project management webinardownloads.projectinsight.net/training/pmi-project... · 2016. 4. 13. ·...

Project Management Webinar

Initiate Project Intelligence®

Managing Multiple Projects

© 2016 Core Performance Concepts Inc.

Things to Know…

All participants will be on mute.

Questions are welcome.

Use the question box to ask questions.

PM training is valid for 1 PDU

Must be in attendance

PDU certificate sent by the end of the day


Denise Rodriguez

Project Insight

Marketing

[email protected]

www.projectinsight.net

Moderator


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Project Insight


Presenter

Diane C. Buckley, MBA, PMP

CEO, Core Performance Concepts Inc.

Training in project management,

PMP® and CAPM® certification, leadership,

business analysis, agile and six sigma

[email protected]

www.coreperformanceconcepts.com

PMP® and CAPM® are registered trademarks of the Project Management Institute


Do you ever...


Statistics

• 9% of Organizations Rate themselves as Excellent on Successfully Executing Strategy

• 56% Meet their Original Goals and Business Intent

• 44% of all Strategic Initiatives Fail


• High Performing Organizations Successfully Complete 89% of their projects

• Low Performers 36% Success

– Wasting 12x more than high performers

High v. Low Performance


What Gets in the Way?

• Upper Management Support

• Scope Creep

• Poor communication


What Really Happens?

• Definition not clear or not understood

• Everything is a priority

• New priorities are identified regularly

• Someone forgot what is important

• Ignoring the impact of the initiative


Priority

pri·or·i·ty

prīˈôrədē/

noun

1.a thing that is regarded as more important than another.

"housework didn't figure high on her list of priorities"

•the fact or condition of being regarded or treated as

more important.

"the safety of the country takes priority over any other

matter"

•the right to take precedence or to proceed before others.

"priority is given to those with press passes"


Let’s Get Real…

How would you rate your listening skills?

I sometimes cut people off and jump in before they finish.

I am always thinking about what I will say next.

I usually have my ideas and opinions formed by the time I finish listening.

I am an excellent active listener, focusing 100% attention in the present moment.


“You have to decide what your highest priorities are and have the courage—pleasantly, smiling, non-apologetically—say “no” to other things. And the way you do that is by having a bigger “yes” burning inside. The enemy of the

“best” is often the “good”.”

Stephen R. Covey

Quote


Upper Management Shifts

Scenario 1: Phil is constantly having the priorities shift on his project

Active Listening:• What is the sponsors true need and desire (intuition)• Have you showed the sponsor that you understand them and their need

Clarifying Questions:• What has changed on this project• Why is that important• What will happen if• Tell me more about…..


Scope Creep

Scenario 2: How many times have you/someone else wanted to add ______ onto the project because it would be _______

Clarifying Questions:• What is the scope of this project • What will happen if we add this in• How would this effect the project outcome• Who is going to sign off on this change

and project budget increase


Poor Communication

Scenario 3Priorities aren’t set correctly which causes workers to work on the wrong project first.

Ask Yourself These Questions:• Who should I meet with today and follow up with? • How could I have handled this more effectively?• When should I touch base with ______and get clarity?• How can I assure that we are all on the same page?

RESPONSIBILITY


Why Do We Struggle?

• Not focused on organizational goals

• Allow others to insert their agenda

• No transparency of work being performed


Ask Yourself

• Are you being consistent in your message?• Are you giving the most important initiatives every opportunity

to succeed?


• Know your organization’s priorities

• Understand how your project(s) fit

• Work on your own personal efficiency

• Help your team successfully prioritize

• Be willing to quantify the impact of not prioritizing

Review


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