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Productivity Tools:On a Tight Budget
MPI Eastern Great Lakes ChapterJanuary 15, 2015
Vanessa LaClair, CMPDirector of Events, Operations, and
Social Media Marketing
DisclaimerAll the tools discussed during today’s program are ideas, suggestions, and opinions and not endorsements to buy or download products, tools, or applications. I have not been asked to endorse any of the tools on the following slides.
Era of the Smartphone● The modern smartphone is only 8 years old● iPhone - released 2007● Android OS - HTC Dream - released 2008
Era of Obsession?In a nationwide survey of 2,254 adults taken in March/April 2012:
67% - Check their phone for messages, alerts, or calls — even when they don’t notice their phone ringing or vibrating.44% - Slept with their phone next to their bed to ensure they didn’t miss any calls, text messages, or other updates during the night.29% - Describe their cell phone as “something they can’t imagine living without.”
In the World Today...1.4B+ smartphones in existence1 in 5 people have oneEvery 24 hours…● 24 billion SMS texts sent● 190 million apps downloaded● 12 billion calls made● $1.1 billion spent in mobile payments
Mobile Sales● 2B+ smart devices sold in 2014● 7 x the number of PCs sold
Mobile Usage62% of emails are opened on a mobile deviceSmartphone use occurs most often...
During travel - 72%Restaurants - 64%Stores - 63%
The FutureGlobal smartphone use will reach 2B by 2015 and by 2017, 85% of the world will have 3G access.
Mobile AppsExpected to be a $38B+ market in 2015Desktop sales are falling as users gravitate to laptops, tablets & smartphonesGaming still dominates mobileCandy Crush: most downloaded app in 2013
How much usage?The average user…
Checks their phone 150 times per daySpends 127 min. per day using appsAnd has 65 apps installed
How Many AppsHow many apps do you have on your phone?
How many do you use daily?
Mobile Event AppsEventPilot by ATIVQuick MobileDouble DutchEvent Mobi
Crowd CompassPathableEvent Boardand many more…
What is Productivity? By simple definition, productivity applications refer to software programs that let you get things done – faster and/or more efficiently.
Scheduling Tools
www.doodle.com Web-based FreemiumNo account neededCreate account to track events/pollsAccess to admin toolsCost: $0 to $69/yearMobile App: $2.99
whenisgood.net/FreemiumWeb-based toolNo Sign UpNo PasswordSelect timesShare linkCost: $0 - $20/yearNo mobile app
Personal Assistants
Any.dowww.any.doFree list-making & task-management app Reminders, Share Tasks, Set Time & Location Add Notes, Photos, Documents to TasksSpeech RecognitionWeb App AccessCalendar Sync (with Any.do CAL)Android/IOS
Easily Dowww.easilydo.comFreemium Geolocational Reminders & UpdatesSync Calendar, Contacts, Travel...and more!Executive Level / Team Assistant$4.99/ month; $49.99/yearAndroid/IOS
ShoeBoxedwww.shoeboxed.com Freemium Receipt OrganizationBusiness Card ManagementIRS accepted receipt imagesSend expense reports while travelingWorks with QuickbooksWeb & Mobile App (Android/IOS)
Project/Team Management
Trellohttps://trello.com/ Visually organize your ProjectsCreate Boards (Think Pinterest)Syncs across devices (download app)Add Members / Create OrganizationFree Basic Use; Premium FeesWeb & Mobile App (Android/IOS)
It’s a place to share files, have discussions, collaborate on documents, assign tasks, and check due dates. Basecamp stores everything securely and can be accessed at anytime from anywhere. www.basecamp.com Pricing ranges from $20 to $150 per month; 60 day free trial. Mobile apps available. (An/IOS)
Basecamp
Cloud StorageDocument sharing/uploadingDesktop Folder ApplicationsOffline EditingPremium and Business AccountsIncrease Storage Opportunities Real Time / Online Collaboration
Personal/Professional
EverNotewww.evernote.com Take your binder with you! Ideas, blogs, notes, tasks, inspirationFreemium (Basic Free)Premium is only $5/month or $45/yearSynchronizes all your files to a cloud serviceWeb, Mobile and Browser Extensions available
Evernote UsesNo limits to what you can use Evernote for…
Addresses, Business cards, Website clips, Travel, Project notes, images, receipts, papers, articles, blogs, BEOs, room layouts, etc.
Evernote AppsManage ItDrawingSkitchScannable (iOS only)And so many more...
