scf black sea arrival arrangements 2

8/11/2019 SCF Black Sea Arrival Arrangements 2

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1

SCF BLACK SEA TALL SHIPS REGATTA 2014

ARRIVAL ARRANGEMENTS

Contents

Section 1 Introdction

!""ici#$ %oc&ents

S'i()s En*e$o(e

Section 2 V#rn#

Section + No*orossi,s-

Section 4 Soc'i

Section . Const#nt#



2

SCF BLACK SEA TALL SHIPS REGATTA 2014

ARRIVAL ARRANGEMENTS

Varna – Novorossiysk – Sochi – Constanta

SECTI!N 1

1/ INTR!%CTI!N

These papers are designed to give you as much information as possible to allow you to prepare for the

races and to assist you with the planning of your arrival at the race ports. Each port has provided specific

information which you will be reuired to follow. The !rrival !rrangements for Varna should be studied

very carefully. "urther detailed information will be provided later for follow#on ports.

$ecause of the volume of paper that will build up as the races begin% it is strongly recommended that each

vessel appoints one officer to be responsible for the paperwork. &e should advise the Captain'(aster on

what affects him. &e should ensure that everyone on board gets the ma)imum benefit from the many

invitations and arrangements that have been made for the vessels taking part.

*iaison +fficers will be available in each port to come on board and assist in the interpretation of the

papers issued by that particular port.

2/

!FFICIAL %!CMENTS

,n addition to these !rrival !rrangements% you are reminded that the following documents are available to

be downloaded from the C#(t#ins) P#e on our website at www.tallshipsraces.com'captainspage

2/1 R#cin S#i$in R$es #nd S(eci#$ Re$#tions 3 2014 Edition

These are the official -ules governing the race and incorporate Special -egulations. ,f you have an

earlier edition% destroy it Copies of the -ules are also available online on the C#(t#ins) P#e atwww.tallshipsraces.com'captainspage

2/2 Ad*#nce Notice

The !dvance Notice was published in "ebruary this year and is to bring you information about the

plans made so far for SC" Tall Ships -egatta /012 and associated events. This is also available online at

www.tallshipsraces.com'captainspage

2/+ C#(t#ins) M#n#$

Each host port will produce a Captains3 (anual that will have full details of the arrangements in their

port. ! printed copy will be issued to each ship in the previous port% but the Captains3 (anuals will be

available in advance on#line on the C#(t#ins) P#e at www.tallshipsraces.com'captainspage



3

2/4 Cre Lists

-ule 1/.1 of the -acing 4 Sailing -ules /012 Edition e)plains the reuirement. Captain'(asters are

reminded that no vessel may start a Sail Training ,nternational -ace until her Crew *ist has been

handed in to the Sail Training ,nternational -ace +ffice.

5lease remember the age rules and how they affect your vessel and no person under the age of 16 is

to be on board during a race% cruise#in#company or associated events.

The official deadlines for arrival in port are as follows% and there are penalties for being late7

• Varna # 1/00 &rs 8local time9 :ednesday ;0 !pril

• Novorossiysk # 1/00 &rs 8local time9 "riday < (ay

• Sochi # 1/00 &rs 8local time9 :ednesday 12 (ay

• Constanta # 1/00 &rs 8local time9 Saturday /2 (ay

2/. Vesse$ Li"e S#*in A(($i#nces C'ec- List

,t is essential that the Captain'(aster completes the Vessel *ife Saving !ppliances Check *ist and

hands it in to the Sail Training ,nternational (obile -ace +ffice in Varna% Novorossiysk and Sochi

it'in 12 'ors o" t'e st#ted de#d$ine "or #rri*#$ in (ort as published. "ailure to do so will incur a

Standard Time 5enalty or lead to disualification.

2/5 S#i$ Tr#inin Intern#tion#$ Me&or#nd& on S#"et,

+/ RACE PENNANTS

4/ SHIP)S ENVEL!PE

+n arrival at Varna and Sochi% Captains'(asters are to report to the Sail Training ,nternational -ace +ffice

and collect their ship3s envelope. Vessels that have done -ace 1 and are also taking part in -ace / must

collect a second envelope in Sochi. These envelopes will contain7

4/1 S#i$ Tr#inin Intern#tion#$ S#i$in #nd Co&&nic#tions Instrctions

This document includes information about the race start and a list of vessels taking part. !n updatedcommunications schedule will be issued at the Captains3 $riefings in Varna which will be held at

1600hrs on "riday / (ay% in Novorossiysk at 1600hrs on Sunday 11 (ay and in Sochi at 1600hrs on

Saturday 1= (ay.

4/2 R#ce %ec$#r#tion For&s

! -ace >eclaration form must be completed% signed where indicated and handed in to the Sail Training

,nternational -ace +ffice as soon as possible after finishing the race and arrival at Novorossiysk and

Constanta. F#i$re to do so i$$ res$t in t'e *esse$ recei*in # St#nd#rd Ti&e Pen#$t, or 6ein

tre#ted #s '#*in "#i$ed to co&($ete t'e corse/ ,t is the Captain'(aster3s responsibility to ensure

that the -ace >eclaration "orm is delivered to the Sail Training ,nternational -ace +ffice.

RACE PENNANTS 7ILL !NL8 BE ISS0E% T! A VESSEL !NCE A C!MPLETE% CRE7 LIST AN%

VESSEL LIFE SAVING APPLIANCES CHECK LIST ARE RECEIVE% B8 THE SAIL TRAINING

INTERNATI!NAL RACE !FFICE AN% THE VESSEL HAS PASSE% ITS INSPECTI!N/



4

SECTI!N 2

VARNA

7E%NES%A8 +0 APRIL 9 SATR%A8 + MA8

1/ P!SITI!N

*at. 62? ;/3 N

*ong. 1@? ;23 E

2/ CHARTS AN% PBLICATI!NS

$ritish !dmiralty chart No. //@6% !pproaches to Varna

+/ NAVIGATI!N

The vessels should navigate at safe speed not higher than7

# in the roads ma) speed = knots

# within remaining areas all ships ma) speed 6 knots7

4/ C!MMNICATI!N

St#tion : !(er#tions Ser*ice C'#nne$ C#$$ Sins

Varna Traffic Control /2 hrs 1A'11 Varna Traffic Control

Varna 5ilot /2 hrs 12 Varna 5ilot

Tugboats /2 hrs 12 5ortflot

Tall Ships traffic control /2 hrs =2 Tall Ships Traffic

./ PR!CE%RES

!ll vessels upon arrival should advise Varna Traffic Control 8by fa) B;6< 6/ A0/;1= or e#mail

vsltrafficvnDbgports.bg9 and Varna 5ilot 8e#mail vn.pilotDmail.bg9 about their ET! at least /2 hours

beforehand.

