request for quotation (rfq) - eproc.punjab.gov.pkeproc.punjab.gov.pk/biddingdocuments/76915_26519...

REQUEST FOR QUOTATION (RFQ)

DESCRIPTION: Request for Quotation for Shopping of Office Goods (Lot wise)

DEADLINE DATE/TIME FOR SUBMISSION OF RFQ: 09-08-2017 02:00 PM

OPENING DATE/TIME FOR Opening OF BIDS: 09-08-2017 02:30 PM

____________________________________________________________________________________________

Project Implementation Unit (PIU), Irrigation Department, Government of Punjab, has received a credit from

the World Bank for Disaster and Climate Resilience and Improvement Project (DCRIP). It is intended that part of

the proceeds of this credit will be applied to eligible payments under the contract for Procurement of Office

Goods.

1. The PIU now invites sealed quotations from eligible supplier for the supply of Office Goods (lot wise) as per their respective lots in accordance with respective Technical specifications attached with the RFQ.

2. Your quotation(s) must be marked “Lot No. of Quotation, e.g. Lot# 5” and addressed to: Project Director, Project Implementation Unit, Lahore.

3. Your quotation should be accompanied by adequate technical documentation and catalogue(s) and

other printed material or pertinent information for each item quoted, including names and addresses of firms providing after sales service facilities in Pakistan.

4. The deadline for receipt of your quotation (s) by the Purchaser at address: Project Director PIU,

(DCRIP), Punjab Irrigation Department, House No. 337, Block B, Canal View Housing Society, Canal

Road Lahore, is Date: 09-08-2017 by Time: 02:00 PM. Quotations would be opened on the same date

at Time: 02:30 PM before the Offerors who choose to attend the quotations opening event.

Terms and Conditions:

1. Vendor/Supplier should provide only one quotation for each/any lot individually and the vendor/supplier must apply for the entire lot, and cannot pick and choose any particular item/items within a lot. The supplier can also submit quotations for more than one lot.

2. Lots will be treated individually for the evaluation of their quotations and contract will be awarded

accordingly.

3. The prices should be quoted in the local currency i.e. Pak Rupees (PKR), and should be inclusive of all supply and installation charges and admissible taxes as per government policy. The Prices indicated in the Price Schedule shall be delivered duty paid (DDP). The price of other (incidental) services, if any, may be mentioned separately.

4. Quotations must be submitted, signed and stamped with company stamp.

5. Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of their prices by adding any incidental costs, quoted, conformity to required delivery

scheduled. The award will be made to the firm offering the lowest evaluated price and that meets the required standards of technical and financial capabilities.

6. Quotation(s) should be valid for a period of 30 days from the date for receipt of quotation(s).

7. Suppliers duly registered with tax authorities may be eligible to participate only if they also: Submit

Proof of registration with the Income Tax Department and Sales Tax Department with the quotation. (Failure to enclose these documents would result in rejection of quotation)

8. If installation is also the defined responsibility of supplier in that case supplier, at his own

responsibility, cost, and risk, is encouraged to visit and examine the Site of the Supplies addressed: Project Director PIU, (DCRIP), Punjab Irrigation Department, House No. 337, Block B, Canal View Housing Society, Canal Road, Lahore. E-mail: [email protected]

9. The Offeror must provide an item-by-item commentary on the Implementing Entity’s Technical Requirements, demonstrating the substantial responsiveness of the overall design of the System and the individual Information Technologies, Goods, and Services offered to those Requirements.

10. The price quotation shall remain valid for the period of thirty (30) calendar days counted from the

date of submission of the Quotation. The Purchaser may request the Suppliers to extend the period of validity for a specified additional period. The Purchaser’s request and the Suppliers” responses shall be made in writing. A Supplier may refuse the request for extension of Quotation validity in which case he may withdraw his Quotation without any penalty. A Supplier agreeing to the request will not be required or permitted to otherwise modify its Quotation.

11. : No Quotation shall be modified after the deadline for submission of Quotations.

12. Information relating to the examination, clarification, evaluation and comparison of quotations and

recommendation for the contract award shall not be disclosed until the award to the successful Supplier has been announced.

