proactive ehs management and communications.pdf

Safety Culture Leadership SeriesProactive EHS Management and Communications

Presents…

The Laboratory Safety Leadership Series is brought to you by

Promote Awareness and Best Practices of Laboratory Safety

Important news and discussions

Effective programs and initiatives

Best practices in safety and training


Safety, Compliance & Training Software

More comprehensive and efficient hazard tracking, compliance management, and training delivery.

Top tier research institutions, as well as top ten biotech and pharmaceutical companies.


During the presentation, ask

questions using the Questions tab in your

GoToWebinar window.

Proactive EHS Management and CommunicationsMary Beth Koza


Mary Beth KozaDirector, EHSUNC Chapel Hill


The University of North Carolina at Chapel Hill 767 million dollars in Research Funding

1st (in a 7-way tie) among the nation’s public research universities (Top American Research Universities, 2011)

9th in federal R&D expenditures (NSF, 2012)

15th in overall R&D expenditures (NSF, 2012)

7th among all universities in HHS expenditures, including NIH (NSF, 2012)

42nd among the world’s top 400 universities (Times Higher Ed., 2012–13)

20th among U.S. universities and 31st in world ranking (University Ranking by Academic Performance, 2012)


Our Team


Accolades and Accomplishments


Webinar Outline

What drivers of EHS compliance are and how they apply to their organization.

What a SWOT analysis is and how to use it in their organization.

Explain the value of an annual report to driving EHS compliance and communication. Also the importance of having fun in the process.


Regulatory Drivers

1970s:• Occupational Safety and Health Act of 1970• EPA was established on December 2, 1970 • Nuclear Regulatory Commission – 1-19, 1975• Drug Enforcement Administration 1973• Resource Conservation and Recovery Act of 1976• Toxic Substance Control Act 1976

1980s-1990s• Clean Air Act Amendments• Superfund Amendments and

Reauthorization Act • NIH Guidelines for Research Involving

Recombinant DNA Molecules since 1994


Regulatory Drivers

• Environmental Management Systems• Federal Brownfield Legislation• Select Agent Rules• Homeland Security• Chemical Facility Anti-Terrorism Standards• Import/Export Controls• Greenhouse Gas Inventories• Higher Education Act• REACH 2007• TSCA Inventory Update Rule 2011

What’s next?


What is an EHS organization's role?

The anticipation, recognition, evaluation and control of the work environment to ensure a safe and healthy workplace and protect the environment for our employees and communities.


EHS Organization must be a High Performance Team

Outperforms external standards

Performs better than its potential

Generates energy, excitement and enthusiasm


Role of EHS Professional


Current and Future Challenges


SWOT Analysis Identification

Strengths

Weaknesses

Opportunities

Threats

Provides an opportunity to

Build on your strengths

Shore up your weaknesses

Capitalize on your opportunities

Recognize your threats


Internal Analysis:How good are you at Excellent Good Fair poor

Hiring qualified employees

Developing and training employees

Retaining employees

Building employee satisfaction

Managing the flow of information

Communicating vision and strategy

Managing and completing key projects

Working as a team

Capturing institutional knowledge

Sharing and leveraging institutional knowledge

Defined processes and procedures

Data management system

Communications with customers

Budget support for required activities

Defined and communicated metrics

Defined chains of command and communication

Understanding your customer challenges


External AnalysisWhen will this impact us Now 1-3 yrs 3-7yrs O or T

Increased areas of research

New regulations

Potential for Natural disasters

Growth of technology

Reduced workforce

Increased security and terrorism

Increased population

Serious accident/incident

Increased cost of energy

Perception of risk to community

Increased interest group activity

Unfunded federal or state mandates


Organizations succeed or fail as a whole.

University Leadership

Committee Structure

Responsible Officials

Culture

Information systems

Safety Culture = individual + organizationalaccountability design


Coordination and Communication

Universities are collaborate environment

Designed across organizational boundaries

Develop individual competencies into a learning organization

Commitment to Excellence

Trust and Acceptance


UNC-CH Health and Safety Committees

Clinical Occupational Exposure Sub-Team

BSL3 Leadership Team

http://www.ehs.unc.edu/committees/


Management System & Core ElementsA management system is the framework of core elements used to ensure that an organization can fulfill all tasks required to achieve its objectives. It is a system of continuous improvement.