The message shall be prefi)ed by T!** S&,5S VESSE* and include7

Ships3 name

>raft

ross Tonnage

*+! >ate and Time of E)pected Time of !rrival of the vessel

-euirements for 5ilot and'or Tugs

*ast port of call

+rigin of message.

Vessels should contact Varna Traffic Control 8V&" Ch.1A'119 / hrs prior of arrival pilot3s embarking position.

5ilot will embark about 1 n. mile East of breakwater light.

&owever pilots will be available to all ships reuesting this service.

5/ PIL!TS5ilotage is compulsory for vessels above 100 T. 5ilotage is free of charge.



5

;/ TGS

Tugs will be available on reuest and'or according to pilot3s recommendations.

Tugs must be informed / hrs before arrival'departure 8please% see !rrival 5rocedures above9.

Tugs are free of charge once in and once out.

</ IMMIGRATI!N CST!MS PR!CE%RES

IMMIGRATI!N

P$e#se note t'e "o$$oin in"or&#tion on I&&ir#tion is #(($ic#6$e to *esse$s enterin t'e (ort "ro& #

"orein *o,#e otside t'e contr,/ As B$#ri# is not ,et in Sc'en'en #re# t'e r$e "or &ini&#$ or non

c'ec- o" s'i(s co&in "ro& E (orts is not *#$id/ A$$ s'i(s #re o6$ied to (#ss # 6order c'ec- on t'eir "irst

#rri*#$:de(#rtre to:"ro& B$#ri#/

C#se A !ccording to $ulgarian legislation the registry documents of the vessels are checked by border

police on entry in $ulgarian territorial waters or in the ports. ,f the vessel is written as F5assenger'Cruise

vesselG% FTraining vesselG% FCargo vesselG% F+ffshore support vesselsG or other cases when the vessel has tohave a professional crew% the ships are treated in a similar way and they need to present all the documents

listed in the ,(+ convention. 8/ crew lists with seafarers documents% / passenger lists% ,(+ general

declaration% Nil list% *ast 10 ports of call list9.

C#se B ,n cases when the vessel is written as a F5leasure craftG% F5leasure boatG% F5leasure yachtG or in

another way connected to pleasure or free time% when the crew has to have the necessary documents for

steering a vessel% but does not have to be professional crew% the vessel is treated as pleasure craft. The

owner or the FCaptainG of the vessel has to present before the border police authorities / copies of the

FControl "orm for 5leasure $oatsG form% copies of registration and ownership documents.

C#se C ,n cases of (ilitary Vessels you will find the applicable rules described below.

A(($ic#6$e r$es "or t'e *esse$s descri6ed in C#se A=

Cre #nd tr#inees which are in possession of seafarers documents should be entered in Crew *ist as Crew

(embers. P#sseners> i" #n, #nd ot'er (eo($e present on board should be listed in 5assengers *ist.

Crew members'trainees' listed into the Crew *ist and holding a Seaman3s 5assport'Seaman3s $ook do not

need # *is#> e)cept if they are Hoining or leaving the vessel.

P#sseners #nd ot'er (eo($e on 6o#rd 'o$din intern#tion#$ (#ss(orts> $isted in # (#ssener $ist s'o$d

'#*e # *is# "or enterin #nd st#, in B$#ri# in t'eir intern#tion#$ (#ss(orts in #$$ c#ses di""erent "ro&=• They are EI country citiJens 8EI citiJens may enter $ulgaria with passport or ,>9

• They are not EI citiJens but are in possession of valid Schengen Visa% or valid EI -esidence 5ermit7

• They are citiJens of countries in the following list7

!ustralia% !lbania% 8el. 5assport9% !ndora% !ntigua and $arbuda% !rgentina% $arbados% $ahamas% $osnia and

&ertsegovina 8el. 5assport9% $raJil% $runei% Vatican% VeneJuela% uatemala% El Salvador% ,srael% Canada% China

8(akao9% China 8&ong Kong9% South Korea% Costa -ica% (auritius% "L-+(% (alaysia% (e)ico% (onaco%

Nicaragua% New Mealand% 5anama% 5araguay% 5uerto -ico% San (arino% IS!% St Kitts and Nevis% Seychelles%

Singapore% Serbia% Taiwan% Iruguay% &onduras% Chili% apan.

Those trainees 8without Seafarer3s documents9 and passengers% both citiJens of countries different fromthe above listed% need *is# and should come to $ulgaria with Intern#tion#$ (#ss(ort/



6

Note t'#t it is res(onsi6i$it, o" e*er, indi*id#$ to obtain any visa that may be necessary for the ports

visited by the ship. !lso according to the $ulgarian legislation it is res(onsi6i$it, o" t'e s'i(s c#(t#in:cre

to c'ec- if the passengers listed in the passenger list have all the documents needed for the ports visited

by the ship and failure to be in possession of such documents may result in penalties for the ship3s captain

or ship owner.

-egulations governing visas are liable to change.

!vailability of copies of the visa or visa number% issuing country and validity will be highly appreciated in

order to reduce the time for formalities. ,f there are any crew changes during ship3s stay in the port the

captain'ship owner should inform for those the border police authorities via the !gent of the vessel.

