08/13/15 08/13/15 1 1SAP NavigationSAP Navigation08/13/15 08/13/15 2 2Learning Objectives Learning Objectives After completing tis co!rse" #o! $ill be familiar After completing tis co!rse" #o! $ill be familiar $it some of te basic tools an% terminolog# for $it some of te basic tools an% terminolog# for navigating tro!g te SAP s#stem an% $ill be navigating tro!g te SAP s#stem an% $ill be able to perform basic f!nctions incl!%ing& able to perform basic f!nctions incl!%ing& 'rilling %o$n men! pats'rilling %o$n men! pats(ntering transaction co%es(ntering transaction co%es)reating a ne$ session)reating a ne$ session)reating a sortc!t on te %es*top)reating a sortc!t on te %es*top)reating favorites)reating favorites+sing elp+sing elp08/13/15 08/13/15 3 3,opics,opics-asic Navigation ,ools . Nomenclat!re-asic Navigation ,ools . Nomenclat!re-asic /eat!res-asic /eat!res08/13/15 08/13/15 0 0-asic Navigation ,ools . -asic Navigation ,ools . Nomenclat!reNomenclat!re,is section presents some of te common ,is section presents some of te common tools tat are !se% to navigate tro!g te tools tat are !se% to navigate tro!g te SAP s#stem" along $it vario!s SAP s#stem" along $it vario!s screen screen shots shots an% e1planations of teir f!nctionalit#2an% e1planations of teir f!nctionalit#2Some of te tools/f!nctions $ill be f!rter Some of te tools/f!nctions $ill be f!rter e1plaine% in latter sections of tis co!rse2e1plaine% in latter sections of tis co!rse208/13/15 08/13/15 5 5Logging on to SAPLogging on to SAP,e first step to logging on to SAP is to,e first step to logging on to SAP is to %o!ble clic* on te SAP Logon icon on #o!r%o!ble clic* on te SAP Logon icon on #o!r %es*top an% ten select teSAP s#stem #o!%es*top an% ten select teSAP s#stem #o! $ill be $or*ing in as follo$s& $ill be $or*ing in as follo$s&12 12)ore 3 P4' 5SS6(7P4'83 ,is is te SAP)ore 3 P4' 5SS6(7P4'83 ,is is te SAP pro%!ction s#stem 5no testing or config!rationpro%!ction s#stem 5no testing or config!ration permitte%82 permitte%8222 22)ore 3 ,4N 3 ,raining7 ,is is te training)ore 3 ,4N 3 ,raining7 ,is is te training client2 client232 32)ore 3 S/1 3 San%bo1 7 San%bo1 client for)ore 3 S/1 3 San%bo1 7 San%bo1 client for initial testing of ne$ concepts/f!nctionalit#8 initial testing of ne$ concepts/f!nctionalit#802 02)ore 3 '/1 3 'evelopment7 ,is is $ere)ore 3 '/1 3 'evelopment7 ,is is $ere S#,() onl# performs s#stem config!rationS#,() onl# performs s#stem config!ration an% !nit testing2 an% !nit testing252 52)ore 3 9/1 3 9!alit# ,est S#stem 3 ,is is)ore 3 9/1 3 9!alit# ,est S#stem 3 ,is is $ere te OO)" S#,() an% oter en% !sers$ere te OO)" S#,() an% oter en% !sers perform final :!alit# testing2 perform final :!alit# testing2;2 ;2)ore 3 P/< 3 Pro%!ction /i1 3 ,is is a)ore 3 P/< 3 Pro%!ction /i1 3 ,is is a cop# of Pro%!ction ever# $ee* !se% tocop# of Pro%!ction ever# $ee* !se% to tro!blesoot iss!es2 tro!blesoot iss!es208/13/15 08/13/15 ; ;Logging on to SAPLogging on to SAPBefore you log on to the R/3 System, you need to know your client number, user name,Before you log on to the R/3 System, you need to know your client number, user name, and password.and password. If the Client field already contains a client number, you can either accept this entry orIf the Client field already contains a client number, you can either accept this entry or oerwrite it.!or e"ample, in #!$, Client $%% is for configuration only, while unit testingoerwrite it.!or e"ample, in #!$, Client $%% is for configuration only, while unit testing is performed in client $&%. is performed in client $&%.'ress the ()B key to place the cursor at the beginning of the *ser field. 