13. The Purchaser will award the Contract to the Supplier whose Quotation has been determined to be

substantially responsive to the proposal documents and who has offered the lowest evaluated price quotation. In evaluating the quotations, the Purchaser will determine for each proposal the evaluated price quotation by adjusting the price quotation by making any correction for any arithmetic errors as follows:

(a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern; (b) where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;

(c) If a Supplier refuses to accept the correction, his Quotation will be rejected.

14. The Purchaser reserves the right to accept or reject any quotation, and to cancel the process of competition and reject any or all quotations, at any time prior to the award of the Contract, without thereby incurring any liability to the affected Supplier(s).

15. Equipment must be delivered within 15 days of issuance of Purchase Order/Notification of Award.

mailto:[email protected]

16. The Purchaser, reserves the right to increase or decrease quantities of supplies. (Quantities can be increased or decreased by 15% of its original quantity).

17. Results of evaluation would be known in a reasonable time, Suppliers are instructed not to approach the Purchaser after opening of quotations until the finalization of award. The Supplier whose Quotation has been accepted will be notified of the award by the Purchaser prior to the expiration of the validity period of the Quotation, by registered letter. This letter will state the sum that the Purchaser will pay the Supplier in consideration of the supply, installation, and commissioning of the Supplies by the Supplier as prescribed by the Contract.

18. The Supplier should warrant that the products supplied under the Contract are new, unused, of the most recent or current models and those they incorporate all recent improvements in design and materials unless provided otherwise in the Contract. The supplier should further warrant that all Goods supplied under this Contract should have no defect, arising from design, materials, or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in the country of final destination. This warranty shall remain valid for 01 year after the installation of the products. The supplier will provide full support during the warranty period including the up gradation of new firmware, patches and hardware replacement in case of failure within minimum reasonable time but not exceeding 5 working days, completely free of cost to the purchaser.

19. The suppliers are requested to give their best and final prices as no negotiations are expected. 20. Payment(s) shall be made as per the market practice i.e. 100% payment is made on the completion of

delivery of goods.

Project Director

Project Implementation Unit Irrigation Department, Punjab

Lot Details

Reference No. Item Name Quantity

Lot #1

Laptop 09

Desktop Computer 10

Display Screens 12

Lot # 2 Photocopy Machine 02

Lot # 3 A-3 Size Inkjet Printer (Color) 02

A-4 Size Laser Printer (B&W) 08

Fax Machine 01

Digital Camera 03

Lot # 4 Air Conditioner (1.5 tons) 08

Refrigerator 01

Electric Water Dispenser 01

Microwave Oven 01

Lot # 5 Spiral Binding Machine 01

Lot # 6 Video Conference System 01

Lot # 7 Diesel Generator (25 Kva) 01

Lot # 1: Laptops & Desktop Computers

SR.# Item Name Quantity (No.)

1 Laptop 09

2 Desktop Computers 10

3 Display Screens 09

4 Display Screens (extra) 3

Specifications

Laptop

Sr. # ITEM DESCRIPTION

1 Processor Intel® Core™ i7-7500U, 7th Generation or higher.

2 Mother Board Intel Chipset or equivalent

3 Memory 8 GB DDR4 SDRAM or higher

4 Hard Disk Drive 1000 GB SATA or higher SSD compatible

5 Super Drive DVD+/-RW Super Multi DL or higher, compatible with Microsoft Windows 2000 / Xp / 2003 / Vista / 7 / 8 and Red Hat Linux.

6 Video/Display Card 2 GB Dedicated DDR3 Graphics or higher

7 Sound Card Integrated sound card

8 Speakers Integrated Stereo Speakers

9 Microphone Integrated Microphone

10 Network Adapter Ethernet 10/100/1000 Mbps or higher Microsoft Windows 2000/2003/XP/Vista/ 7, Red Hat Linux Supportive

11 LCD Display At least 15.6” LED, Backlit.

12 Integrated I/O Interfaces like 2 USB 2.0, 1 USB 3.0, HDMI, RJ45 (LAN), VGA Port, 6-1 Card Reader, Stereo Headphone / Speaker Line-out, Microphone Line-in, Bluetooth 2.1 and other standard features

