statutory services provided by stpi · statutory services provided by stpi approvals /...

Statutory Services Provided by STPI

Statutory Services Provided by STPI

Approvals / Certification /NOC /Permission

1. Letter of STP Registration Approval.

2. Post Registration process

1. Legal Undertaking

2. Green Card

3. Attestation of Floor Plan

4. Endorsement of Capital Goods

5. NOC for CPBW license

3. Renewal of Green Card

4. Import Certificate.

5. Excise Exemption Certificate

6. SOFTEX FORM Certification

7. FORM B Certification for Onsite

8. Change of Company Name

9. Change of Location

Statutory Services Provided by STPI10. Expansion of Unit

11. De-bonding of Area

12. De-bonding of Capital Equipment

13. Re-export of Capital Equipment

14. Transfer of Capital Goods

15. Enhancement of Capital Goods

16. DTA Sales Permission

17. CST Reimbursement

18. Renewal of CPBW license

19. Shifting of Capital Goods

20. Donation of Capital Goods

21. Sub-contracting permission

22. Merger Acquisition / amalgamation

23. Renewal of Letter of Permission (LOP)

24. Exit / Cancellation

Documents Required to take STPI RegistrationCovering Letter.

Application Form in Triplicate. Email address should be mentioned in the Application

For Pvt./Public Ltd Copy of Memorandum and Articles of Association.

For Partnership Firm, Copy of Partnership Deed

Board Resolution Copy

PAN No. Copy

IE Code Copy

Banker Certificate

RBI Permission in case of Foreign Equity

Form 32 Stating List of Directors & Form 18 for Regd. Office Address

Project Report

Export Order in Hand/Pipeline/MOU

Copy of lease Agreement/Proof of Premises

Details of Director with Residential address, Phone No., Mobile No. Email id.

Application Processing Fees and Services Charges for Three Years

Check List for Application form

Application form in triplicate.

Application form is duly filled and initial on all pages and full signature

of the Authorized Signatory and stamp on the last page

Check List for Memorandum and Articles of Association

Computer Software/IT Enable Services is included in item of manufacture.

Authorized Share Capital mentioned in MOA is as mentioned in the Application form

List of Directors is as per Copy Submitted with Application form

Check List for Partnership Deed

Name and Signature of Partners in Partnership Deed are as per the

list of Partner submitted with the Application form.

Check List for Board Resolution Copy

Name/Names of Director in as per the List of Directors,Form 32 and MOA

Name of the authorized person mentioned in the Board resolutions copy is same

as per the names in the application form

Check List for PAN No. Copy

Availability of signature and Stamp of Income Tax Department

Check List for IEC Code Copy

Availability of signature and Stamp of DGFT

Availability of PAN No in IEC code Copy

Check List for FORM 32

Names of Directors are as per the MOA

Names of Directors are as per the list of Directors submitted with the Application form

Check List for Banker Certificate

Availability of signature and Stamp of Banker on Bank Certificate

Bank Certificate is on the Letter Head of the Bank with Local Address

Check List for Project Report

Company background

Area of Expertise

Key Personnel

Export Performance for last three years(In case of existing Company)

Export order in hand/pipeline

Check List for Export Order

Contract signed by both the parties

Project Description

Payment Details

Validity of Contract

Check List for Proof of Premises

A Leave and License Agreement

Lease Period (Minimum one year)

Area of Premises

Address of Premises is as per the Application

B Sale Deed

Area of Premises

Address of premises is as per the Application

Flow Chart for Application Flow Chart for Application ProcessingProcessing

Receipt of Application Form

Scrutinize

Enclosures

Inward the application form

Process Application

Print

1.Case Sheet

2. Export Obligation Sheet

Put up to

Immediate

superior

Put up to Director

for approval

Return to the EXIM staff for suitable changes

Issue Approval Letter

Receipt Acknowledge

In standard format

From STP Unit

Prepare Legal

Undertaking (LUT)

Legal Agreement

Is signed by STP Unit

& Director

Issue Following Documents to the

STP Unit

a. True Copy of LUT (3 Copies)

b. List of Plant and Machinery(3 Copies)

c. Green Card

Return the Application for

1 Changes

2 Documents

Y

Y

Y

N

N

N

Verification - Import Certificate Application

v Documents Required

w A request Letter and copy of shipping/Commercial Invoice

v Verification

u In Company File

w Validity of Custom Bonding License Copy

u In Commercial invoice

w Name and Location of STP unit

w Name and address of Supplier and country of origin

w Invoice No. and Date

w Description of goods

w Quantity of Items

w Value of Invoice

w New Equipment/Used Equipment

w Incoterms (CIF or FOB)

w Type of Import: (Purchase/Loan/FOC/Lease/High Seas Sales/ Bond to Bond

w Signed and Stamp on Shipping/Commercial Invoice Contd ….


