request for quotation - press corp

PRESSCANE RAMA : EIA - 01

ESTABLISHMENT OF 2200ha OF IRRIGATED SUGAR CANE FOR

PRESSCANE AT

Phase 1a: Julius and Lauji 1 (660ha)

Phase 1b: Namachuwa and Paulosi (+730ha)

Phase 2 : William, Morgan and Nedi (+880ha)

REQUEST FOR QUOTATION

FOR

ENVIRONMENTAL IMPACT ASSESSMENTS

JANUARY 2015

PRESSCANE DISTILLERY RFQ FOR EIA SERVICES

JANUARY 2015 Doc No: PressCane RAMA EIA - 01

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TABLE OF CONTENTS

1 INSTRUCTION TO BIDDER ................................................................................................................ 2 1.1 Instructions for Bid ................................................................................................................. 2 1.2 Bid Validity .............................................................................................................................. 4 1.3 Disclaimer ............................................................................................................................... 4 1.4 Extent of Information Supplied .............................................................................................. 4

2 PROJECT INFORMATION ................................................................................................................. 4 2.1 Project Introduction ............................................................................................................... 4 2.2 Project Purpose ...................................................................................................................... 4 2.3 Location on Maps ................................................................................................................... 5 2.4 Preliminary Design and Size .................................................................................................... 6

2.4.1 Community Consultations ............................................................................................... 6 2.4.2 Irrigation Concept ........................................................................................................... 6 2.4.3 Community farms concept area ...................................................................................... 7

2.5 Concept Site Plan .................................................................................................................. 10 2.5.1 Concept Irrigation Plan: Phase 1A ................................................................................. 10 2.5.2 Concept Irrigation Plan: Phase 1B ................................................................................. 10 2.5.3 Concept Irrigation Plan: Phase 2 ................................................................................... 12

2.6 Project Activities ................................................................................................................... 14 2.7 Possible Products/By-Products Anticipated ......................................................................... 14 2.8 Potential Environmental Impacts ......................................................................................... 14 2.9 Potential Social Impacts ........................................................................................................ 15

3 ENVIRONMENTAL REQUIREMENTS REPORT ................................................................................. 15 4 SCOPE OF SUPPLY ......................................................................................................................... 16 5 TERMS OF REFERENCE (AS PER MALAWIAN DEA) ........................................................................ 16 6 BID REQUIREMENTS ...................................................................................................................... 17

6.1 Information Required ........................................................................................................... 17 6.2 Standards .............................................................................................................................. 17 6.3 Local Consultants ..................................................................... Error! Bookmark not defined. 6.4 Pricing ................................................................................................................................... 18

7 FORM OF CONTRACT .................................................................................................................... 19

ANNEXURE ANNEXURE 1: EIA REQUIREMENTS AS PER MALAWI DEPARTMENT OF ENVIRONMENTAL AFFAIRS



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DEFINITIONS DEA – Department of Environmental Affairs



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EIA – Environmental Impact Assessment EMA – Environmental Management Act EMP – Environmental Management Plan OTE – Overall Time Efficiency



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1 INSTRUCTION TO BIDDER

1.1 Instructions for Bid

The Bid must be submitted as per the instructions contained in this document. Any discounts,

details or conditions that a Bidder may wish to draw attention to should be entered in a covering

letter attached to the Bid. Any such additional details or conditions shall not be binding on the

Employer unless they are accepted by him and incorporated in the Contract.

If the Bidder has any doubts as to the meaning of any portion of this document, he should set out in

his covering letter the interpretation on which he relies. No alteration or erasure is permitted to the

printed text, figures or drawings.

The Bid price shall be quoted in the currency of United States Dollars (USD).

The “Form of Acknowledgement” should be completed and returned within 3 days after the receipt

of the Bid document via email to [email protected].