'ress the ()B key to place the cursor at the beginning of the *ser field.+nter your user name in the *ser field and press the ()B key to moe the cursor to the+nter your user name in the *ser field and press the ()B key to moe the cursor to the 'assword field. )s you type in the password, the asterisks ,-. remain in the field and'assword field. )s you type in the password, the asterisks ,-. remain in the field and only the cursor moes. )s a security measure, the system does not display what youonly the cursor moes. )s a security measure, the system does not display what you type.type. Click the Click the /+nter0 icon at the top of the screen ,or your +nter key. to access the/+nter0 icon at the top of the screen ,or your +nter key. to access the system. system.Client 1 (he client is an independent technical unit. ) user master record must beClient 1 (he client is an independent technical unit. ) user master record must be created for the user for each client in which he or she wants to work.created for the user for each client in which he or she wants to work. )ccess authori2ations are created separately for each client. )ccess authori2ations are created separately for each client.08/13/15 08/13/15 = =,e SAP >in%o$,e SAP >in%o$,e SAP $in%o$ is te !ser interface to te SAP S#stem2 ,e SAP $in%o$ is te !ser interface to te SAP S#stem2,e elements of a t#pical SAP $in%o$ are so$n belo$& ,e elements of a t#pical SAP $in%o$ are so$n belo$&08/13/15 08/13/15 8 8?en! -ar / ,oolbar?en! -ar / ,oolbar,e Menu Bar contains men! pats available for navigation from te c!rrent screen2 ,e men! options var# accor%ing to screen or tas*2On te follo$ing screen" te available options incl!%e&Menu Edit Favorites Extras System Help08/13/15 08/13/15 @ @Stan%ar% ,oolbarStan%ar% ,oolbar,e standard toolbar" locate% j!st belo$ te men! bar" contains b!ttons/icons for performing common actions s!c as Save, Enter, Back, Exit, Cancel, etc.,e toolbar also contains te Command fiel% 5see $ite rectang!lar bo1 in re% circle belo$8 $ere transaction co%es can be entere%2Af #o! are in a partic!lar transaction an% $ant to procee% to te ne1t transaction $ito!t going bac* to te main men!" #o! can enter /n follo$e% b# te transaction co%e in te command field" ten clic*2,e f!nctions tat can be performe% $it te toolbar $ill be %epen%ent !pon $ere #o! are in a partic!lar transaction2/or e1ample" notice in te toolbar above tat te Save icon is Bgra#e% o!tCD #o! $o!l% not be able to Save in tis instance2Oter b!ttons ma# be Bgra#e% o!tC at an# given time %epen%ing on $ere #o! are in a partic!lar transaction 5i2e2" $at screen #o! are on82A table s!mmariEing te f!nction of eac b!tton of te stan%ar% toolbar is presente% on te ne1t page2An a%%ition" tese b!ttons/icons are e1plaine% in f!rter %etail later in tis co!rse208/13/15 08/13/15 10 10Stan%ar% ,oolbarStan%ar% ,oolbar5-!ttons / /!nctions8 5-!ttons / /!nctions808/13/15 08/13/15 11 11Stan%ar% ,oolbarStan%ar% ,oolbar5-!ttons / /!nctions cont28 5-!ttons / /!nctions cont2808/13/15 08/13/15 12 124a%io -!ttons4a%io -!ttons,o enter information in te SAP S#stem" #o! m!st sometimes select among several options2An some cases" #o! can select onl# one optionD in oter cases" #o! can select more tan one2>en #o! are limite% to onl# one option" radio buttons i%entif# te options&Choosing 3ptions with Radio Buttons,o select an option" clic* te ra%io b!tton ne1t to tat option2,e selecte% ra%io b!tton is no$ fille% in2,o cange #o!r selection" clic* a %ifferent ra%io b!tton2,e original b!tton is no$ empt# an% te ne$ selection is fille% in2,o select a ra%io b!tton !sing te *e#boar%" !se te Ta *e# to move to te gro!p of options2+se