance

and Awards Website and the financing section of the Welcome and Counsellors websites. Participates as a member of the Enrolment

Services web design committee.

-Liaises with the Associate Director and off-campus consultants for preparation of major recruiting and reporting publications,

including the Student Financial Assistance and Awards annual report, major scholarship winner profiles, and the financial support



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Page No. 100

sections of the Viewbook, FYI Guide and Student Success Publications.

-Prepares and submits calendar entry for Student Financial Assistance and Awards, ensuring accuracy of content and application

dates.

-Ensures consistent style of delivery and appearance in office services, including correspondance, signage, forms, and workshop

presentation material.

Institutional Appendix:

-Responsible for the Institutional Appendix submitted to the Ministry of Advanced Education. Collects, verifies and approves cost

of attendance data (over 1600 course specializations) in accordance with detailed Ministry policy, then electronically transmits

the data. The Ministry uses this data to determine over $90 million in annual student loan eligibility for UBC students.

-Determines loan eligibility for new programs and works with faculties to design curriculum compatible with student loan policy.

-Consults Records and Registration on appropriate fee calculation policy.

Other Related Duties:

-Assists Project Manager, SFA&A with special and ongoing projects.

-Identifies and makes recommendations for improving current processes.

-Performs other duties as necessary in keeping with the requirements and qualifications of the position


Works independently under the general direction of the Awards AnalystBusiness Analyst & Manager, IT & Reporting.

Supervision Given

Provides direction to all Clerks and all M&P staff on communication, data collection, program cost information and reporting

standards.


Incorrect actions or decisions can result in students receiving the incorrect student loan award, leading to additional cost work

for the office and the Ministry of Advanced Education, as well as significant violation of federal and provincial student loan

policies. Incorrect data collection and analysis when determining bursary thresholds could lead to significant budget

over-expenditures. Faulty modelling of funding programs could incorrectly inform major program development and policy decisions.

Communications messaging is highly visible to prospective and current students, parents, and the University community; incorrect

message can result in financial over-commitments of funding programs, damage to the University's professional image, and

compromised service.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of two years experience or the equivalent combination of education and

experience. Sound knowledge of UBC Student Information System and BC government Student Financial Assistance System. In-depth

understanding of important policies and issues around government financial assistance, UBC awards and other areas of Enrolment

Services (project dependant). Knowledge of MS Office Suite and proven ability to work with Excel at an advanced level. Advanced

computer skills relating to web formatting, databases, spreadsheets, presentations and word processing. Ability to translate data,

statistics, and other research into relevant and appropriate documents and reports for a wide variety of audiences and purposes.

Strong analytical and logical capabilities. Excellent research and analytical skills and thoroughness. Knowledge of how to

prepare and interpret statistical reports. Excellent written, verbal and presentation communication skills, including the ability

to write and present coherent reports, publications and content for the Internet. Ability to adapt to and work in a multi-tasked

environment and to work effectively with all levels of staff and faculty. Ability to exercise tact and diplomacy. Ability to

travel within Canada, if required. Ability to prioritize and to work under pressure.



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Page No. 102

Job Posting

Job ID: 11583



Job Category: Marketing & Sales

Classification Title: Marketing & Sales, Level A Business Title: Marketing & Communications Coordinator

Department: Botanical Grdn & Ctr for Hort.

Salary: $43,809.00 - $52,592.00 (Annual)



Job End Date:


Other:


Job Summary

The Marketing & Communications Coordinator works under the guidance of the Senior Manager, Marketing & Communications to execute

unit specific and co-operative marketing and communications initiatives for UBC Botanical Garden and Centre for Plant Research

(including Nitobe Memorial Garden), Beaty Biodiversity Museum. Each of these venues has unique qualities, culture and markets that

must be presented effectively to visitors to drive attendance, awareness and revenue.


Reports to the Senior Manager, Marketing & Communications, UBC Biodiversity Collections, in the Faculty of Science. The position

provides marketing and communications services for departmental units within the UBC Biodiversity Collections, Faculty of Science.

The position collaborates with faculty, staff and volunteers at each supported departmental unit, the Faculty of Science, and

other departments as needed.

Work Performed

Assists Senior Manager, Marketing and Communication in maintaining brand standards across a wide platform of marketing material

for each unit including the creation of branded merchandise.

Works under the direction of the manager to create and distribute individual and joint marketing and communication materials for

promotion of the UBC Biodiversity Collection's units including print brochures, advertisements, newsletters, website content, and

social media content.

Creates and schedules content for unit's websites, third party websites, email newsletters and social media feeds.

Assists manager and communications partners, its on communications, event, and related committees as necessary.

Responds to public inquiries as required.

Works with internal and external service providers as necessary.

Develops, edits content, and facilitates approval process for the production of a wide variety of publications and promotional

material, and contributes to high-profile publications for University and Faculty communications partners as requested and as

necessary.

Performs other related duties as required.




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Works independently and collaboratively with related staff as necessary. Reports to the Senior Manager, Marketing and

Communications, UBC Biodiversity Collections within the Faculty of Science.

Supervision Given

Coordinates the activities of work study staff in the absence of the Senior Manager, Marketing and Communications and external

service providers as required.


Actions taken can significantly affect the reputations of each unit, their financial viability and the reputation of the Faculty

of Science, and University.

Qualifications

Diploma in Marketing. Undergraduate degree in a relevant discipline preferred. Minimum of one year experience or the equivalent

combination of education and experience. Two years of related experience, or equivalent combination of education and experience

preferred. Ability to communicate effectively verbally and in writing. Ability to perform technical writing, proofreading and

editing duties. Ability to identify, obtain, and effectively manage organizational resources (e.g., people, materials, assets,

budgets). Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated

time and resources. Ability to work effectively independently and in a team environment. Ability to prepare graphic design

materials in various media. Advanced knowledge of relevant computer applications such as Adobe Creative Suite graphic design

programs. Basic understanding of of the capabilities of current Internet technologies including CSS, HTML, Flash and other

web-related software. Ability to effectively use both PC and Mac platforms. Experience in a wide range of media including print

and multi-media production, web technologies, video and social networking is an asset. Experience working in the tourism industry

is an asset. Ability to work well under pressure and to effectively meet deadlines and organizational requirements.







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Page No. 104

Job Posting

Job ID: 11588



Job Category: Nursing

Classification Title: Nursing, Level A Business Title: Research Nurse Child Study

Department: Paediatrics

Salary: $51,099.00 - $61,343.00 (Annual)

Full/Part Time: Part-Time (75%)




Other:


Job Summary

This position is a part- time position (.75), hours and days may vary. The research nurse will be involved in recruitment,

enrollment and assessment of families for the Canadian Healthy Infant Longitudinal Development (CHILD) study.


To work both independently and in collaboration with the Principal Investigator CHILD Study Manager, and team leaders within the

Child study structure. The individual will work with other research staff (including lab managers, technicians, lab assistants

and trainees) in both the wet and dry labs associated with this study.

Work Performed

Subject Recruitment Enrollment to Study

-Part of recruitment team.

-Reviewing charts to identify potential study participants

-Recruiting potential participants to CHILD study.

-Follow up with potential recruits, interviewing, and exercising judgement discretion in determining suitability of subjects.

-Answering all questions related to study participation.

-Ensuring proper procedures are followed when providing informed consent.

-Includes: Spirometry testing, Skin Prick testing and blood sample collection

-Maintaining harmonious working relationship with subjects.

Clinical Visits for families enrolled in the study

-Assist in organizing clinical visits at set time points.

-Perform health assessment on infants and children, spirometry testing, skin prick testing. Complete Skin prick testing,

Spirometry on mothers.

Clinical Research

-Ensuring compliance to GCP ICH guidelines and protocol adherence.

-Ensures data is collected as per protocol, reviews and corrects data.

-Ensuring specimen collection and proper transport of diagnostic specimen.



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-Ensuring confidentiality and proper storage of study related documents.


The research nurse will work primarily under the direction of the Principal Investigator and the Senior CHILD Study Manager. The

research nurse is expected to plan and complete work assignments independently after initial training. Work progress and results

are reviewed periodically with the principal investigator and Senior Manager to ensure conformity to overall objectives.

Supervision Given

The research nurse will be required to assist with training the work of junior and new personnel.


The research nurse must be capable of working independently within standard and acceptable boundaries for ethical and competent

nursing practice. Non-routine issues are discussed with senior coordinator and or Principal Investigator.

Qualifications

Registered Nurse Certificate. . Minimum of one year experience. Clinical experience in Pediatric nursing and additional

experience in research is a preference. Good working knowledge of respiratory diseases, pathology, treatment and management would

be an asset as well as veni puncture, skin prick and spirometry skills. Ability to effectively use Excel, Microsoft word, and

Google calendar. Must be self- directed and possess strong initiative to work independently. Problem solving and decision making

skills essential. Effective oral and written communication. Good organization and prioritization abilities. Interviewing and

interpersonal skills mandatory.







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Page No. 106

Job Posting

Job ID: 11443



Job Category: Human Resources

Classification Title: Human Resources, Level A Business Title: Compensation Associate

Department: Human Resources

Salary: $43,809.00 - $52,592.00 (Annual)



Job End Date:


Other:


Job Summary

Working in partnership with stakeholders and employee groups, the Compensation section has responsibilities in job evaluation,

salary costing and administration, market surveys, and reward and recognition initiatives. The section also has responsibilities

in providing interpretation and administration of collective agreements and other agreements and handbooks governing job

evaluation and salary administration.

The Compensation Associate has responsibilities in evaluating and classifying jobs; providing general advice to client departments

regarding job evaluation and salary administration; developing and maintaining databases for data analyses and costing, conducting

market research and surveys; participating in the development of job guidelines; and assisting with salary administration. The

position will also be expected to participate in project initiatives.


Reports to the Manager, Compensation. Works closely with Compensation Consultants, Human Resources Advisors and Associates,

Organizational Development and Learning practitioners, and members of the Benefits team on matters relating to organizational

restructuring, salary administration, job evaluation, and collective bargaining. Interacts extensively with departmental

administrators and counterparts in external organizations.

Work Performed

Evaluates and classifies new and vacant positions for job postings by researching comparators and processing documents.

Advises employees and departments on the classification processes and engages in reviews of positions for reclassification.

Develops and maintains a variety of databases for statistical and tracking purposes. Supports the Compensation team in the

development and maintenance of salary structures for all the employee groups.

Supports the Compensation Team in the development of survey questionnaires and conducts market research and conducts and completes

surveys. Participates in compiling, analysing and presenting market data from surveys for various employee groups.

Develops and maintains databases for salary administration purposes. Articulates orally and in writing to employees and client



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departments regarding the interpretation of collective agreements and handbooks on salary administration matters. Provides

general information and advice to client departments regarding salary administration.

Analyses a variety of statistics and prepares reports on staff matters for use by Human Resources staff, senior University

Executive, and the Board of Governors.

Participates in the preparation of data analysis and costing for Public Sector Employer Council (PSEC). This involves retrieval,

compilation and summarization of data in accordance with government regulations.

Participates in a variety of Compensation or HR projects to enhance and improve salary administration for employee groups.

Performs other duties as related to the job.


