STAYING CONNECTED

Session Overview

• NEC website• Using a District Web site, e-mail and

campaigns• Dropbox• Webinars• Google Calendar• Google Talk

How well do you know the NEC Web site?

• Introduced in late summer of 2011• Communications tools can be found on front

page.

Using a District Web site to stay connected

By Martin JelinekTennessee District President-Elect

Exchange Club of Jackson TNCo-Spokesperson for the

CONDUCTORS!

Using Weekly e-mail and campaigns to keep people informed and excited

By: Kristy DouglasMid-Atlantic District President -ElectExchange Club of West Chester,

PA

Spokesperson for the IMAGINEERS!

“Enthusiasm is excitement with inspiration, motivation, and a pinch of creativity.”

Bo Bennett Our Mid-Winter Conference in Phoenix is T E N short days away... ...so who’s ex c i t ed to learn something new? Who’s i ns p i r ed to share success stories from your district? Who’s m ot i va t ed to grow Exchange? Who’s thinking c r ea t i vely about how to get the job done? Starting this Thursday, we’ll embark on a week-long M I S S I ON: M OT I V A T I ON to get us all P UM P E D for a GR E A T T I M E in sunny Phoenix – so GE T R E A DY T O GE T M OT I V A T E D! Sincerely,

Kristy Mae Douglas, The Imagineers - Class Spokesperson

Monthly Themes

So what is it?Your files, anywhere•Any file you save to Dropbox also instantly saves to your computers, phones, and the Dropbox website.•2GB of Dropbox for free, with subscriptions up to 100GB available.•Your files are always available from the secure Dropbox website.•Dropbox works with Windows, Mac, Linux, iPad, iPhone, Android and BlackBerry.•Works even when offline. You always have your files, whether or not you have a connection.•Dropbox transfers just the parts of a file that change (not the whole thing).•Manually set bandwidth limits -- Dropbox won't hog your connection.

Advantages for District Team

• Share and collaborate on files, forms or info• Ability to share large amounts of info

without email failure• It’s easy to use• It’s fast• Did I mention it’s FREE?

Webinars

What is a webinar?•Web Conferencing Software •Live Meetings – demonstrations, presentations, training, brainstorming to take place over the Internet•Users use standard phone lines, or VoIP connections as well as a common URL (or online meeting place) to conduct business

Paid vs. Free Webinar Providers

Choosing the webinar provider that's right for you and your district depends on what you want from the service and how you wish to pay.

Some services offer a payment-by-participant, while others offer monthly service fees and contracts.

Some are completely FREE

How does a webinar work?

• Host sends out invitations via service, calendar, or an integrated tool

• Host prepares presentation, documentation, and material for the meeting

• At start time, participants can join via phone and web (maybe video)

• Traditionally host will share with participants• Many meetings are more collaborative

Key Benefits of using webinar technology

• Reduced Travel Costs• Efficient use of Time (all parties)• More Effective Allocation of Marketing

Budgets• Improved Member Convenience (and

experience)• Greener approach to doing business

Tips for Using Webinars •Spend time practicing with the webinar system.

•Check all of the services the webinar provider lists to ensure you get the most bang for your buck.

•Document sharing, synchronized Web browsing and live replay are all features to consider when purchasing webinar services.

Key Features of webinar technology

• Sharing PPT• Annotation• Sharing applications (websites, customer portals)• Audio Integration• Recording capabilities• Video (webcams)• Q&A and “chatting” feature• Polling• Raising Hands• Handouts

Google Talk• Text chat• Instant messages: share quick thoughts in real

time• Status updates: see if friends are around and

what they are up to• File transfer: instantly send and receive files,

pictures, and more

What else does it do?• Voice chat

• Free long distance: make PC-to-PC calls to people anywhere in the world

• Audio conferencing: talk to multiple people at once

• Gmail integration: chat with your friends on Gmail

Helpful Links

• www.NationalExchangeClub.org

• www.Facebook.com/NationalExchangeClub

• www.Twitter.com/ExchangeClub

• www.sidalicious.com

• www.tnex.org

More Helpful Links

• www.dropbox.com

• www.anymeeting.com

• www.google.com/calendar

• www.google.com/talk