te an% *e#s to move to te %esire% option" an% press te spacebar2Click the /4one0 radio button.08/13/15 08/13/15 13 13)ec* -o1es)ec* -o1es>en #o! can select m!ltiple items" options are i%entifie% b# check bo"es&Choosing 3ptions with Check Bo"es,o select one or more options" clic* te cec*bo1 ne1t to eac %esire% option2 ,e selecte% cec*bo1es no$ contain a cec*mar*2 ,o %eselect a cec*bo1 containing a cec*mar*" clic* it again2 ,e cec*mar* %isappears2,o select a cec*bo1 !sing te *e#boar%" !se te Ta *e# to go to te gro!p of options2 +se te arro$ *e#s to go to eac %esire% option" an% press te spacebar2,o %eselect a cec*bo1 containing a cec*mar*" !se te arro$ *e#s to go to te option" an% press te spacebar2,e cec*mar* %isappears2 Click the /'arked items0 check bo".Click the /3pen items0 check bo".08/13/15 08/13/15 10 10'ialog -o1es'ialog -o1es,e SAP S#stem %ispla#s %ialog bo1es $en it&4e:!ires more information before it can procee%As provi%ing information" s!c as messages or specific information abo!t #o!r c!rrent tas*-efore #o! can contin!e" #o! m!st coose an action from a %ialog bo12 ,o coose an action" coose one of te b!ttons at te bottom of te %ialog bo12A sample %ialog bo1 is so$n ere&>en #o! en% a tas* $ito!t saving #o!r %ata" or #o! coose a f!nction tat ma# ca!se #o! to lose %ata" te SAP S#stem !s!all# %ispla#s a %ialog bo1 in $ic #o! are as*e% to confirm or cancel #o!r action208/13/15 08/13/15 15 154e:!ire% Anp!t /iel%s4e:!ire% Anp!t /iel%s>en #o! $or* in te SAP S#stem" #o! $ill sometimes enco!nter inp!t fiel%s containing a cec*mar* icon2,ese are required input fiel%s2An e1ample is so$n belo$& *seAf te screen #o! are $or*ing in contains an# re:!ire% inp!t fiel%s" #o! m!st enter %ata in tese inp!t fiel%s before #o! can procee% to te ne1t screen or tab 5if te screen is !sing tabs82Fenerall#" if a screen as no re:!ire% inp!t fiel%s" #o! can go to te ne1t screen or tab $ito!t entering %ata in an# fiel%s2Some screens" o$ever" ave re:!ire% inp!t fiel%s tat are not i%entifie%2,is sit!ation can occ!r $en&G Ho! enter %ata in an optional fiel% tat as re:!ire% fiel%s associate% $it it G Ho! nee% to enter %ata in one of several inp!t fiel%s/or e1ampleD freigt can be %elivere% b# a specific %a# or $ee*2Neiter te !ay fiel% nor te "eek fiel% are i%entifie% as re:!ire% inp!t fiel%sD o$ever" #o! m!st complete one of te fiel%s 5not bot82>en #o! coose #$ to procee% to anoter screen" if #o! ave not complete% all te re:!ire% inp!t fiel%s on a screen" te SAP S#stem %ispla#s an error message in te stat!s bar2At te same time" it places te c!rsor in te re:!ire% inp!t fiel% so tat #o! can ma*e te necessar# %ata entr#208/13/15 08/13/15 1; 1;,abs,abs,abs enable #o! to enter" %ispla#" an% alternate bet$een m!ltiple screens2An transactions containing m!ltiple screens" te# provi%e a clearer overvie$2An a%%ition" tabs enable #o! to procee% from one tab page to te ne1t $ito!t aving complete% all te %ata2,o access a tab page" select te correspon%ing tab ea%er2An some cases" #o! m!st complete all re:!ire% inp!t fiel%s on a tab page before #o! can move to te ne1t tab page 08/13/15 08/13/15 1= 1=,abs 5cont28,abs 5cont28!eaturesAn te case of longer tab strips" not all of te tabs appear on te screen2,e left an% rigt arro$s at te top of te tab strip allo$ #o! to scroll to all te tabs2Af #o! coose te b!tton at te rigt of te tab strip " te s#stem %ispla#s a list of all te tabs on te tab strip2Af #o! select a tab from tis list" te selecte% tab page moves to te foregro!n%2,abs are arrange% in or%er of importance or in te process or%er of te transaction2,ab ea%ers can contain te1t" icons" or bot208/13/15 08/13/15 18 18,abs 5cont28,abs 