student rep training session one - amazon...
TRANSCRIPT
Societies’
Committee &
Funding Training Kristie Thacker
Societies Development
Coordinator
By the end of the session, you will be able to:
• Understand the Society Structure within the SU
• Effectively manage your society and its activities
• Understand how to access funding from the SU
• Be able to use planning tools to effectively organise events
• Know where to find bye-laws and policies relevant to your role
• Feel motivated in the role!
Session Objectives
• Before we start, if you have any general questions (not specific to
your society) then tweet me your queries.
• At the end of the session I will read through and try to answer as
many as possible.
@kristiethacker
#SocFunding
Questions?
ACTIVITY:
• Work in small teams of 3-8 (this can be your committee if
you like), using only pictorial representations, draw a
shield that illustrates the following:
– Society activities
– Development this coming year
– What you want from training
– Your mission statement
Your Committee
15 min
• Why did you choose to be on a committee?
• What do you expect to gain and learn from being a committee
member?
• Do you have any personal development goals for the upcoming
year?
“For graduates who take part in sport and undertake volunteering
activity…the difference in annul household income is even higher, a
further premium £2,704 per annum.”
The impact of engagement in sport/volunteering on graduate
employability
LOG YOUR VOLUNTEERING HOURS (COMMITTEE MEMBER)
Volunteering
Some of our oldest societies:
• Christian Union
• UoN Snowsports
• Islamic (iSoc)
• LGBT+
• Believers Love World
(BLW)
A look back…
UoN SU Societies:
09/10 : 1 society
10/11 : 13 societies
11/12 : 24 societies
12/13 : 35 societies
13/14 : 60 societies
End of 14/15: 70
Societies and Sports 2010-15
UoN SU Societies:
09/10 : 1 society
10/11 : 13societies
11/12 : 24 societies
12/13 : 35 societies
13/14 : 60 societies
End of 14/15: 70
0
500
1000
1500
2000
2500
2010/11 2011/12 2012/13 2013/14 2014/15
Society Members
Sports members
Largest SOCS 2013/14
UoN SU Societies:
09/10 : 1 society
10/11 : 13societies
11/12 : 24 societies
12/13 : 35 societies
13/14 : 60 societies
End of 14/15: 70
0
20
40
60
80
100
120
140
160
180
200
Computing Connect Global Royal Indian Isoc
What do you think are the 3 main reasons why these five made up for 45% of
all members?
• Well-organised committee
- Regular meetings
- Communication
- Teamwork
• Good marketing
• Large events
• Regular activities/socials
Experience of successful SOCs
• EVERY SOCIETY MUST HAVE:
- President
- Treasurer
- Secretary
• You can add additional roles, but make sure the workload is balanced between committee members.
• Examples include:
- Publicity Secretary
- Fundraising Secretary
- Campaigns Secretary
- Vice-president
Society Committee
• Minimum 5 aims
• Follow SMART Objectives
- Specific
- Measurable
- Attainable
- Relevant
- Time-bound
• Book development meetings with Kristie NOW
http://doodle.com/poll/26ydbr5f95v5xpive7c9wiy2/admin#table
3-Year Development Plan
Objective Method Responsibility Time scale Costing
Increase membership Have a great stall at Union Day ALL Committee members 21-22nd Sept £100
2014/15: 50 Have a stall in the library every Secretary & Social Sec Term 1 £30 promo
2015/16: 80 month to publicise the society & materials
2016/17: 120 recruit new members
• Now you have your development plan in place and your new members, its time to organise a fun and engaging activity/event for your members!
• BUT first, what things might you need to consider in planning an event?
‘If you fail to plan, you are planning to fail’
- Benjamin Franklin
• This information can be found in the Event Planning Training so make sure you sign up!
Organising an activity/event
Why do we need
Societies?
How you fit into the Student’s Union
structure
Why do we need Societies?
• Write down why you think Societies are important to our
students
– Why do they exist?
– Who do they exist for?
– What do they do?
– Who do they represent?
Exercise
10 min
Societies Structure
Student Council
All Presidents attend the Societies Committee Meeting once a month
Members
Trustees
Societies Committees
Academic Rep Campaign
Media, Music Recreational
Cultural, Int’l Faith
Society Awards Scrutiny Development
Societies’ Committee
Societies’ Chair
An active society needs:
• 3 elected Committee members (minimum)
• 5 members
• All members online
• Constitution
• 3-Year Development plan
• Regular activities/events
Active Societies
• 2015/16 Budget waiting approval, split using 3 methods:
• Tier Funding (core)
- Set you up for the year
- Based on 2014/15 points
• Top-up (grant) Funding
- Apply throughout the year
- For all types of event e.g. welcome meeting, conference, trip,
careers event etc.