13 Wireless LAN Wireless 802.11abg 54 Mbps or higher, Microsoft Windows 2000/2003/Xp/Vists/ 7, Red Hat Linux Supportive

14 Batteries & Power Adopter 3-cell or higher, 41 WH Li-ion battery pack

with estimated 3hours battery backup time or higher

15 Mouse & Key Board Full-sized (Num pad inclusive), finger/thumb detector keyboard and integrated Touch Pad / Pointing Device

16 Carrying Case Genuine/ Branded Carrying Case

17 Mouse (External) 2.0 USB 2-Button Optical Mouse with Scroll

18 Camera Integrated HD Webcam

19 Operating System Windows 10 Basic Licensed (OEM with Media Kit) or higher.

20 Warranty Local with 1 year warranty period.

Desktop Computer

Sr. # ITEM DESCRIPTION

1 Processor Intel Core i7-6700 processor, 6th Generation, 3M Cache, 3.4 GHz or equivalent

2 Mother Board Intel Chipset or equivalent

3 Memory 8GB 1333 MHz DDR4 SDRAM 64 GB Compatible

4 Hard Disk Drive Min 1000 GB, 1 TB SATA, up to 10 TB

compatible

5 Super Drive DVD RW SATA 16X Super Multi or higher, compatible with Microsoft Windows 2000/Xp/2003/Vista/7/8 and Red Hat Linux

6 Video/Display Card 2GB Dedicated Graphics 128 bits

7 Sound Card Standard integrated

8 Network Adapter Integrated 10/100/1000 Gigabit Network Adapter or higher Microsoft Windows 2000/2003/Xp/Vista/ 7, Red Hat Linux Supportive with wireless connectivity.

9 Integrated I/O Interfaces like

USB 2.0, 3.0, 1 RJ-45, 3 connector line in, line out and mic-in and other standard features

10 Mouse & Key Board Standard Keyboard, Optical Mouse with Scroll

11 Operating System Windows 10 Basic Licensed (OEM With Media Kit)

12 Warranty 3 year local warranty period

Display Screens

1 Display screens 1-Min 21.5” TFT Display of same brand or higher (All display screens must be adjustable)

SCHEDULE OF REQUIREMENT

LOT # 2 Photocopy Machine

SR. # Item Name Quantity

1 Photocopy Machine (B&W) 2 No.

SR. # Name of Item Quantity Unit Price

Unit Price with

GST Delivery Time

Figures Words Figures Words

1 Laptop 09

15 days from

the date of

award of

contract

2 Desktop Computer 10 -do-

3 Display Screens 09 -do-

4 Extra Display Screens for

G.I.S wing

3 -do-

Total

Specifications

Photocopy machine shall be brand new and in original packing of manufacturer.

SR # Item Description

1 Machine Type Laser Dry Electrostatic Transfer System

2 Available Core

functions Print, Copy & Scan

3 Copy and Print speed Minimum 30 CPM/PPM

4 First copy output time

(FCOT) Approx. 3.9 seconds or less

5 Copy/ Print Resolution Minimum 600 x 600 dpi

6 Multiple copy 1 to 999 copies

7 Reduction/Enlargement Zoom: 25-400% in 1% increments

8 Double sided Copy/

printing Automatic (Standard), duplex

9 Finishing capabilities Standard: Collate, Group

10

Supported media types

2-Cassettes and 500 sheets per cassettes or

higher, Multipurpose Tray : Plain, Recycled,

Colour, Heavy, Pre-punched, Envelopes etc

11 Supported media sizes Upto A3

12 Operating system

compatibility

Windows

2000/XP/Server2003/Vista/Server2008/Win7,10

Mac OSX (10.4.9 or later)

13 Scan resolution

100 dpi, 150 dpi, 200 x 100 dpi, 200 dpi, 300 dpi,

200 x 400 dpi*, 400 dpi*, 600 dpi*

14 Scan speed

Copying: 35/30ipm (BW/Color)

Sending: 35/30ipm (BW/Color)

15 Warm-up time

30 sec or less from Power ON,

10 sec or less from Power ON (Quick Start mode)