5cont28,o get an i%ea of o$ tese feat!res $or*&12 )lic* te BA%%itional acco!nt assignmentsC tab to %ispla# its options22 )lic* te rigt arro$ to %ispla# a%%itional tabs32 )lic* te List b!tton to %ispla# a list of all tabs available02 /rom te list" clic* BSpecial absencesC to %ispla# tat tab08/13/15 08/13/15 1@ 1@-asic /eat!res-asic /eat!res,is section presents a revie$ of some of ,is section presents a revie$ of some of te more common feat!res tat can be te more common feat!res tat can be !tiliEe% to navigate tro!g SAP2 !tiliEe% to navigate tro!g SAP2 08/13/15 08/13/15 20 20/eat!res /Proce%!res/eat!res /Proce%!resAfter logging on" te SAP (as# Access screen $ill beAfter logging on" te SAP (as# Access screen $ill be %ispla#e%& %ispla#e%&08/13/15 08/13/15 21 216o$ to 'rill 'o$n6o$ to 'rill 'o$n>en #o! logon to te SAP s#stem" #o! $ill onl# be able to see a fe$ coices" as so$n on te screen belo$2 An or%er to reac a specific transaction" s!c as iring a ne$ emplo#ee or entering time" #o! $ill nee% to %rill %o$n to te lo$est level2'rilling %o$n one level is acieve% b# clic*ing once on a rigt7pointing arro$2 On te follo$ing screen Human %esources as been igligte% beca!se tat is te area $ere %rill7%o$n is re:!ire% in or%er to reac te time entr# screen208/13/15 08/13/15 22 226o$ to 'rill 'o$n 5cont286o$ to 'rill 'o$n 5cont28)lic* te arro$ ne1t to Human %esourcesNote tat a%%itional relate% transactions an% fol%ers ave been %ispla#e%08/13/15 08/13/15 23 236o$ to 'rill 'o$n 5cont286o$ to 'rill 'o$n 5cont28So$n belo$ is te %ispla# after %rilling %o$n tree levels 5b# clic*ing on te rigt pointing arro$ tree times8" $en starting from 6!man 4eso!rces& (ac transaction can ave m!ltiple levels2 ,e lo$est level is in%icate% b# te c!be s#mbol" so$n ere&An tis case it is )A,2 3 4ecor% >or*ing ,imes208/13/15 08/13/15 20 206o$ to 'rill 'o$n 5cont286o$ to 'rill 'o$n 5cont28)lic*ing on C&T' $ill ta*e #o! to te follo$ing ITime Sheet ( )nitial ScreenI $in%o$& ,is is te $in%o$ $ere #o! $ill act!all# perform te entries re:!ire% for te transaction208/13/15 08/13/15 25 256o$ to (nter a ,ransaction )o%e6o$ to (nter a ,ransaction )o%eA transaction co%e is a faster $a# tat can be !se% to reac a transaction screen $ito!t !sing a men! pat2At is t#picall# a fo!r %igit" alpan!meric val!e tat i%entifies a BtransactionC" s!c as /-;0" $ic is !se% for (ntering a Jen%or Anvoice2On te follo$ing screen" te Command Field as been circle% in re%2,is is te place $ere #o! can enter te transaction co%e&08/13/15 08/13/15 2; 2;6o$ to (nter a ,ransaction )o%e6o$ to (nter a ,ransaction )o%e12 )lic* in te )omman% /iel% an% te )A,2 transaction co%e $ill be entere% for #o!222 )lic* te green cec*mar*)A,208/13/15 08/13/15 2= 2=6o$ to (nter a ,ransaction )o%e 6o$ to (nter a ,ransaction )o%e 5cont285cont28,is $ill lea% #o! to te Time Sheet* )nitial Screen" $ic correspon%s to te )A,2 transaction co%e" as so$n belo$&NO,(&Af #o! are alrea%# in a partic!lar transaction an% $ant to procee% to te ne1t transaction $ito!t going bac* to te main men!" #o! can enter /n follo$e% b# te s!bse:!ent transaction co%e in te command field" ten clic* 08/13/15 08/13/15 28 28Stan%ar% ,oolbar / NavigationStan%ar% ,oolbar / Navigation,e navigation options in te SAP 4/3 S#stem are inten%e% to give te !ser as m!c free%om as possible $en moving bet$een screens an% tas*s2 ,o s!pport tis" a n!mber of stan%ar% f!nctions 5s!c as I-ac*I" I(1itI" an% I)ancelI8 are offere%2Note te green cec*mar* an% colore% arro$s on te follo$ing screen 5Freen" #ello$ an% re%82 ,eir f!nctionalit# is e1plaine% in tis section2,e follo$ing screensot is a blo$n7!p version of te Standard Toolar 08/13/15 08/13/15 2@ 