second pfr grantee leadership training meetingthe prevention and family recovery project is...

MAY 5 – 7, 2015

SECOND PFR GRANTEE LEADERSHIP

TRAINING MEETING

The Prevention and Family Recovery Project is generously supported by the Doris Duke Charitable Foundation and The Duke Endowment

Page | 1

SECOND PFR GRANTEE LEADERSHIP TRAINING MEETING

MAY 5 - 7, 2015

HYATT NEWPORT BEACH, CA

AGENDA

PURPOSE OF THE GRANTEE LEADERSHIP TRAINING MEETING

The Second Prevention and Family Recovery (PFR) Grantee Leadership Training Meeting marks

the midcourse point for the four grantees. The objectives of the meeting are to:

Share and discuss key lessons learned to date about PFR program implementation

Engage grantees in peer-to-peer conversations around emerging themes, challenges and

solutions

Discuss the role of leadership in FDCs and strategies for building sites’ leadership

capacity

Develop draft sustainability plans and discuss potential financing strategies

Identify programmatic and evaluation training and technical assistance (TTA) needs

Discuss how to best leverage the expertise and resources of the PFR National Advisory

Council (NAC) to address grantees’ TTA needs

Identify opportunities to apply PFR lessons learned to other jurisdictions and develop a

draft PFR knowledge dissemination plan


Page | 2


MAY 5 - 7, 2015


MEETING AT-A-GLANCE

TUESDAY – MAY 5, 2015

7:30 am – 8:30 am Registration, Continental Breakfast and Peer Networking

8:30 am – 9:00 am Welcome and Introductions

9:00 am – 10:15 am What Are We Learning Along the Way? Key Lessons from the

First Year of PFR Grantees’ Program Implementation

10:15 am – 10:30 am Morning Coffee Break

10:30 am – 11:45 am Grantee Round Robin Rotation (Breakouts)

11:45 am – 12:00 pm Transition to Lunch

12:00 pm – 1:25 pm Lunch Presentation: Implementing Systems Change:

Lessons from the Miami Child Well-Being Court

1:30 pm – 2:10 pm Grantee Team Work – Putting Lessons Learned into Practice

(Breakouts)

2:15 pm – 2:30 pm Afternoon Refreshment Break

2:30 pm – 3:15 pm Understanding and Advancing Sustainability

3:20 pm – 4:00 pm Grantee Team Work – Sustainability (Breakouts)

4:00 pm – 4:30 pm Day One Wrap-up: Informal Grantee Report-outs and

Closing Comments

WEDNESDAY – MAY 6, 2015

7:30 am – 8:30 am Continental Breakfast and Informal Peer Networking

8:30 am – 9:00 am Day One Recap and Set Stage for Day Two

9:00 am – 9:45 am PFR Cross-Systems Data Collection and Reporting –

Opportunities and Challenges

9:45 am – 10:15 am Local Evaluation Capacity Building – Group Discussion


10:30 am – 11:15 am Leadership and Lessons from Collaborative Efforts


Page | 3


MAY 5 - 7, 2015


11:20 am – 12:00 pm Grantee Team Work – Building Leadership Capacity within

FDC Teams (Breakouts)

12:00 pm – 1:20 pm Peer-to-Peer Networking Luncheon

1:20 pm – 1:30 pm Transition from Lunch to Breakouts

1:30 pm – 2:40 pm Addressing Systemic Challenges – Discipline-Specific

Discussions (Breakouts)


3:00 pm – 4:15 pm Panel Discussion and “Ask the Experts” with PFR National

Advisory Council (NAC) Members

4:15 pm – 4:30 pm Report Out – Lessons Learned and Any “Aha” Moments

THURSDAY – MAY 7, 2015

7:30 am – 8:30 am Breakfast and Informal Peer Networking

8:30 am – 9:00 am Recap of Day Two and “Hot Topics”

9:00 am – 10:00 am Action Planning with PFR Change Teams (Breakouts)

10:00 am – 10:30 am Morning Refreshment Break

10:35 am – 11:10 am Action Planning with PFR Change Teams Continued

(Breakouts)

11:15 am – 11:30 am Grantee Teams Report Out on their Action Plans

11:30 am – 11:45 am Next Steps and Closing Thoughts


Page | 4


MAY 5 - 7, 2015


TUESDAY – MAY 5, 2015

Note: Sessions are located in the Terrace Room unless a Breakout Room is specified.