• New Society Funding
- £50-100 to help new socs start up
Budget and Expectations
• Platinum = 10% total funding
• Gold = 30% funding divided between top 10%
• Silver = 30% funding divided between next 20%
• Bronze = 30% funding divided between next 30%
• New Society = No funding (but can apply for top-up grant funding)
• Your ranking will depend on 3 factors:
1) Where you sit in the SOCs league table, in relation to other
societies, based on;
a) How many points you collect in the year (2014/15)
2) How long your Society has been running
3) The growth and development of your Society
Tier Structure
BRIEF
• All funding applications have guidance and criteria.
• This outlines what you can apply for and works as a guide for your
Society to organise activities based on the aims, mission and values
of the SU.
POLICY
• There is also a Funding Allocation Policy
DECISION
• All grant application will go to the Allocations Committee, made up of
both students & staff
• The AC meets every 2 weeks to discuss applications - you are
welcome to attend however will not be able to speak
• Outcomes will be decided and sent out the following day
Money
Funding Allocation Policy
Societies are able to use funding for the following, but not limited to:
- Equipment needs for events and activities, both on and off campus
- Catering (food & beverages) for a society event
- Partly or fully subsidising admission cost for an external event
- Promotional materials, inc. posters, flyers, banners etc
- Society branded clothing, inc. hoodies, t-shirts etc. (to increase student
engagement & participation in society activites)
Societies are unable to use funding for the following:
- Alcoholic and tobacco-related products
- Hosting an external society website (non-SU)
- Monies transferred to another registered charity/activities that would
contravene UK Charity Law
- Individual prizes, unless benefitting all participants of an event
- Miscellaneous items that do not fit with the core aims and objectives of
the Students’ Union
Society Awards
• In order to recognise the achievements
of our Societies, we host the annual
Society Awards.
- Employability Plus
- Certificates
- Awards
- A great night out! 2014/15 Society of the year
The Atheist, Humanistic and
Secularist Society
Support
• Development meetings
• Drop-in sessions
• Training conference and
additional modules
• SU Staff
• Sabbatical officers
• Part-time officers
Support • Administration
• Kerri Wheeler – Membership Development Manager
• Events
• Sports (+ risk assessments)
• Campaigns (Voice)
• Minibus
2015/16 Team
Vice-president of Student
Experience (VPSE)
Liren Zhang
Twitter: @VPSE_LirenZ
Part-time Societies Officer
Jemma Vobe
Societies’ Development Coordinator
Kristie Thacker
• What it means to be on the committee
• How Societies make a difference
• How your society can grow and have an impact on/off campus
• Requirements of all societies
• Where to find relevant bye-laws and policies
• How funding allocations work
• Where you fit into the SU structure
Summary
Looking ahead
• Ready for Fresher’s (Union Day)
• Attend the next Societies’ Committee
− 12th October 6-8pm (G161)
• Book your development plan meeting!
• Report back to Committee
• Questions speak to Kristie or email:
Society
Committee
AGENDA
• Societies’ to be ratified/approved
• Societies to be disbanded
• Any other business
• Discussion
Agenda
Thursday 17th September 2015 – HLT 1 Lecture Theatre – 17:00pm
Attending:
Liren Zhang – Vice President Student Experience (VPSE)
Jemma Vobe – Societies Part-Time Officer
Kristie Thacker – Societies’ Development Coordinator
Society Committees’ Representatives
Purpose:
Discuss any society-related concerns, increase collaboration, communication and understanding between the societies.
Agenda
1) Introduction
a) New Staff
b) Elected Officers/Sabbatical Officers (Sabs)
c) Sub-committee
2) Operational items
a) Union Day (21st – 22nd Sept)
b) Bye-elections (Nominations: 5th – 6th ; Elections: 7th – 8th; Results: 9th
Oct)
c) Changemaker Week (12th – 16th Oct)
3) Ratification of Societies
a) Auto-Circle Spectrum
b) Meditation
c) Royal Diadem
d) Sociology
Agenda
4) De-ratification of Societies
a) Bass Society
5) Date of next meeting
a) Monday 12th October: 6-8pm G161