16 Interface type Ethernet: 100Base-TX/10Base-T, USB 2.0

17 Network protocols Net Enabled

18 Memory 256 MB

19 Trolley Yes

20 Power Source 220-240 V AC, 50/60 Hz

21 Warranty 1 Year Parts + Services

22 RADF Kit must be attached

23 Drum Life 300000 copies or Higher

SCHEDULE OF REQUIREMENTS

SR # Name of Item Quantity Unit Price Unit Price with

GST

Delivery

Time


1 Photocopy Machine

(B&W) 2

15 days

from the

date of

award of

contract Total

LOT # 3 OFFICE PRINTERS, FAX MACHINE AND CAMERA

SR # Item Name Quantity

1 A-3 Size Inkjet Printer (Color) 2

2 A-4 Size Laser Printer (B&W) 8

3 Fax Machine 1

4 Digital Camera 3

Specifications

A-3 Size Inkjet Printer (Color)

Inkjet printer (color) shall be brand new and in original packing of manufacturer.

SR.# Item Description

1 Minimum Print Speed Minimum 15 PPM (A3 Size Colour draft quality

mode) or Higher

2 Resolution 5760 x 1440 dpi or higher

3 Paper Handling Legal, A4, A3 and letter size paper with standard

features like print cancel button etc

4 Drivers Microsoft Windows XP/XP

Professional/Vista/7/8/8.1 MAC OS .

5 No. of Ports Minimum 1

6 Trays Minimum 1

7 Wireless Connectivity Yes

8 Warranty Period Minimum 1 Year

9 Connectivity Standard USB 2.0 Hi-Speed or Higher

10 Nozzle Configuration 90 nozzle each color or higher with attached kit

A-4 Size Laser Printer (B&W)

Laser printer (B&W) shall be brand new and in original packing of manufacturer.

SR# Item Description

1 Minimum Print Speed 20 PPM or higher

`2 Resolution 1200x1200 dpi or higher

3 Paper Handling A4 / A5 / Letter / Legal / Executive / Folio / Oficio

/ ISO B5 / JIS B5 / Envelope, 10,000 duty cycle and

with other Standard Features of the Manufacturer

4 Drivers Microsoft windows Xp/Vista/2003 and Red Hat

Linux supportive (with USB cable).

5 Trays Min.3

6 Wireless Connectivity Yes

7 Warranty Period Minimum 1 year

Fax Machine

Specifications

Minimum 10 PPM laser Printing (A4)

Minimum 600 x 600 dpi printing resolution

Minimim 100 page document memory

Error Correction mode available

Super G3 Fax with 33.6 kbps modem

Dual access mode available

Delayed send (1 location)

Auto reduction

64-level halftone resolution

Auto document feeder (15 sheets)

250-sheet paper tray (20 lb.)

Quick scan (150 sheets)

Redial / Pause / Handset mute

Phonebook (50 Stations)

One-touch dial (5 x 2 with Lower)

Sending report

Overseas mode available

On-hook dial (Pre-dial, Phonebook, Redial, One touch dial)

Monitor

EXT telephone feature supported

Digital Camera (Point and Shoot)

Camera shall be brand new and in original packing of manufacturer.

S.No Specification

1 Mega Pixel Min. 16.2

2 Internal Memory Min. 10 MB

3 Optical zoom 10x

4 Micro SD Memory

supported

Yes with minimum 16 GB

Memory Card

5 Warranty Period Minimum 1 Year

http://www.shophive.com/


SR# Name of Item Quantity Unit Price Unit Price with GST Delivery

Time Figures Words Figures Words

1 A-3 Size Inkjet Printer

(Color) 2

15 days

from the

date of

award of

contract

2 A-4 Size Laser Printer

(B&W) 8

-do-

3 Fax Machine 1 -do-

4 Digital Camera 3 -do-

Total

LOT # 4 Office Appliances & Air Conditioner (1.5 Ton)

Sr. Goods Description Quantity

1 Air Conditioner 8

2 Refrigerator 1

Specifications

Air Conditioner (1.5 tons)

Air Conditioner (1.5 tons) shall be brand new and in original packing of manufacturer.