v Type of Import i.e. Purchase/Loan/FOC/Lease/High Seas Sales / Bond to

Bond

v If Equipment is to be imported on Loan basis, the Invoice should clearly

state that “ Material are sent on Loan Basis for Project purpose for a

period of _____” and “The value is for customs Purpose only”(If the

Importation is on loan basis, the maximum period of Loan is 24 Month)

v If the equipment is imported on Free of Charges(FOC), the invoice

should clearly state the “Material are sent on Free of Charges Basis” and

“The value is for Customs purpose only”

v If the equipment is coming on High Seas Sales basis, a copy of valid

High Seas Sales agreement needs to be submitted.

Continue…


v In Case of import of Second Hand Capital Goods check the

following

v If second hand capital goods to be imported is less than seven years old,

a self declaration has to be accompanied with the request of import

Certificate.

v In case Bond to Bond transfer the invoice should indicate that the term

transfer is Bond to Bond.

Flow Chart for Import Flow Chart for Import Certificate Certificate

Receipt of Application

Scrutinize

Enclosures

Inward the application

Process Application

Print

1.Office Note

2.Import Certificate

Put up for approval



1 Changes

2 Documents

Issue Original Import Certificate to the STP Unit

File Office Copy with office Note

Send Xerox Copy of Import Certificate to Deputy commissioner ofCustoms, (100% EOU) Y

Y

N

N

Verification – Excise Exemption Application

v Documents Required

w A request Letter and copy of Proforma Invoice

v Verification

u In Company File


u In Proforma invoice


w Name and address of Supplier

w Goods are Falling under which category

w Invoice No. and Date

w Description of goods

w Quantity of Items

w Value of Invoice (in Rupees)

w Rate of Excise Duty

w Signed and Stamp on Proforma Invoice

Flow Chart for Excise Flow Chart for Excise Exemption Exemption


Scrutinize

Enclosures


Process Application

Print

Excise Exemption

Certificate

Put up for approval



1 Changes

2 Documents

Issue Original Copy of Excise Exemption Certificate to the STP Member

File Office Copy

Send Xerox Copy of Excise Exemption Certificate to Deputy commissioner of Customs, (100% EOU)

Y

Y

N

N

Verification - Softex Forms Certification

u Documents Requiredw Softex forms in Triplicate

w Contract Copy/Agreement/ Purchase Order

w Invoices in Triplicate

w Datacom Connectivity Copy

w VerificationA Softex form B(1) Contract / Agreement

w Import Export Code (IEC) Name and Address of STP Unit & Foreign Client

w Address of STP Location Signature of both parties with Date of Contract

w Client Name and Address Description of the project

w Authorized Dealer Name, Address and Code No. Validity Period & Payment Terms

Royalty and Discount terms

B(2) Purchase Order C Invoice

w Name and Address of STP Unit & Foreign Client Invoice Value with Contract Value

w Signature of both parties with Date of Contract Description of Item as per the contract

w Description of the project Date of Invoice with respect to validity of Contract

w Validity Period

w Payment Terms D Data Communication

w Royalty and Discount terms Name & Location of STP Unit as per records

Receipt of Softex Form

Scrutinize

Enclosures

Inward the Softex Form

Process of Softex Form

Allot RBI Number to

Softex Form

Put up for approval



1 Changes

2 Documents

N

Y

NPrepare Covering Letter in Triplicate

Prepare 3 Sets of SoftexForms

Issue

(1) Duplicate Copy to STP Unit

(2) Original Copy to RBI

(3)Triplicate in company File

Flo

w C

har

t fo

r S

oft

ex P

roce

ssin

g

Y

Verification–Form ‘A’ Certification Verification - FORM ‘B’ Certification

u Documents Required Documents Requiredw Form A Form B in Duplicate

Form A in one Copy

Verification FIRC copy

Form ‘A’ duly filled in Format Contract Copy/Agreement/ Purchase Order

VerificationA Contract

Name and Address of STP Member and Foreign Client

Signature of both the parties and Date of Contract

Description of the project

Validity Period

Payment Terms

Royalty and Discount terms

B FORM B

FIRC No and Date with Form B

Letter Stating onsite Personnel are on the payroll of STP unit

Address of STP Location

Client Name and Address

Value as per the Contract

Receipt of Form B

Scrutinize

Enclosures

Inward the FORM B

Process of

Form B

Put up

for approval



1 Changes

2 Documents

N

Y

Y

N Prepare Covering Letter in Duplicate

Prepare 2 Sets of Form B

Issue

(1)One Copy to STP Unit

(2)Maintain One Copy to File

Flo

w C

har

t fo

r F

orm

B P

roce

ssin

g

Verification – Change of Company Name

u Documents Required

w A request Letter accompanied with original green card (if Green

Card issued)

w Copy of ROC

u Verification

w Custom Bonding License Copy

w New Name of the Company with respect to

Registrar of Companies (ROC)

