september 2 (1) [read-only]centralregion.dadeschools.net/efolder/sept2015/september 2.pdf · a...

Region Superintendent

The strength of any organization is a direct result of the strength

of its leader.Weak leaders = weak organizations

Strong leaders = strong organizations

Everything rises and falls on leadership

A Servant’s HeartTrue Servant Leaders …

Put others ahead of your own agenda Possess the confidence to serve Initiate service to others Are not position conscious Serve out of love

The extent of your influencedepends on the depth of your concern for others

Rules for Being HumanRule #1: You will learn lessonsRule #2: There are no mistakes – only lessonsRule #3: A lesson is repeated until it is learnedRule #4: If you don’t learn the easy lessons,

they get harderRule #5: You’ll know you’ve learned a lesson

when your actions change

When you fail … Fail Forward

Administrative DirectorFinancial Human Capital

Budget• My budget mantra….5th day of school(No

Shows Out)….10th day of school….15th day of school…Final Budget Conference…

• Important Dates• 1st FTE Snapshot = August 28th• 2nd FTE Snapshot= September 4th• Final FTE Snapshot= September 18th

• ESE and Gifted data must be completed in SPED EMS by September 16th to make rollover

• Mini-Budget Conferences and Final Budget Conference (Sept 28-Oct 9)

• Title 1 Budget updates via transfers

Budget• No retroactive hires!!!!• IF AN EMPLOYEE IS NOT ON THE

PCL/PAYROLL SHEET THEY ARE NOT TO WORK. NO EMPLOYEE TRANSFERS UNLESS APPROVED BY CRO DIRECTOR. IF THEY ARE ON YOUR PCL THEY CONTINUE REPORTING TO YOUR LOCATION.

Budget• Are all your students coded (ELL,

SPED, etc.) correctly?• Pull FTE Simulation Reports now!• Check Control-D Reports every

Monday to monitor progress

Payroll• Must be completed by the 2 p.m. deadline• Temporary instructors must be inputted daily

by deadline• Overtime Request must be made prior to the

employee working• After the Budget Interface/Rollover all OT

request must be accompanied by a current printout from SAP of your OT Account Balance

• You must follow-up on OT that will be reimbursed by construction of facilities rental

Personnel• Temporary Instructors Ability to Work

• Must be checked daily! Must be on most current list!

• Non-Instructional Openings• If you have long term workman’s comp

and/or leave issues contact me for assistance

• If you budget for PT custodians to meet allocation…hire them!

Supplements• Expecting the Briefing to be coming out

soon. Please read and follow directions• An email will be sent with memo and

instructions• Be sure to review Supplement Handbook• Submit required documents for Region via

email. Items must be scanned in PDF and in color

Class Size• Review your class size portal daily• Review items such as rooms/fish,

course codes, co-teachers, etc., as that may clear up situations for you

• You will attempt to meet class size to the extent that your resources allow you to

• Utilize all available resources wisely

Audits• Mini Property Audits will be conducted

again this year. Form is in the e-Folder The completed form should be emailed to Ms. Diaz as per the schedule on the form

• Everyone should have already reviewed their AAAA authorizations, signed/dated the report and filed it for the auditor to review

• This should occur each month

Audits• Fund Raisers - Community vs In-house

• Use correct form and don’t send additional forms

• Catalog Sales• Include a range of prices and a copy of

catalog cover (you should have an entire catalog in your records for auditor)• Look through the entire catalog and

make sure it does not make statements that are against our policies. (i.e., credit card payments or to submit checks if you only take cash etc.)