Works under the general direction of the Manager, Compensation and in accordance with established principles and methods. Works

closely with and takes direction from the Compensation Consultants.

Supervision Given

May be required to delegate and oversee the work of temporary clerical staff.


Exercises initiative and independence to meet unusual situations. Exercises judgment based upon a thorough knowledge of

procedures, guidelines, agreements and regulations and make decisions based on them. Provision of accurate advice and information

in a timely manner enhances the effective and efficient operation of the Compensation section and client departments.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of two to three years of related experience or the equivalent

combination of education and experience. Minimum of two to three years of related compensation experience in a complex, unionized

environment, or the equivalent combination of education and experience. Good knowledge of current human resources management

practices. Is flexible, confident and self-motivated. Excellent oral, written and organizational skills. Excellent technical

and analytical skills and in utilizing PC software such as Windows MS Office including Word, Excel and PowerPoint. Ability to

establish and maintain supportive working relationships with client departments. Ability to establish and maintain effective

working relationships with union and association representatives. A team player. Ability to set priorities, work under pressure

and meet deadlines.







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Job Posting

Job ID: 11603



Job Category: Research & Facilitation

Classification Title: Research&Facilitation, Level A Business Title: JS-Research Coordinator

Department: Medicine Department

Salary: $43,809.00 - $52,592.00 (Annual)





Other:



University.

Job Summary

The research coordinator will collaborate with members of the Collaboration for Outcomes Research and Evaluation (CORE) within the

Faculty of Pharmaceutical Sciences by participating in the design and execution of projects related to the field of Health

Economics.

The incumbent will provide coordination support for CORE's research activities, and will be responsible for participating with the

creation of research protocols, coordinating the collection of data, supervising data entry, and will coordinate the analysis of

data and writing of research findings. Major responsibilities include but are not limited to: identifying, developing, preparing

and coordinating research grant and academic proposals, letters of intent, background documentation, research program rationales,

ethics submissions, and other documents.


The Collaboration for Outcomes Research and Evaluation (CORE) investigates methods to improve health-care related outcomes to drug

therapy and other health technologies through the application of research, education and practice enhancement strategies. The

incumbent will work with CORE's multi-disciplinary team of researchers and associated principal investigators.

Work Performed

- Evaluating, designing, developing, preparing and coordinating inter-and trans-disciplinary grants, research, and academic

proposals, letters of intent, background documentation, ethics submissions, program rationales and other reports.

- Liases with the UBC Office of Research Services and the University Industry Liaison Office to facilitate ethics and grant

applications.

- Coordinates the development and submission of grant applications including the collection of relevant grant information,

research budgets, statistics and curriculum vitae.

- Collaborates with investigators within and outside of CORE in the completion of research projects.

- Interviews and administers questionnaires to study participants.

- Responsible for data entry and validation, including the cleaning of data as required.

- Coordinates data linkage through applications to Population Data BC and other related bodies

- Translates research initiatives and concepts into written documentation.



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- Responsible for writing and editing technically substantial sections of research grant proposals based on interviews with

investigators and faculty.

- Coordinates and participates in the preparation of conference presentations, academic manuscripts, and technical reports as

required.

- Participates and contributes to research rounds and related activities.

- Participates in quality improvement initiatives with special reference to the economic impact of such initiatives.

- Coordinates the planning of special projects and research-related events.

- Performs other related duties, as required.


This position will report directly to the Director and Associate Director of the Collaboration of Outcomes Research and

Evaluation.

Supervision Given

The research coordinator may be involved in the supervision of students and technicians.


The position requires excellent judgment to assist in the identification and recommendation of sound analytic techniques for

research projects. The incumbent will require minimal supervision and will exercise independent judgment regarding scheduling and

timely completion of tasks.

The incumbent will be required to maintain good clinical judgment and will need to function within ethical standards. Judgment in

this regard includes such things as: taking appropriate measures to ensure the confidentiality of sensitive data is preserved, not

using coercion to enroll a potential particpant in a study, and making sure that consent is truly "informed", and that all

necessary ethics approval and certification is in place. The consequences of unethical conduct would reflect on the principal

investigator and all those associated. Error would also be associated with the loss of investigator productivity, as well the

potential loss of renewal grant funding.

Qualifications

Undergraduate degree in a relevant discipline. University degree in Health Sciences or relevant discipline plus minimum two years

of related experience. Minimum of two years experience or the equivalent combination of education and experience. Experience in

biology with a micro health economics background is preferred; Demonstrated experience in research and statistical analysis in

basic epidemiology; Experience with publications and grant writing preferred; Computer experience required. Proven experience

using SAS and working with large datasets preferred; Detail oriented, effective oral and written communication, analytical,

interpersonal and organizational skills;. Ability to work both independently and within a team environment.







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Job Posting





Classification Title: Research&Facilitation, Level A Business Title: Assistant Licensing Specialist

Department: Library - Technical Services

Salary: $43,809.00 - $52,592.00 (Annual)





Other:


Previous applicants will be considered and need not reapply.

Job Summary

Responsible for providing support in building a sustainable licensing infrastructure that will be responsive to University Counsel

directives. Assists in the development of model license language and definitions, requested license database enhancements,

harvesting and reporting, and analyzing e-resource usage statistics, and tracking permissions and costs reporting for library

electronic resources.


This position will report to the E-Resource and Access Librarian (ERAL) and take significant direction from the AUL for

Collections. This position will be required to work closely and collaboratively with other library stakeholders in the following

units: LSIT, Finance and Technical Services, as well as external stakeholders from University Counsel, at the UBC Bookstore and

e-resource vendors in order to successfully fulfill position tasks.

Work Performed

-Participates in data development, project planning, investigation of best practices and implementation of Library ERM system.

Assists in the development of model license language and definitions. Analyze, advise and recommend web resource development to

support e-resource discoverability in library discovery systems.

-Performs specific elements related to the development and modification of the license database. Tracks permissions and provides

enhancements to e-resource permission and licensing database. Provides advice, on requirements based on investigation of best

practices for licensing permissions. Assist ERAL in analyzing and streamlining workflows and infrastructure to facilitate

licensing. Monitors and maintains licensing database and file management infrastructure.

-Manage and administer usage harvest tool, Scholarly Stats. Harvest, analyze and report e-resource usage patterns and turnaway

data. Compile and provide ongoing and ad-hoc reports.

-Assess needs, advise and suggest web resource development for supporting development of e-resource discoverability. Informs and

advises faculty and bookstore of tools and resources available: ie, ISBN search capability for e-books, inclusion of more

searchable fields for e-resources, etc.



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-Liaises with UBC bookstore to advise AUL and ERAL upon library e-resource licensing acquisition and to meet requests for

coursepack inclusion.

-Provides recommendations on methods to develop, and track e-resource costs, usage and license data in current library management

systems.

-Assist ERAL in tactical license re-negotiation for current licenses that may include but is not limited to coursepack inclusion,

e-reserves, course management inclusion, silent licenses.

-Maintain and update vendor contact lists.


This position is accountable to and receives daily supervision from the E-Resource and Access Librarian. Performance reviews are

conducted by the E-Resource and Access Librarian.

Supervision Given

Is not required to supervise. May be required to train library staff on licensing and e-resource usage tools.


Works independently with considerable latitude under broadly established procedures and practices. Exercises initiative to plan

and prioritize work. Exercises judgment to determine work methods in order to complete assignments as work situations are broad in

scope with limited opportunity for standardized solutions. Work is of an advanced technical and or analytical nature. Incomplete

or inaccurate creation and interpretation of data can negatively impact services offered to users and relationships with vendors.

Tasks require a great deal of attentiveness and consistency.

Qualifications


experience. Comprehensive experience with collection development and or licensing electronic resources. Experience working in a

consortial environment. Experience in an academic library preferred. Ability to understand and apply policies, procedures, and

instructions. Ability to interpret and apply complex legislation, policies, regulations, and technical information. Ability to

analyze and interpret data, determine implications, and provide recommendations Ability to develop and maintain cooperative and

productive working relationships with a variety of persons, including non-technical and technical staff, other staff in other

libraries, and vendor representatives. Ability to communicate effectively verbally and in writing. Ability to prioritize and work

effectively under pressure to meet deadlines. Ability to work effectively independently and in a team environment. Ability to

effectively use email, wordprocessing, spreadsheets at an advanced level (MS Office and WordPress preferred). Demonstrated ability

to excel, to be highly motivated, to exercise initiative and willingness to put forth an extra effort in getting a task

accomplished.







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Job Posting

Job ID: 11590




Classification Title: Research&Facilitation, Level A Business Title: Research Coordinator

Department: Paediatrics

Salary: $43,809.00 - $52,592.00 (Annual)





Other:


Job Summary

To oversee financial and personnel activities of a research laboratory group (ie, 4 Principal Investigators) related to the

day-to-day research and financial operation of the labs. Major responsibilities include acting as liaison within the research

group and with the outside academic and research community on behalf of the principal investigators; forecasting, managing and

overseeing laboratory budgets; preparing budget reports and summaries. Reviewing and authorizing expenditures and purchases;

assessing staffing requirements and needs. Drafting reports and other documentation for funding agencies; monitoring research

project grant budgets from initiation to end; forecasting resource requirements for budgetary reports; ensuring project completion

on budget. Maintaining complex financial records and overseeing all laboratory expenditures; overseeing and planning

international research conferences (if required).


This position works directly for 4 faculty member, but the nature of the work requires independent action and judgement with

oversight of the Program Director.

Work Performed

-Draft and prepare documentation for funding agencies, annual reports on supervisor's activities for various research

organizations and grant applications for both the supervisors and graduate and postgraduate students. Must deal independently in

this area. Knowledge of research funding process and experience in dealing with funding agencies is essential.

-Administer and control research laboratory finances, authorizing and reviewing expenditures, reconciling monthly statements,

resolving discrepancies, budget forecasting, preparing statements of financial status, directing the transfer of funds as

necessary. (Current combined annual budget in excess of $500,000.00).

-Establish purchasing procedures for laboratory and negotiate discounts with suppliers.

-Negotiate research space expansion and maintenance with center and building managers.

-Supervision of lab personnel on all financial matters (purchasing of supplies, reconciling of invoices, budgeting of finances for

the different laboratory projects, etc.).

-Develop and implement administrative policies, practices and procedures to be observed by the graduate students, staff and

post-doctoral fellows in the labs. Supervise staff to ensure compliance with policies.

-Act as laboratory representative in a liaison capacity with other research laboratories and other academic units.

-Liaison with various UBC departments such as Research Services, Industry Liaison, Health Safety & Environment, Financial



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Page No. 113

Services, Graduate Studies, etc. to investigate and resolve various difficulties which arise within the four research

laboratories.

-Liaison with the Child and Family Research Instititute and the Provincial Health Services Authority on matters impacting the four

research laboratories, as necessary.

-Help in the organization of multi-investigator collaborations.

-Draft materials for presentation on the Internet or as portions of scientific manuscripts.

-Prioritize tasks for senior investigators.

-Organize national and international conferences.

-Liaison with outside agencies and other institutions, American universities, industrial companies, etc.

-Special projects as required.

-Other related duties.


Works under very limited supervision and sets own priorities based on work load.