Flow Chart for Change of Flow Chart for Change of Company Name Company Name


Scrutinize

Enclosures


Process Application

Print

2.NOC for Change of

Company Name

Put up

for approval



1 Changes

2 Documents

Issue Original Copy of Change of Company Name to the STP Unit

File Office Copy

Send Xerox Copy of Change of Company Name to Deputy commissioner of Customs, (100% EOU)

N

Y

Y

N

Verification – Change of Location


w A request Letter

w original green card

w Copy of Lease Agreement / Sale Deed and Ground Plan

u Verification

w Custom Bonding License Copy

w Address of New Location is as per the Lease Agreement /

Sale Deed

w Period of Lease Agreement

Flow Chart for Change of Flow Chart for Change of LocationLocation


Scrutinize

Enclosures


Process Application

Print

2.NOC for Change of

Location

Put up

for approval



1 Changes

2 Documents

Issue Original Copy of Change of Location & attested Floor plan to the STP unit

File Office Copy

Send Xerox Copy of Change of Change of Location to Deputy commissioner of Customs, (100% EOU)

N

Y

Y

N

Verification – Expansion of STP unit


w A request Letter accompanied with original green card

w Copy of Lease Agreement / Sale Deed and Ground Plan

u Verification


w Address of Expanded Area is as per the Lease Agreement /

Sale Deed

w Period of Lease Agreement

Flow Chart for Flow Chart for Expansion of STP UnitExpansion of STP Unit


Scrutinize

Enclosures


Process Application

Print

2.NOC for Expansion

of STP Unit

Put up

for approval



1 Changes

2 Documents

Issue Original Copy of Expansion of STP Unit and amended Green card to the STP Member

File Office Copy

Send Xerox Copy of Expansion of STP unit to Deputy commissioner of Customs, (100% EOU)

N

Y

Y

N

Verification – De-bonding of Capital Goods and Area

v For Capital Goods


w A request Letter

w Import Certificate Copy for Imported goods

w Excise Exemption Copy for Indigenous goods

w Copy of Bill of Entry

u Verification

w Signature and Stamp of the Authorized Person

w Fulfillment of Export Obligation (E.O.)

v For Premises


w A request Letter

u Verification

w Validity of Bonding License

w Fulfillment of Export Obligation

Flow Chart for DeFlow Chart for De--bonding bonding of Capital Goodsof Capital Goods


Scrutinize

Enclosures


Process NOC for De-bonding of Capital Goods

Print

NOC for De-bonding of

Capital Goods

Put up

for approval



1 Changes

2 Documents

Issue Original Copy of De-bonding of CG to the STP unit

File Office Copy

Send Xerox Copy of De-bonding of CG to Deputy commissioner of Customs, (100% EOU)

N

Y

Y

N

Flow Chart for Partial Flow Chart for Partial DeDe--bonding of Unitbonding of Unit


Scrutinize

Enclosures


Process NOC for Partial De-bonding of Unit

Print

NOC for Partial

De-bonding of Unit

Put up

for approval



1 Changes

2 Documents

Issue Original Copy of Partial De-bonding of Unit to the STP unit

File Office Copy

Send Xerox Copy of Partial De-bonding of Unit to Deputy commissioner of Customs, (100% EOU)

N

Y

Y

N

Verification - Re-export of Capital Goods


w A request Letter

w Re-export Invoice in three copies

w Copy of Import Certificate and attested invoice

w Bill of Entry

w NOC from original supplier

u Verification


w Reason for Re-export


w Name and Location of Foreign Supplier/Client where the capital goods is to be

Re-exported.

w Signature and Company Stamp on shifting Invoice

w Description of Item,Value and Qty with respect to original Import

Flow Chart for ReFlow Chart for Re--Export Export of Capital Goodsof Capital Goods


Scrutinize

Enclosures


Process NOC For Re-export of CG

Print

1.Office Note

2.NOC for Re-export of CG

Put up for approval



1 Changes

2 Documents

Issue Original Copy of Re-export of CG to the STP Unit


Send Xerox Copy of Re-export of CG to Deputy commissioner of Customs, (100% EOU)