A(($ic#6$e r$es "or t'e *esse$s descri6ed in C#se B=

!ccording to $ulgarian legislation all people present on board a pleasure craft are treated as passengers

and should fulfil the above reuirements concerning passengers. This includes persons with seafarers3

documents7 all persons% regardless of position on the vessel% will reuire a visa if not a citiJen from

e)empted country. The information about the vessel and the people present on it is to be written in the

FControl "orm for 5leasure $oatsG 8details are on the Captains3 page of the Sail Training ,nternationalwebsite and will be in the Captains3 &andbook published on the Sail Training ,nternational website in due

course9. >uring the boarder check the border police authorities may need copies of other documents like

registration% ownership documents and other.

A(($ic#6$e r$es "or t'e *esse$s descri6ed in C#se C= Mi$it#r, *esse$s

!ccording to the $ulgarian legislation% the corresponding (inistry of the country of origin of the ship should

apply for permission for stay in $ulgarian territorial waters and ports from the $ulgarian (inistry of

>efence. !fter this permission is granted the ship will be guarded by (ilitary police representatives. The

Seafarers on board of these vessels are not subHect to boarder checks but nevertheless a crew list is

presented to $oarder police authorities. +nly in case of crew changes in the port% a Travel +rder% withname% number of military document% for the seafarers should be presented to $order police

representatives accompanied by list with the names and numbers of military documents of the seafarers

leaving the ship.

5lease note that all ships will be cleared out by ,mmigration +fficers for departure from Varna to

Novorossiysk.

N!TE= T'e s'i()s c#(t#in is res(onsi6$e "or ensrin t'#t #$$ t'ose on 6o#rd 'is *esse$ '#*e t'e correct

#nd #((ro(ri#te doc&ent#tion/

CST!MS

No luggage% goods or currency can be received from ships ashore or handed to other vessels without the

permission of the customs authorities e)cept for loading% unloading or safety euipment.

The following are subHect to bans% restrictions and specific control7

O :eapons% ammunition% e)plosives

O 5oisonous substances or substances with strong effect

O Narcotics% into)icating% hallucinate substances

O 5rotected species of animals and plants

O !rtefacts of historical% archaeological and artistic value

O E)cisable goods'tobacco and tobacco products% alcohol and spirits% coffee and tea% perfumery% preciousmetals and precious metals ware% medicines% e)cept for those for medical aid

O !rticles for temporary import and those of considerable value are subHect to obligatory declaration



7

I&(ort re$#tions=

"ree import to passengers and crewmembers arriving by *!N> +- SE! from non#EI (ember States 8incl.

Canary ,slands% Channel ,slands and other similar territories97

Pro'i6ited=

5roducts of animal origin% not originating from an EI (ember State% !ndorra% *iechtenstein% Norway% San(arino or SwitJerland% are not permitted to be imported into an EI (ember State% with the e)ception of

limited amounts from !ndorra% the "aeroe ,sl.% reenland% ,celand and small amounts of specific products

from other countries.

"or full details please see Terms 4 >efinitions% section 6. Customs% or refer to the website of the European

Inion% http7''europa.eu'.

Pets=

Cats and dogs are subHect to special regulations 8EC9 No. <<@'/00; of the European 5arliament and the

Council.

Crrenc, r$es1. No restrictions if arriving from or traveling to another EI (ember state.

/. ,f arriving directly from or traveling to a country outside the EI7 amounts e)ceeding EI- 10%000 or more

or the euivalent in another currency 8incl. bankerPs draft and cheues of any kind9 must be declared.

The (aster is obliged to deliver declaration for the $ulgarian currency he has received through the ship

agent and distributed between the crew.

5lease note that the (aster is totally responsible for bonded stores. Customs officers may inspect ships for

prohibited goods.

Restrictions

T'ere #re no restrictions "or (#ssin t'ro' B$#ri#n #ters e?ce(t to "o$$o t'e se(#r#tion @ones on

t'e #((ro(ri#te c'#rts/

/ BNKERS

Ta) free fuel will be provided by truck or by bunker barge. 5ayment on delivery. 5lease contact your *iaison

+fficer or !gent and order bunker in advance.

10/ FRESH 7ATER

"resh water will be available at berths during the days of visit. "resh water is provided free of charge% but

economy of use is reuested.

11/ ELECTRICIT8

Electricity will be available free of charge at all uayside area.

12/ 7ASTE

!t all berths bagged dry ship3s waste will be collected between 0=.00 and 0<.00 hrs daily. *arge containers

in berthing area will be also available. arbage must N!T be left on the uays% pontoons or on access ways

to them. arbage must N!T be left out overnight or after the daily collection has been made



8

1+/ P!LLTI!N

+il pollution legislation imposes strict control over the discharge of oily mi)tures and wastes. !ny vessel

causing or sighting such pollution is obliged to report immediately all details to the port authorities. Lour

*iaison +fficer should be notified.

14/ FEN%ERS AN% GANG7A8S

Vessels are e)pected to provide their own fenders and means of access to the shore.

1./ LIAIS!N !FFICERS

Lour *+ will meet your vessel on arrival in Varna.

Through the *+ we will provide you with essential information% much of which is contained within the

Captains3 &andbook% and will keep you up#to#date with any revised or new material throughout your stay in

Varna.

15/ !FFICES

5rior to your arrival% all inuiries should be directed to7

Capt.Toma (. Tomov (rs. Sophia Stoyanova#Lordanova (r.(artin 5enchev

&ost 5ort Chairman 5roHect (anager Ch. *iaison +fficer 8C*+9

cell7 B;6<@@6A002;< cell7 B;6<@@/212626 cell7 B;6<@<66;@=<6

t.tomovDhotmail.com sophia.syordanovaDabv.bg papa.mikeDabv.bg

SC" $lack Sea -egatta /012% Varna

Varna (unicipality

2;% +smi 5rimorski 5olk $lvd

1;/ SHIP)S MAIL

Name of vessel

Name of individual

5ort of Varna

Tall Ships -egatta

1% Slaveykov S.