Supervision Given

No direct supervision of personnel, however the individual will assist laboratory personnel on financial and purchasing matters

and ensure that purchases are made in a timely and cost-saving manner.


Failure to manage the laboratory financial resources could result in over-expenditure of the project grants that could comprise

future funding requests. Poor fiscal management could also result in the termination of positions within the laboratory to make

up the budget shortfall. Failure to ensure compliance with laboratory policies and procedures could result in large fines from

organizations such as the WCB, etc. Errors by this employee could have severe negative impacts on funding, employment and

education.

Qualifications


experience. At least two years experience working in a scientific research group as an administrative aide or scientific manager,

or two years experience working in a molecular research group. Knowledge and experience with scientific research, research

budget management, hiring, task prioritization, project management, as well as a thorough knowledge of university systems,

policies and procedures are strong assets. Familiarity with the research funding process and experience in dealing with funding

agencies is necessary. Experience working with FMIS and or RISE are considered very valuable assets. Effective oral and written

communication, interpersonal, organizational, problem-solving, multi-tasking and supervisory skills. Ability to prioritize and to

meet deadlines. Ability to work both independently and within a team environment. Ability to exercise tact, discretion and

judgment. Confidentiality essential.







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Page No. 114

Job Posting

Job ID: 11627




Classification Title: Research&Facilitation, Level A Business Title: PEAK Research Coordinator

Department: Vanc Coastal Health Resch Inst

Salary: $43,809.00 - $52,592.00 (Annual)





Other:


Job Summary

The Research Coordinator will have responsibility for key aspects of the administration and running of the Patient Experience of

Arthroplasty of the Knee (PEAK) project, and will coordinate the project's knowledge exchange activities. He she will ensure

compliance with organizational policies and procedures, identify problems and risks, and bring those to the attention of the PI

Research Team for discussion and resolution. He she will track budgets, monitor timelines and provides assistance with project

management.

The working environment will require both independent research and working as a core member of the project team, with

opportunities to engage with researchers, health care professionals and policy makers.


The research coordinator will be a full member of the Centre for Clinical Epidemiology & Evaluation (C2E2), reporting to Dr.

Stirling Bryan or his designate. The post holder will interact and work with health care professionals, patients, graduate

students and other research coordinators study coordinators within C2E2.

Work Performed

-Responsible for implementation of all aspects of the research project

-Establishes initial contact with suppliers (software, questionnaires)

-Assists with development of the research protocol

-Oversees roll-out of the pilot study in Burnaby and other sites

-Liaises with the Advisory Team: Confirm Advisory Team membership, provide quarterly email updates to members, organize and

facilitate annual meetings

-Prepares ethics applications

-Prepares application to PopulationData BC

-Updates literature searches

-Maintains and updates a reference library using EndNote, RefWorks, or comparable software

-Assists with financial management through monitoring of the budget, etc.

-Develops of project tasks and plans resource requirements

-Provides input into recruitment of research assistant(s)



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Page No. 115

-Orients and trains other project staff

-Tracks project deliverables using appropriate tools

-Provides support to project team by organizing and coordinating team meetings, preparing agendas, taking meeting notes, and

distributing draft notes for comment and review

-Takes direction from the PI and project team

-Tracks project progress for the PI and prepares quarterly expense reports


The Research Coordinator reports to Dr. Stirling Bryan. The post holder will work independently but update progress on each aspect

of the project to Dr. Bryan as needed.

Supervision Given

The research coordinator will provide supervision to research assistants, students and or volunteers.


The Research Coordinator must exercise judgment on the day-to-day progress of the research project. The individual must perform

their duties and interact tactfully with co-workers, researchers and study participants. A high level of confidentiality is

essential. High level of decision making and ability to work independently is critical. Consequence of error would be great. The

Research Coordinator's role could negatively affect the accuracy of research findings if attention to detail and sufficient skill

are not applied to work.

Qualifications

Undergraduate degree in a relevant discipline. Bachelor's degree and 2-4 years experience in project management or research, or

an equivalent combination of education, training and experience. Minimum of two years experience or the equivalent combination of

education and experience. Knowledge of project mnagement techniques and tools Excellent organizational, administrative and

interpersonal skills. Excellent time management skills and demonstrated ability to meet deadlines. Ability to communicate

effectively verbally and in writing. Demonstrated ability to multitask Excellent analytical reasoning and problem solving skills

and demonstrated attention to detail. Demonstrated ability to use mature judgment, discretion and tact. Demonstrated high level of

initiative and ability to work independently and in a team environment. Proficient in the use of database, spreadsheet, word

processing and presentation software. Experience working with health care practitioners.







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Page No. 116

Job Posting




Job Category: Scientific Engineering

Classification Title: Scientific Eng., Level C Business Title: Assistive & Sensorimotor Technologies Research Eng

Department: Inst. for Comp,Info&Cogntv Sys

Salary: $59,602.00 - $71,550.00 (Annual)





Other:


Job Summary

The purpose of the position is to provide engineering support to the laboratories in ICICS particularly related to research

involving the recent CFI LEF equipment acquisitions for the Assistive Technology and Sensorimotor Systems groups. The candidate is

responsible for the planning, design, specification,installation, integration, interfacing and maintenance of new, highly

advanced, scientific research equipment, supervision of graduate students and postdocs working with this equipment, as well as

providing coordination and advice to those constructing components or equipment.


This position reports to the Directors of the CARIS Laboratory and the Sensorimotor Systems Laboratory. Works closely with

researchers, postdocs, and graduate students. Interacts with UBC departments and units including IT Services, Supply Management

and Plant Operations, as well as with relevant off-campus organizations (eg. various equipment suppliers, etc.).

Work Performed

WORK PERFORMED CARIS LAB - Assistive Technology Theme (50% Time)

Working in the CARIS lab and in support of the researchers in the Assistive Technology Theme, the Research Engineer (RE) will

recommend set up, test, integrate and support robotics and sensing equipment purchased through the ICICS CFI LEF. The RE will

support researchers and students in the deployment, integration, and maintenance of this equipment as both an engineering

consultant and an implementer. They will be responsible for the planning and commissioning of large equipment setups and

installations related to the ICICS CFI LEF.

The robotics platforms supported and maintained by the RE include the Willow Garage PR2 robot, Phantom haptic device, and Barrett

robot grippers hands, METI patient simulators, as well as automated wheelchairs and robot arms yet to be purchased. Sensors

supported include ATMI force plates, Organic Motion capture system, and ladybug cameras. As needed, and in conjunction with

researchers, the RE will support the set up and integration to these robotics platforms, or as integrated systems, a wide range of

sensors including those for kinematic measurements: e.g. linear and rotational encoders, potentiometers, accelerometers, magnetic

sensors and GPS units, for force torque measurement: e.g. force plates, multi axis sensors and strain gauges; spatial sensing:

including cameras, infrared, laser; for physiological measurement: e.g. heart rate, skin conductance, respiration, blood volume

pressure, electromyogram, electroencephalography.



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Page No. 117

As needed, the RE will recommend, specify and order (where cost effective) and or design and commission specialized parts, power

systems, data acquisition systems, controllers and computer interfaces that support and maintain these systems. Where appropriate

and feasible, they will assist and support students in these projects as related to their research. These activities will include

electrical and electronic design and implementation and low level computer interfacing code.

The RE will specify, design and generate drawings as needed for mechanical support systems, casings, jigs and fixtures related to

the ICICS CFI robotics and sensing equipment. Where appropriate and feasible, they will supervise graduate students in these

tasks as related to their research. The RE will coordinate the manufacturing of systems in the Mechanical Engineering Machine shop

through the job request system.

The RE will manage technical maintenance documentation on setups, systems, code, etc. under their purview. The majority of this

documentation will be stored on the lab wiki, but may also be requested to provide documentation for technical reports and

research papers.

The RE will attend the business portion of the weekly CARIS lab meeting.

WORK PERFORMED SENSORIMOTOR SYSTEMS THEME (50% Time)

The requirements and activities of the Sensorimotor Systems theme are similar to that of the Assistive Technologies theme.

Supported robots include hands (Barrett hand and one other), haptic devices (PHANToM, Butterfly), and an arm exoskeleton (Kinarm).

In addition, the RE will support the operation and maintenance of sensors and measurement systems, including a Vicon motion

capture system, a 256 channel high density EMG system, eye trackers (Chronos and Eyelink).

Two specific and important aspects of work in this theme are listed below.

The RE will design and fabricate custom instrumentation and fixtures for conducting experiments with human subjects using the CFI

equipment (e.g., to mount sensors on the skin, to stabilize the head in front of a monitor, etc.). The RE will communicate well

with researchers to elicit the requirements of this instrumentation. The RE must be proficient in rapid prototyping techniques.

Operation and customization of cable driven robots is an important aspect of the RE's task. The robots include robot hands

(Barrett, and one other tbd), haptic devices (PHANToMs), and an eye. The tasks include design of improved capstan drive systems,

low friction cable sheaths, and novel motor drives. The RE will also implement the low-level real time control of the motors

using Matlab and XPC Target.


Works independently; position reports directly to the Directors of the CARIS and Sensorimotor Systems laboratories. Assignments

given in terms of functional requirements and research project objectives. Work is reviewed against requirements objectives.

Supervision Given

Supervises activities of graduate students and undergraduate research assistants for short-term projects related to set up of

research equipment.


This position is responsible for managing and supporting research equipment valued in excess of $3M. Work is expected to be at a

high level of professional quality to avoid damage to valuable equipment, personal harm, and delays in research. Errors could

cause serious consequences for researchers. Decisions on purchases must show sound and practical resource management.

Qualifications



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Page No. 118

Undergraduate degree in Engineering or Applied Science. Mechanical, mechatronics or electrical engineering bachelor's degree with

demonstrated experience in instrumentation with five or more years of related experience. A Master's degree in one of these areas

is highly desirable. A minimum of 5 years of experience or the equivalent combination of education and experience. Experience

selecting and setting up DC motors, including associated power supplies and servo controllers.

Experience in instrumentation setup and debugging of faults in electromechanical systems.

Basic machine shop and related fabrication skills. Experience with rapid prototyping a plus.

Familiarity with CAD, including SolidWorks or similar.

Experience with writing low level software firmware for real time control and device drivers.

Experience with National Instruments Labview systems and Matlab, instrumentation interface hardware software tools.

Hands on circuit design, fabrication and debugging experience, with particular attention to power electronics for

electromechanical systems. Ability to familiarize him herself with new technologies quickly, both to work with existing equipment

at our facility, and to be able to make purchasing recommendations to students and faculty members.

Effective interpersonal and problem solving skills.

Ability to learn new skills and rapidly adapt to new situations.

Ability to work effectively independently and in a team environment.

Ability to exercise judgment, take initiative, and work under pressure to meet deadlines.

Ability to manage time and prioritize duties.

Ability to be thorough, accurate, and have a high level of attention to detail.

Must be sincerely interested in working with faculty and students in a multidisciplinary teaching and research environment.







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Page No. 119

Job Posting

Job ID: 11520



Job Category: Development Office

Classification Title: Development Office, Level B Business Title: Alumni Relations Coordinator

Department: Faculty of Applied Science

Salary: $47,315.00 - $56,799.00 (Annual)



Job End Date:


Other:


Job Summary

The Alumni Relations Coordinator is responsible for providing program support to develop, implement and coordinate alumni

engagement programs and services in the Faculty of Applied Science. They are expected to be instrumental in the delivery of

programs and services designed to facilitate a lifelong relationship with UBC students and alumni.