7:30 am – 8:30 am Registration, Continental Breakfast and Peer Networking

8:30 am – 9:00 am Welcome and Introductions

Phil Breitenbucher, PFR Project Director, Children and Family Futures

Rosemary Chalk, Consultant, Child Well-Being Program, Doris Duke

Charitable Foundation

Phil Redmond, Associate Director, Child Care, The Duke Endowment

Mr. Breitenbucher will welcome participants, briefly review the

agenda, and highlight what we hope to achieve during the course of

the meeting. Ms. Chalk and Mr. Redmond will then provide opening

remarks and share their perspective on the progress and

experiences of the PFR initiative to date.

9:00 am – 10:15 am What Are We Learning Along the Way? Key Lessons from the

First Year of PFR Grantees’ Program Implementation

Nancy K. Young, Executive Director, Children and Family Futures

Chris Swenson-Smith, PFR Project Director, Pima County

LaTasha Murray, PFR Project Director, Robeson County

Jennifer Pasinosky, PFR Project Director, San Francisco County

Patricia Carey, PFR Project Director, Tompkins County

Dr. Young will kick off this session by highlighting the major, cross-

cutting PFR lessons learned to date about evidence-based program

implementation and achieving systems change. She will discuss the

PFR experiences in the context of what we have learned nationally

about effective FDC practices and systems reforms.

Following Dr. Young, each grantee will briefly share how they have

advanced practice and policy to provide more comprehensive,

family-centered treatment to families and the key mechanisms that

enabled their FDCs to achieve such progress. Grantees will also

highlight their major PFR accomplishment and challenge to date.

Participants will have an opportunity for questions and group

discussion following the presentations.



Page | 5


MAY 5 - 7, 2015


10:30 am – 11:45 am Grantee Round Robin Rotation (Breakouts)

These breakout sessions will provide grantees with an opportunity

for peer-to-peer sharing and learning about effective PFR

implementation and operations. Grantees will lead these informal,

unstructured small group discussions and play an active role to drive

the conversations.

National Advisory Council (NAC) members and PFR Project Team

staff will “host” (but not directly facilitate) these conversations. As

hosts, they will be available to answer any questions. They will to

listen and help build connections throughout the grantee-led

conversations.

ROTATION SCHEDULE AND LOCATION

(includes 5 minutes transition time between rotations)

Time Location: Harbor Location: Beach

10:30 am – 10:50 am Pima & Robeson Tompkins & San Francisco

10:55 am – 11:15 am Pima & San Francisco Tompkins & Robeson

11:20 am – 11:45 am Pima & Tompkins Robeson & San Francisco

11:45 am – 12:00 pm Transition to Lunch

12:00 pm – 1:25 pm Lunch Presentation: Implementing Systems Change: Lessons

from the Miami Child Well-Being Court

Honorable Cindy S. Lederman, Circuit Judge, 11th Judicial Circuit

Court, Juvenile Division, Miami, FL

Grantees will have time to network during the first part of lunch.

Judge Lederman will then present on the essential principles and

lessons learned for achieving systems change from the Miami Child

Well-Being Court Model. Judge Lederman will emphasize the

importance of judicial leadership in court reform and

institutionalizing systems change and the need to promote evidence-

based services in the dependency and family drug court systems.

She will also address how the court assesses the quality and

strength of the parent-child relationship in participant families and

what information needs to be communicated to the judge and other

FDC team members to monitor desired changes and progress in

specific parenting behaviors.


Page | 6


MAY 5 - 7, 2015


1:30 pm – 2:10 pm Grantee Team Work – Putting Lessons Learned into Practice

(Breakouts)

Grantees will break into their teams to discuss how they can apply

the lessons learned from the Miami Child Well-Being Court and their

fellow PFR grantees to strengthen their FDC program. The PFR

Project Team will assist grantees. Teams will do a brief report out to

the larger group at the end of the day on their key takeaways from

the process and the action steps they identified.

Location for Pima: Harbor

Location for Robeson: Beach

Location for San Francisco: Surf

Location for Tompkins: Ocean

Discussion questions for team work:

How are the interventions that you implemented helping to

strengthen family functioning and improve the parent-child

relationship?

