Welcome

1. Gathering Prayer – School Prayer

2. Present

3. Apologies

4. Minutes of previous School Board and P&F AGM

5. Principal’s Report

6. P&F - President’s Report

- Treasurer’s Report

- Nomination of Office Bearers

7. Board - Chairperson’s Report

- Treasurer's Report

- Election of Board Members

O God,

Guide us to make good choices at all times.

Bless this School, Church and Community

and bless everything we do.

With the help of Jesus and our teachers,

We grow in faith here at St Mary’s.

Holy Mary, Mother of God,

Pray for us.

Amen

ST MARY’S CATHOLIC SCHOOL

Annual School Community Meeting 20 February 2013

Meeting opened at 6pm.

Opening Prayer led by Fr Larry

Present: Refer attached attendance sheet

Apologies: No

Minutes of previous meeting read and passed as correct by

Kelly and seconded by Bethwyn

Principal’s Report presented by Justin Tuohy – copy attached

P & F AGM

President’s Report presented by Corinna Mulgrew – copy attached.

Treasurer’s Report presented by Denise Combes – copy attached.

Moved by Maree seconded by Bethwyn.

Election of P & F Committee

Corinna nominated as President by Trin Suckling seconded by Kelly

Harrington, passed all in favour.

Denise Combes nominated as Treasurer by Justin Tuohy seconded by

Trin Suckling, passed all in favour.

Trin Suckling nominated as Secretary by Corinna Mulgrew seconded by

Daniela Miotti, passed all in favour.

Vice President ‘s position left open till next meeting.

Board AGM

Board Chairman’s report presented by Ben Williams – copy attached.

Board Treasurer’s report presented by Jan Eastough – copy attached.

Election of Board Vacancies

Justin proposed that Stuart Gerreyn and Leon Johnson be appointed to

the board for a 2 year term , seconded by Ben Williams passed all in

favour.

Justin Tuohy proposed that Jayde Teakle be re- nominated for 1 more

year to complete her 2 year term. Seconded by Ben Williams passed all

in favour.

Meeting closed at 6.30pm

Minutes of previous AGM

Minutes were read and accepted

Moved:

Seconded:

Welcome

Dr John Hattie

Australian Curriculum

Information Technology

Thanks

2014 Focus Areas:

Grammar

Hattie’s Visible Learning

Fruit of the Holy Spirit

Change to Swimming Carnival format

2014 Term Dates and Professional Development Days:

Thursday 30 January – Dr. Beverley Derewianka – Grammar and the Australian Curriculum

Monday 10 March – Hattie’s Visible Learning

Tuesday 11 March – Hattie’s Visible Learning

Monday 9 June – Hattie’s Visible Learning

Monday 21 July – Religious Education

Monday 8 September – Catholic Day

Monday 13 October – National Quality Standards (could be subject to change)

President’s Report: Mrs Corinna Mulgrew

Treasurer’s Report: Mrs Trinita Suckling

Nomination of Office Bearers

St Mary’s Primary School Parents and Friends Association

Treasurers Report 2013

Account Summary 2013 Accounts and Balances NAB Cheque CDF Laity CDF Term Deposit Total Funds

Opening 01/01/2013 $1372.66 $4.96 $14010.22 $15387

Closing 31/12/2013 $10130.54 $4.98 $14222.10 $24357.62

2012 Financial Activity PROFITS

P&F Levy $1570.00

2011 Graduation Dinner $1020.00

Catering NCVISSA Winter Carnival $873.73

Catering NCVISSA Athletics Carnival $1991.78

Football Tipping $2960.00

Father’s Day Breakfast $100.00 note $103.10

Recipe Book Launch and Sales $836.95

TOTAL PROFITS $9355.56

EXPENDITURE

PFF WA Membership $273.21

Bali Trip Reimbursement $510.00

Netball Uniforms $347.50

Father’s Day Breakfast $198.36

End of year presents $60.00

TOTAL EXPENDITURE $1353.07

2013 Financial Forecast Profits

Footy Tipping is underway and payment for 4 booklets has been banked, our target is 100.

This year the PnF hope to see a continuation of Recipe Book sales at various community events, we have

profited $836.95 off the sale of 260 books and have 31 ready to sell with supplies to make approximately 10,

total profits from $1246.95, we have the price will increase to $15.00

Other fundraising endeavours for 2013 include, NCVISSA Summer Carnival Term 4, Knights of the Southern

Cross annual dinner Term 4 and Art Exhibition also planned for Term 4.