Bids may be submitted via email to [email protected] under the heading:

“QUOTATION FOR AN ENVIRONMENTAL IMPACT ASSESSMENT-

PRESSCANE SUGAR CANE JUICING PLANT “

ENQUIRY NO: PRESSCANE RAMA EIA - 02

Quotations shall be due at 16h00 Central African Time on: 20/02/2015

Consultant will be appointed by the 26/02/2015

mailto:[email protected]

mailto:[email protected]



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ENQUIRY No: PRESSCANE RAMA EIA01 FORM OF ACKNOWLEDGMENT

I, _____________________________ the undersigned hereby on behalf of ____________

_______________________________________________________________confirm that:

We intend to submit our Quotation by 16h00 on 20/02/2015 FIRM QUOTE FOR ENVIRONMENTAL IMPACT ASSESSMENT: PRESSCANE RAMA EIA - 01 We decline to quote because ________________________________________________ _______________________________________________________________________ _______________________________________________________________________* Your contact person within our Company will be __________________________________ Who may be contacted at Telephone No: _______________________________________ SIGNED : __________________________ DESIGNATION : __________________________ DATE : __________________________ Please print or type *Fill in applicable portion.



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1.2 Bid Validity

All Bids shall remain valid for a period of 90DAYS from the Quotation closing date. During this

period the Bidder may not withdraw, alter or amend his Bid, or otherwise render it unacceptable to

the Employer.

1.3 Disclaimer

Neither the Employer nor the Consultants will be responsible for or reimburse any Bidders expense

incurred in the preparation of the Quotation, neither will they enter into discussion with the Bidder

as to the reasons for acceptance or rejection of any Bid.

The Employer shall not be bound to accept the lowest or any Bid, and reserves the right to reject any

Quotation that does not conform to the Quotation instructions.

1.4 Extent of Information Supplied

The information supplied in this document is to be considered preliminary and used for the purposes

of the RFQ only. Details of further information required for final designs are under investigation and

will be discussed with the preferred Bidders, should PressCane elect to proceed to final contract

negotiations and placement.

2 PROJECT INFORMATION

2.1 Project Introduction

The district of Chikwawa lies in the Lower Shire Valley. PressCane is a producer of ethanol from molasses with a 60klpd ethanol production rated distillery plant situated in Mwitha Village, T/A Katunga, in Chikwawa District. PressCane are currently running at 50% capacity, due to a shortage of fermentable feedstock from molasses and are fully dependent on supply of molasses from the Illovo Sugar owned Nchalo sugar mill. This has led to the recommendation that PressCane look into the opportunity to procure its own raw materials as a supply of fermentables for its distillery. A Prefeasibility Study identified that a solution may be the implementation of 1 x 60tph Juice Mill for cane milling, juice extraction and processing into fermentable feedstock at the PressCane distillery site. After a series of engagements between the communities in the surrounding areas, it became clear that there was a good opportunity to partner with the local communities in procuring sugar cane for processing at the proposed PressCane Juice Mill. For PressCane to attain complete independent fermentable feedstock supply for the distillation plant, sugar cane will need to be procured from a total area of approximately 2000ha.

2.2 Project Purpose

Due to the potential construction of a juice mill at the PressCane distillery site, the surrounding communities have identified the potential socio-economic benefits derived from growing and



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supplying sugar cane to the mill. As such, numerous small grower schemes and farmers from surrounding areas have been enthusiastic about owning and developing sugarcane farms on their land. The project purpose would be for the Outgrowers to enter into a partnership with the commercial business, develop, run and manage their own sugarcane farms, apply for finance and grants for irrigation and supply cane through a cane supply agreement with the PressCane distillery. In addition, part of the aims of the project would be to provide irrigation to ensure food security amongst the growers and local communities.

2.3 Location on Maps

The proposed project areas are shown in Figure 2 and Figure 3 below. The areas are situated in close proximity to the PressCane distillery, on the western side of the M1 highway leading from Chikwawa to Nchalo, all around the existing Kasinthula Scheme.

Figure 1: Map of Location of Proposed Development Areas

Project Area



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Figure 2: Map showing Focused Project Area

2.4 Preliminary Design and Size

2.4.1 Community Consultations

Using a community-based approach, the study has included numerous community level

engagements and site visits in the area of Chikwawa. These visits included discussions with

traditional leaders, local authorities, potential cane farmers and local communities within the

potential development areas around the PressCane distillery. There has been a thorough community

consultation and sensitization programme in the area giving free and informed disclosure of

information on the potential project development. Farmers in this area are enthusiastic and have

shown a strong willingness and ready appetite to grow sugar cane to supply the PressCane Juice Mill.