N

Y

Y

N

Verification - Transfer / Shifting of Capital Goods


w A request Letter

w Shifting Invoice in two copies

w Copy of Import Certificate and attested invoice/Excise Exemption

w Bill of Entry

u Verification


w Name and Location of STP unit/100% EOU where the capital

goods is to be transferred.

w Signature and Company Stamp on shifting Invoice

Flow Chart for Transfer Flow Chart for Transfer of Capital Goodsof Capital Goods


Scrutinize

Enclosures


Process NOC For Transfer/ Shifting of Capital Goods

Print

1.Office Note

2.NOC for Transfer of CG

Put up

for approval



1 Changes

2 Documents

Issue Original Copy of Transfer of CG to the STP Member


Send Xerox Copy of Transfer of CG to Deputy commissioner of Customs, (100% EOU)

N

Y

Y

N

Verification - CG Enhancement


w A request Letter

w Past performance report

w Imports Details

w CG Projections

w Additional Export Projections

w Bond Register Copy

u Verification

w Validity of Custom Bonding License

w Export Performance with respect to Softex and Monthly/Quarterly Reports

w Import Details with import Certificate issued and also with Bond Register

Flow Chart for CG Flow Chart for CG EnhancementEnhancement


Scrutinize

Enclosures


Process Permission for CG Enhancement

Print

(1) Office Note

(2) Permission for CG Enhancement

Put up

for approval



1 Changes

2 Documents

Issue Original Copy of CG Enhancement Permission to the STP Member


N

Y

Y

NSend Xerox Copy of CG Enhancement permission copy to Deputy commissioner of Customs, (100% EOU)

Verification - DTA Sales Permission


w Application in prescribed format

w Contract Copy/Purchase Order

w Copy of FIRC / Banker Certificate

u Verificationw Name and Location of STP unit

w Validity of Custom Bonding License

w Name and Address of Customer

w The unit has achieved positive NFE

w Classification of Item is as per the Approval Letter

w Signature and Stamp on the Contract Copy/Purchase Order

w Value of sales is within the entitlement limit

w Validity of DTA sales is as per the Year of Export permissible

Flow Chart for DTA SalesFlow Chart for DTA Sales


Scrutinize

Enclosures


Process Permission for DTA sales

Print

(1) Office Note

(2) Permission for DTA Sales

Put up

for approval



1 Changes

2 Documents

Issue Original Copy of DTA Sales Permission to the STP unit

File Office Copy

N

Y

Y

N

Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance Reports Verified as per Data Base?

5

Validity of Existing Customs Bonding License, If any?4

Is Floor plan is ear marked and attested by authorized person?3

(i)Unit Address as per LOP and Lease Deed is matching?(ii)Validity of Lease Deed(iii)Total Area of the Premises

2

Is this for obtaining Initial / First Bonded warehouse License verified as per Data Base?

1

VERIFICATION

NOC from Land Lord (Stating that there is no objection for Custom Bonding)5

Copy of CPBW License in case of Renewal4

Floor Plan of the Premises(3Copies with sign & stamp) 3

Lease Deed/ Sale Deed of the Premises2

A request letter for permission1

Documents Required for Renewal of CPBW License NOC

1.Issue NOC for Bonding thePremises.

2. Filing of office copy in respectiveUnit file

3. Copy to the Asst. Comm. ofCustoms Dept.YESPermission

by AuthorisedSignatory

YES

Verification by Group

heads

YES

NO

NO

Process the applicationInline with check List &

Enter details into database

Print No Objection Letter for

Customs Bonding&

Office CopyReturn back toEXIM stafffor changes

Scrutiny of documents

& enclosures

Return to Company for completion of the

application / enclosures

Receipt of application


NO YES

Flow Chart for Flow Chart for Renewal of CPBW License NOC


3

Validity of Customs Bonding License2

Application is duly filled or not1

VERIFICATION

Copy of CPBW License4

Original Green Card required if applied for Renewal3

Application in prescribed format duly signed by Authorized Signatory2

A request letter for permission1

Documents Required for Renewal of Green Card


heads

Return back toEXIM stafffor changes

Permission by Authorised

Signatory

1. Issue Green Card and CoveringLetter to Unit.

2. Filing of office copy in respectiveUnit file

YES

YES

NO

NO



Print Office Note, Covering

Letter and Write Details and Validity period on

Green Card


& enclosures





NOYES

Flow Chart for Flow Chart for Renewal of Green Card

Whether it is Permanent / Temporary Transfer (Please indicate)6

Permission letter from other STP / EOUs / SEZ in case of Consignor5

Copy of the BOE’s in case of Imported Goods / Copy of CT-3 Forms in case of Indigenous goods

