ehs summit - ehs zuni training initiative

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EHS ZUNI Training Initiative Huntington Beach 10/14 2015 EHS Summit

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Page 1: EHS Summit - EHS ZUNI Training Initiative

EHS ZUNI Training InitiativeHuntington Beach

10/14

2015 EHS Summit

Page 2: EHS Summit - EHS ZUNI Training Initiative

Agenda - EHS ZUNI Training Initiative

HOW will this new model function

NEXT steps

WHO will be effected

WHY are we changing EHS training in Zuni

WHAT is changing

Page 3: EHS Summit - EHS ZUNI Training Initiative

Safety Training WHY- Trying to make Zuni work for safety training the same way it works for engineering training is not feasible.

- Safety training cannot be strictly attached to job title therefore cannot be assigned using standard learning tracks.

Page 4: EHS Summit - EHS ZUNI Training Initiative

Safety Training WHY- There is a gap in our current ability to accurately track the completion of required EHS related training for each employee.

- Safety trainings have often consisted of repetitive site specific JST/OJT content that was given a training code for convenience.

- The new system is based around regulatory compliance not tribal knowledge.

- EHS training requirements, training schedule, training completion and annual retraining is tracked by the EHS representative. Not sustainable.

Page 5: EHS Summit - EHS ZUNI Training Initiative

Safety Training WHY- COMPLIANCE!!!

Page 6: EHS Summit - EHS ZUNI Training Initiative

Safety Training

-EHS Training Matrix (Present)• Site Specific and site controlled.• Requirements based on job title.

WHAT

Page 7: EHS Summit - EHS ZUNI Training Initiative

Safety Training

-EHS Training Tracking (Present)• Spreadsheet• Must be checked frequently and updated as needed

WHAT

Page 8: EHS Summit - EHS ZUNI Training Initiative

Safety Training

-EHS training Matrix (Future)• Standard for all Sites and edited at the corporate level.• Requirements based on “training assignment groups” linked to job title.

WHAT

Page 9: EHS Summit - EHS ZUNI Training Initiative

Safety Training

-EHS Training Tracking (Future)• Training completion can be tracked using Zuni and reports can be extracted to determine what training is completed, in progress or overdue. • Annual trainings can be automatically assigned (no spreadsheets).

WHAT

Page 10: EHS Summit - EHS ZUNI Training Initiative

WHATSafety Training

- The scope of this training overhaul project is to establish a complete training bank within Zuni that will meet for California and Washington.

regulatory training requirements

- Zuni will not be a one stop shop for all of your safety training needs, however it will be a resource for all that can be run as CBT.

required trainings

- The goal is not to increase the number of trainings available, the goal is to increase the quality of the content within each training to ensure compliance with regulatory training requirements.

Page 11: EHS Summit - EHS ZUNI Training Initiative

WHATSafety Training

- Utilize the capabilities of our LMS by taking advantage of the learning tracks function and automatic reassignment of annual trainings.

- Unified EHS training schedule and cross site collaboration.

- “90% Plagiarism : 10% Original Thought.”

Page 12: EHS Summit - EHS ZUNI Training Initiative

Old Model: Site specific training matrix with site specific training. Select mandatory EHS trainings (EHS0001) based on site policies. Training requirements (annual) and completion KPIs tracked by local EHS representative. No visibility on late or incomplete trainings. Site specific training schedule set by EHS representative (tailgates).

Safety Training

New Model: Standardized training matrix based on regulatory requirements. All mandatory EHS training within Zuni will be assigned using training assignment groups. Training requirements and completion KPIs tracked by Zuni. Ability to run reports and track training completion. Standard training calendar to be followed by all sites.

WHAT

Page 13: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW

5 step process

1) Know The Requirements

2) Audit Existing Content

3) Populate The LMS With Compliant Training

4) Identify Training Groups

5) Assign And Track Training

Page 14: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- STEP ONE: Know the requirements.