2.4.2 Irrigation Concept

The PressCane distillery and subsequently the areas of potential interest in this study are situated in

the lower Shire River valley in southern Malawi at approximately 75m to 90 m above mean sea level.

Sugar Cane production in the Lower Shire valley is distinctly more challenging than in other areas of

Malawi due to the very high temperatures and more arid conditions found here, making non-

irrigated cane production impossible in this region. Under irrigated conditions this area can however

produce exceptionally good cane yields. These high yields can be validated by the nearby (40 km)

Nchalo Sugar estate that annually produces average irrigated cane yields well in excess of 100 tons

cane per ha. The high yields are made possible through the availability of a large perennial water

supply for irrigation from the Shire River, the main drainage river of Lake Malawi. Lake Malawi is one

of the major African great lakes, which is associated with the soils of the highly fertile alluvial plain

along the river on the valley floor which offers excellent opportunity for cane production.



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One of the primary requirements for development to occur in this area is the establishment of an

irrigation bulk water delivery system to abstract water from the abundant Shire River and to deliver

this water to the to be established outgrower community farm areas. It is anticipated that the bulk

water infrastructure will bring water from the Shire River to the sugarcane fields, however

subsequent irrigation delivery to the outgrower fields will still need to be developed and is

dependent on farming organisations and structures.

2.4.3 Community farms concept area

The field visits have revealed that there are large areas of available land, highly suitable to the

production of sugar cane, within close proximity to the PressCane distillery. Community landholders

in these areas have expressed keen enthusiasm towards the potential prospects/opportunities of

supplying sugar cane directly to the PressCane distillery. The low and often erratic rainfall makes

current food cropping highly variable, risky, and low yields render the production of commercial

crops barely economically viable. There are therefore a large number of people in the area that are

willing to grow sugar cane if there was access to irrigation.

It is anticipated that the development of sugar cane will see individual growers co-operating in

farming units that will eventually make up the required total of the potential 2000ha development.

These areas marked 1 to 7 as shown in Figure 3are situated to the west of the M1 Road leading from

Chikwawa to Nchalo, all around the existing Kasinthula Scheme.

The areas all fall under the leadership of TA Katunga and TA Maseya and have been defined as

potential project areas through a combined process of interaction with the acting TA GVH Kabadula,

Village Heads and broader communities as well as on the ground technical investigations using GPS

tracking and mapping using aerial imagery combined with soil suitability and irrigation prospect

assessments in each area respectively. The gross approximate area in hectares of each of these areas

1 to 7, distance to distillery as the crow flies to furthest point, and assessed community attitude

towards the proposed project are shown in Table 1.



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Figure 3: Prospective Cane Feedstock Production Areas in the Focussed Project Area

Table 1: PressCane Feedstock Areas and Direct Distance to Distillery

Area #

PressCane Feedstock Development Sites Gross Area (ha)

Distance to PressCane

(km)

Attitude to Proposed Project

1 VH Julius 101 1.5 Enthusiastic

2 VH Lauji II (Including Mitawa Scheme) 129 3.5 Enthusiastic

3 GVH Kabadula/GVH Salumenje/GVH Chinangawa/VH Lauji/VH Sadulo 675 4.2 Enthusiastic

4 GVH William/GVH Nyamphota/GVH Chinangwa/+8 Village Heads 2158 11.0 Enthusiastic

5 GVH Morgan/ + Other Leaders to be engaged 1917 13.7 Enthusiastic

6 SGVH Namachuwa/GVH Paulosi/+ 5 Village Heads 411 10.0 Enthusiastic

7 GVH Kapasule/+6 Village Heads 665 8.5 Enthusiastic

Total Area 6056

2.4.3.1 Phase 1A

Due to the capital costs of moving water long distances and the geographical layout of the community areas, the planned project phasing has been adjusted to allow for the initial Phase 1A and 1B developments which are close in proximity to the river water source and the main road. The first development, Phase 1A will comprise areas from Julius, Lauji 1 and 2 communities (Figure 3 – Areas 1, 2 and 3) making up a farming block of 659 ha of irrigated land.