Weekly Briefings• WB #17920 – Guidelines for

Requesting ETPS for CTE• WB #17948 – IPEGS Timeline New

Dates• WB #18039 – 2015 FL Teacher Supply

Assistance Program Status Report• WB #18053 – Oct 2015 Survey 2 FTE

Preparation and Reporting Workshops

Dr. Jacques Bentolila, Administrative [email protected]

(305) 499-5050 ext. 5057– Office(305) 470-9523, Private Line

(305) 499-5076 – Fax(786) 525-0149 – Cell

Raquel Diaz, District Administrative [email protected]

(305) 499-5050 ext. 5047

Contact Information

Contact InformationBudget Office

Ms. Ana Ramos-Gonzalez, Budget [email protected]

(305) 995-2483 – Office

Mr. Jesus Larranaga, Instructional Staffing [email protected]

(305) 995-7225 – Office

Mr. Henry Tablada, Non-Instructional Staffing [email protected]

(305) 995-7244 – Office

Administrative DirectorProfessional Standards & Development

Suspensions/Expulsions• Rethinking School Discipline: New

Procedures and Guidelines• See memorandum from Ms. Valtena G. Brown

sent via email on August 26th

• Review the new process with Assistant Principals and Counselors

• Includes research-based disciplinary strategies to review with all staff members

Suspensions/Expulsions• Alternative to Outdoor Suspension Plan

• Use “Roadmap to Progressive Discipline”• Corrective strategies tied to student behavior• Must establish a Placement Review Committee

which convenes when teachers request permanent removal of student from class

Serious Fights• No longer need SPAR #• Principals will have authorization to record

a Serious Fight through SCM using a new code 3S

• It is imperative that the 3S is only used when in fact it is a Serious Fight as described in the Student Code of Conduct

• All 3S codes will be transmitted to the state and becomes public record

Inputting of SCM Information• Inputting of SCM in ISIS allows the option of

inputting more than one student ID# • Suggestion to alleviate one incident being

recorded several times:• Get a SCM form and make copies• Fill out copied the form for all parties involved• Input of SCM into ISIS allows for multiple ID#’s to be

inputted for one SCM #• Will allow that one incident to be recorded as only one

incident and not the possibility of being recorded numerous times through different SCM#s

Suspensions/Expulsions• Student Success Centers and Pathways

• See Weekly Briefing # 18052 – Procedures for Student Success Centers and Pathways Program• Student Success Centers provide an educational

setting and safe haven for referred students (ages 11 and older) exhibiting Level III-IV behavior and (with Region approval) habitual Level II infractions of the Code of Student Conduct.

• Requires completion of a form and parent permission (FM-6810,Rev 08-15)

• The Principal will scan and email FM-6810to Dr. Janice Cruse-Sanchez

Suspensions/Expulsions• Student Success Centers and Pathways (continued)

• Pathways program is for students exhibiting Level IV-V behavior. Students that normally would have received a 10-day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations. • For students in grades 6-12• Requires completion of a form and parent

permission (FM-7603,Rev 08-15)• Locations include: Jan Mann Opportunity

School or Miami Mac Arthur South

Office of Professional Standards• Communication

• Contact me immediately if an Incident occurs• If you do not speak with me, send me an

email indicating “personnel related”

• Professional Responsibilities• Review of Job Specific Handbook should

have occurred with acquisition of signature page

• Initiates with a Verbal Warning

Office of Professional Standards• Professional Responsibilities

• Contact me immediately if the Progressive Discipline process will proceed to Written documents;

• ALL written documents must be reviewed by me and Ms. Maria Zabala, OPS, prior to meeting with the employee

Office of Professional Standards• Employee Absences

• If you have an employee that does not come to work or call in for 3 days, contact me in order to begin the Abandonment process• Employment Intention Letter sent by school

site• Abandonment Letter sent by OPS

Professional Development• Scaled Regional Leadership Monthly

Meetings• Revised dates, please see e-Folder• ALL assistant principals must attend the

monthly meeting• The Annual Schedule for assistant principals’

with assigned time to attend was sent with registration procedures

• Reminder that no copies of the Agenda, presentation or handouts will be given atthe meeting, please print from e-Folder

SPED• Coding of SPED students

• See Steps for Hard Coding ESE Courses “200” in e-folder

• Schools must complete correctly and in a timely manner

• Review information with Assistant Principal, Registrar, and SPED Department Chair