How are you ensuring that families are connecting to and

engaging in the needed services you refer them to?

What information does your team collect and track about the

children? What do you do with that information – for instance,

when do you discuss it, who do you share it with, how does it

inform case planning?


2:30 pm – 3:15 pm Understanding and Advancing Sustainability

Sid Gardner, President, Children and Family Futures

In this presentation, Mr. Gardner will discuss the overall results of

the Program Sustainability Assessment Tool (PSAT) that grantees

recently completed and the implications for next steps. Mr. Gardner

will also review the issues faced in achieving sustainability and

institutional change and will discuss specific tools available in light of

where sites are (one year after the project’s start) in moving from

project thinking to systems thinking.


Page | 7


MAY 5 - 7, 2015


3:20 pm – 4:00 pm Grantee Team Work – Sustainability (Breakouts)

Grantees will break into their teams to discuss their individual PSAT

results, identify, and prioritize their sustainability next steps.

Grantees will continue sustainability planning work during the Day 3

Action Planning sessions with their Change Teams.






What are your best bets in terms of available funding

opportunities and sources to sustain your efforts?

What outcomes are needed to leverage or secure those funding

sources?

4:00 pm – 4:30 pm Day One Wrap-Up: Informal Grantee Report-Outs and Closing

Comments


Grantee teams will do a brief report out to the larger group on their

key takeaways from the day’s discussions and planning sessions.

Mr. Breitenbucher will wrap up and provide brief closing comments.


Page | 8


MAY 5 - 7, 2015


WEDNESDAY – MAY 6, 2015


7:30 am – 8:30 am Continental Breakfast and Informal Peer Networking

8:30 am – 9:00 am Day One Recap and Set Stage for Day Two


9:00 am – 9:45 am PFR Cross-Systems Data Collection and Reporting –

Opportunities and Challenges

Chad Rodi, Research and Evaluation Director, Children and Family

Futures

Dr. Rodi will provide an update on the PFR evaluation, discuss how

the PFR Evaluation Team is using grantees’ quantitative and

qualitative data and highlight initial overarching findings. Dr. Rodi

will address some of the data collection, reporting and analysis

challenges and why ongoing performance monitoring and evaluation

are important to the PFR initiatives. He will discuss what it means to

improve data-driven decision-making and how grantees can build

their capacity to get there.

9:45 am – 10:15 am Local Evaluation Capacity Building – Group Discussion


Futures (facilitator)

During this large group discussion, grantees will share strategies for

overcoming their evaluation-related challenges and provide

examples of how they are using their data for performance

monitoring and program improvements. Dr. Rodi will also discuss

with grantees any evaluation or performance monitoring technical

assistance and training needs they have identified.

Discussion questions for the group:

How do you know the enhancements you have implemented are

a good fit for your target population and are meeting all of your

families’ needs? How can you adjust your service array to

address any unmet needs of your children, parents, or families?

At what points are participants disengaging or dropping out

(e.g., at referral, initial engagement, during a specific phase).

How can practices and policies be changed to reduce drop outs?


Page | 9


MAY 5 - 7, 2015



10:30 am – 11:15 am Leadership and Lessons from Collaborative Efforts


Futures

Sid Gardner, President, Children and Family Futures

The PFR Project seeks to better understand how formal and informal

leadership in high-performing FDCs contributes to successful

program, practice and policy implementation and improved

outcomes for families. Dr. Rodi will briefly present the leadership

framework and domains that CFF developed to inform this work and

highlight preliminary findings from the PFR grantee leadership

interviews. He will discuss the early lessons, common themes, and

key leadership characteristics that appear important in the FDC

context. Mr. Gardner will then discuss strategies for building

leadership capacity and the importance of shared leadership

in achieving PFR goals.

11:20 am – 12:00 pm Grantee Team Work – Building Leadership Capacity within

FDC Teams (Breakouts)

Grantees will break into their teams to identify leadership strengths

and gaps within their collaborative and discuss opportunities for

further developing their team’s leadership capacity to achieve their

specific PFR/FDC goals.






Would you characterize the leadership in your site as more

“traditional” (i.e., one person leads the charge) or “collaborative”

(i.e., various team members share leadership roles and

responsibilities)?