Major responsibilities include: fostering connections between alumni in their communities and the University; advising and guiding

students, alumni, staff, faculty and University partners as to best practices in building vibrant alumni communities; and serving

as a resource to the Development and Alumni Engagement staff also engaged in alumni stewardship.


Reports to the Alumni Relations Manager in the Faculty of Applied Science. Works in collaboration with departments and programs

in the Faculty of Applied Science and Alumni Affairs. Externally, develops and maintains relationships with alumni, donors and

community members to develop and support programs aimed at connecting students with alumni and the community. May supervise and

train student staff and volunteers.

Work Performed

1. Program Coordination

- Contributes to the planning, coordination and implementation of the Faculty of Applied Science Alumni Relations Program, in

consultation with the Alumni Relations Manager

- Supports the Alumni Relations Manager in the development and implementation of new initiatives to advance UBC`s strategic plan,

Place and Promise, in the Faculty of Applied Science

- Maintains and enhances partnerships with faculty representatives and student organizations to coordinate and deliver alumni

related activities, programs, resources and events. These events may include departmental career majors events, milestone events,

Industry nights, Career Expos, Speaker Series, etc..

- Supports and assists student leaders as they design and deliver programs and services for students to connect with and learn

from alumni ie. Mentoring, Open House, Careers Night

- Maintains and builds relationships with alumni and connect them to their department, program, or affinity group.

- Participates in evaluation of alumni programs and services. Collects and records statistical information and feedback,

analyzes, documents and reports results, integrates suggestions and improvements into programs and services.

- Supports and contributes to the communications strategy including web content, faculty and department newsletters, as well as



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Page No. 120

other avenues to promote alumni activities, communication and contacts.

2. Database Coordination

- Develops and maintains a deep understanding of the University Information Management System (LINKS).

- Maintains accurate alumni profiles and program information in the University's database in a timely, accurate and appropriate

manner.

- Establishes, implements and monitors protocols for the alumni relationship management database and generates reports and lists

as required

3. Other Duties

- Needs to accommodate flexible hours, attending events, delivering workshops or providing training evenings and weekends.

- Performs other responsibilities as required.


The incumbent acts independently often without direct supervision but within established guidelines. The incumbent must exercise

initiative and sound judgment in making decisions and planning and executing alumni activities and programs. Must demonstrate

tact in dealing with faculty, staff, students, alumni and the public. Works in close cooperation with the Development and Alumni

Engagement team.

Supervision Given

May train and supervise student staff and volunteers.


Responsible for developing and implementing effective career education programs for students and alumni. Responsible for planning

and executing effective Alumni Relations programs and disseminating accurate information. Dissatisfied prospective students and or

alumni would contribute to poor public relations for the University, which in turn would have a negative effect on the

University's ability to raise funds and recruit outstanding prospective students.

Qualifications


experience. At least one year related experience working with alumni, student development or other constituent of post secondary

institution or a related field or the equivalent combination of education and experience. Experience working in volunteer

organizations, event management, and or program coordination. - Proven ability to organize event, lead promotion activities, and

coordinate and support student and alumni programs. - Ability to lead others and to function in projects involving multiple

stakeholders.

- Proven competence in planning and conducting programs or special events. - Excellent interpersonal and communication skills.

- Strong time management and organizational skills. - Excellent computer skills - proficient in MS Office.

- Experience with social software and networking applications such as blogs, podcasts, wiki's, facebook, google docs etc, would be

an asset. - Ability to work collaboratively in a team environment and to work effectively with all levels of University personnel.

- Some evening and weekend work required.







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Page No. 121

Job Posting

Job ID: 11601



Job Category: Development Office

Classification Title: Development Office, Level B Business Title: Alumni Relations Coordinator

Department: Alumni Relations

Salary: $47,315.00 - $56,799.00 (Annual)







Job Summary

The incumbent is responsible for providing program coordination to develop new and foster existing relationships with internal and

external communities to advance the mission of the University and Alumni Affairs.

Working in collaboration with Development and Alumni Engagement colleagues and other campus partners, the Alumni Relations

Coordinator fosters affinity and regional connections between alumni and the University. This includes liaising with volunteers

and staff to deliver events and communications; coordinating the recruitment, orientation and support for program volunteers,

helping them access the necessary resources; as well as tracking and reporting on program progress, meetings and Points.


Reports to the Associate Director, Alumni Engagement.

Works with UBC staff, alumni volunteers, university administration, alumni and development professionals, faculty members,

students, and on and off-campus community and organizations.

Work Performed

Program Coordination

Regional and Affinity Program

-Supports the recruitment, orientation and mentorship of regional and affinity volunteers; maintains day to day relationships;

provides best practice information and guidance; and supports communication and event needs;

-Builds internal and external relationships with volunteers, campus partners, DAE staff, as well as with other universities,

Department of Foreign Affairs staff, Canadian Consulates and High Commission offices, and Canadian Associations;

-Contributes to our knowledge of alumni in key markets. Uses this knowledge to advise the Associate Director and other senior

administrators as to key alumni with whom they should connect and engage;

-Works with the Associate Director to coordinate the delivery of regional offerings with the President and other senior

university officials in collaboration with the events and communications teams;

-Supports strategies for greater student and young alumni involvement (UBC Bound, annual welcome events, and or mentoring

opportunities);

-Contributes to the communications strategy including social media, web content, TREK magazine submissions, regional newsletters,



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Page No. 122

as well as other avenues to promote alumni activities, communications and contacts. This includes public relations and resource

materials such as PowerPoint presentations;

-Maintains accurate alumni profiles, plans and program information as well as attendee and volunteer tracking in the University's

database in a timely, accurate and appropriate manner;

-Builds widespread relationships with program development and faculty-based colleagues and identifies new opportunities for

collaboration;

-Provides support to the Association Director in the preparation of briefing notes, tracking and reporting, data management,

writing, and event support.

Book Club

-Responsible to develop, coordinate and execute plans for Alumni Book Club in collaboration with faculties and other campus

units;

-Monitors timeline, budget and assessment.

Alumni Engagement Strategy

-Works with the Associate Director of Alumni Engagement to implement an overarching, comprehensive strategy to engage alumni

based on region and affinity and promotes opportunities for alumni to be advocates for and supporters of UBC;

-Supports the Associate Director in the development and implementation of new initiatives to advance the University and Alumni

Affairs;

-Is an integral member of the Alumni Affairs team to ensure that the group as a whole meets goals.


The incumbent reports directly to the Associate Director, Alumni Engagement and works relatively independently against set

objectives and performance expectations within a collaborative work environment.

Supervision Given

The incumbent does not supervise other professional staff. Responsible for managing and advising student employees and

volunteers as required on various projects.


Given that the incumbent will liaise regularly with senior administration, prominent alumni and donors as well as significant

friends and partners of the university, the Alumni Relations Coordinator is expected to exercise judgment, diplomacy and tact in

all interactions. Poor judgement could alienate alumni, damage the university's reputation, as well as negatively impact

potential opportunities to engage alumni as friends, volunteers, and donors.

Errors may impact on the effectiveness of the office, image, reputation and credibility of Alumni Affairs, the portfolio and the

University. Accuracy and speed and the ability to meet deadlines are critical. The Coordinator is expected to exercise

judgement, diplomacy and tact in all interactions associated with the function of this position. All information must be accurate

and provided in a respectful, timely and supportive way.

Qualifications


experience. Experience working with alumni or other constituent of post secondary institution preferred. Experience working in

volunteer organizations, program coordination, strategic planning, and or public relations an asset. Comfortable working with

high-level administrators, volunteers and staff. Excellent time management skills, as well as ability to handle multiple tasks and

respond to multiple stakeholders. Superior verbal and written communication skills. Strong interpersonal and negotiation skills

required in liaising with colleagues, alumni, internal and external service providers, and senior university administration.

Strong conceptual abilities combined with high attention to detail. Well-developed analytical and problem-solving skills are



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required, along with skills in collaboration and conflict resolution. Ability to handle confidential and sensitive material and to

exercise a high level of tact and discretion. Driven to find win-win solutions. Tactful and diplomatic. Able to persuade others of

the value of collaboration and participation. Ability to work independently as well as within a team environment. Intermediate

computer skills with Microsoft Office Suite, PowerPoint, Internet; knowledge of Links is an asset. Ability to operate the normal

range of office equipment.







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Page No. 124

Job Posting

Job ID: 11622

Location: Robson Square


Job Category: Business Development

Classification Title: Business Development, Level C Business Title: Business Development Manager, Open Enrollment

Department: The Sauder School of Business

Salary: $64,369.00 - $77,274.00 (Annual)



Job End Date:


Other:


Job Summary

This position is part of the management team within the Executive Education (EE) business unit at the Sauder School of Business.

Reporting to the Associate Dean, Executive Education, this position is the lead Sales & Marketing role for the Open Enrolment

business unit within the Executive Education Group, and supports the overall B2B face-to-face sales and business development

effort of Executive Education.

The Business Development Manager, Open Enrolment, has the primary responsibility for developing and implementing the strategic

sales plan for the Open Enrolment business in conjunction with the Program Manager, Open Enrolment. This includes: reviewing

emerging markets, building fresh market ideas and thrusts, identifying and developing new prospective business relationships in

the corporate market, and evaluating and pursuing new program opportunities across various vertical markets. There are currently

no direct reports for this position, but the focus is on building a business development team in conjunction with the long-term

strategic plan for the business unit.

The overall focus of the Business Development Manager, Open Enrolment position is 1) To direct the considerable direct marketing

(print and on-line) effort of Executive Education at Sauder, and to 2) To direct the corresponding B2B (business-to-business)

sales effort of Sauder EE within the Open Enrolment segment of the market, while augmenting the organizational sales effort for

all EE product lines, including Customized Corporate Programs.

A critical component of this this position is the responsibility for identifying the market demand for new longer format executive

programs ("Anchor Programs") within the open enrolment portfolio and leading the sales and marketing of these programs to the

corporate client.


Reports to the Associate Dean, Executive Education.

Externally, this position interacts with local, regional, national and international organizations as both clients and prospects.

This position deals with a broad-range of business contacts within an organization, ranging from senior level executives to human

resources management.

Internally, this position works closely with the Program Management Team, particularly the Program Manager, Open Enrolment, in the

development and pursuit of Executive Education opportunities. In addition, works with the Program Manager, Custom and the Program

Manager, ALP Program, to implement the integrated sales and marketing plan for the business unit.

This position also interacts with the business development client facing arm of other Sauder business units including the Career

Centre, Business Families Centre and External Relations to ensure a coordinated approach to key account management and a strategic

approach to interacting with key Sauder stakeholders.



