tax-aide network router setup network printer setups july 2013 2013 smt/tcs training - dallas1
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2013 SMT/TCS Training - Dallas 1
Network Router Setup
Network Printer Setups
July 2013
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NetworkAdding a Router
Topics
● Adding a Router
● Adding a Wireless Network Printer
● Adding a Wired Network Printer
● Adding a Shared Printer
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NetworkRouter Setup
Router / Wireless Router Setup● Router setup consists of two parts
Basic Router Setup Router Gateway IP Address DHCP IP Address Range Static IP Address Range Saving Basic Router Address Changes to Router
Wireless Router Setup …
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NetworkRouter Setup
● Connect PC to a Router switch port using CAT5 cable
● Login to router using Router Supplied Software Browser (IE, etc.)
IE Address 192.168.1.1
● Router Menu provides access to LAN & Wireless Setup
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NetworkRouter Setup
Router Setup● Set Router IP Address
● Set Subnet Mask
● Enable DHCP Server
● Set Dynamic IP Address Range Static IP address range is
set to 192.168.1.100 to 109
● Save Router Changes
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NetworkWireless Router Setup
Router / Wireless Router Setup● Router setup consists of two parts
Basic Router Setup …
Wireless Router Setup SSID Encryption Wireless Protocol Pre-Shared Key (PSK) Saving Wireless Router Setup
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NetworkWireless Router Setup
● Wireless Router Setup Service Set ID
SSIDRouter broadcasts
SSID to wireless PCs and printers
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NetworkWireless Router Setup
● Security
● Authentication
● Encryption
● Pre-Shared Key (PSK)
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NetworkWireless Router Setup
● Wireless Access Point will normally be disabled for typical wireless router setup
● Save wireless changes to router
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NetworkRouter Setup
● Routers are program driven devices and require periodic checking for software updates Before the start of the tax season, verify that your
router has the most current Firmware software release This is most easily accomplished using the router supplied
software to check for updates Optionally, use IE and go to the manufacturer’s web site and
search for the specific router model
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Router Setup
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Wireless Printer Setup
HP 1102w
July 2013
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HP 1102w Setup
● Start printer installation with printer in a known state Plug in the printer power and turn on Reset printer to factory defaults by:
Press and hold the “X” and the Wireless button Turn on the printer and hold the two buttons for
about 10 seconds. Print out a test page
● Hold the “X” button until it starts printing to ensure it reset.
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HP 1102w Setup
● Connect the USB cable to the PC
● The printer will install a virtual DVD drive on the computer and it will automatically Load printer setup software into its
virtual drive Display the contents of the folder and
the setup icon.
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HP 1102w Setup
● Click the HP Smart Install icon. The driver will start to load.
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HP 1102w Setup● When the choice comes up select
Configure to Print Over Wireless Network
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HP 1102w Setup
● When the choice appears, choose Manual SSID find
A list of SSIDs will be displayed● Select SSID you want to connect to
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HP 1102w Setup
● Wi-Fi Protected Setup Elected NOT to use this option
Not all routers support this option
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HP 1102w Setup
● Enter the router wireless password
● The printer wizard will instruct you when to remove the USB cable
● The computer will complete setup
● At the conclusion Printer drivers are installed on PC Printer is connected to the network using
dynamic IP address
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HP 1102w Setup
● Configure printer to use Manual (static) IP address Determine dynamic (DHCP) printer IP
address either byHolding printer X button down for several
seconds to printout network informationAlternately, output router DHCP address
table ● Your router may not have this option
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HP 1102w Setup● Access printer with IE using printer
DHCP IP address from printout Default tab
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HP 1102w Setup
● On printer Networking tab Change printer IP address configuration from
dynamic to static● Change IP mode to Manual (static)● Enter printer static IP address● Generally not necessary to change subnet mask and
gateway IP address as these are preconfigured with appropriate values
Save changes Print a test page from Start->Devices and Printers-
>Select HP 1102w->Printer properties – General tab
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HP 1102w Setup
● Access printer using DHCP IP address Select
Networking tab Note Automatic
IP mode
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HP 1102w Setup
● Navigate to printer static IP address using IE Note Manual
IP mode
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HP 1102w Setup
● IE access of printer using Static IP address wireless settings
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HP 1102w Setup
● The installation software was able to determine network
Protocol (WPA/WPA2) Encryption (default included in
● WPA (AES/TKIP)● WPA2 (AES)● No choice offered (other printers setup offers an AES/TKIP
choice) Wireless router pre-shared key (entered during printer
wizard program) Manually input required printer static IP address