To what extent do your team’s leaders have permission to raise

difficult subjects so the group can define and address them? Are

leaders able to help the team surface conflict rather than avoid

it?


Page | 10


MAY 5 - 7, 2015


Do your partners know enough about each other’s work, clients,

funding streams, data, etc. to work across the boundaries that

might divide you? Is the level of transparency and information

exchange enough to lead collaborative change efforts?

Do leaders establish information flow that is strong enough to

enable project leaders to use results to garner resources?

12:00 pm – 1:20 pm Peer-to-Peer Networking Luncheon

Grantees will have an opportunity for peer-to-peer networking and

open discussion over lunch. There are no formal presentations

scheduled.

1:20 pm – 1:30 pm Transition from Lunch to Breakouts

1:30 pm – 2:40 pm Addressing Systemic Challenges – Discipline-Specific

Discussions (Breakouts)

Grantee participants will break into discipline-specific groups with

their peers to discuss relevant issues, address common challenges,

and share strategies to overcome such barriers.

BREAKOUT GROUP LOCATION

Judicial Officers Table 1 (Outside Terrace/Lunch Area)

PFR Project Directors Harbor

Child Welfare Supervisors/Managers Beach

Court and Legal Professionals Surf

Evaluators Table 2 (Outside Terrace/Lunch Area)

Substance Abuse and Mental Health

Treatment Providers Ocean

Parenting and Children’s Services

Coordinators and Providers Table 3 (Outside Terrace/Lunch Area)



Page | 11


MAY 5 - 7, 2015


3:00 pm – 4:15 pm Panel Discussion and “Ask the Experts” with PFR National

Advisory Council (NAC) Members

Participating NAC members will briefly (re)introduce themselves to

grantees and highlight their available technical assistance expertise

and resources as it relates to the PFR mission and goals. They will

offer their impressions and feedback on the discussions thus far and

key themes they are hearing from grantees. NAC members will

provide suggestions for how they might assist sites with their

particular issues. Grantees will have an opportunity to ask specific

questions of the NAC expert consultants.

4:15 pm – 4:30 pm Report Out – Lessons Learned and Any “Aha” Moments

Grantee teams will do a brief report out to the larger group on their

key takeaways from the day’s discussions and related planning

activities.


Page | 12


MAY 5 - 7, 2015


THURSDAY – MAY 7, 2015


7:30 am – 8:30 am Hot Buffet Breakfast and Informal Peer Networking

8:30 am – 9:00 am Recap of Day Two and “Hot Topics”

Theresa Lemus and Jane Pfeifer, PFR Change Leaders, Children and

Family Futures

PFR Change Leaders, Ms. Lemus and Ms. Pfeifer, will summarize the

“hot topics” that have emerged from the discussions so far and

additional lessons that the PFR project team and grantees have

learned along the way.

9:00 am – 10:00am Action Planning with PFR Change Teams (Breakouts)

Grantee teams will meet with their PFR Change Teams to map out

their next steps for continued PFR implementation, evaluation, and

sustainability planning and discuss any immediate programmatic or

evaluation TA needs.





10:00 am – 10:30 am Morning Refreshment Break

10:35 am – 11:10 am Action Planning with PFR Change Teams – Continued

(Breakouts)

Grantee teams continue to meet with their PFR Change Teams to

map out their next steps for continued PFR implementation,

evaluation, and sustainability planning and discuss any immediate

programmatic or evaluation TA needs.






Page | 13


MAY 5 - 7, 2015


11:15 am – 11:30 am Grantee Teams Report Out on Their Action Plans

Grantee teams will reflect on all their various planning discussions

over the course of the training meeting and report out to the larger

group on their priority action steps and most pressing TA needs.

11:30 am – 11:45 am Next Steps and Closing Thoughts


Departure Please refer to page 16 for complimentary Hyatt Shuttle schedule to

Orange County Airport (SNA).