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Work Performed

Work closely with the Program Manager, Open Enrolment and Marketing Department, to assist in the business-to-business function of

Open Enrolment revenue growth and marketing of new programs

Work with the Program Manager, Custom to develop custom opportunities in the local and regional market as it applies to shared

organizational clients

Work with Program Manager, Accelerated Leadership Program, to develop long-term profitable growth of this initiative as it

pertains to shared organizational clients

Maximize profitable revenue growth through leading the formulation and implementation of the strategic sales plan for the business

unit

Identify and pursue new business opportunities and programming opportunities within Open Enrolment

Acquire new customers while retaining existing ones

Oversee the Direct Marketing effort of the EE business unit, in conjunction with the Program Manager, Open Enrolment

Assist in the implementation and utilization of the CRM for the business unit, including the management of the master prospect

list ("sales funnel") for EE

Supplement and enhance the existing direct marketing effort for Open Enrolment through the B2B sales channel

Foster relationships with potential players and key decision-makers in the market

Create and implement promotional initiatives to promote Sauder Executive Education in the marketplace

Define and facilitate core business development activities within selected sectors

Generate and implement strategies for development of new revenue sources

Manage sales expense budget

Analyze competent market activity and trends

Prepare short and long-term sales forecasts


Works independently under general guidance from the Associate Dean, Executive Education. Participates in setting goals and

objectives with the Associate Dean, Executive Education and other Managers in the business unit, particularly the Program Manager,

Open Enrolment.

Supervision Given

Initiates and coordinates the pursuit of opportunities in the Exec Ed business unit. Delegates and reviews the work of the program

management team in the creation of client proposals and in the pursuit of new business opportunities.

The position has the potential for the management of a small business development team as the business grows, with this position

providing direct supervision, guidance and strategic direction for this group


Makes independent decisions and recommendations on key client management, strategic prospect management, and pricing of Executive

Education Services. Exercises judgement and tact in dealing with customers, faculty members and Sauder management and staff.

This position represents the Sauder School of Business, the faculty, students and the university. Incorrect decisions judgement

will directly affect the Sauder School of Business and UBC's reputation with the business community and key stakeholders.

Incorrect decisions would have direct impact on the financial performance of the Exec Ed business unit and Sauder in general,

while also affecting the operations of EE programs, and the reputation of Exec Ed, the Faculty and the University.

Qualifications

Undergraduate degree in a relevant discipline. Business Degree Preferred. Minimum of six years experience or the equivalent

combination of education and experience. Proven sales and business development track record in a learning or consultancy



________________________________________________________________________________________________________________________

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environment

Marketing background in related industry, including the management of integrated (print and web-based) direct marketing vehicles

Strong business Acumen

Ability to call on all levels of an organization

Excellent relationship-building skills

Excellent presentation and communication skills

Proven ability to work in a team-selling environment

Superior negotiation skills.







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Page No. 127

Job Posting

Job ID: 11620



Job Category: Student Management

Classification Title: Student Management, Level B Business Title: Student Development Coordinator

Department: Science, Dean's Office

Salary: $43,809.00 - $52,592.00 (Annual)



Job End Date:


Other:


Job Summary

The Student Development Coordinator, Science will be responsible for development, implementation, and evaluation of programs and

for working in partnership with and for students to contribute to a positive living and learning environment at the University of

British Columbia.

The Student Development Coordinator will be expected to be instrumental in the delivery of programs and services designed to

support a culture of learning, leadership, involvement, and service for students in the Faculty of Science. The Student

Development Coordinator will work with students, staff, faculty, and alumni in student organizations, student government (AMS

SUS), faculty departments, the community, and with other student service areas to support student learning, leadership and career

development, and student involvement.

The Student Development Coordinator will be expected to work in strong collaboration with the Science Student Services team and

the Student Development team, to both lead and support teams of student staff and volunteers, and to work independently to

complete assigned duties.


The Student Development Coordinator, Science is a member of the Faculty of Science Associate Dean, Students team and will work

under the direction of the Student Development Senior Coordinator, and will be supervised by the Director of Science Academic

Services.

Work Performed

The Coordinator position will be responsible for assisting with the delivery of programs and services for the Faculty of Science,

in the areas of student learning, leadership and career development and involvement that support and enhance student engagement.

Responsibilities include:

1. Coordinate current student development programs and services designed to bridge students' curricular and co-curricular

experiences. Programs may include those developed in collaboration with Faculty of Science departments and academic programs, UBC

Orientations and Transition, SCI Team, Science Peer Academic Coaches, VPS Emerging Leaders and Tri-Mentoring programs, or other

student development programs within the Faculty of Science. Responsibilities may include: marketing; maintaining and enhancing



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Page No. 128

collaboration with partners; developing system requirements and managing aspects of logistical planning; developing action plans

to achieve program targets and outcomes; and making recommendations to improve future programs and services.

2. Assist the Student Development Senior Coordinator, Science in all aspects of the delivery of various peer-led programs and

activities designed to enhance the student experience. Focus on supporting student leaders and identifying ways to remove

obstacles for student leaders in the development of sustainable student development programs, specifically the Science Peer

Academic Coaching Program (SPAC).

3. Assist in building resources and program supports (both online and face to face) to support student. engagement. Identify

current gaps in the provision of resources and program supports and develop solutions.

4. Work closely with the UBC Orientation & Transition team and Science Student Services staff members to enhance the overall

impact of first year orientation program as it pertains to the Faculty of Science (Student Success Workshops and Meet the Dean

sessions).

5. Work with the UBC Orientation and Transition team in recruiting, selecting and training Science Student Orientation Leaders

(Squad Leaders, MUG Leaders ). Provide ongoing support to MUG Leaders throughout summer and fall terms.

6. Assist in identifying programmatic areas, student life issues, and initiatives where programs and services would support and

enhance student engagement. Assist in the development and delivery of new programs and services.

7. Support and assist student leaders as they design and deliver programs and services.

8. Participate on cross campus committees charged with responsibility for programs or initiatives to support student engagement.

Represent the views and perspectives of the Faculty of Science in a thoughtful and clear way. Specifically collaborate with UBC

Peer Programs.

9. Provide insight to strategies to enhance the peer-to-peer interactions and experiential learning within various programs

within the Faculty of Science in place to enhance the student transition and experience.

10 Create a formal outline and timeline of the transitional program for students within the Faculty of Science which assist first

year students in their academic transition from high school into university, including Science Squad Leader and MUG Leader

recruitment, selection, training and ongoing support throughout Term One.

11. Assess and further develop the First Year Science workshops (working with SPAC) and the Student Success workshop (working

with Orientation Leaders) for first year Science students, including communicating with those facilitating learning skills

workshops within LEAP.

12. Provide vision and direction to the Science Peer Academic Coaching program through planning, research, and program

development.

13. Provide assistance on other projects and committees as they evolve within the Faculty of Science.

14. Provide clear communication to students, staff, faculty, parents and departments on the web and in print about Student

Development programs and services.

15. Remain current in the literature and research in the field of Student Development.

16. Perform other responsibilities as required.


Working under the direction of the Student Development Officer, Science, as a member of both the Faculty of Science Associate

Dean, Students team and the Student Development team, the incumbent exercises resourcefulness in the coordination and delivery of

Student Development programs. This position is expected to function within clearly articulated priorities and objectives. Work is

reviewed for quality and effectiveness of results.

Supervision Given

May supervise or advise student staff or volunteers in the coordination and delivery of Student Development Programs.


Errors in judgment may cause serious results and identifiable deterioration to faculty and student relations; reduce services;

cause embarrassment; increase event and program costs; and impact negatively the department's reputation and accountability with

organizations, students, faculty and staff. Decisions have an impact on the development of relationships both within the

university and in external communities. Decisions affect the credibility of the Student Development and the Faculty of Science



________________________________________________________________________________________________________________________

Page No. 129

programs and services, and hence the success of these initiatives university and community-wide.

Qualifications

Undergraduate degree in a relevant discipline. Bachelor's degree required (preferably Science), Master's degree preferred.

Minimum of two years experience or the equivalent combination of education and experience. Two years of related experience

working either professionally or as a student in a post-secondary environment in event management, program development or an

equivalent combination of education, training, and experience. Required Skills

-Demonstrated ability to work collaboratively with a variety of different stakeholders

-A highly motivated, creative person with outstanding critical thinking

-Proven ability to envision and implement innovative programs and initiatives

-Proven ability to organize events, lead promotion activities, and coordinate and support student development programs

-Excellent communication, both verbal and written, interpersonal and problem-solving skills

-Ability to communicate well in a cross-cultural environment

-Ability to plan ahead, anticipate problems, and meet deadlines efficiently

-Ability to lead others and to function as an effective team member

-Experience in designing and delivering training and developmental or skill-building workshops

-Experience in a Windows-based environment, good knowledge of Internet technologies and willingness to learn to use new systems

-Ability to work flexible hours, including evenings and weekends

Skills that would be an asset:

-Knowledge of the field of student development and related literature and research.







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Page No. 130

Job Posting

Job ID: 11621


Employment Group: Technicians & Research Assists

Job Category: Research/Technical - Non Union


Department: Pulp & Paper Centre

Salary: $36,122.00 - $37,889.00 (Annual)





Other:


Seeking a lab assistant for the UBC Pulp and Paper Centre. Ideally, the successful applicant will have experience working in a

pulp and paper laboratory.

Job Summary

The position will assist the Research Scientist in carrying out experiments in pulp and paper research and by maintaining the lab

workspace and equipment. The assistant is expected to be able to work efficiently in a group amongst peers and superiors, as well

as independently. Good communication ability is required to relay important findings to his her supervisor.


The Laboratory Assistant reports directly to the Research Scientist. The position may interact broadly with staff, students, and

faculty members of the Pulp and Paper Centre and Faculty of Applied Science.

Work Performed

The laboratory assistant will :

Carry out pulp and paper quality testing such as sampling consistencies, freeness, and handsheet making.

Compile the test findings in an experimental data log using Excel worksheets and report findings to the supervisor regularly.

Monitor and maintain the laboratory equipment

Maintain the laboratory work space in a clean, tidy and safe state.


Works under direct supervision in accordance with detailed oral or written instructions; routine duties are carried out under

general supervision.

Supervision Given

None.




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Page No. 131

Work requires little judgment on the part of the assistant; the nature of work is routine and clearly defined; all problems are

referred to the supervisor.

Qualifications

High School graduation. Some post secondary education in a relevant field is preferred. Minimum of 1 year of related experience

or the equivalent combination of education and experience. Pulp and paper laboratory experience is preferred. Ability to

communicate effectively verbally and in writing. Ability to effectively use Microsoft Office (Excel, Word, Powerpoint etc) at an

intermediate level. Basic Laboratory training and experience; arithmetic calculations; attention to detail, willingness to learn;

must work efficiently under time constraints and accept repetitive and routine work schedules; good record keeping; responsible,

independent worker.







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Page No. 132

Job Posting

Job ID: 11586





Department: Ctr-Molecular Med&Therapeutics

Salary: $38,116.00 - $41,769.00 (Annual)





Other:


Job Summary

Maintaining daily care of laboratory mice; changing and cleaning animal cages, and racks; maintaining mouse data; performing

census duties; disinfecting rooms; general upkeep of the animal facility; training of less experienced staff members; sample

collection for health monitoring; maintaining (under supervision) mouse colonies

Direct supervision provided by the animal facility manager who reports to the Director of the animal facility (a faculty member).


The incumbent will report to the manager of the transgenic unit, who reports to the director of the facility, who reports to the

director of CMMT.