• Policy• Defined organization and responsibilities• Standard practices and procedures• Training• Records system• Internal audit process• Corrective action system• Management review for continual improvement


With the breadth and depth of UNC research always expanding, the process of EHS compliance

management is ongoing and ever changing, requiring a robust and adaptive management system. In

2013, the department continued its emphasis on an integrated management system for the

University’s environment, health, and safety compliance programs. This effort was designed to

ensure continuous improvements by incorporating a process of ongoing monitoring, reviews, and

revisions of procedures and policies through the use of the Plan - Do - Check - Act (PDCA) model.

Just as a circle has no end, the Plan - Do - Check - Act cycle is a four-step process model for carrying

out change, cycling through each step for continuous improvement.

PDCA Integrated Management System UNC EHS Management System

Plan Objectives

Targets

GoalsObjectivesWork plansProgram development

Do Implementation and Operations

TrainingCommunicationsConsultationOutreachLab Safety and Hazard Management PlansEmergency response

Check Checking

CLIP inspectionsHMP inspectionsMonthly reportsAnnual reportsPerformance reviews

Act Corrective and Preventive ActionsPolicy & procedure adoptionStrategic planning process


PLANEHS Goals

Hazard ReviewDesign Review

Lab Worker RegistrationLab Safety Plan

New RegulationsTraining Design

ACTSafety CommitteesEHS Data Analysis

Incident InvestigationRegulatory Impact Analysis

Responses to Regulatory Agencies

DOLab Surveys

Risk AssessmentsHazmat ResponsesLab Waste Disposal

Medical SurveillanceEnvironmental Permits

EHS Fact Sheets/NewslettersService Reimbursement & Payment

CHECKSupervisorEHS - CLIP

Self-InspectionGrant Compliance

Regulatory InspectionsLab Safety Plan Review

Chemical Inventory ReportsEHS Hazard Management Plan

UNC-CH EHS

Management

System


Why an Annual Report ?

Provides sense of purpose

Vision of success

Clarifies an organization's purpose or why it does what it does

Fosters a habit of focusing discussion on what is important

Strategic review process

http://ehs.unc.edu/ehs/ar/


Messaging Device

Internal

Employees of the respective department or unit

other partner departments or units within the university, e.g. facilities public safety

Higher level management

External

Local, State and Federal regulators

External Partners like fire departments

Peer Institutions


Main Messages

EHS department is a collaborator

EHS department recognizes and appreciates other unit’s contributions to the health and safety program

EHS department has a management system which guides the work

Educates these publics on the role of EHS

Reflects the work load of the department


Format

Introduction from head of organization

Mission Statement and Organizational vision

Description of group functions

Description of Management System

Goals and Performance

Customer Input and feedback

EHS Committee Structure and members

Compliance Report

Internal Awards Program


Commitment to Excellence

Source of pride to the EHS employees by demonstrating the individual and team accomplishments of the reporting period

Individual/Team – individual contributions, victory celebrations

Satisfaction of individual needs/growth

High levels of positive emotional energy

Presence and vitality

Ensuring Accountability

Publication of Goals and Standards

Regular progress reviews

Team rewards

Creating a culture of accountability to the Organization


Demonstrates

Keenly attuned to the outside environment Anticipate and predict events

Highly efficient use of resources, yet able to respond quickly to new conditions, requirements

Constantly changing and are optimistic about change

Continuous renewal

Emphasis on learning and development


How do you drive change & support?

Testimonials

Campus Digital Boards

Newsletters

Videos

Exhibits

EHS website

Partner websites

Hand outs

University Newspaper

Employee/Student Orientations & Training


7 Components of a Successful EHS Program

• Management Leadership

• Responsibility & Accountability

• EHS Organization

• Safe Work Practices & Procedures

• Review & Improve Management System

• Training

• Communications


11 Questions to Measure a Safe Work Place

1. Do I know what is expected of me to work safely?

2. Do I have the materials and protective equipment I need to do my work safely?

3. At work, do I have the opportunity to do what I do best every day in a safe environment?

4. In the last seven days, have I received recognition or praise for doing a safe job or assignment?

5. Does my supervisor, or someone at work, seem to care about me as a person?

6. Is there someone at work who encourages my development and safety involvement?

7. At work, do I share my safety concerns and do my opinions seem to count?

8. Does the mission of the University make me feel my job is safe and important?

9. Are my co-workers committed to doing quality, safe work?

10. In the past six months, has someone at work talked to me about my safety performance?

11. This last year, have I had opportunities at work to learn and grow in the areas of Safety and Compliance?


Questions & AnswersMary Beth Koza(919) [email protected]

BioRAFT: http://www.BioRAFT.com

Ask questions using the Questions tab in your

GoToWebinar window.


Thank You!Mary Beth Koza(919) [email protected]

BioRAFT: http://www.BioRAFT.com

proactive ehs management and communications.pdf

Documents