Connections


Page | 14


MAY 5 - 7, 2015


HYATT MEETING LOCATION MAP

HYATT REGENCY NEWPORT

BEACH

1107 Jamboree Road

Newport Beach, California, USA, 92660

Tel: (949) 729-1234

Fax: (949) 644-1552

http://newportbeach.hyatt.com

Restrooms: adjacent to #25 under stairway

http://newportbeach.hyatt.com/


Page | 15


MAY 5 - 7, 2015


HYATT SHUTTLE SERVICE SCHEDULE FASHION ISLAND AND BALBOA ISLAND

For your convenience, the Hyatt Regency Newport Beach offers complimentary transportation

between the hotel and great shopping and dining at Fashion Island and Balboa Island. The

shuttle will begin at the following times on a daily basis:

Departs

Hyatt

Arrives

Fashion

Island

Departs

Fashion

Island

Arrives

Balboa

Island

Departs

Balboa

Island

Arrives

Hyatt

10:30 am 10:35 am 10:35 am 10:40 am 10:40 am 10:50 am

12:30 pm 12:35 pm 12:35 pm 12:40 pm 12:40 pm 12:50 pm

2:30 pm 2:35 pm 2:35 pm 2:40 pm 2:40 pm 2:50 pm

4:30 pm 4:35 pm 4:35 pm 4:40 pm 4:40 pm 4:50 pm

6:30 pm 6:35 pm 6:35 pm 6:40 pm 6:40 pm 6:50 pm

8:30 pm 8:35 pm 8:35 pm 8:40 pm 8:40 pm 8:50 pm

Please be at the shuttle pick-up locations five minutes before scheduled departure.

To return to the hotel from Fashion Island, please meet the shuttle at the stairs.

To return to the hotel from Balboa Island, the shuttle will pick-up on the corner of

the parking lot next to Union Bank.

Fashion Island: http://www.shopfashionisland.com/DiningGuide

Balboa Island: http://balboa-island.net

Private Group transportation services also available at competitive rates. Please make

arrangements through the hotel Concierge.

Transportation services are provided by ACE Parking.

http://www.shopfashionisland.com/DiningGuide

http://balboa-island.net/


Page | 16


MAY 5 - 7, 2015


HYATT SHUTTLE SERVICE SCHEDULE TO AND FROM ORANGE COUNTY AIRPORT (SNA)

For your convenience, the Hyatt Regency Newport Beach offers complimentary transportation

between the hotel and the Orange County Airport (SNA). The shuttle will begin at the following

times on a daily basis:

Departs

Hyatt

Arrives

Airport

Departs

Hyatt

Arrives

Airport

Departs

Hyatt

Arrives

Airport

6:00 am 6:15 am 12:00 noon 12:15 pm 6:00 pm 6:15 pm

7:00 am 7:15 am 1:00 pm 1:15 pm 7:00 pm 7:15 pm

8:00 am 8:15 am 2:00 pm 2:15 pm 8:00 pm 8:15 pm

9:00 am 9:15 am 3:00 pm 3:15 pm 9:00 pm 9:15 pm

10:00 am 10:15 am 4:00 pm 4:15 pm 10:00 pm 10:15 pm

11:00 am 11:15 am 5:00 pm 5:15 pm

Scheduled times are subject to change in the event of elevated security levels at Orange County

Airport (SNA).

The shuttle will drop off Departures first and then come down to Arrivals. The shuttle picks up

outside of Baggage Claim at the Ground Transportation Center.

The shuttle will wait for 3 – 5 minutes. The shuttle is light gray and blue and has Hyatt Regency

Newport Beach printed on the side.

Shuttle pickup area


Page | 17


MAY 5 - 7, 2015


NOTES:


Page | 18


MAY 5 - 7, 2015


NOTES:


Page | 19


MAY 5 - 7, 2015


NOTES:


Page | 20


MAY 5 - 7, 2015


NOTES:


Page | 21


MAY 5 - 7, 2015


NOTES:

25371 Commercentre Drive, Suite 140

Lake Forest, CA 92630

Tel: (714) 505-3525

Toll-free: (866) 493-2758

Fax: (714) 505-3626

Email: [email protected]

PFR Program Email: [email protected]

Website: www.cffutures.org

The Prevention and Family Recovery Project is generously supported by

the Doris Duke Charitable Foundation and The Duke Endowment.

mailto:[email protected]

mailto:[email protected]

http://www.cffutures.org/

second pfr grantee leadership training meetingthe prevention and family recovery project is...

Documents