<000 Varna% $ulgaria

See PAGE "or $ist o" contries not reirin *is# to enter B$#ri# #nd $ist o" Sc'enen contries



9

LIST !F PRIVILEGE% C!NTRIES

1/ List o" n#tion#$ities not reirin *is# to enter B$#ri#=

1. !N>+--! ;1. *!TV,!

/. !-ENT,N! ;/. *,EC&TENSTE,N

;. !IST-!*,! ;;. *,T&I!N,!2. !IST-,! ;2. *IQE($+I-

6. $E*,I( ;6. (!C!I 8spec. reg. of 5-C9

A. $-!M,* ;A. (!*ELS,!

=. $-INE, ;=. (!*T!

@. $I*!-,! ;@. (EQ,C+

<. C!N!>! ;<. (+N!C+

10. C&,*E 20. NET&E-*!N>S

11. C+ST! -,C! 21. NE: ME!*!N>

1/. C-+!T,! 2/. N,C!-!I!

1;. CL5-IS 2;. N+-:!L

12. CMEC& -E5I$*,C 22. 5!N!(!16. >EN(!-K 26. 5!-!I!,

1A. EST+N,! 2A. 5+-TI!* incl. (adeira 4 !Jores

1=. ",N*!N> 2=. -+(!N,!

1@. "-!NCE 2@. S!*V!>+-

1<. E-(!NL 2<. S!N (!-,N+

/0. -E!T $-,T!,N 60. S,N!5+-E

/1. -EECE 61. S*+V!K,!

//. I!TE(!*! 6/. S*+VEN,!

/;. &+N>I-!S 6;. S+IT& K+-E!

/2. &+N K+N 8spec. reg. of 5-C9 62. S5!,N incl. Canary ,slands

/6. &IN!-L 66. S:E>EN/A. ,CE*!N> 6A. S:,TME-*!N>

/=. ,-E*!N> 6=. I-II!L

/@. ,S-!E* 6@. IS!

/<. ,T!*L 6<. VENEMIE*!

;0. !5!N

8:arning !s per present legislation% if a visa is reuired% it c#nnot be obtained on arrival. 9

2/ List o" E #nd Sc'enen contries=

1/ ASTRIA </ FINLAN% 1./ ITAL8 21/ N!R7A8 2/ S7E%EN

2/ BELGIM / FRANCE 15/ LATVIA 22/ P!LAN% ;0. S:,TME-*!N>

;. $I*!-,! 10/ GERMAN8 1=. *,EC&TENSTE,N 2+/ P!RTGAL ;1. -E!T $-,T!,N

2. CL5-IS 11/ GREECE 1</ LITHANIA /2. -+(!N,!

./ CECH REP/ 12/ HNGAR8 1/ LDEMB!RG 25/ SL!VAKIA

5/ %ENMARK 1+/ ICELAN% 20/ MALTA 2;/ SL!VENIA

;/ EST!NIA 12. ,-E*!N> 21/ NETHERLAN%S 2</ SPAIN

8Bo$ded means Sc'enen. ,t also includes Canary ,slands 'Spain'% (adeira 4 !Jores '5ortugal9



10

SECTI!N +

N!V!R!SSI8SK

FRI%A8 MA8 9 M!N%A8 12 MA8


Britis' Ad&ir#$t, N#tic#$ C'#rts=//12w $lack Sea including (armara Sea and Sea of !Jov

//;;w Lalta to Tuapse

;;11w !pproaches to Novorossiysk

;;1Aw Novorossiysk 8! # 5ort Novorossiysk $ # Neftyanaya avan3 Sheskharis 8+il &arbour99

Intern#tion#$ C'#rt Series o" He#d %e(#rt&ent o" N#*i#tion #nd !ce#nor#(', o" Rssi#n Feder#tion=

;/1=/ (ys ,l3i to $ukhta Vulan

;/10A !napa to Tuapse

;;11/ (ys !napskiy to (ys ,dokopas

;61A6 !pproaches to Novorossiysk and elendJhik

;616= 5ort Novorossiysk

;@1=2 5iers of 5ort Novorossiysk

E$ectronic N#*i#tion#$ C'#rts7

C#(!5 by eppesen

E(#500; East (editerranean # !egean # $lack Sea

E(#510/ $lack Sea and (armara

E(#(1// Southern part of $lack Sea

E(#(1/1!Jov Sea and Eastern part of $lack Sea

P6$ic#tions=

$lack Sea and Sea of !Jov 5ilot

N5 /2 2th Edition /01;

!dmiralty list of lights and fog signals.(editerranean% $lack and -ed seas.

N5=@. Volume E. /01/'1;

2/ TI%E TIMES

No significant tides.

+/ FREENCIES

R#dio Co&&nic#tions

Service V&" Channel Call

5ilot Service 0< Novorossiysk pilot station

VTS 0< Novo traffic control

&arbour (aster% 5ort Control 0<% 1A Novorossiysk 6

(aritime S!- Coordination Centre 1A%1@%1<%=2%=<%@0 Novorossiysk (-CC

Co&&nic#tion 6eteen s'i(s> P#rtici(#nts o" Re#tt# #nd it' Port Co&&ittee ;;

Every vessel should always keep a radio watch on V&" channel 0< and 1A during the period of stay in port of

Novorossiysk. ,t is not permissible to conduct communications which have no relation to vessel traffic

management and safe navigation% using VTS and &arbour (aster working channels.



11

Gener#$ #ent o" Re#tt# in t'e (ort o" No*orossi,s-=

5ort !gent *td.