Weekly Briefings• WB# 17984 – Crisis Hotline Reporting

• North and South hotline numbers• WB# 18007 – Information Regarding

Scheduling of Pending Psycho-Educational Evaluations & Staffings During the First Weeks of the 2015-2016 School Year

• WB #18009 – Required Training for School-Site Professional Learning Support Teams (PLSTs) on Deliberate Practice Growth Target• Complete and submit listing of team members no later

than 4:00 pm on Friday, Sept. 11, 2015 toMs. Wandarece Ruan and copy Ms. Rosa Lewis

Weekly Briefings• WB# 17984 – Mindful Kids Miami (MKM)

Inner Journey – Mindfulness-Based Stress Reduction (IJ-MBSR) Professional Development• 8-week psycho-educational group

intervention that teaches mindfulness meditation as a health intervention

• Open to all administrators, teachers, school psychologists, school counselors, social workers, and other mental health professionals employed by M-DCPS

Dr. Janice Cruse-Sanchez, Administrative Director

[email protected](305) 499-5050 ext. 5058 – Office

(305) 470-9464, Private Line(305) 305-499-5074 – Fax

(786) 229-5412 Cell

Rosa Lewis, [email protected]

(305) 499-5050 ext. 5049

Contact Information

Contact InformationNon-Instructional

Ms. Maria G. Zabala, District DirectorOffice of Professional Standards

[email protected](305) 995-7106 – Office

Andrea McKyer, District Administrative [email protected]

(305) 499-5050 ext. 5048

Documenting for Non-Compliance• Examples

• Refuse to complete tasks requested by administration (in line with job responsibilities)

• Consistently defies site policies/procedures

• Pattern of inappropriate behavior

Progressive Discipline• Verbal Communication

• Maintain log/notes of verbal communication• Monitor performance

• Written Communication• Professional Responsibilities Memorandum• Review Job Description / Expectations• Continue monitoring performance• Conference-for-the-Record – Directives issued• Conference-for-the-Record for Insubordination• Conference-for-the-Record for

Gross Insubordination

Documenting Absences• Absences

• Maintain a log• Notify the employee of your concern• Provide information regarding FMLA, ADA, EAP

• If absences continue … Begin progressive discipline:• Issue an Absence from Worksite Directive Memorandum LWOP

(Authorized vs. Unauthorized) Directives Issued• Issue District referral to support agency (EAP)• Conference for the record for insubordination• Conference for the record for gross insubordination• Refer to OPS

• Guidelines of Sample Incidents

Weekly Briefings• WB #17936 – 2015-16 School Improvement

Plan Information

• WB #17936 – Fall 2015 Face-to-Face and Online ESOL Endorsement Courses Available

• WB #17938 – Teachers with CCHL/BCC Assignment and no Language Proficiency Assessment

Weekly Briefings• WB #17973 – 2016-16 Title III Supplemental

Tutoring Academy Funds for English Language Leaners (ELL) Students

• WB #18022 – Administration of Spanish Language Arts Pretest for EFL and BISO Schools

Contact InformationMs. Lourdes P. Gimenez, Administrative

[email protected]


(305) 499-5075 – Fax(305) 776-9223 – Cell


(305) 499-5050 ext. 5048

Instructional Personnel

Ms. Carmen G. Gutierrez., District DirectorOffice of Professional Standards

[email protected](305) 995-7104 – Office


(305) 499-5050 ext. 5048

Contact Information

Academic Operations• Schools implementing the take-home

model for 9th grade World History and 10th grade English Language Arts are to distribute the mobile devices by September 11, 2015.

• Gateway to Data (G2D, formally Thinkgate) is being used this year for the Interim Baseline and Mid-Year Assessment at https://TG.dadeschools.net

Academic Operations• All diploma seeking 10th grade students

must participate in the administration of the PSAT/NMSQT on Wednesday, October 28, 2015. Any INCREASE in test book orders must be submitted by September 25, 2015. (WB #17918 & 17520)

• Updates to the online platform for McGraw-Hill Regular and Advanced Math Textbooks. (WB # 17949)

Academic Operations• Baseline Science Testing - grades 5 and 8

It is recommended that grades 6 & 7 test using the pre-test AND any student taking Physical Science be given just the grade 8 assessment). Testing should conclude by Sept. 11, 2015.