2@Stan%ar% ,oolbar -!ttons / AconsStan%ar% ,oolbar -!ttons / Acons5reen Checkmark,is icon is !se% as te ENTER *e# tat allo$s #o! to contin!e to te ne1t step2 At is !se% $en #o! re:!ire te s#stem to vali%ate #o!r fiel% entries an% ten move to te ne1t f!nction" or screen" in a s#stem tas*2 (his key does 43( sae the information that you enter. !or that, you will hae to use the SAVE icon.5reen )rrow,is icon is !se% as te BACK *e#2 At is t#picall# !se% to go bac* to te previo!s screen or men! level208/13/15 08/13/15 30 30Stan%ar% ,oolbar -!ttons / AconsStan%ar% ,oolbar -!ttons / Acons6ellow )rrow,is icon is !se% as te EXIT*e#2 At is !se% $en #o! $ant to e1it te c!rrent men! level or s#stem tas* $ito!t saving te %ata2Red 7,is icon is !se% as te CANCEL *e#2 At is !se% $en #o! $ant to cancel te %ata #o! entere% in te c!rrent s#stem tas*2 08/13/15 08/13/15 31 31Stan%ar% ,oolbar -!ttons / AconsStan%ar% ,oolbar -!ttons / AconsSae,is icon is !se% as te SAVE *e#2 At is !se% to save %ata or save canges to %ata in a s#stem tas*2#elete,is icon is !se% as te DELETE *e#208/13/15 08/13/15 32 32Stan%ar% ,oolbar -!ttons / AconsStan%ar% ,oolbar -!ttons / Acons'rint,is icon is !se% as te PRINT *e#2 08/13/15 08/13/15 33 33Stan%ar% ,oolbar -!ttons / AconsStan%ar% ,oolbar -!ttons / Acons'agingHo! can !se te fo!r paging b!ttons to move tro!g a long list or report2,o move& A page !p&clic* on te single !p arro$ A page %o$n&clic* on te single %o$n arro$ ,o te first page&clic* on te !p %o!ble arro$s ,o te last page&clic* on te %o$n %o!ble arro$s08/13/15 08/13/15 30 30)reating a Ne$ Session)reating a Ne$ SessionHo! can $or* $it m!ltiple sessions of SAP2 Asession is e:!ivalent to a $in%o$2 >at tis feat!re allo$s is to ave t$o" or more" $in%o$s open at te same time2 /or e1ample" #o! can !se one $in%o$to $or* on te transaction B)reate an invoiceC2 Sim!ltaneo!sl#" #o! can !se te oter $in%o$to go to anoter transaction to cec* te a%%ress of te ven%or" $ito!t closing te first $in%o$2,e follo$ing screen igligts te icon tat is !se% to create a ne$session&,o create a ne$ $in%o$& )lic* on te icon igligte% b# te re% circle on te above screen,is $ill create a ne$ $in%o$2 Ho! can s$itc bet$een te t$o $in%o$s" te ol% an% te ne$" b#& Pressing te AL, *e# 5an% *eep ol%ing it %o$n8 6itting te ,A- *e# to move to te oter $in%o$5s808/13/15 08/13/15 35 35)reating A 'es*top Sortc!t)reating A 'es*top Sortc!tHo! can create a sortc!t on #o!r %es*top in or%er to be able to access a transaction %irectl# from #o!r %es*top2>ile in a partic!lar transaction" clic* on te +enerate a Shortcut icon igligte% on te follo$ing screen&08/13/15 08/13/15 3; 3;)reating A 'es*top Sortc!t 5cont28)reating A 'es*top Sortc!t 5cont28,e follo$ing pop7!p $in%o$ $ill appear&08/13/15 08/13/15 3= 3=)reating A 'es*top Sortc!t 5cont28)reating A 'es*top Sortc!t 5cont28Jerif# te %efa!lt %ata in te pop7!p $in%o$2)lic* OK2)lic*ing on te OK b!tton $ill place te sortc!t on te %es*top as so$n belo$&08/13/15 08/13/15 38 38)reating A /avorite)reating A /avoriteA favorite is j!st li*e a boo*mar* in a -ro$ser" $ic enables #o! to reac a transaction $ito!t !sing a men! pat or t#ping in a transaction co%e2 Ho! can a%% m!ltiple" fre:!entl# !se%" transactions to #o!r list of favorites so tat #o! can reac #o!r %estination :!ic*l# $ito!t aving to remember eiter te men! pat or te transaction co%e2,o a%% a favorite&12 'rill %o$n to te transaction co%e tat #o! $ant to a%% to #o!r favorites22 )lic* on Favorites on te men! bar32 )lic* on &dd08/13/15 08/13/15 3@ 3@)reating A /avorite 5cont28)reating A /avorite 5cont28On te follo$ing screen" ,&'- . !isplay as been igligte%2 ,is is te transaction co%e tat $e are a%%ing to te list of favorites2 KKK )lic* Fa!rite" ///KKK )lic* Add ###08/13/15 08/13/15 00 00)reating A /avorite 5cont28)reating A /avorite 5cont28,is $ill a%% te ,&'- transaction co%e to te list of favorites" as so$n belo$& 08/13/15 08/13/15 01 01Stat!s -arStat!s -ar,e Status Baris locat e% atte bott omofte SAP screen2At%ispla#s importants#st em messages" s!c as errors an% complet ion oftransactions"as $ell as oter session inf ormat ion2 ,e follo$ing screen so$s temessage generate% b# t es#st emaf ter a p!rcase re:!isition $as cange%&,e circle on telef tan% si%e oft e screen in%icates tatt e p!rcase re:!isit ion as been cange%2,e circle on terigtan% si%e ofte screen in%icat es t e s#st eminf ormat ion2 /or e1ample"it in%icat es t atte ,4N client=22 is c!rrent l# being !se%208/13/15 08/13/15 02 02'etermining ,e )!rrent ,ransaction 'etermining ,e )!rrent ,ransaction )o%e 5?eto% 18)o%e 5?eto% 18As in%icate% on te previo!s sli%e" te %efa!lt information %ispla#e% in te rigt7an% portion of te stat!s bar in%icates $ic client is in !se2-# clic*ing on te selection list icon 5circle% in re% belo$8" #o! ave te option to select from several oter coices of %ata to be %ispla#e% in tis area2 08/13/15 08/13/15 03 03'etermining ,e )!rrent ,ransaction 'etermining ,e )!rrent ,ransaction )o%e 5?eto% 1" cont28)o%e 5?eto% 1" cont28A pop7!p $in%o$" as so$n belo$" $ill be %ispla#e%2,e cec* mar*" in te left col!mn" in%icates te information tat is c!rrentl# being %ispla#e%2)lic* on #o!r coice to cange te stat!s bar %ispla#2An te e1ample belo$" te transaction co%e $as selecte%2,e stat!s bar $ill no$ in%icate te transaction co%e tat is c!rrentl# in !se2 08/13/15 08/13/15 00 00'etermining ,e )!rrent ,ransaction 'etermining ,e )!rrent ,ransaction )o%e 5?eto% 28)o%e 5?eto% 28Af #o! $ant to fin% o!t te transaction co%e for te transaction tat #o! are c!rrentl# $or*ing on" as $ell as some oter %etails" navigate as so$n on te follo$ing screen& 08/13/15 08/13/15 05 05'etermining ,e )!rrent ,ransaction 'etermining ,e )!rrent ,ransaction )o%e 5?eto% 2" cont28)o%e 5?eto% 2" cont28,is $ill lea% #o! to te follo$ing $in%o$& )lic*ing on te green cec*mar* 5ne1t to 0avi1ate8" $ill ret!rn #o! to te previo!s transaction2 08/13/15 08/13/15 0; 0;)reating A Personal ?en!)reating A Personal ?en!SAP allo$s #o! to create #o!r o$n BpersonaliEe%C men! 5i2e2" !ser men!82,e ne$ S)' +asy )ccess u"er $enu is te !ser7specific point of entr# into te SAP s#stem2Ho! can access te !ser men! b# clic*ing on teicon as so$n belo$& 08/13/15 08/13/15 0= 0=)reating A Personal ?en! 5cont28)reating A Personal ?en! 5cont28O4 b# clic*ing B?en!C in te !pper left corner of te screen" ten B+ser ?en!C from te %rop7%o$n list 5see belo$8& 08/13/15 08/13/15 08 08)reating A Personal ?en! 5cont28)reating A Personal ?en! 5cont28,e user menu contains onl# tose items 3 s!c as transactions" reports" an% >eb a%%resses 3 #o! nee% to perform #o!r %ail# tas*s208/13/15 08/13/15 0@ 0@)reating A Personal ?en! 5cont28)reating A Personal ?en! 5cont28Af a !ser men! as been %efine% b# #o!r s#stem a%ministrator" it appears $en #o! log on to te s#stem2Af #o! ave not been assigne% a !ser men!" or #o! nee% to access items tat are not containe% in #o!r !ser men!