;6;<00% -ussia% Krasnodar -egion% Novorossiysk% Svobody Street% ;6.

tel7 B=8@A1=9;010;;

fa)7 B=8@A1=9;01;2=

!+&7 B=8<@@=9A<016@E#mail7 agencyDportagent.ru

4/ CALL SIGNS

See above. "or communication with 5ort Committee use call sign F-egatta CommitteeG

./ ARRIVAL PR!CE%RES

,nformation of vessel3s approach shall be forwarded to the eneral !gent of -egatta 8see above9 for

presenting to Novorossiysk &arbour (aster3s office through 2@% /2 hours prior to arrival and further

updated 2 hours prior to approaching the port limits.This preliminary information should contain following data7

# ,(+ Number of vesselR

# Name of vesselR

# Call signR

# "lag of vesselR

# Name and ,(+ Number 8if applicable9 of the vessel#owner 8operator9R

# $asic characteristics of vessel 8year of build% gross tonnage% *+! and breadth% draught fore and

draught aft9R

# Number of crew membersR

# Number of passengers on boardR

# ET!R

# Necessary amount of reuired replenishment of vessel suppliesR

# Necessary amount of waste liable to delivery and their nameR

# 5lanned changes of crew membersR

# ,nformation on sanitary and epidemiological conditions on boardR

# ,nformation about any malfunctions of vessel3s euipment and other restrictions influencing safety

of navigation.

N!TE= 8#c'ts $ess t'#n 20& L!A> #nd #n, ot'er *esse$ n#6$e to tr#ns&it t'is in"or&#tion #t t'e 4<

'ors:24 'ors (oint> i$$ '#*e (re*ios$, &#de #rr#ne&ents it' t'e t'e #((ointed Gener#$ S'i(

Aent "or t'e Re#tt# in No*orossi,s- "or t'is in"or&#tion to 6e (#ssed> 6e"ore de(#rtin V#rn#/

:hen entering the VTS area% vessel should call Novo Traffic Control and transmit following data7

# ,(+ NumberR

# Name of vesselR

# "lag of vesselR

# (a)imum operating draftR

# Number of crew and passengers on boardR

# 5recence of vessel euipment malfunctions and other restrictions influencing safety of navigation.



12

Clearance inward'outward from port of Novorossiysk of arrived vessel is carried out by the &arbour (aster

following border#guard% customs% and sanitary#guarantee control. "or inward'outward clearance following

documents should be presented to &arbour (aster via vessel3s *iaison +fficer7

# The eneral >eclaration 8includes the data stipulated by item of $. /././ of Section / of the !nne)

to the Convention on facilitation of the international maritime traffic9R

# Crew listR

# Crew CertificatesR

# 5assenger *istR

# Certificate of Vessel Sanitary Control ' Certificate of E)emption of Vessel from Sanitary ControlR

# !ll applicable and valid vessel3s certificates.

T'e Gener#$ %ec$#r#tion i$$ 6e '#nd$ed 6, t'e #((ointed Gener#$ S'i( Aent "or t'e Re#tt# 'i$e in

No*orossi,s-/ "or detailed information vessels should contact with eneral !gent via e#mail

agencyDportagent.ru.

5/ PIL!TS

The pilotage is free of charge 8+nce in and once out of port9. 5ilotage is compulsory for all ships#

participants and effected throughout /2 hours a day. ,f impracticable to embark a pilot the pilotage may be

carried out by leader method on mutual agreement of Shipmaster% Traffic Control and pilot. 5ilot boarding

point7

*atitude7 22;=.@ N

*ongitude7 ;=6/.1 E

Vessel should call Novorossiysk 5ilot Station on V&" Channel 0< two hours before arrival at pilot boarding

point.

;/ TGS

Tug assistance available and free of charge 8+nce in and once out of port9. >etails are to be found in the

Captains3 (anual.

</ CST!MS

! Customs +fficer may board your vessel on arrival to complete Customs control. 5lease contact with

eneral !gent of -egatta via e#mail agencyDportagent.ru for detailed information about Custom clearance

procedure of your vessel.

/ IMMIGRATI!N

"ollowing documents to be presented for immigration control7

# Crew listR

# 5assengers listR

# Valid passport with -ussian visa when necessary or Seaman3s ,dentification $ook.

,mmigration +fficers will board your vessel upon berthing.

N!TE= T'e s'i()s c#(t#in is res(onsi6$e "or ensrin t'#t #$$ t'ose on 6o#rd 'is *esse$ '#*e t'e correct

#nd #((ro(ri#te doc&ent#tion/



13

10/ BNKERING

>etails of bunkering are to be found in the Captains3 (anual. "or bunkering in the port of Novorossiysk

vessel should inform eneral !gent of -egatta at least /2 hours before arrival as it is indicated in arrival

procedures above.

11/ FRESH 7ATER

"resh water will be available free of charge. Vessel should contact *iaison +fficer for water supply. >etails

are to be found in the Captains3 (anual.

12/ ELECTRICIT8

Electricity will be free of charge. :hen possible Vessel will be connected to shore power. >etails are to be

found in the Captains3 (anual. Vessel should contact *iaison +fficer for shore power connection. ,t is

strictly prohibited to connect shore power without permission by crew only.

1+/ 7ASTE

Containers for waste disposal will be placed in designated areas. :aste sorting is not reuired.

"or gathering other waste products 8e.g. sewage waters or bilge waters9 ask your *iaison +fficer to arrange

the relevant facility. No waste may be let out in the harbor.

14/ P!LLTI!N

+il 5ollution legislation imposes strict prohibition over any discharge of oily mi)tures. !ny vessel causing or

detecting such pollution is obliged to immediately report all details to the 5ort !uthorities. The *iaison

+fficer should also be informed.

1./ FEN%ERS GANG7A8S

!ll vessels are e)pected to provide their own fenders and means of access to the shore.

15/ EMERGENCIES

5olice and ambulance will be on duty in the event area throughout The Tall Ships -aces /012 events in

Novorossiysk. !ll emergencies should be reported immediately on V&" Channel 0< to the Novo TrafficControl and V&" Channel == to the -egatta3s 5ort Committee or directly to the emergency telephone

number 11/.

1;/ SECRIT8

The 5ort of Novorossiysk is e)pected normally to operate at (!-SEC *evel 1 during the event.

,n case the level is changed% the Captains will be advertised and will take the adeuate measures of security

on their board. There will be /2 hour patrolling by 5olice% (unicipal 5olice and licensed Security Company

however each Captain is responsible for their ship3s security and control access to their vessel.