1 2

3

4

5

6

7



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2.4.3.2 Phase 1B

Phase 1B, a 730 ha area of land, will have a separate bulk water delivery system and pump station, and will be developed on the Namachuwa and Paulosi community lands (Figure 3 – Areas 6 and 7). Approximately 62 % of the volume of water will be delivered through canals and pipeline systems for a maximum of only 3.8 km. The remaining 38 % will need to be transferred a maximum of 10 km. Although the initial concept was to have only one pump station for ease of management and to reduce the cost of power delivery infrastructure, the adjustment to two individual main pump stations will significantly reduce the capital cost of the bulk water supply development as a result of shorter distance to transport the water.

2.4.3.3 Phase 2

Due to the distance from the Shire River water source the remaining area required would need to be developed separately as Phase 2 of the project. This would encompass an area of more than 880 ha planted to cane with a similar type of in-field irrigation system to that of Phase 1 but with a more extensive and more expensive capital cost for the bulk water delivery system. This area would include areas from the Nedi, Nyamphota, Supuni and Morgan lands. The area would be developed as a second phase due to the greater distance from the water source on the Shire River requiring more extensive construction of pipelines and canals over a distance of between 9 and 14.5 km, depending on the route of the canal/pipeline. This more extensive construction is estimated to take a year longer to engineer and install. The two phases would result in the required 2000 ha of sugar cane and allowing an additional area of between 200 and 300 ha for food cropping.



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2.5 Concept Site Plan

2.5.1 Concept Irrigation Plan: Phase 1A

Figure 4: Showing the Concept Irrigation for the Phase 1A Scheme

The above image shows the concept layout of the Phase 1A area scheme encompassing the communities of Julius and Lauji 1 and 2. The existing Kasinthula sugar cane estate scheme can just be seen to the south. The net concept area under irrigation is 659 ha.

2.5.2 Concept Irrigation Plan: Phase 1B

An additional area exists for a similarly sized scheme, to the south of the Kasinthula area in the communities of Paulosi and Namachuwa. These areas have not been included in the plans for Phase 1A due to the need for a separate bulkwater pump station and management system, further away from the existing PressCane operations. The development of these areas (1A and 1B), with the associated pumps and pipeline infrastructure, would be developed concurrently. The irrigation water will be pumped, through a bulk delivery pipeline, drawing water from the lower Shire River at approximately 97m AMSL. The total static lift to the storage dams would be on average 25 m.



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Figure 5: Showing the Concept Irrigation for the Phase 1B Scheme



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2.5.3 Concept Irrigation Plan: Phase 2

Figure 6: Showing the Concept Irrigation for the Phase 2 Scheme

The above table shows the Phase 2 Irrigation layout on the Nedi, Nyamphota, Supuni and Morgan lands. The flood plain bordering the low flatter banks of the river in the lower Shire Valley between

Chikwawa and the Mwanza rivers consists of predominantly clay loam, sandy clay loam and clay soils

all well suited to surface furrow irrigation systems which have a low energy input requirement. This

is demonstrated by the highly successful use of surface flood irrigation on the adjoining Kasinthula

Irrigation estate to produce high cane yields and other crops.

The area experiences on average less than 750 mm of rain per annum from November to April.

Irrigation is required from March to November based on dry season evaporation which is on average

over 4.5 mm/day. Due to the short 4 month rain season irrigation would be mandatory for cane

production for the 8 dry months.

Furrow surface irrigation fed by gravity from pumped daily storage dams is planned at an effective

flow of 0.88 l/s/ha at an average delivery head of 25 m. Daily storage balancing dams at an

approximate abstraction head of 35 m would store sufficient water for a single days’ maximum

water demand. The storage dams would be fed from a main system of bulk water supply pipelines



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spanning some 13.5 km with a maximum water delivery capacity of 2.11 cumec to irrigate 2100 ha of

sugar cane and 300 ha of cereals and vegetables.

The table below shows the proposed specifications of the Phase I fields and irrigation.