SR# Specification

1 Cross Flow Fan Design Yes

2 Energy Efficient Yes

3 State of the art Air Vane

Technology

Yes

4 Auto Temperature

Adjustment

Yes

5 Auto-Restart Function Yes

6 Sleep Mode Yes

7 24 Hours Timer Yes

8 LED Display Yes

9 Remote Control Yes

10 Customer Care Yes

11 Warranty 1 year period

Office Appliances

All office Appliances shall be brand new and in original packing of manufacturer.

Capacity : 400- 500 liter

Anti fungus gaskit

Freezer eutactic plate: keep items frozen for

3 Electric Water Dispenser 1

4 Microwave Oven 1

Refrigerator upto 8 to 10 hours

Energy efficient

Electric Water Dispenser

Hot, Cold and Fresh Water

Water Drip Tray

Glass Wool Insulation

Thermostat

Water Drain

Energy Efficient

Microwave Oven

Rated Input Power= Min. 1000watt

Power output= Min. 900 watt

Capacity= 20- 25 liters


S.No Name of Item Quantity Unit Price Unit Price with

GST

Delivery

Time


1

Air Conditioner (1.5

Tons)

8 15 days

from the

date of

award of

contract

2 Refrigerator 1 -do-

3 Electric Water Dispenser 1 -do-

4 Microwave Oven 1 -do-

Total

LOT # 5 SPIRAL BINDING MACHINE

Specifications

Spiral Binding Machine shall be brand new and in original packing of manufacturer.

S. NO Item Specification

1 Binding capacity 500 sheets/50mm

2 Punching capacity 25-35 sheets

3 Hole to Hole Distance 21 international standard hole

distance

4 Characteristic 3 different adjustable side guide.


S.No Name of

Item

Quantity Unit Price Unit Price with

GST

Delivery

Time


1

SPIRAL

BINDING

MACHINE

1

15 days

from the

date of

award of

contract

S.No Item name Quantity

1 SPIRAL BINDING MACHINE 1

Total

LOT # 6 Video Conference System

Equipment Quantity

VC System Codec as per specifications mentioned below 1

Wall Mount for Codec & Camera 1 + 1

Ethernet Cable 15 ft. 3

HDMI Male-Male 35ft. 2

HDMI v1.3 Active Signal Extender Cable (HDMI M/F) 2

Microphones as per specifications 2

Accessory: Touch Control Panel 1

Warranty: 3 Years

Specifications

Specification Description

Product delivered with Codec with mounting kit

Camera with mounting kit

Table Microphone

TRC6 remote control

Cables and power supply

Compatible Touch Panel

Additional microphone

Presentation cable (VGA or HDMI)

Bandwidth H.323 and SIP up to 6 Mbps

Minimum bandwidth for

resolution/frame rate

720p30 from 768 kbps





Firewall Traversal H.460.18, H.460.19 firewall traversal

Video Standards H.263, H.263+, H.264

Video Features Native 16:9 widescreen

Advanced screen layouts

Local auto-layout

Video Inputs

(Two Inputs) One HDMI and One DVI-I (Analog and Digital); supports formats

up to maximum 1920x1080 @ 60 fps (HD1080p60), including:

640x480

720x480

720x576

800x600

848x480

1024x768

1152x864

1280x720

1280x1024

1280x768

1280x800

1280x960

1360x768

1366x768

1400x1050

1440x900

1680x1050

1920x1080

Extended Display Identification Data (EDID)

Video Outputs

(Two Outputs)

Two HDMI Outputs Supported Formats:

1920 x 1080@60 fps (1080p60)

1920 x 1080@50 fps (1080p50)

1280 x 720@60 fps (720p60)

1280 x 720@50 fps (720p50)

1366 x 768@60 fps (WXGA)

1360 x 768@60 fps(WXGA)

1280 x 768@60 fps (WXGA)

1280 x 1024@60 fps

1024 x 768@60 fps


VESA Monitor Power Management (DPM)

CEC Power Management supported on HDMI output

EDID

Live Video Resolutions (Encode and Decode):

176 x 144@30, 60 fps (QCIF) (Decode only)

352 x 288@30, 60 fps (CIF)