1</ LIAIS!N !FFICERS

*iaison officers 8*+3s9 for each vessel in The Tall Ships -aces – /012 are assigned in the port of Novorossiysk.(ore of that% most of them will also assist the same vessel in port of Sochi. They are all cadets of !dmiral

Ishakov (aritime State Iniversity/ Through the *+3s% we will provide you with essential information% much

of which is contained in the Captains3 (anual% and will keep you up#to#date with any revised or new data

throughout your stay in Novorossiysk.

1/ SHIPS) MAIL

!ddress for ships3 mail7

F(orskoy VokJalG% 1 NabereJhnaya

!dmirala Serebryakova str.%

Novorossiysk% ;6;<00%

-ussian "ederation



14

SECTI!N 4

S!CHI

7E%NES%A8 14 MA8 9 SN%A8 1< MA8

1/ P!SITI!N

*at. 2; ;2%@3 N

*ong. ;< 2;%;3 E


Britis' Ad&ir#$t, N#tic#$ C'#rts=

//12w $lack Sea including (armara Sea and Sea of !Jov

//;;w Lalta to Tuapse

;;1/ !pproaches to Tuapse and Sochi

Intern#tion#$ C'#rt Series o" He#d %e(#rt&ent o" N#*i#tion #nd !ce#nor#(', o" Rssi#n Feder#tion=

;/10A !napa to Tuapse

;/10= 5ort Tuapse to mys 5itsunda

;61A; 5ort of Sochi to !dler roads

;@1== 5ort Sochi and approaches

;@1=@ !dler &arbour

E$ectronic N#*i#tion#$ C'#rts7

C#(!5 by eppesen

E(#500; East (editerranean # !egean # $lack Sea

E(#510/ $lack Sea and (armara

E(#(1// Southern part of $lack Sea

E(#(1/1!Jov Sea and Eastern part of $lack Sea

P6$ic#tions=

$lack Sea and Sea of !Jov 5ilot

N5 /2 2th Edition /01;

!dmiralty list of lights and fog signals.

(editerranean% $lack and -ed seas.

N5=@. Volume E. /01/'1;

+/ NAVIGATI!N

The vessels should navigate at safe speed not higher than7

# on the road ma) speed = knots

# within remaining areas all ships ma) speed 6 knots

2. TI%E TIMES

No significant tides.

./ FREENCIES

R#dio Co&&nic#tions

,nformation on the channels of very high freuency used in the sea port

Subscriber Call sign Channels of very high freuency:orking

channels

Secondary

channels



15

$erth renter operator Sochi#/ 1/

Sea port vessel control service Sochi#Traffic# Control 12 11

Sea port state inspection Sochi#6 0< 1A% =2

Sea port state inspection in (Jymta

river estuary

Sochi#= 1=

5ilot Sochi#pilot 12

Communication between ships#

5articipants of -egatta and with 5ort Committee ==

Every vessel should always keep a radio watch on V&" channel 12 and 1A during the period of stay in port of

Sochi.

,t is not permissible to conduct communications which have no relation to vessel traffic management and

safe navigation% using VTS and 5ort control working channels.

Gener#$ Aent o" Re#tt# in t'e (ort o" Soc'i=

,nflot#Sochi SC

1 Voykova street% Sochi% Krasnodar region% ;62000% -ussiatel7 B=8@A/9/A0<A=/% /A0<A<0

E#mail7 inflotDsochi.com

5/ CALL SIGNS

See above. "or communication with 5ort Committee use call sign F-egatta CommitteeG

;/ ARRIVAL PR!CE%RES

,nformation of vessel3s approach shall be forwarded to the eneral !gent of -egatta 8see above9 for

presenting to Sochi &arbour (aster3s office through 2@% /2 hours prior to arrival and further updated 2hours prior to approaching the port limits.

This preliminary information should contain following data7

# ,(+ Number of vesselR

# Name of vesselR

# Call signR

# "lag of vesselR

# Name and ,(+ Number 8if applicable9 of the vessel#owner 8operator9R

# $asic characteristics of vessel 8year of build% gross tonnage% *+! and breadth% draught fore and

draught aft9R

# Number of crew membersR# Number of passengers on boardR

# ET!R

# Necessary amount of reuired replenishment of vessel suppliesR

# Necessary amount of waste liable to delivery and their nameR

# 5lanned changes of crew membersR

# ,nformation on sanitary and epidemiological conditions on boardR

# ,nformation about any malfunctions of vessel3s euipment and other restrictions influencing safety

of navigation.

N!TE= 8#c'ts $ess t'#n 20& L!A> #nd #n, ot'er *esse$ n#6$e to tr#ns&it t'is in"or&#tion #t t'e 4<

'ors:24 'ors (oint> i$$ '#*e (re*ios$, &#de #rr#ne&ents it' t'e t'e #((ointed Gener#$ S'i(

Aent "or t'e Re#tt# in Soc'i "or t'is in"or&#tion to 6e (#ssed> 6e"ore de(#rtin No*orossi,s-/



16

:hen entering the VTS area% vessel should call Sochi Traffic Control and transmit following data to be

prefi)ed by T!** S&,5S VESSE*7

# ,(+ NumberR

# Name of vesselR

# "lag of vesselR

# (a)imum operating draftR

# Number of crew and passengers on boardR

# 5recence of vessel euipment malfunctions and other restrictions influencing safety of navigation.

Clearance inward'outward from port of Sochi of arrived vessel is carried out by the &arbour (aster

following border#guard% customs% and sanitary#guarantee control. "or inward'outward clearance following

documents should be presented to &arbour (aster via vessel3s *iaison +fficer7

# The eneral >eclaration 8includes the data stipulated by item of $. /././ of Section / of the !nne)

to the Convention on facilitation of the international maritime traffic9R

# Crew listR# Crew CertificatesR

# 5assenger *istR

# Certificate of Vessel Sanitary Control ' Certificate of E)emption of Vessel from Sanitary ControlR

# !ll applicable and valid vessel3s certificates.

T'e Gener#$ %ec$#r#tion i$$ 6e '#nd$ed 6, t'e #((ointed Gener#$ S'i( Aent "or t'e Re#tt# 'i$e in Soc'i/ "or

detailed information vessel should contact with eneral !gent of -egatta via e#mail inflotDsochi.com.