4

Copy of Import Certificate in case of Imported Goods.3

Copy of Shifting invoices in Triplicate[More than one invoice copy annexure should be attached.][Both the Addresses and CPBW License No’s & Validity should be mentioned]

2

Application in prescribed format in case of Consignee (Import Application format)/ A Request letter with details of Equipment and both the Addresses in case of Consignor

1

DOCUMENTS REQUIRED Inter Unit Transfer For Consignor / Consignee


5

Transferred Permanently / Temporarily4

Checking the All IC, BOE / CT-3, ARE-3 forms & Value of Capital Goods as per the Shifting Invoice / Annexure Enclosed

3

Is Shipping Address mentioned correctly in the Shifting Invoice2

Validity of Customs Bonding License of both consignee & consignor verified as mentioned in Shifting Invoice

1

VERIFICATION

1. Issue of Permission Letter to unit along with CG List attested.2. Filing of office copy along with

CG List in respective Inter Unit Transfer Documents file.

3. Copy to the Asst. Comm. ofYESPermission by Authorised

Signatory

YES


heads

YES

NO

NO



PrintOffice NotePermission Letter –enclosed List of CG to AttestedReturn back to

EXIM stafffor changes


& enclosures





NO YES

FLOW CHART

Flow Chart for IUT for Flow Chart for IUT for Consignor / ConsigneeConsignor / Consignee

Reasons for Transfer of Goods5

Copy of the BOE’s and Import Certificate in case of Imported Goods / CT-3 Forms in case of Indigenous goods

4

CPBW License Copies of both Bonded warehouses3

List of Capital Goods to be transferred (duly signed & stamped)2

A request letter for permission 1

DOCUMENTS REQUIRED Shifting of Capital Goods From One Bonded to AnotherBonded Ware House of the Same Unit


3

Checking the All IC, BOE / CT-3, ARE-3 forms & Value of the Capital Goods Verified as per the List Enclosed

2

Validity of Customs Bonding License for both the Premises Verified as per Copies Enclosed

1

VERIFICATION

1. Issue of Permission Letter to unit along with CG List attested.2. Filing of office copy along with

CG List in respective unit file.

3. Copy to the Asst. Comm. ofCustoms Dept.

YESPermission by Authorised

Signatory

YES


heads

YES

NO

NO



PrintOffice NotePermission Letter –enclosed List of CG to AttestedReturn back to



& enclosures





NO YES

Flow Chart for Shifting of Flow Chart for Shifting of CG from one bonded CG from one bonded warehouse to another warehouse to another

bonded warehousebonded warehouse

List of Goods Sending for Repair with Details of Equipment Like Import Certificate No, Date & BOE No, Date & Qty, Value of The Equipment

5

NOC from Original Supplier / NOC from Local Dealer4

Copies of Bill of Entry in case of Imported Goods / CT3 incase of Indigenous Equipment

3

Import Certificate / IUT in case of Imported Goods 2

A request letter for permission and reason for Testing / Repair / Return of equipment

1

DOCUMENTS REQUIRED NOC- Repair / Testing And Return of Equipment


5

Is Original equipment will be returned to the bonded warehouse or replacement?4

Is local dealer is as authorized by supplier of equipment verified as per NOC given by Supplier

3

Is the equipment under warranty verified as mentioned in request letter or NOC given by Supplier

2

Is NOC is obtained by unit from Supplier?1

VERIFICATION

1. Issue of NOC to Unit along with List of Goods attested.2. Filing of office copy in respective

Repair / Testing Documents file3. Copy to the Asst. Comm. of

Customs Dept.

YESPermission by Authorised

Signatory

YES


heads

YES

NO

NO



Print No Objection Certificate for Movement of Equip.-& Office CopyReturn back to



& enclosures





NO YES

Flow Chart for Flow Chart for NOC- Repair / Testing And Return of

Equipment

Submission of necessary certificate / documents about Donee5

Declaration from Donor stating that the donating capital Goods used for more than 2 years from installation

4

Copies of Bill of Entry and Import Certificate in case of Imported Goods / CT-3 in case of Indigenous Procurement along with Copy of the Supplier’s Invoice

3

Invoice 3 Copies with all the details of Equipment2

A request letter from the Donor requesting for Donation of Capital Goods1

DOCUMENTS REQUIRED Donation of Capital Goods


4

Checking the All IC, BOE / CT-3, ARE-3 forms & Value of Capital Goods as per the Invoice / Annexure Enclosed

3

Capital Goods are utilized for 2 years by the unit2

Submission of Necessary certificates from donee on above1

VERIFICATION

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