&3pen the S)'standard menu b# coosing Menu 2 S&,standard menu2 Ho! no$ ave a complete overvie$ of te SAPS#stem #o! are c!rrentl# $or*ing $it2 +se te navigation area to navigate to te items #o! nee%2Or" contact your system administrator2On te SAP (as# Access initial screen" #o! can also&)reate a favorites list consisting of te transactions" files" an% >eb a%%resses #o! !se most fre:!entl#Fo to SAP -!siness >or*place" if #o! are !sing >or* items08/13/15 08/13/15 50 504oles4oles4oles are collections of activities !se% in b!siness scenarios2+sers access te transactions" reports" or >eb7base% applications tro!g !ser men!s2SAP c!rrentl# %elivers over 1200 pre%efine% roles2+sers can cange aspects of roles te# are assigne%" for e1ample" b# creating teir o$n favorites list2>en a !ser is assigne% a role" te# are assigne% not onl# te men!" b!t also te a!toriEations te# re:!ire to access te information" ens!ring tat te b!siness %ata is al$a#s sec!re2A!toriEation profiles are generate% accor%ing to te activities containe% in te role" t!s restricting te a!toriEations of eac !ser in te SAP S#stem to onl# tose activities2An te m#SAP2com >or*place" te !ser !ses a >eb bro$ser to vie$ an% e1ec!te te re:!ire% tas*s an% activities24oles can be assigne% ere as $ell2,e s#stem a%ministrator can tailor te !ser men! to te personal re:!irements of eac !ser" b# a%%ing or %eleting men! entries208/13/15 08/13/15 51 51/iel% (ntr# Searces/iel% (ntr# Searces>en entering %ata" #o! $ill at times nee% to con%!ct a searc to %etermine te appropriate %ata to enter in a fiel%2,ere are a fe$ $a#s tat tis can be accomplise%2An te e1ample belo$" a ,ersonnel 0umer is re:!ire%2Af #o! %o not *no$ te n!mber" a searc facilit# is available for tis fiel%2>en #o!r c!rsor is in te fiel%" te searc b!tton 7 $ill appear imme%iatel# to te rigt $en available2See te re% circle belo$2

08/13/15 08/13/15 52 52/iel% (ntr# Searces 5cont28/iel% (ntr# Searces 5cont28After clic*ing te searc b!tton 5or pressing /08" a pop7!p $in%o$ similar to te e1ample belo$" $ill be %ispla#e%2,is $in%o$ provi%es options for con%!cting #o!r searc2Often" tere are several tabs available" $ic give %ifferent searc options2Note te tree b!ttons in te !pper rigt corner2,e left arro$ $ill bring te previo!s tab to te front" te rigt arro$ brings te ne1t tab to te front" an% te selection list %ispla#s a listing of all available tabs an% allo$s #o! to coose $ic to bring to te front2 08/13/15 08/13/15 53 53/iel% (ntr# Searces 5cont28/iel% (ntr# Searces 5cont28Once #o! ave cosen te tab tat correspon%s to #o!r %esire% searc meto%" enter %ata in te f iel%s to limit #o!r searc2 Ho! ma# complete all" some" or none of te fiel%s2 Af no f iel%s ave been complete%" te entire list of possible selections $ill be ret!rne%2 An te e1ample belo$" onl# emplo#ees $it te last nameSmith $ill be ret!rne%2)lic* te green cec* mar* to e1ec!te te searc2,o cancel an% close te pop7!p $in%o$" clic* te bl!e en te %esire% item is locate% 5An%re$8" %o!ble7clic* it2Or igligt it b# clic*ing on it once an% ten clic*ing te green cec* mar* 2Af #o! are not satisfie% $it te searc res!lts" clic* te bl!e il% )ar%C An ,e /iel% (ntr# Searc+sing A B>il% )ar%C An ,e /iel% (ntr# Searc>ile con%!cting a fiel% entr# searc" #o! can !se an asteris* 5K8 as a $il% car% caracter to elp e1pan% te searc2An te e1ample belo$" te last name searc is being limite%2Anstea% of entering a complete last name" onl# te first t$o letters $ere entere% follo$e% b# te K $il% car%2 08/13/15 08/13/15 5= 5=+sing A B>il% )ar%C 5cont28+sing A B>il% )ar%C 5cont28,is $ill ret!rn all emplo#ees $ose last name starts $it te caracters BkhC as so$n belo$& ,e $il% car% can be a%%e% at te beginning" mi%%le" or en% of #o!r searc term2Ho! can also !se m!ltiple $il% car%s $itin a searc term2 08/13/15 08/13/15 58 58+ser Profile+ser ProfileAccess tro!g transaction BS+3C or S#stem/+serAccess tro!g transaction BS+3C or S#stem/+ser Profile/O$n %ata Profile/O$n %ata,e p!rpose of te +ser Profile settings& ,e p!rpose of te +ser Profile settings&G+ser %efa!lts cange te %efa!lt printer an% %ate+ser %efa!lts cange te %efa!lt printer an% %ate %ispla#2 %ispla#2G+ser a%%ress allo$s #o! to maintain #o!r a%%ress"+ser a%%ress allo$s #o! to maintain #o!r a%%ress" telepone n!mber" an% oter information2 telepone n!mber" an% oter information2GHo! can coose settings tat $ill ma*e #o!r $or*Ho! can coose settings tat $ill ma*e #o!r $or* easier2 /or e1ample" #o! can cange te %efa!lteasier2 /or e1ample" #o! can cange te %efa!lt setting to specif# te printer closest to #o!r %es*2setting to specif# te printer closest to #o!r %es*2 GHo! can coose #o!r preferre% %ate an% n!mberHo! can coose #o!r preferre% %ate an% n!mber formats2 formats2G+ser parameters allo$ #o! to enter %efa!lt information+ser parameters allo$ #o! to enter %efa!lt information for fre:!entl# !se% fiel%s2/or e1ample" parametersfor fre:!entl# !se% fiel%s2/or e1ample" parameters ?OL an% +F4 so!l% al$a#s be set for B10C 5+SA8 for?OL an% +F4 so!l% al$a#s be set for B10C 5+SA8 for PASS6( emplo#ees2 PASS6( emplo#ees208/13/15 08/13/15 5@ 5@6o$ ,o Fet 6elp6o$ ,o Fet 6elp,o get elp" navigate as so$n on te follo$ing screen& 08/13/15 08/13/15 ;0 ;06o$ ,o Fet 6elp on Screen fiel%s6o$ ,o Fet 6elp on Screen fiel%s/or elp on a fiel%" place te c!rsor on te fiel% an% coose L/1M or te elp icon" $ic is/or elp on a fiel%" place te c!rsor on te fiel% an% coose L/1M or te elp icon" $ic is a :!estion mar*2a :!estion mar*2 Ho! can access glossar# %efinitions for terms igligte% in te elp te1t2Ho! can access glossar# %efinitions for terms igligte% in te elp te1t2 ,o %o tis" clic* on te term $it te mo!se or position te c!rsor on te term an% coose,o %o tis" clic* on te term $it te mo!se or position te c!rsor on te term an% coose 4eference24eference2 ,o access f!rter information on possible entries or fiel% %efinitions from te 6elp $in%o$",o access f!rter information on possible entries or fiel% %efinitions from te 6elp $in%o$" coose Possible entries or ,ecnical info2coose Possible entries or ,ecnical info2 ,o access a list of possible entries or matcco%es to elp #o! searc for te %ata #o!,o access a list of possible entries or matcco%es to elp #o! searc for te %ata #o! re:!ire" place te c!rsor on te entr# fiel% an% coose L/0M or te %o$n arro$ to te rigtre:!ire" place te c!rsor on te entr# fiel% an% coose L/0M or te %o$n arro$ to te rigt of te entr# fiel%2of te entr# fiel%2 ,o transfer a val!e from te list of possible entries to te entr# fiel%" place te c!rsor on te,o transfer a val!e from te list of possible entries to te entr# fiel%" place te c!rsor on te val!e #o! re:!ire an% coose L/2M" or %o!ble7clic* on it2 val!e #o! re:!ire an% coose L/2M" or %o!ble7clic* on it208/13/15 08/13/15 ;1 ;16o$ ,o Log Off6o$ ,o Log Off ,o log off #o! $ill clic* on System ,is $ill %ispla# te follo$ing men!& Ho! $ill ten clic* on 3o1off.,is $ill log #o! off te s#stem208/13/15 08/13/15 ;2 ;26o$ ,o Log Off 5cont286o$ ,o Log Off 5cont28Ho! can also logoff b# clic*ing teb!tton in te !pper rigt corner of te screen2 08/13/15 08/13/15 ;3 ;3S!mmar#S!mmar#,e follo$ing feat!res $ere covere% in tis co!rse& ,e follo$ing feat!res $ere covere% in tis co!rse&6o$ to navigate !sing men! pats" arro$s an%6o$ to navigate !sing men! pats" arro$s an% transaction co%es transaction co%es6o$ to %rill %o$n 6o$ to %rill %o$n6o$ to move !p/%o$n pages an% screens 6o$ to move !p/%o$n pages an% screens6o$ to create m!ltiple $in%o$s 5sessions8 6o$ to create m!ltiple $in%o$s 5sessions86o$ to create a sortc!t on te %es*top 6o$ to create a sortc!t on te %es*top6o$ to create a favorite 6o$ to create a favorite6o$ to %o /iel% (ntr# searces 6o$ to %o /iel% (ntr# searces6o$ to get elp 6o$ to get elp6o$ to logoff 6o$ to logoff