</ PIL!TS

The pilotage is free of charge 8+nce in and once out of port9.

5ilotage is not compulsory for sports and pleasure boats. 5ilot boarding point7

*atitude7 2;;/.= N

*ongitude7 ;<2;.0 E

/ TGS

Tug assistance available and free of charge 8+nce in and once out of port9. >etails are to be found in the

Captains3 (anual.

10/

BERTHING

The general plan for berthing appears in the Captains &andbook. Every participating vessel has a berth

designated when she arrives to Sochi. ! number of order has been assigned to each berth for the purpose

of identification and control for ! and some of $ ClassesR most $% C and > Classes berthing in order of

arrival. +n the berthing plan you will find the name of your vessel marked right on the position that your

ship will be berthed.

,n order to facilitate the access to the berth for most $% C and > Classes% an inflatable dinghy properly

identified 8"ollow me9 will accompany ships from the entrance of the port to her designated berth.

!ll Captains and skippers are kindly reuested to berth in the indicated mooring for their ships in the plan.

!ny problem in relation with berths must be communicated to the +rganiJation% through the designedliaison officer



17

11/ CST!MS

! Customs +fficer may board your vessel on arrival to complete Customs control. 5lease contact with

eneral !gent of -egatta via e#mail inflotDsochi.com for detailed information about Custom clearance

procedure of your vessel.

12/ IMMIGRATI!N

"ollowing documents to be presented for immigration control7

# Crew listR

# 5assengers listR

# Valid passport with -ussian visa when necessary or Seaman3s ,dentification $ook.

,mmigration +fficers will board your vessel upon berthing.

1+/ BNKERING

>etails of bunkering are to be found in the Captains3 (anual. "or bunkering in the port of Sochi vessel

should inform eneral !gent of -egatta at least /2 hours before arrival as it is indicated in arrivalprocedures above.

14/ FRESH 7ATER AN% ELECTRICIT8

• FRESH 7ATER

"resh water will be available free of charge. Vessel should contact *iaison +fficer for water supply.

>etails are to be found in the Captains3 (anual.

• ELECTRICIT8

Electricity will be free of charge. :hen possible Vessel will be connected to shore power. >etails

are to be found in the Captains3 (anual. Vessel should contact *iaison +fficer for shore powerconnection. ,t is strictly prohibited to connect shore power without permission by crew only.

1./ 7ASTE

Containers for waste disposal will be placed in designated areas. :aste sorting is not reuired.

"or gathering other waste products 8e.g. sewage waters or bilge waters9 ask your *iaison +fficer to arrang

the relevant facility. No waste may be let out in the harbor.

15/ P!LLTI!N

+il 5ollution legislation imposes strict prohibition over any discharge of oily mi)tures. !ny vessel causing ordetecting such pollution is obliged to immediately report all details to the 5ort !uthorities. The *iaison

+fficer should also be informed.

1;/ FEN%ERS GANG7A8S

!ll vessels are e)pected to provide their own fenders and means of access to the shore.

1</ EMERGENCIES

5olice and ambulance will be on duty in the event area throughout The Tall Ships -aces /012 events in

Sochi. !ll emergencies should be reported immediately on V&" Channel 12 to the Sochi Traffic Control andV&" Channel == to the -egatta3s 5ort Committee or directly to the emergency telephone number 11/.



1<

SECTI!N .

C!NSTANTA

SATR%A8 24 MA8 9 TES%A8 2; MA8

1/ L!CATI!N AN% L!CAL TIME

*atitude 22? 10P N*ongitude /@? ;<P E

Loc#$ Ti&e TC 2


The following charts will be reuired7

BA 22<4 – Constanta and approaches

BA 22+0 # Constanta to Kefken !dasi

BA 22+2 – Constanta to Lalta

BA 22<2 – 5lans in -omania

BA 2214 – $lack Sea including (armara >eniJi 4 Sea of !Jov

A%MIRALT8 LIST !F RA%I! SIGNALS=

NP 2<1 1# (aritime -adio Stations

NP 2<+ 1# Safety ,nformation Services

NP 2<5 +# 5ilot Services and VTS

A%MIRALT8 LIST !F LIGHTS F!G SIGNALS=

NP ;<E

A%MIRALT8 SAILING %IRECTI!NS=

NP 24 # $lack Sea 5ilot

+/ FREENCIES : CALL SIGNS

Ship stations will broadcast in low power when in the inner harbour.

St#tion : !(er#tions C'#nne$ C#$$ Sins P'one

Constanta -adio 8-adionav#Constanta9

V&" 1A

V&" 1/

(: /1@/ KhJ

L , 5hone7 B 20 /21 =;= 10/"a)7 B 20 /21 =;= 10;

Constanta Vessel Traffic

Service

V&" A=

V&" 1AConstanta VTS

5hone 7B20 ;21 =;0 ;2@% int.

/61

"a)7 B20 ;21 =;0 ;2=

(ob7 B20 =/0 ;00 /@1

5ilots V&" 12 Constanta 5ilots

5hone7 B20 /21A<=66=

B20/21 A0/ ;1=

"a)7 B20 /21A<=666

(ob7 B20=/1/1;=12



/0

"ollow me $oats ' *iaison V&" A< Constanta Tall Ships

5hone7

"a)7

(ob7 B20 =/; ;<@ 606

4/

ARRIVAL PR!CE%RES

"or any further information% when approaching call to Constanta VTS

Constanta VTS Mone contains the maritime Jone limited by a sector circle of 1/ nautical miles% with the centre

at *at. 2210P./N% *ong.0/@;<P.A E 8Constanta VTS office9

Gener#$ (rocedre

Vessels are reuested to establish contact Constanta VTS% 2 hours in advance of

approaching to north cardinal light buoy7

1. (ust confirm their ship3s name% ET!% flag registry% *+!% mU)imum draft%

ship3s agentR

/. Class !% $% C 4 > vessels should reuest the service of a pilot% pilotage

service is free of charge in Constanta for this event

;. Should follow the instructions given from Constanta VTS

C$#ss A #nd B Vessels are welcome from :ednesday // (ay /012

C$#ss C #nd % Vessels are welcome from Tuesday /; (ay /012

,n Sochi Captains3 $riefing more details will be available.