Expenditure

The estimated contribution for the year 5/6 camp is $3500.00

For Consideration

Some suggestions were made to introduce a dollar donation to the Father’s Day Breakfast

P&F Committees for 2014 (2 coordinators per class)

K/P – Father’s Day Breakfast

Yr 1/2 – Social event – Art Gallery

Yr 3/4 – NCVISSA Summer Carnival

Yr 5/6 – Catering Knights of Southern Cross Dinner

Nomination of Office Bearers: President –Vice President -Treasurer -Secretary -

Board Chairperson’s Report

Presented by Mr Ben Williams

Treasurer’s Report

Presented by Jan Eastough/Maree Hasleby

Presentation of 2014 Budget

Tuition 26,243$

Comp charges 2,448$

Other Income 986$

Excursions 7,340$

Parish Grant 2,000$

Miscellaneous Income 1,500$

Interest 6,000$

Per Capita Grants 147,031$

Other State 33,635$

GRG 895,806$

Teacher Housing 36,519$

Debt Servicing 19,700$

Health Care Rebate 10,941$

Lit and Numeracy 27,579$

Spec Needs Support 7,500$

Spec Needs per cap 6,000$

Indigenous Ed 33,117$

National Partnership 25,000$

Universal Access 1,000$

Building levy 4,042$

Other levies

Bookshop 1,000$

Uniform Shop 4,200$

1,299,587$

Income

PRIVATE INCOME

4%

STATE FUNDS

14%

FEDERAL FUNDS

82%

St Mary's SchoolIncome Sources 2014 …

Wages etc 944,247$ Salaries 564,415$ Admin Costs 112,544$

Casual relief - Sick 7,000$ Maintenance 63,400$ Casual relief - PD 7,000$ Tech and Levies 69,172$

Teacher Aides 153,157$ Staff Costs 61,519$ Stationary 6,000$ Capital 59,498$

Library Expenses 6,000$ 1,310,380$ Departmental Expenses 25,000$

Copyright 1,453$ Excursions 8,000$

Workers Comp 5,836$ Fringe Benefit Tax 4,500$

Superannuation 81,599$ Admin and Clerical 54,980$

Nurse -$ Build & Exp Maint Contracts 12,500$

Build & Exp Maintenance 6,000$ Grounds Wages 11,631$

Grounds Materials 18,000$ G & G Contracts 4,000$ Cleaning Wages 12,308$

Cleaning Expenses 6,000$ Security 1,500$

Lighting and Power 14,500$ Water Rates 900$

Insurance General 21,000$ Office Stationary 2,000$

Postage 400$ Telephone - Fixed Line 1,009$

Telephone - Mobiles 1,050$ Telephone - Other Phone Costs 300$

Telephone - Download 257$ Photocopier costs 13,000$

Accounting Fees 1,991$ Bank Charges 200$

Audit Fees 2,000$ Advertising 2,000$

Computing services -Print 5,000$ Cathednet 53,950$

Motor vehicles 4,000$ Transport Costs 4,500$

Travelling Expenses 10,000$ Freight 500$

CEO Levy 5,192$ CEO tertiary Levy 446$

Other levies 500$ Subscriptions 600$ Staff Training 8,000$ Staff Welfare 2,000$

Interest capital 4,584$ Catering for Functions 3,500$ Misc Admin Expenses 8,000$

Long Service Leave 26,958$ I. T. Equipment 5,000$ Principals Prof Leave 3,310$ Other Furniture 1,000$

Maternity leave 11,553$ Plant & Equipment 2,000$ Teacher Housing 36,519$ Motor vehicles 25,000$

Uniform Store Costs 3,200$ Co-responsibility Fund 6,498$ Bookshop Expenses 1,000$ Capital Loans - Repayment 20,000$

Expenditure

Wages etc

72%

Admin Costs

9%

Maintenance7%

Tech and

Levies

5%

Staff

Costs

8%

Capital

6%

St Marys School

Expenditure 2014

Fees: Increase of 5% as directed by the Catholic Education Office

FEES 2014 PP TO YEAR SIX Annual Tuition Fee One child ($171.46/term) $ 685.86 ( $ 938.36)

Two children ($308.62/term) $1 234.48 ($1 571.48)

Three children ($411.50/term) $1 646.00 ($2067.50)

Four children ($2152.00)

FEES 2014 KINDY One child ($171.46/term) $ 685.86 ( $ 938.36)

Amenities Fees: $40.00 per child payable term 1

Building Fund: $128.00 per family payable $32.00 per term

P & F Levy: $15.00 per family payable term 1

Cathedral donation: $25.00 per family payable term 1

Excursion Levy: $30.00 per child payable $7.50 per term

Insurance Fee: $14.50 per child payable term 1

Retiring Board Members:

Mrs Mary-Kate Walsh

Mrs Jan Eastough

Continuing Board Members:

Mrs Jayde Teakle (5 years )

Mr Stuart Gerreyn (1 year)

Mr Leon Johnson (1year)

Renominating Board Members:

Mrs Kelly Harrington (4 years - renominating)

Mr Ben Williams (4 year - renominating)

Nominating Board Members:

Mrs Alana Sullivan

Mr Greg Payne

Mr Craig Suckling

I would therefore like to move a motion that Ben and Kelly’s re-nominations be accepted and duly elected onto St Mary’s School Board. And that the additional nominations of Alana Sullivan, Craig Suckling and Greg Payne also be accepted.

Moved: Justin TuohySeconded:

Thank you for attending the Annual General Meeting.

School Board members to gather in Staffroom at 6.30pm for a short

meeting to vote on Office Bearers for 2014.