Web Clipper HandwritingEvernote FoodSmartsheet
Evernote AccessAdd/Access info from…
Desktop or MobileSync data across ALL apps/platforms
Evernote AccessDesktop Free Version: access all of your notes, even without an Internet connection, on Evernote for Mac or Windows. Once you have a connection again, any updates will sync to Evernote on all your devices.Premium users can access offline with mobile devices (smartphone/tablet)
Evernote MobileHandwritingAudioRemindersAttachmentsCameraText
Evernote - NewWork ChatConnect with your team Exchange ideasShare notes and notebooksCollaborate on projects / sync work product
More Evernote IdeasNeed more ideas on how to use Evernote?http://michaelhyatt.com/a-handy-index-to-all-my-evernote-posts.html
The CompetitionMicrosoft - OneNotehttp://www.onenote.com/Digital Note TakingFreeAndroid/iOS
CamScannerFreemiumNeed to send a PDF file while traveling?CollaborationAndroid / IOSPremium $5/month; $50/yearwww.camscanner.com
PaperPort NotesTyped and/or freehand notesMark-up documents Add audio within your notes Import Drive, Box, DropboxCombine full documents, individual pages, content from the web, and notes into a single documentiPad only (download in iTunes)
Free
Google KeepFree“Sticky” notes for your phoneCreate ListsAndroid OnlyIntegrates w/Google Account
Pocket PlannerFree Creators of Social Tables Calculate F&B, staffing, tables and safety needsAndroid/IOS www.socialtables.com/pocket-planner
Tip N SplitFreeCalculate the TipAndroid / IOS
Around.MeFree Geolocational appNeed to find something nearby?New to the city?Clients/Attendees need dinner?www.aroundmeapp.com
UberConference“Stress-free” conference call No PINScreen SharingBasic Free (10 callers)Pro - $10/month/user
www.uberconference.comWeb & mobile appsAndroid / IOS
Join.mewww.join.me Basic - FreeInstant screen sharing with VoIPMobile apps available for screen sharing$19-22/month Pro & Enterprise PlansDiscount for Annual sign upAndroid/IOS
Crowd Micswww.crowdmics.com Turn your smartphone into a microphone!Free for up to 20 participantsEveryone needs to be on same WiFi networkPlug your smartphone into the headphone jack at the podiumAndroid/IOS
Traveling...
Starwood Keyless EntryHotel specific app - used to check in, get your room number and unlock your door. (iOS/Android) - Limited number of hotels
Apple Watch - Partnered with Starwood to open your room door
Hilton Keyless EntryIn 2015…Hilton will pilot a smartphone app at 10 U.S. propertiesHHonors mobile room key app will be enabled at Conrad Hotels and Resorts (US only)In 2016, will deploy the technology across 11 brands globally.
MiFlightCrowdsourcing for up to the minute updates from more than 50 airports around the worldAvailable: IOS onlyFreehttp://gomiflight.com/?p=home Social Sharing app
Road Ninjawww.roadninja.com FreeiOS /AndroidMap TripFind Rest Areas, Gas Stations, RestaurantsShare with Friends
Group Messaging...
LINEFreehttp://line.me/en/ Allows messaging, group messaging, data phone/video calls (ie FaceTime or Skype).Very popular in Korea/JapanSocial networking programiOS/Android - and even your PC
GroupMehttps://groupme.com/Free - iOS/AndroidCreate private chat roomsUse program with or without the appChat directly over SMS (US only)Acquired by Skype in 2011
And something fun...
Vivinohttp://www.vivino.com/ FreeiOS/Android - GeolocationalTake a photo of any wine label to tap into the wisdom of more than 7 million wine loversNew Premium version: $4.99/$49.99
Apps Gone FreeApple/iOS OnlyDownload Paid Apps for FreeLimited time offersChanges daily
What Tools Do You Use?Let’s Share!
Today’s Tools
Thank you!Vanessa LaClair, CMP
@vlaclairlinkedin.com/in/vlaclair
[email protected] (518) 527-7120
Productivity Tools on a Tight Budget MPI Eastern Great Lakes Chapter
January 15, 2015
Vanessa LaClair, CMP Director of Events, Operations and Social Media Marketing @vlaclair | linkedin.com/in/vlaclair | [email protected]
C: (518) 527-7120
Tool Name Description Website
Doodle Scheduling Tool www.doodle.com
When Is Good Scheduling Tool www.whenisgood.net
AnyDo Personal Assistant www.any.do
Easily Do Personal Assistant www.easilydo.com
Shoe Boxed Receipt/Expense Management www.shoeboxed.com
Trello Project Management Collaboration
https://trello.com
Basecamp Project Management Collaboration
www.basecamp.com
Google Drive Cloud Storage, Online Sharing, Collaboration, Document Creation
https://drive.google.com/
Drop Box Cloud Storage & Sharing www.dropbox.com
Box Cloud Storage & Sharing www.box.com
EverNote Cloud based, Save your ideas, projects, notes and event binder
www.evernote.com
OneNote Digital Note Taking www.onenote.com
PaperPort Notes Mark-up or take freehand notes iTunes (iPad Only)
Google Keep Sticky Notes for your phone, integrates with Google account
Google Play (Android)
Pocket Planner CIC calculator for events www.socialtables.com/pocket-planner
Tip N Split Tip Calculator Google Play & iTunes
CamScanner PDF Scanner www.camscanner.com
Around.Me Geolocational app www.aroundmeapp.com
UberConference Conference Call & Screen Sharing
www.uberconference.com
Join.Me Conference Call & Screen Sharing
www.join.me
Crowd Mics Turn your smartphone into a microphone
www.crowdmics.com
MiFlight Crowdsourcing app for airport updates
www.gomiflight.com
Road Ninja Find rest area, gas stations, restaurants along the highway
www.roadninja.com
LINE Group messaging app http://line.com
GroupMe Group messaging app http://groupme.com
Vivino Wine tracker www.vivino.com
Apps Gone Free Find paid apps for free iTunes (iPad/iPhone)