• AR Testing is ONLY for grades 2-5. Do not test K-1 UNLESS you have purchased these licenses.

Academic Operations• DATACOM and Students Absence

Dashboard for all Schools WB #17988

• Intervention Plans – Must never go in the RED. Need to be monitored regularly.

Ms. Amelia Leth, Administrative [email protected]


(305) 499-5051 – Fax(786) 412-6796 – Cell

Ana Perez, District Administrative [email protected]

(305) 499-5050 ext. 5061

Contact Information

Mr. Michael Lewis, Administrative [email protected]

(305) 499-5050 ext. 5042 – Office(305) 470-1801, Private Line

(786) 402-4070 – Cell

Yolanda Busquet, Social Work ChairpersonStudent Administrative Transfers

[email protected](305) 499-5050 ext. 5061

Ana Perez, District Administrative [email protected]

(305) 499-5050 ext. 5061

Contact Information

Community & School Operations• Maintenance / Capital Improvements

• Upcoming scheduled meeting 9/24/15 • Student Transfers

• Principals are obligated to meet with parents. • Immunization Report

• Please monitor and take appropriate actions.• Emergency Contact Information FM 5043

• Fax or hand deliver to Mail Code #9999,Room #548

Community & School Operations• Hurricane Season Shelter Assignments

• Document due today with original signatures• Attendance

• Please monitor and make every effort to reach students

• DECON Radios• Send email to Mr. Mark Zaher and Region

myself

Academic Operations• Early Head Start/Head Start

• Health & Safety Assessment• Reading Corps

• Community/Business Engagements• Elected officials – notify Luis E. Diaz & Iraida

Mendez-Cartaya then Dr. Payne and Line Director

• Media – Daisy Gonzalez-Diego and Luis E. Diaz & Iraida Mendez-Cartaya then Dr. Payne and Line Director

Academic Operations• ELA Walk-throughs/Look fors:

• Anchor charts (visible starting this week)• Reading /Writing Interactive notebooks• Intervention/IA in place

Weekly Briefings• WB #17905 – 2015-2016 Updates on

Mathematics Resources for Curriculum, Instruction and Assessment

• WB #17928 – Science Department Updates and Reminders

• WB #17941 – 2015-2016 Professional Development Schedule for Elementary Mathematics Liaison/Coaches iCADs.

Weekly Briefings• WB #17949 – Updates to Accessing the online

McGraw-Hill Regular and Advanced Textbooks for Students and Teachers

• WB #17950 – Roll out of Gateway to Data (G2D) Testing Platform

• WB #17955 – iReady Implementation

• WB #17965 – District Video about The Importance of Staying in a Reading Class

Weekly Briefings• WB #17903 – 2015-2016 Common

Threads Applications for Full Year Program of Study deadline is September 4, 2015

• WB #17940 – Mathematics Coach/Department Chairperson/Liaison Information Request deadline is September 4, 2015

• WB #17947 – Notification of the Fall 2015 FSA EOC Testing Schedule, Training and Administration Information, and Infrastructure Trial deadline is September 9, 2015

Weekly Briefings• WB #17800 – United Way Training for Employee,

Student and ePledge Campaign Ambassadors• WB #17980 – Identification of 2015-16 Hispanic

Heritage Studies Advocate due September 11, 2015• WB #17992 – Elementary Science Liaison/Coach

Contact Information Request due September 11, 2015

• WB #17995 – Science Fair Coordinator• WB #18046 – Procedures regarding instructional

materials orders for 2015-16

Ms. Anamarie Moreiras,Administrative Director

[email protected](305) 499-5050 ext. 5046 – Office

(305) 499-5076 – Fax(786) 402-4464 – Cell


(305) 499-5050 ext. 5048

Contact Information

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