Work Performed

-maintaining daily care of laboratory mice;

-changing and cleaning animal cages and racks;

-minor surgeries using anesthesia;

-general upkeep of animal facility, including disinfecting rooms;

-training of less experienced staff members;

-maintaining mouse data and performing census duties;

-sample collection for health monitoring - fecal, serum, carcass

-maintain (under supervision) mouse colonies - breeding, weaning, treatments, procedures, inventory

-participate in continuing education program (CALAS)

-lifting heavy items (up to 25kg)

-other related animal unit duties.


Direct supervision is provided by the manager of the animal facility, who reports to the Director of the animal facility (a

faculty member).

Supervision Given



________________________________________________________________________________________________________________________

Page No. 133

The incumbent will not supervise anyone in the unit.


Work is subject to supervision by facility manager and co-workers. The impact of an incorrect decision could be major, since the

facility houses very valuable research mice. The procedures and protocols in place to protect these mice from disease and harm

must be strictly adhered to.

Qualifications

High School graduation. . Minimum of 2 years related experience or the equivalent combination of education and experience.







________________________________________________________________________________________________________________________

Page No. 134

Job Posting

Job ID: 11599




Classification Title: Research Asst/Tech 2 Business Title: Neuroscience Research Asst/Tech 2


Salary: $38,116.00 - $41,769.00 (Annual)





Other:



University.

Job Summary

Dr. Farrer, Director for the Laboratories of Applied Neurogenetics, within the Brain Research Centre, at the University of British

Columbia seeks applications for a Research Assistant Technician Level 2 positions to study the neurobiology of disease.

The successful applicants will be joining a dedicated, experienced and highly motivated team of neurogeneticists and

neurobiologists. The work and environment is fast-paced and exciting, at the cutting edge of molecular insights into this

devastating disease. Current neuroscience and therapeutic development is focused on alpha-synuclein and leucine-rich repeat kinase

2 (Lrrk2), as the two most prominent proteins implicated in Parkinson's disease.

Applicants will be expected to think creatively in the design of medium throughput assays of protein and mutantspecific function

for which a background in protein biochemistry, molecular and cell biology is necessary.

The successful candidate will be part of a team responsible for translating genetic insights in Parkinson's disease and

neurodegeneration into in vitro, ex vivo and in vivo functional assays for compound screening and subsequent molecular therapeutic

development. Research will be performed in partnership with other academic groups and the Pharmaceutical industry.


The successful incumbent will report to a Research Associate who will report to Dr. Farrer.

Reporting Structure: Dr. Matt Farrer - Research Associate - Technician

Work Performed

The successful applicant will set up and maintain primary neuronal and slice cultures. They will assist in a morphological and

quantitative analysis of neurite outgrowth (process length, branching and synaptic connectivity) using confocal microscopy. They

will also help set up transient transfections of various cell lines using lipofectamine or viral methods (AAV, lenti and BACmam).

They will help sub-clone stable lines. They will be responsible for FACS analysis of transfected cells under a variety of

treatment conditions.



________________________________________________________________________________________________________________________

Page No. 135


The applicant will work as part of a team that includes graduate students, technicians (Level 3), a laboratory manager (Level 4)

and postdoctoral fellows. They will report to a Research Associate who will report to Dr. Farrer. Where required or desirable

training in advances techniques will be provided that will help in career advancement.

Supervision Given

The applicant will work as part of a team. They will be supervised by senior technicians and research associates.


The successful applicant will be directly responsible for errors in their work, for reporting problems and mistakes in a timely

way and for correcting those errors. All research will be overseen by more experience Technicians, the Research Associate and Dr.

Farrer.

Qualifications

High School graduation. The successful candidates will hold an undergraduate degree in Cell Biology, Protein biochemistry,

Neuroscience or Pharmacology, or will have graduated from a technical college or institute. Completion of UBC training courses in

Chemical and Biohazard safety is required. Minimum of 2 years related experience or the equivalent combination of education and

experience. Three years relevant experience in cell biology in a biomedical laboratory, or the equivalent combination of

education in and experience is required. Communication of results in lab meetings. The applicant will be expected to read,

summarize and present relevant literature at journal clubs. Maintaining a laboratory notebook, including a record of all

procedures and protocols. Provide hands-on assistance to trainees. Cell culture, confocal microscopy and fluorescence activated

cell sorting (FACS). Excellent aseptic technique is necessary. Prior experience with hESCs, primary neuronal cultures and or slice

cultures is preferred. Isolating and quantifying RNA and protein from eukaryotic cells and tissues. Northern and Western analysis.







________________________________________________________________________________________________________________________

Page No. 136

Job Posting

Job ID: 11592





Department: Psychiatry

Salary: $38,116.00 - $41,769.00 (Annual)





Other:


Job Summary

To assist with research activities within the Mood Disorders Centre, Department of Psychiatry, UBC Hospital.


The Research Assistant reports to the Research Coordinator who reports to the Director of the Mood Disorders Centre. The Research

Assistant interacts with other research staff in the team, and with members of other departments within UBC Hospital (e.g.,

pharmacy, laboratory medicine, MRI, etc.) as necessary.

Work Performed

-Screening and recruiting subjects for clinical trials and other research projects;

-Administering questionnaires to clinical subjects;

-Transcribing patient data into study report forms, and performing data entry;

-Maintaining study records in good order;

-Scoring instruments (tallying scores, checking scores for accuracy) completed by patients and clinicians;

-Processing blood and urine samples for studies (i.e., centrifuging, pipetting, freezing, etc.)

--does not take blood;

-Assisting in the preparation of protocol material (e.g., consents, ethics, protocols, patient information sheets);

-Completing literature reviews and Internet searches, and retrieving articles from the library;

-Coordinating appointments for research participants;

-Filing, photocopying, and completing general office work;

-Preparing posters and PowerPoint presentations.

Works in the Mood Disorders Clinic (an outpatient hospital facility); also works in a laboratory on-site;

Works with bodily fluids using protective equipment (e.g., gloves and safety goggles).


Supervised by the Principal Investigator. Weekly meetings held to cover significant issues. Daily supervision and guidance given

by senior research staff.



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Page No. 137

Supervision Given

None.


The position works within well defined guidelines and procedures, but exercises judgment in establishing priorities and carrying

tasks through to completion. New or unusual problems are referred to the supervisor. The person needs to be organized, detail

orientated and reliable. Any errors in tracking, data recording and entry, or breaches in confidentiality could harm the

projects.

Qualifications

High School graduation. University bachelor's degree preferred. Minimum of 2 years related experience or the equivalent

combination of education and experience. Experience in running clinical trials

Experience working with clinical populations (e.g., people with clinical depression or bipolar disorder) in a compassionate and

sensitive manner. Demonstrated experience with computers and computer software including MS Word, MS Excel, PowerPoint, and SPSS;

and with online databases (PubMed, etc.).

Effective skills in oral and written communication, interpersonal communication, multi-tasking, and organization.

Ability to work independently and within a team environment.







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Page No. 138

Job Posting

Job ID: 11582





Department: Animal Care Services

Salary: $38,116.00 - $41,769.00 (Annual)





Other:



University.

Job Summary

Major responsibilities include: performing care and maintenance of laboratory animals (including breeding, weaning, injections,

sample collection); changing and cleaning cages and water bottles; performing daily health monitoring; preparing solutions;

processing cages and facility supplies; cleaning and maintaining holding rooms, procedural areas and facility equipment; receiving

supplies; record keeping and database maintenance; writing and adhering to facility SOPs; participating in the orientation and

training of new staff members; collecting embryos; performing other related duties. Must be able to work weekends, Stat holidays

and occasional evenings. Ability to work at multiple locations on UBC's Point Grey Campus required.


Reports to the Manager and Assistant Manager of the Facility.

Work Performed

1.Care and maintenance of laboratory animals (including breeding, weaning, injections, sample collection).

2.Perform daily health monitoring.

3.Preparing solutions.

4.Processing cages and facility supplies.

5.Cleaning and maintaining holding rooms and procedural areas.

6.Changing and cleaning cages.

7.Receiving materials.

8.Facility and equipment maintenance.

9.Harvesting various stage mouse and rat embryos.

10.Record keeping.

11.Participate in staff meetings and conferences.

12.Perform other related tasks.

13. Writing and adhering to facility SOPs

14. Orientation and training of new staff members

The work place is located within a laboratory where access is limited to staff only and SPF procedures are in place. Hazards



________________________________________________________________________________________________________________________

Page No. 139

associated with this work include: exposure to cleaning solutions, handling of liquid nitrogen and compressed gas canisters,

exposure to animal allergens, operation of large equipment such as cage washers, incubators and autoclaves.


Reports to the Manager of the Facility.

Supervision Given

None.


The candidate must exercise judgment in coordinating their workload to ensure all daily and weekly tasks are accomplished. The

candidate will be responsible for working in accordance with all SOPs within the facility. They must also report any equipment,

environmental control or other problems to senior staff immediately.

Work is subject to check by the Manager and Assistant Manager of theFacility.

Inappropriate judgment exercised by the position may impact the success of the Facility leading to increased expenses and time

loss. Additionally, inappropriate judgment may also have detrimental consequences in regards to animal and human health and

welfare.

Qualifications

High School graduation. AHT or BSc preferred. Minimum of 2 years related experience or the equivalent combination of education

and experience. Experience working with in a barrier facility. Experience with timed matings and colony management. Ability to

communicate effectively verbally and in writing. CALAS certification preferred. Must achieve and maintain CALAS registry status.

Ability to gather, record, and organize information. Ability to effectively use computers and computer software. Ability to work

effectively independently and in a team environment. Ability to lift and carry materials up to 25 kg and perform repetitive

duties. Ability to work weekends, statutory holidays and occasional evenings (regular shift will include weekends). Ability to

work at more than one location on campus if necessary.







________________________________________________________________________________________________________________________

Page No. 140

Job Posting

Job ID: 11600






Salary: $38,116.00 - $41,769.00 (Annual)





Other:



University.

Job Summary

Dr. Farrer, Director for the Laboratories of Applied Neurogenetics, within the Brain Research Centre, at the University of British

Columbia seeks applications for a Research Assistant Technician Level 2 positions to study the neurobiology of disease.

The successful applicants will be joining a dedicated, experienced and highly motivated team of neurogeneticists and


devastating disease. Current neuroscience and therapeutic development is focused on alpha-synuclein and leucine-rich repeat kinase

2 (Lrrk2), as the two most prominent proteins implicated in Parkinson's disease.

Applicants will be expected to think creatively in the design of medium throughput assays of protein and mutantspecific function

for which a background in protein biochemistry, molecular and cell biology is necessary.

The successful candidate will be part of a team responsible for translating genetic insights in Parkinson's disease and

neurodegeneration into in vitro, ex vivo and in vivo functional assays for compound screening and subsequent molecular therapeutic

development. Research will be performed in partnership with other academic groups and the Pharmaceutical industry.


The successful incumbent will report to a Research Associate who will report to Dr. Farrer.

Reporting Structure: Dr. Matt Farrer - Research Associate - Technician

Work Performed

The successful applicant will set up and maintain primary neuronal and slice cultures. They will assist in a morphological and

quantitative analysis of neurite outgrowth (process length, branching and synaptic connectivity) using confocal microscopy. They

will also help set up transient transfections of various cell lines using lipofectamine or viral methods (AAV, lenti and BACmam).