(192.168.2.102) after installation Save changes to printer
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HP 1102w Setup
● During HP 1102w printer installation, there was continuous printing of printer test pages Virtual drive printer drivers dated 4/7/2010 Went to HP web site (www.hp.com)
Saw a number of updated drivers and setup programs Downloaded Firmware update (Feb, 2012)
● Using USB connection, successfully applied Firmware update Downloaded Updated Full HP 1100 series printer
installation program (May, 2012) Applied driver updates
This corrected continuous test page printing
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Adding a Wireless Network Printer
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Adding a Network Printer
July, 2013
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NetworkAdding a Network Printer
NetworkPrinter/Switch\
SharedPrinter
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Setup of a Network Printer
● Advantages No PC associated with Network Printer
Replaces multiple printers with a single printer Results in use of fewer Toner Cartridges
Most network printers have a sleep mode Conserves energy when not in use Automatically awakes when data is sent to printer
● Disadvantages Requires knowledge of a network setup
Requires print server if printer is not equipped with a LAN port
NetworkAdding a Network Printer
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NetworkAdding a Network Printer
● Setup of a Network Printer
● Four Steps Router Configuration Determine Current Dynamic Printer IP Address Printer Static IP Address Configuration Install Printer on PC
Installing Printer Drivers on PC Configure Printer Port
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Router Configuration
● Establish a Router Login and Password
● Connect CAT 5+ cable between PC and Router
● User Internet Explorer (IE) to login to Router and set router IP address (192.168.1.1)
● Typical Router DHCP Range 192.168.1.100-199
● Adjust DHCP Range to 192.168.1.110 to 199 This results in a establishment of Static IP Range of 192.168.1.100 to
109
● Save results of Router setup
NetworkAdding a Network Printer
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NetworkAdding a Network Printer
Router Configuration
● Set Router IP Address
● Set Subnet Mask
● Enable DHCP Server
● Set Dynamic IP Address Range Static IP resultant range is set
to 192.168.1.100 to 109
● Save Changes to Router
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Attaching a Network Printer
● Attach Network Printer LAN port to Router Switch Port using a CAT5 cable
● Ensure Printer is powered on
● If your router supports DHCP table option Using IE, from the router, output the Router DHCP table and note
printer IP address
Alternately, obtain same IP address from printer menus and subsequent printer parameter printout
NetworkAdding a Network Printer
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NetworkAdding a Network Printer
Determine Current Dynamic Printer IP Address
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NetworkAdding a Network Printer
● Access Printer Dynamic IP Address using IE
● Login to printer over network
● See Users Manual if a password is required
● Select Networking tab
Printer IP Address Configuration
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Printer IP Address Configuration● Using IE, Access Printer using Dynamic IP address
● Configure printer to static IP address Set printer to Static IP address of 192.168.1.100
● Set IP Configuration Method to Manual Brother Printers use term: Static verses Manual
● Save configuration changes to printer
NetworkAdding a Network Printer
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NetworkAdding a Network Printer
Printer IP Address Configuration● Change IP Configuration Method to Manual
● Change IP Address to a Static IP Address
● If necessary, change Subnet Mask
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Install Printer on PC● Install Printer driver on PC
During Initial Setup, Configure Printer to use LPT1 port
Recommend NOT to use Vendor Automatic Printer Network configuration
NetworkAdding a Network Printer
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Install Printer on PC● Access printer properties using Windows Devices & Printers,
select the printer just added, select printer properties, Ports Tab
● Add a new TCP/IP port to printer and set newly added printer port to printer static IP address Or alternately, Select an Existing TCP/IP port
● Save printer port setup changes to PC
● Port added / selected will be checked
● Use General tab of printer properties for printer just added to print a test page
NetworkAdding a Network Printer
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NetworkAdding a Network Printer
● Select Printer added
● Select Printer Properties
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NetworkAdding a Network Printer
● Select Ports tab
● Select Add Port
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NetworkAdding a Network Printer
● Select TCP/IP Port
● Click New Port
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NetworkAdding a Network Printer
● Input Printer Static IP Address
● Click Next
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NetworkAdding a Network Printer
● Resulting Printer TCP/IP Port
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NetworkAdding a Network Printer
● Verify Printer just added is checked
● Click Apply
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NetworkAdding a Network Printer
● Click on General tab
● Click on Print Test Page
● Verify Page is printed
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Trouble Shooting Techniques
● Verify both Printer and Router are plugged in and turned on
● Verify PC is connected to Router and Router is connected to Printer
● Verify LAN physical connectivity between all three devices (e.g. LAN LEDs if available)
● Verify correct IP port is checked in Printer properties Port Tab How would verify that your PC can see the added printer?