512 x 288@30, 60 fps (w288p)

576 x 448@30, 60 fps (448p)

768 x 448@30, 60 fps (w448p)

704 x 576@30, 60 fps (4CIF)

1024 x 576@30, 60 fps (w576p)

640 x 480@30, 60 fps (VGA)

800 x 600@30, 60 fps (SVGA)

1024 x 768@30, 60 fps (XGA)

1280 x 768@30, 60 fps (WXGA)

1280 x 720@30, 60 fps (HD720p)

1920 x 1080@30, 60 fps (HD1080p)

Audio Standards G.711, G.722, G.722.1, G.728, G.729, AAC-LD and OPUS

Audio Features High quality 20 KHz stereo or above

Two acoustic echo cancellers

Automatic Gain Control (AGC)

Integration with third-party audio systems

Automatic noise reduction

Active lip synchronization

Audio Inputs

(Four Inputs)

Two microphones

One minijack for line-in (stereo)

One audio in from camera (HDMI)

Audio Outputs

(Two Outputs)

One minijack for line out (stereo)

One HDMI, (digital main audio)

Dual Stream H.239 (H.323) dual stream

BFCP (SIP) dual stream

Support resolutions up to 1080p) at 30 frames per second

Multipoint Support Four-way embedded SIP/H.323 conferencing capability with

MultiSite option

Ability to natively join multipoint conferences

Switched conferencing (SVC)

Protocols H.323

SIP


Embedded Encryption H.323 and SIP point-to-point

Standards-based: H.235 v3 and Advanced Encryption Standard

(AES)

Automatic key generation and exchange

Supported in dual stream

Cisco Video

Communication Server

Recommend latest software

IPv6 Network Support Single call stack support for both H323 and SIP

Dual-stack IPv4 and IPv6 for DHCP, SSH, HTTP, HTTPS, DNS,

DiffServ

Support for both Static and Automatic IP configuration (stateless

address auto configuration)

Security Features Management using HTTPS and SSH

IP administration password

Menu administration password

Disable IP services

Network settings protection

Network Interfaces One LAN and Ethernet (RJ-45) 10/100/1000 Mbit

Other Interfaces Two USB ports can be used for serial control

Power Auto-sensing power supply

240 VAC, 50/60 Hz

Maximum 40 watts for codec and main camera


SR# Name of

Item

Quantity Unit Price Unit Price with

GST

Delivery

Time


1

Video

Conference

System

1

15 days

from the

date of

award of

contract

Total

LOT #7 DIESEL GENERATOR (25KVa)

Specifications

Generator+ soundproof canopy shall be brand new and in original packing of manufacturer.

Description

3-phase, 430/220V, 50 Hz , 0.8f,equivqlent to 1500rpm or higher, 3-przewodyMoc to 25kVA/20kWStandby 27kVA/22kW Moc Silinik Mazda Japan

2500 Alternator

Display Control Graphical

Voltage Regulator

Switch key, Control operating mode

Certified Test Record.

Standard Tool Kit

Warranty Period: 1 Year

Supplying, Installation & Commissioning Transportation

Tracing

SR# Item name Quantity

1 DIESEL GENERATOR 1

Laying of power Cable.

Laying of control Cable.

Earthing.

Ducting of all cables

Construction of foundation pad for placement

of generator.

Provision of ATS panel.

MCCB Breaker three phase (4 Pole) 100 AMP

of ABB, legrand, Mitsubishi or equivalent -

6 No’s

Panel Box with Interlocking- 01 No’s which

includes:

Magnetic Contractor of good quality- 04 No’s

Control Module- 02 No’s

Surge Control Control relays, Fuses, Control

Wires etc. complete in all respects

Power Cable 35mm2 (4 Core) of Pakistan

cable, G.M cable, Fast cable or equivalent

(high quality) 99.9% copper- 50m (Length)


SR# Name of Item Quantity Unit Price Unit Price with

GST

Delivery

Time


1 DIESEL GENERATOR (25 KVa) 1

15 days

from the

date of

award of

contract

request for quotation (rfq) - eproc.punjab.gov.pkeproc.punjab.gov.pk/biddingdocuments/76915_26519...

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