They will help sub-clone stable lines. They will be responsible for FACS analysis of transfected cells under a variety of

treatment conditions.



________________________________________________________________________________________________________________________

Page No. 141


The applicant will work as part of a team that includes graduate students, technicians (Level 3), a laboratory manager (Level 4)

and postdoctoral fellows. They will report to a Research Associate who will report to Dr. Farrer. Where required or desirable

training in advances techniques will be provided that will help in career advancement.

Supervision Given

The applicant will work as part of a team. They will be supervised by senior technicians and research associates.



way and for correcting those errors. All research will be overseen by more experience Technicians, the Research Associate and Dr.

Farrer.

Qualifications

High School graduation. The successful candidates will hold an undergraduate degree in Cell Biology, Protein biochemistry,

Neuroscience or Pharmacology, or will have graduated from a technical college or institute. Completion of UBC training courses in

Chemical and Biohazard safety is required. Minimum of 2 years related experience or the equivalent combination of education and

experience. Three years relevant experience in cell biology in a biomedical laboratory, or the equivalent combination of

education in and experience is required. Communication of results in lab meetings. The applicant will be expected to read,

summarize and present relevant literature at journal clubs. Maintaining a laboratory notebook, including a record of all

procedures and protocols. Provide hands-on assistance to trainees. Cell culture, confocal microscopy and fluorescence activated

cell sorting (FACS). Excellent aseptic technique is necessary. Prior experience with hESCs, primary neuronal cultures and or slice

cultures is preferred. Isolating and quantifying RNA and protein from eukaryotic cells and tissues. Northern and Western analysis.







________________________________________________________________________________________________________________________

Page No. 142

Job Posting

Job ID: 11580




Classification Title: Research Asst/Tech 3 Business Title: Qualitative Research Assistant

Department: Cntr for HealthEducatnSchlrshp

Salary: $40,190.00 - $43,829.00 (Annual)





Other:


Job Summary

The Research Assistant will be responsible for conducting literature searches, writing synthesis papers, conducting

semi-structured interviews, and analyzing and coding qualitative data.

CHES is located on the 3rd floor of the Vancouver General Hospital. The work area is shared space. Normal office environment

equipped with a desktop computer and telephone, etc. There are no known hazards.


CHES was formed in April 2008 to enhance health education scholarship across the Faculty of Medicine through collaboration,

team-building, mentorship of new faculty, successful funding applications, and other activities. CHES serves as a resource to help

support best practices related to the delivery and assessment of the Faculty's educational programs.

The Research Assistant will report to the CHES Director and the CHES Research Manager.

Work Performed

-Conduct literature reviews

-Write synthesis reports

-Prepare summaries

-Support the work of curriculum working groups,

-Prepare research reports and presentations

-Contribute to drafts of manuscripts for publication and posters

-Assist in the development of interview frameworks

-Conduct individual semi-structured interviews

-Conduct focus group interviews

-Conduct qualitative data analysis

-Write ethics applications

-Collect evaluation data




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The Research Assistant will work closely with and receive direction from the Director of CHES and the CHES Research Manager.

Supervision Given

No supervision given.


The Research Assistant is responsible for a) supporting the undergraduate curriculum renewal process at UBC faculty of Medicine

through research initiatives and b) supporting the evaluation of virtual patients in the Department of Physical Therapy. This

includes careful literature searches, identification of key issues and best practices, interviewing, and analyzing qualitative

data. These tasks require judgment about the evidence base, tact, discretion, and the development of a positive rapport with the

faculty and interviewees. Poor decisions could delay timely completion of the projects, cause financial loss and be damaging to

reputation of the Director, the UBC Medical School, the Faculty of Medicine and the University of British Columbia. In addition,

the impact, if an error occurred, would be misinterpretation of results in information disseminated to decision-makers, the

public, and academic audiences. The consequences could lead to inappropriate policy and decision-making related to medical

education.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Education, psychology or other

social sciences are preferred academic backgrounds.

Master's degree preferred.

Qualitative research methods training is essential. Minimum of 3 years related experience or the equivalent combination of

education and experience. Experience in education or a social sciences related field preferred.

The successful candidate should have strengths in literature searching, both peer reviewed and grey literature, and writing

synthesis papers and reports.

A background of qualitative research, experience conducting individual semi-structured interviews and experience analyzing

qualitative data. Strong communication and organizational skills with exceptional attention to detail. Fluency in the following

computer applications is also required: nVIVO, Word, Excel, PowerPoint and EndNote. Demonstrated ability to work independently, to

work on multiple projects, to manage time efficiently and to work within a team environment is also required. Proven ability to

work in a confidential environment, possess the ability to identify and relate concerns of others and exercise good judgment when

resolving difficulties.







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Job Posting

Job ID: 11597






Salary: $40,190.00 - $43,829.00 (Annual)





Other:



University.

Job Summary

Dr. Farrer, Director for the Laboratories of Applied Neurogenetics within the Brain Research Centre at the University of British

Columbia seeks applications for a Research Assistant Technician Level 3 to study the genetics factors and neurobiology of disease.

The successful applicant will be joining a dedicated, experienced and highly motivated team of neurogeneticists and


devastating disease. Work is focused on the identification and validation of novel genetic factors involved in neurodegeneration

through familial studies as well as large series of cases and control from all over the globe. This work is then translated to

therapeutic development, presently focused on alpha-synuclein and leucinerich repeat kinase 2, the two most prominent proteins

implicated in Parkinson's disease, and two novel yet unpublished genes.

Applicants will be expected to think creatively in the design and execution of the research projects, therefore maximizing the

resources for the successful discovery of novel genetic causes of disease.


Technician will report to a Research Associate, who will be under mentorship and supervision of Dr. Matthew Farrer.

Reporting Status: Dr. Farrer - Research Associate - Technician

Work Performed

The successful applicant will be part of the genetic neuroscience team. Their objectives are to keep a database of genetic and

clinical information updated, analyze raw data (including sequencing, SNP and STR genotyping, copy number), as well as performing

statistical analysis. In addition, in high workload situations, the candidate will assist the rest of the team to generate data

and speed up workflow. They will join a laboratory with ongoing research and expertise in: a) the human genetics of neurologic

disease, and; b) recombinant mouse modeling and neuroscience research. A working knowledge of the etiology and neuropathology of

neurodegenerative disease is desirable.




________________________________________________________________________________________________________________________

Page No. 145

The applicant will work as a part of a team that includes Graduate students and Technicians (Level 2 and 3), Research fellows and

Research Associates. They supervise junior staff and will report directly to a Research Associate who will report to Dr Farrer.

Where required, or desirable, training in advanced techniques will be provided that will help in career advancement.

Supervision Given

The applicant will work as part of a team. They will have joint responsibility to supervise and train other technicians, graduate

students, and visiting scientists.



way, and for correcting those errors. Aspects of the research will be jointly reviewed by Senior Research Fellows, other Research

Associates and Dr. Farrer.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Successful candidate will hold

a B.A or B.Sc in a scientific field. Minimum of 3 years related experience or the equivalent combination of education and

experience. Minimum of 5 years work experience in a scientific research laboratory. Communication of results in lab meetings.

The applicant will be expected to read, summarize and present relevant literature at journal clubs. Maintaining a laboratory

notebook, including a record of all procedures and protocols. Teaching, as they will be expected to provide hands-on assistance to

trainees.

- Biostatistics, the applicant should have good knowledge of statistics and be adept with windows and unix systems. Being able to

run and understand linkage packages (such as MERLIN and GeneHunter), association (such as PLINK and Beagle) and copy number (such

as Genotyping Console) is essential.

- The candidate should be experienced with PROGENY software for the management of clinical and genetic information.

- Good computer skills are essential, including knowledge of with ABI analysis softwares (SeqScape, Genemapper, and SDS), Sequenom

software (Design and analysis), Affymetrix and Illumina softwares, as well as good understanding of online databases (NCBI, UCSC

genome browser, Ensembl, ExPASy, HapMap and Primer3 amongst others).

- Molecular genetics and related technologies. Knowledge of next-generation sequencing, Sanger sequencing, genotyping and gene

expression assays in a wide range of platforms would be advantageous.

- Isolating and quantifying DNA, RNA and protein from blood, eukaryotic cells and tissues. Familiarity with laboratory automation

and LIMS would be desirable.







________________________________________________________________________________________________________________________

Page No. 146

Job Posting

Job ID: 11584





Department: Cellular&PhysiologicalSciences

Salary: $40,190.00 - $43,829.00 (Annual)





Other:


Job Summary

Performs technical duties in a laboratory studying molecular cascades associated with developmental brain plasticity using Xenopus

tadpole brain preparation assays. Manages and coordinates lab personnel.


Will consult with the Principal Investigator with problems and when new methods are being used. Will assist graduate and

undergraduate students with techniques. Fully responsible for independent experiments and outcomes.

Work Performed

- Performing routine molecular biology including molecular cloning, and designing and utilizing PCR Primers, RNAi Morpholino

constructs.

- Performing routine cell biological tasks including tissue homogenization for protein extracts, RNA assays,

immunohistochemistry, western blotting, and immunoprecipitation.

- Designing and implementing research projects involving in vivo transfection and assays of altered protein expression.

- Supervising and assisting students and other personnel with experiments, lab procedures, and laboratory safety.

- Maintaining lab inventory and records, vendor searches, ordering supplies, procuring quotes.

- Safety records, WHMIS and waste management, managing safety issues in the laboratory.

- Managing and delegating general laboratory duties.

- Other duties as may be required by the Principal Investigator.

- Care for colony of frogs, including feeding and cleaning cages.


Limited supervision is provided by the supervisor. Daily tasks are carried out without supervision but supervision may occur with

new experiments or procedure changes.

Supervision Given

Provide training and assistance to other personnel in the procedures and use of equipment in the laboratory



________________________________________________________________________________________________________________________

Page No. 147


Follows procedures and protocols as outlined by supervisor.

Unusual problems are referred to supervisor.

Consequence of error could result in incorrect results which could lead to delays in publications or loss of grant funding.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. . Minimum of 3 years related

experience or the equivalent combination of education and experience. A minimum of 3 years experience working with biochemical,

molecular cell biology techniques and with animals preferred. Experience with computers, spreadsheet and imaging an asset.

Ability to follow and carry out instructions, and to resolve technical problems. Effective communication and organizational

skills as well as the ability to work both independently and within a team environment is required.







________________________________________________________________________________________________________________________

Page No. 148

Job Posting

Job ID: 11598






Salary: $40,190.00 - $43,829.00 (Annual)





Other:



University.

Job Summary

Dr. Farrer, Director for the Laboratories of Applied Neurogenetics within the Brain Research Centre at the University of British

Columbia seeks applications for a Research Assistant Technician Level 3 to study the genetics factors and neurobiology of disease.

The successful applicant will be joining a dedicated, experienced and highly motivated team of neurogeneticists and


devastating disease. Work is focused on the identification and validation of novel genetic factors involved in neurodegeneration

through familial studies as well as large series of cases and control from all over the globe. This work is then translated to

therapeutic development, presently focused on alpha-synuclein and leucinerich repeat kinase 2, the two most prominent proteins

implicated in Parkinson's disease, and two novel yet unpublished genes.