NetworkAdding a Network Printer
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Trouble Shooting Techniques
● Using Windows Command Prompt (DOS screen) Ping Router (e.g. ping 192.168.1.1)
Ping Printer (e.g. ping 192.168.1.100)
● Some Anti-Virus software will block a port Enable port if blocked using Anti-Virus software
● Verify printer is able to print a test page
● If using wireless, ensure wireless connectivity is enabled and set to proper protocol, security, encryption, login (SSID), and wireless password
NetworkAdding a Network Printer
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Trouble Shooting Techniques
● If TWxx (or most Windows applications) was left started and a new printer was added, you must restart TWxx in order to see the newly added printer Why?
TWxx (and most Windows applications) read the current Windows printer configuration when loading the TWxx (and other applications) program. This is only done during the initial loading of the application and the
application is NOT aware of any changes until the application is closed and restarted
NetworkAdding a Network Printer
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Adding a Network Printer
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Adding a Shared Printer
July, 2013
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NetworkAdding a Shared Printer
SharedPrinter
/Switch\
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Sharing a printer using other versions of Windows (Windows XP, Vista, Win 7)
● Advantages Generally easier to understand initial printer setup
● Disadvantages Associated PC must be turned on
Generally have to install multiple drivers on PC that shares printer to rest of network especially for mixed networks and mixed 32 / 64 bit PC configurations
Generally more difficult to troubleshoot when you cannot get access to printer for another PC
NetworkAdding a Shared Printer
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Sharing a printer using other versions of Windows (Windows XP, Vista, Win 7)
● When sharing a printer with multiple OS, be sure ALL OS Drivers are on the PC where the shared printer is connected
● Include both 32 bit (x86) and 64 bit (x64) printer drivers on the PC that has the shared printer
NetworkAdding a Shared Printer
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Sharing a printer using other versions of Windows (Windows XP, Vista, Win 7)
● Install additional printer drivers on your computer so users can connect to your printer without being prompted to install the drivers missing from their individual PC
● The drivers are on either on The Support CD
Can be downloaded from the Printer manufacture website
NetworkAdding a Shared Printer
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● Enable File and Printer Sharing within Windows for each PC Control Panel->Network and Sharing Center->Advanced
Sharing settings-> Home or Work Turn on Network Discovery Turn on File and Printer Sharing Turn on Password Protected Sharing
NetworkAdding a Shared Printer
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● Click Start, and then click Devices and Printers to open On share PC, add printer if
necessary
● Select the printer for which you want to install the additional drivers
● Click Properties
NetworkAdding a Shared Printer
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● On the Sharing tab, click Additional Drivers
NetworkAdding a Shared Printer
In the Additional Drivers dialog box, select the check boxes for the operating systems you need and then click OK
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● Adding the Shared Printer to another PC over the network If not enabled, enable File and Printer
Sharing within Windows for this PC
All PCs must be connected to network
Click Start, and then click Devices and Printers to open
Click Add a Printer
NetworkAdding a Shared Printer
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NetworkAdding a Shared Printer
● Select Add a network printer
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NetworkAdding a Shared Printer
● Based on which Windows OS that is installed, you will Be presented with a list of shared printers on
your network or Have to browse for the share PC and the
corresponding shared printer on the share PC Note: Use the network name of the share PC
● Select the PC and shared printer
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NetworkAdding a Shared Printer
● PC & Shared Printer Selection Print drivers are installed from share PC
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NetworkAdding a Shared Printer
● Print test page and Finish printer installation
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Adding a Shared Printer