Table 2: Proposed Phase 1 Development Specifications

Site Gross

Area

(ha)

Net

Irrigated

Area (ha)

Pipe

Name

Capacity

(m3/s)

Pipeline

Length

(m)

Bulk Water

Power Rqd

(kW)

A1 92.8 81.7 PL1 0.07

A2 90.4 79.6 PL1 0.07 Total Area A 183.2 161.2 PL1 0.14 970.00 50 B1 34.2 30.1 PL2 0.03

B2 26 22.9 PL2 0.02

B3 31.7 27.9 PL2 0.02

B4 23.6 20.8 PL2 0.02

B5 87.7 77.2 PL2 0.07

B6 35.7 31.4 PL2 0.03 B7 47.8 42.1 PL2 0.04

B8 72.3 63.6 PL2 0.06

B9 35.7 31.4 PL2 0.03

B10 20.7 18.2 PL2 0.02

B11 27.1 23.8 PL2 0.02

B12 13.7 12.1 PL2 0.01

B13 5.98 5.3 PL2 0.00

B14 11.2 9.9 PL2 0.01

B15 11 9.7 PL2 0.01

B16 1.3 1.1 PL2 0.00

B17 8.16 7.2 PL2 0.01

B18 3.06 2.7 PL2 0.00

B19 15.1 13.3 PL2 0.01

B20 44.5 39.2 PL2 0.03

Total Area B 556.5 489.7 PL2 0.43 4680 160

Total Phase I (A+B) 739.7 650.9 PL2 0.57 5650 210

The proposed specifications for Phase II are shown below in Table 3.



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Table 3: Proposed Phase 2 Development Specifications

Site Gross

Area

(ha)

Net

Irrigated

Area (ha)

Pipe

Name

Capac

ity

(m3/s)

Pipeline

Length

(m)

Bulk Water

Power Rqd

(kW)

C 984 865.9 PL3 0.76 5800 600

Ph.2

Canal 11200

D 1004 883.5 PL4 0.78 1690 175 Total Phase II 1988 1749.4 1.54 7490 775

2.6 Project Activities

The proposed activities that shall be undertaken to develop the initial phase of the development

include:

Land designation;

Land surveying;

Irrigation and land development:

o Irrigation infrastructure development;

o Land clearing.

Land preparation:

o Land levelling.

Sugarcane development;

Support services and training;

Crop logistics:

o Harvesting, loading and transport.

2.7 Possible Products/By-Products Anticipated

The possible products and by-products anticipated through the development and growing of

sugarcane in TA Katunga area are the following:

Sugar-cane;

Fresh crop residues (i.e. dry leaves. green leaves and tops);

Ash from cane burning;

Contaminated water (fertilizers. pesticides. herbicides);

Food Crops.

2.8 Potential Environmental Impacts

The development of the outgrower farms:

Disturbance to and loss of vegetation;

Increased risk of soil erosion induced by earthworks or drainage;

Disposal of construction waste;

The sugarcane farming operations:



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Disturbance of water environments from the Lake or rivers;

Water pollution from agrochemical use;

Soil pollution from agrochemical use;

Waste disposal (agricultural and domestic);

Noise (machinery and irrigation);

Visual (machinery and irrigation);

Hazardous chemical usage and storage;

Hazardous labour operations;

Transfer of diseases and pests;

Access to fields (road development and pathways);

Increased traffic on secondary gravel roads.

2.9 Potential Social Impacts

Increased employment from land preparation activities;

Increased employment from sub-contractors hired to work on outgrower farms;

Increased income. food security and nutrition for farmers growing sugarcane;

Multiplier effects of increased employment and income of people in the surrounding

villages;

Increased risk of transfer of HIV/Aids and other Sexually Transmitted Diseases.

Water canals passing near residents – Risk of kids drowning

3 ENVIRONMENTAL REQUIREMENTS REPORT

A project brief (guided by Section 2A of the EMA) was submitted to the Malawian Department of

Environmental Affairs in order to obtain the Terms of Reference for an EIA assessment on the

proposed mini mill development sites. This brief included the following information:

1. The nature of the project including the project purpose;

2. The activities to be undertaken including the project plan. size and site plan including the

preliminary design as well as the alternatives which are being considered;

3. The current stage and proposed activities of the project in the project cycle;

4. A location map of the project site and site alternatives.

5. The number of people the project shall employ;

6. The possible products and by-products to be anticipated;

7. A discussion of the environmental concerns, including the area of land, air or water that may

be affected, during the construction and operational phases of the project and the proposed

subsequent environmental management measures to be undertaken; and

8. Prescribed additional matters.



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The existence of a variety of technologies, the world over, will afford the implementation of this

project a variety of environmental protection alternatives. With the implementation and

maintenance of these technologies, environmental compliance should not face any complications.

The project brief submission will be made available to the successful EIA consultant.