./ PIL!TS> TGS AN% F!LL!7 ME B!ATS

5ilotage is free of charge for all vessels participating in SC" $lack Sea Tall Ships -egatta.

5ilots are compulsory for Class ! 4 Class $ vessels.

! tug service% if reuired% is free of charge% both on arrival and departure.

! preliminary reuest for pilots and tugs can be made at the Captains3 $riefing in Sochi.

F"ollow meG boats will available for C and > classes.

5/ BERTHING

The general plan for berthing appears in the Captains &andbook. Every participating vessel has a berth

designated when she arrives to Constanta. ! number of order has been assigned to each berth for the purpose

of identification and control for ! and $ ClassesR C and > Classes berthing in order of arrival. +n the berthing

plan you will find the name of your vessel marked right on the position that your ship will be berthed.

,n order to facilitate the access to the berth for C and > Classes% an inflatable dinghy properly identified 8"ollow

me9 will accompany each ship from the entrance of the port to her designated berth.

!ll Captains and skippers are kindly reuested to berth in the indicated mooring for their ships in the plan.

!ny problem in relation with berths must be communicated to the +rganiJation% through the designed liaison

officer.

Fenders G#n#,s

Vessels are e)pected to provide their own fenders and means of access to the shore.



/1

;/ IMMIGRATI!N CST!MS

-omania is an EI country. Crew and passengers holding EI or Schengen passports do not reuire a visa.

Vessels and crews arriving from Sochi are reuired to complete ,(+ standard "!* documents mentioned

below. "or all members on the Crew *ist who hold Seaman3s $ook or 5assport will be issued Shore 5asses. "or

those who are not on the Crew *ist and they do not hold EI' Schengen passport% Visas are reuired to be

obtained in due time.

IM! Cre ListIM! S'i()s Stores %ec$#r#tion

IM! Cre)s E""ects %ec$#r#tion

IM! Gener#$ %ec$#r#tion

IM! 8#c't %ec$#r#tion

Fres' 7#ter Reisition

!ll the above#mentioned declarations to be completed and handed over to the liaison officer upon arrival at

Constanta

N!TE= T'e s'i()s c#(t#in is res(onsi6$e "or ensrin t'#t #$$ t'ose on 6o#rd 'is *esse$ '#*e t'e correct #nd

#((ro(ri#te doc&ent#tion/

Cre $ists=

S'i(s c#$$in #t Const#nt# must forward a crew list at least /2 hours prior to arrival. The crew list must include

at least "ull Name% Nationality and 5assport Number

Cre $ists "ro& s'i(s in Soc'i will be collected through Sail Training ,nternational who will supply copies of the

submitted crew lists for the race to Constanta. This crew list must include "ull Name% Nationality% >ate of $irth%

5lace of $irth% 5assport Number% and details of a person to be contacted in an emergency.

</ BNKERING

C$#ss A"uel must be refilled by bunker barge in the port% contact with *iaison +fficer for

this uestion.

C$#ss B> C #nd % "uel must be refilled 6, trc- 6eteen 00/00 'rs to 05/00 'rs% contact with

*iaison +fficer for this uestion.

/ FRESH 7ATER> ELECTRICIT8> 7ASTE P!LLTI!N

Fres' #ter

• :ater supply is free of charge% although the ma)imum economy in its use is

reuested% in view of the restrictions in Constanta

• Ships may connect hoses to the supply system e)isting on the pier.

• ,n case of needing special connectors% consult the *iaison +fficer.

E$ectricit,

• Electricity is free of charge for Class $% C and >

• Electrical terminals are available on uays and pontoons.

• ,n case of needing special connectors% consult the *iaison +fficer.

7#ste• arbage disposal is free of charge

• Lour solid waste will be collected upon arrival.



//

• Ship3s crew are reuested to place garbage in plastic or paper bags before

disposal. "or waste reuiring special treatment 8paint% oil% chemicals etc.9

consult your *iaison +fficer.

• Ships to pay for black waste disposal

Po$$tion

• +il 5ollution legislation imposes strict prohibition over any discharge of oily

mi)tures. !ny vessel causing or sighting such pollution is obliged toimmediately report all details to the 5ort !uthorities.

• The *iaison +fficer should also be informed

10/

LIAIS!N !FFICERS

! *iaison +fficers3 +rganisation has been established in order to assist you in every aspect. Shortly after your

arrival at your assigned berth% your *iaison +fficer% who will attend and assist you throughout your stay in

Constanta% will visit you. They will be at your service every day and will report on board after 0@00 liaison

officer briefing.

!FFICES

!ll details regarding addresses and telephone numbers for the following offices # ST, -ace +ffice% anet3s -ace

+ffice% *+ & and (edia +ffice # will be listed in the Captains3 (anual.

11/ IMP!RTANT N!TICE T! ALL SHIPS 3 CRE7 CHANGES

Crew changes will be handled free by our ship agents at no cost% all e)ternal costs like visa% hotel% airport

transfer are not included.

(ore information at7 infoDtallshipsconstanta.ro

12/ SHIPS) MAIL

The address below is the official address for any mail being sent during the -egatta either to a vessel or an

individual crew member on board. :hen addressing mail to anyone in the fleet it is imperative that the NAME

!F THE VESSEL is clearly given in the address.

F$eet)s $#st "$$ d#, in (ort= Mond#, 25 M#,

Name of ,ndividual

N#&e o" Vesse$

SC" $lack Sea Tall Ships -egatta

CN !dministratia 5orturilor (aritime Constanta S!,ncinta 5ort Constanta

Terminalul de pasageri

<00<00 Constanta

-omania



/;

scf black sea arrival arrangements 2

Documents