Applicants will be expected to think creatively in the design and execution of the research projects, therefore maximizing the

resources for the successful discovery of novel genetic causes of disease.


Technician will report to a Research Associate, who will be under mentorship and supervision of Dr. Matthew Farrer.

Reporting Status: Dr. Farrer - Research Associate - Technician

Work Performed

The successful applicant will be part of the genetic neuroscience team. Their objectives are to keep a database of genetic and

clinical information updated, analyze raw data (including sequencing, SNP and STR genotyping, copy number), as well as performing

statistical analysis. In addition, in high workload situations, the candidate will assist the rest of the team to generate data

and speed up workflow. They will join a laboratory with ongoing research and expertise in: a) the human genetics of neurologic

disease, and; b) recombinant mouse modeling and neuroscience research. A working knowledge of the etiology and neuropathology of

neurodegenerative disease is desirable.




________________________________________________________________________________________________________________________

Page No. 149

The applicant will work as a part of a team that includes Graduate students and Technicians (Level 2 and 3), Research fellows and

Research Associates. They supervise junior staff and will report directly to a Research Associate who will report to Dr Farrer.

Where required, or desirable, training in advanced techniques will be provided that will help in career advancement.

Supervision Given

The applicant will work as part of a team. They will have joint responsibility to supervise and train other technicians, graduate

students, and visiting scientists.



way, and for correcting those errors. Aspects of the research will be jointly reviewed by Senior Research Fellows, other Research

Associates and Dr. Farrer.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Successful candidate will hold

a B.A or B.Sc in a scientific field. Minimum of 3 years related experience or the equivalent combination of education and

experience. Minimum of 5 years work experience in a scientific research laboratory. Communication of results in lab meetings.

The applicant will be expected to read, summarize and present relevant literature at journal clubs. Maintaining a laboratory

notebook, including a record of all procedures and protocols. Teaching, as they will be expected to provide hands-on assistance to

trainees.

- Biostatistics, the applicant should have good knowledge of statistics and be adept with windows and unix systems. Being able to

run and understand linkage packages (such as MERLIN and GeneHunter), association (such as PLINK and Beagle) and copy number (such

as Genotyping Console) is essential.

- The candidate should be experienced with PROGENY software for the management of clinical and genetic information.

- Good computer skills are essential, including knowledge of with ABI analysis softwares (SeqScape, Genemapper, and SDS), Sequenom

software (Design and analysis), Affymetrix and Illumina softwares, as well as good understanding of online databases (NCBI, UCSC

genome browser, Ensembl, ExPASy, HapMap and Primer3 amongst others).

- Molecular genetics and related technologies. Knowledge of next-generation sequencing, Sanger sequencing, genotyping and gene

expression assays in a wide range of platforms would be advantageous.

- Isolating and quantifying DNA, RNA and protein from blood, eukaryotic cells and tissues. Familiarity with laboratory automation

and LIMS would be desirable.







________________________________________________________________________________________________________________________

Page No. 150

Job Posting

Job ID: 11596






Salary: $46,003.00 - $50,020.00 (Annual)





Other:



University.

Job Summary

This position is for Lab Manager. The successful applicant is to help supervise the daily operation of the lab, to ensure that it

operates smoothly and troubleshoots any problems that arise. The appointment is a research position in which complex technical

skills and good judgment are needed. In addition, there will be some administrative duties.

The research position requires experience in molecular biology (recombinant construct design, cloning in E.coli) and molecular

genetics (DNA, RNA preparation, PCR, genotyping, Sanger sequencing, next generation sequencing etc.). The applicant's focus will

be neurogenetics, but within a laboratory that pursues translational neuroscience research based on genetic discovery. Hence, some

knowledge and experience in protein biochemistry and cell biology (Western blotting, cell culture, immunocytochemistry, ELISA,

HPLC) or animal models of neurologic disease (mouse husbandry, primary cell culture, ex vivo and in vivo neurochemistry and

neuropathology) would be advantageous.

The neurogenetic projects performed will depend on the applicants' background and prior experience, ability and interest. All

projects are done as part of a team but the incumbent will be expected to make a significant hands-on and intellectual

contribution. They will be expected to keep abreast of new developments technologies in a rapidly developing field.

In addition, the successful applicant will be expected to organize day-to-day operations and maintenance of the research

laboratory. These tasks will include a combination of administration, equipment maintenance, ordering, and immediate supervision

training of new junior personnel.


Reporting will be to Dr. Matt Farrer, Professor of the Department of Medical Genetics and Senior Scientist at the Brain Research

Centre.

Work Performed

Lab Management Duties:

- Acting as a resource person consultant to laboratory personnel and other investigators for research projects, including data

interpretation and trouble-shooting for sample preparation and experimental design



________________________________________________________________________________________________________________________

Page No. 151

- Managing budget expenditures, financial reporting, P-Card reconciliation and invoice payments

- Coordinating Material Transfer Agreements with other institutions

- Acting as a liaison with external staff and collaborators on operational issues

- Managing safe handling and proper disposal of chemicals, radioactive, biohazardous, and infectious materials in accordance with

WCB, WHIMIS and Atomic Energy Control Board regulations

- Participating in safety committee

- Managing laboratory safety (including training and certification), compliance, security, building and contracts; radioisotope

and chemical compliance

- Maintaining records, inventory, and databases

- Participation in the recruitment, training and supervision of junior technicians and students, and orientation to new employees

- Strategic resource planning for labs, selection and recruitment of technicians

- Researching, purchasing, maintaining, and upgrading laboratory equipment and software

- Ensuring proper use and maintenance of equipment

- Ordering and cataloguing supplies, reagents, chemicals and animals

- Overseeing shipments of documents and hazardous and non-hazardous reagents and samples

Research Duties:

- Molecular genetics including: isolation and characterization of DNA and RNA; restriction enzyme digest; design and ordering of

primer sets, PCR assays including their development and optimization; gel electrophoresis, Southern blotting

- Genotyping, Sanger and next-generation sequencing. Experience with genome-wide analyses using Applied Biosystems, Illumina,

Sequenom and or Affymetrix technologies is preferred. Work will include analyses, compiling raw data and reports

- Molecular biology including construct design, cloning and prokaryotic and mammalian cell culture. Gene expression analysis,

ABI7900 and northern and western blot analyses

- Researching, purchasing, maintaining and upgrading laboratory equipment, software and consumables. Ensuring proper use of

equipment and safety.


Formal interaction with Dr. Farrer will be as required.

Supervision Given

The supervisory aspect is a critical component of this position. The incumbent will be expected to supervise all aspects of the

day-to-day operation of the lab, such as dealing with equipment maintenance, teaching procedures to newer lab members, and

ensuring that safety guidelines are followed.


The incumbent will make important decisions affecting the direction and development of the research projects underway.

Incompetence or incorrect decisions could jeopardize the progress of the research and adversely affect future research objectives

and personnel. Consequence of error could have an adverse impact on research programs and the future livelihood of research

personnel.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. The incumbent requires a

University degree (Masters preferred) in Genetics, Molecular Biology, Biochemistry or Biology. Minimum of 4 years of related

experience or the equivalent combination of education and experience. Due to the supervisory requirements of this position, the

incumbent must have the ability to work both independently and within a team environment, interacting with people from diverse

backgrounds. The incumbent must also have the ability to manage and monitor operations to effectively resolve problems, challenges

or issues, and exercise tact, diplomacy, discretion and confidentiality. This position requires flexibility and responsiveness to

changing needs. The incumbent will need to exercise a considerable amount of judgment, responsibility, and initiative in



________________________________________________________________________________________________________________________

Page No. 152

determining work priorities and procedures. Effective oral and written communication, interpersonal, analytical, supervisory,

multi-tasking, and organizational skills are required. Ability to maintain accuracy and attention to detail. Also required are

strong organizational skills, ability to think logically, understand instructions, and to work well under pressure. Valuable

laboratory experience would include knowledge of molecular genetics, molecular biology, tissue culture, mouse genetics, mouse

husbandry, and animal behavior. Familiarity with laboratory safety techniques and protocols is essential. Good manual dexterity

and willingness to handle biological specimens (human blood and brain tissue, mouse brain tissue, tails) are required. Computer

experience is also required (Word, Excel, Access, Powerpoint, Reference Manager Endnote, Photoshop, Illustrator, and software for

genomics applications and statistics (e.g. Progeny Lab, Vector NTI, ABI GeneScan GenoTyper, Sequenom, PLINK).







________________________________________________________________________________________________________________________

Page No. 153

Job Posting

Job ID: 11569




Classification Title: Research Asst/Tech 4 Business Title: Project Coordinator

Department: Orthopaedics

Salary: $46,003.00 - $50,020.00 (Annual)





Other:



University.

Job Summary

The main objective of this position is to assist in a research program focused on older adults with an emphasis on mobility.

Specifically, there is project coordination required for a grant-funded study including assisting in the operational aspects of a

systematic review and a cross sectional study. Other roles may include data collection [including at different sites within the

province in the Centre for Hip Health and Mobility's (CHHM) Mobile Lab], grant and manuscript writing.


The successful candidate will report directly to the PI and the Knowledge Translation and Exchange Scientist and is expected to

work independently in their interactions with other team members, and staff at the Centre for Hip Health and Mobility and other

research partners.

Work Performed

Duties include:

-Assists in the development, management and operation of complex research activities (such as coordinating multiple study sites;

working to maintain a large data set; oversee recruitment activities in a difficult to access population);

-Provides training to staff involved in recruitment and data collection;

-Schedules and oversees data collection;

-Conducts data collection at CHHM as well as at different sites with the CHHM's Mobile Lab;

-Assembles, reviews and participates in the development of data collection methodologies, instruments and databases;

-Contributes to the writing of reports, scientific abstracts, presentations, posters and manuscripts;

-Conduct complex literature reviews and summarizing relevant literature;

-Prepares ethics applications and assists with grant applications;

-Coordinates and attends meetings and presents research findings;

-Coordinates travel arrangements;

-Coordinates and scheduling meetings catering as required; and

-Performs other related duties.




________________________________________________________________________________________________________________________

Page No. 154

The Project Coordinator will work under the general direction of the PI and the Knowledge Translation and Exchange Scientist

within established policies, procedures and standards.

Supervision Given

The project coordinator may supervise research assistants and graduate students.


Carelessness during the performance of duties outlined could jeopardize the progress of research activities and ultimately affect

the reputation of the research group and the PI within the research community.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. . Minimum of 4 years of

related experience or the equivalent combination of education and experience. -Demonstrated experience in qualitative and

quantitative research methods, including data collection;. Ability to maintain accuracy and attention to detail. Ability to

effectively use statistical software (SPSS and Nvivo), Filemaker and MS Office at an intermediate level. Ability to communicate

effectively verbally and in writing with a demonstrated ability to compose and write reports, letters and other materials clearly

and concisely. Ability to exercise tact and discretion in dealing wtih external agencies and researchers. Ability to exercise

initiative and work effectively independently and in a team environment.







________________________________________________________________________________________________________________________

Page No. 155