4 SCOPE OF SUPPLY

The tenderer shall price to supply the following items as part of their bid submissions:

1. Full EIA Study. 2. EIA Assessment including specialist studies to be determined after scoping phase. 3. EMP. 4. Licensing Applications required for water usage, waste and emissions compliance. 5. Construction and Operational Phases to be assessed.

5 TERMS OF REFERENCE (AS PER MALAWIAN DEA)

The following is a summary of the Terms of Reference for an EIA:

1. Provide a full description of the nature/components of the proposed Project

Name the proponent;

Postal address;

Aim and objectives of the project;

Spatial location of the site;

Estimated cost of project;

Size of land for project sites;

Number of people to work on the sites;

Number of people residing on the sites.

2. Describe main activities to be undertaken in implementation of the proposed project at

the sites covering the following:

Pre-construction;

Construction and operation phase;

Type of machinery to be used;

Nature and quantity of wastes generated;

Estimated costs for activities.

3. Provide a concise description of the existing biophysical characteristics and the socio-

economic environmental status of the proposed are by identifying and analysing:

Physical conditions;

Biological resources;

Socio-economic conditions;

Changes anticipated during implementation.

4. State the reason for selecting the proposed sites of the project as opposed to other sites

5. Predict environmental impacts associated with the activities at and around the site. The

impacts should include:



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Project location;

Project design;

Construction works;

Project operation.

6. Prescribe the measures to eliminate effects identified and the measures to enhance

positive effects.

7. Propose an Environmental Management Plan.

8. Propose an Environmental Management and Monitoring Plan.

9. Review the legal framework pertaining to the proposed project.

10. Undertake stakeholder consultation.

11. The preparation, presentation and structure of the EIA report.

Consultants are should refer to the Terms of Reference for a full EIA as per Malawi DEA requirements.

6 BID REQUIREMENTS

6.1 Information Required

Bidders must kindly include the following information in their bids:

1. Project Team CV’s (if not previously submitted).

2. Company Profiles Including Experience List (if not previously submitted).

3. EIA Cost Estimate stating assumptions regarding possible specialist studies required;

4. EIA Approach description.

5. Confirmation of adherence to applicable standards.

6. Preliminary Time Schedule.

6.2 Standards

The proposed EIA must be conducted in line with:

Malawian Environmental Authority requirements with respect to environmental impact

assessments;

World Bank requirements, guidelines and procedures for environmental impact

assessments;

The Equator Principles adopted by Equator Principle Financial Institutions to ensure

socially and environmentally responsible project investment.

6.3 Local Consultants

The EIA consultant, if foreign, must allow for co-operation with a local Malawian EIA consultant with

established relationships within the Malawian Environmental Authority. The local consultant would

assist in:

Facilitating interactions with relevant authorities; and

Managing and expediting environmental authority processes and deliverables.



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6.4 Pricing

Consultants must summarise the pricing for the environmental services in accordance with the schedule below.

Component: Scope Cost (USD)

Duration incl. approvals (Weeks)

1 Scoping Study Including legal review. pre-application consultations and public participation

Sub - Total:

2 EIA

2.1 Specialist Studies

Water and Geo-hydrological Assessment

Social Impact Assessment

Noise Impact Study

Air Quality Impact Assessment

Visual Impact Assessment

Traffic Study

2.2 EIA Execution Project Management, reporting. public participation and EMP.

Sub - Total:

3 Additional Studies Proposed

Consultant to State

Consultant to State

Consultant to State

Sub - Total:

4 Permitting and Licensing Water use, waste, emissions etc. / As per regulatory requirements.

Sub - Total:

Total Fees / Duration: 1, 2,3 and 4 above

Disbursements Budget:



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7 FORM OF CONTRACT

The General Conditions of Contract shall be the Third Edition 1998 reprint of the Client/Consultant

Model Services Agreement as published by the Federation Internationale des Ingenieurs-Conseils.

copies of which may be obtained from:

Fédération Internationale des Ingenieurs-Conseils (FIDIC)

P O Box 86

1000 Lausanne 12

SWITZERLAND

Or perused at the offices of PressCane



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ANNEXURE 1: EIA REQUIREMENTS AS PER MALAWI DEPARTMENT OF ENVIRONMENTAL AFFAIRS



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request for quotation - press corp

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