Page 15: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- STEP TWO: Conduct a training content audit to assess the quality of our current training curriculum compared against regulatory training requirements.

- Example: EHS0003 – Hearing Conservation

-1910.95(k)(3)• The employer shall ensure that each employee is informed of the following:

- 1910.95(k)(3)(i)• The effects of noise on hearing;

- 1910.95(k)(3)(ii)• The purpose of hearing protectors, the advantages, disadvantages, and attenuation of

various types, and instructions on selection, fitting, use, and care; and- 1910.95(k)(3)(iii)

• The purpose of audiometric testing, and an explanation of the test procedures.

Page 16: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- STEP THREE: Populate the LMS (Zuni).

Page 17: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- STEP FOUR: Create training assignment groups by identifying job titles with similar training requirements.

Page 18: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW

600+ Job Titles 8 Training Groups

Page 19: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW

600+ Job Titles 8 Training Groups1) All Office Employees

• Planners, Engineers, Buyers, Administrators, Accounts Payable

2) All Production Employees• Assemblers, Cleaners, Bonders

3) All Supervisors• Leads, Managers, Supervisors

4) Executive Level• VPs, GMs, Directors

5) Production Supervisors• Leads, Production Managers, Production

Supervisors6) Maintenance

• All maintenance7) EHS

• EHS managers or designee8) Custom

• Site managed learning groups based on exposure (forklift, hearing conservation)

Page 20: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- STEP FIVE: Utilize learning tracks to assign training in Zuni based on training assignment groups.

- Most trainings are based on broad or internal requirements making them easy to assign across all job titles using specific learning tracks.

- EHS training however is based on exposure and can pertain to many differing job titles making self running learning tracks difficult.

Page 21: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- STEP FIVE: Utilize learning tracks to assign training in Zuni based on training assignment groups.

Page 22: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- Multiple learning tracks can be assigned to any employee based on training requirements.

-EHS training will live within the “Custom Learning Track.”

Page 23: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- Moving forward, required EHS related training will be assigned using the Custom Learning Tracks function in Zuni.

- Custom Learning Tracks are how we will manage trainings that cannot be linked to one specific job title.

Page 24: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW

“Zuni will not be a one stop shop for all of your safety training needs, however it will be a resource for all required trainings that can be run as CBT.”

zUNIzUNI

Site Site

Generalized Computer Based Training

Responsible for satisfying all regulatory training requirements

for all employees based on training assignment groups

Responsible for tracking annual training and retraining where

applicable

Site Specific Instructor Lead Training

Responsible for providing any supplementary site specific

training information and practical evaluation

Responsible for managing “custom” training groups based

on site requirements

Page 25: EHS Summit - EHS ZUNI Training Initiative

Safety Training HOW- Implementation of a standardized EHS training calendar and training schedule. All Sites operating under this training schedule will collaborate and train on the same topics each month.

The goal is to move away from isolation and toward cooperation.

Training will be a team effort with shared resources and ideas.

NO SITE IS AN ISLAND

Page 26: EHS Summit - EHS ZUNI Training Initiative

Safety Training WHO- EVERYBODY

- New bank of EHS trainings in Zuni that can be assigned to office and production employees.

- EHS – will be responsible for managing the distribution of any site specific supplementary material; scheduling site specific ILTs.

- Managers/Leads – will need to help ensure their reports have completed the EHS training requirements.

- Site DTC – will need to learn EHS learning tracks and assign them to applicable employees (ex: category 1 training).

Page 27: EHS Summit - EHS ZUNI Training Initiative

Safety Training NEXT steps

WE HAVE THE BONES, NOW WE NEED THE MEAT

- Need additional module development within Zuni: Assigning each job title to its appropriate training assignment group. Training for EHS representatives on how to assign courses using the custom learning track function within Zuni.

Training for EHS representatives on how to run training reports from Zuni.

- Need additional (site specific) trainings: We will need help from all EHS representatives moving forward to audit our existing trainings and ensure they meet all the required regulatory training requirements before they go live in Zuni.

Identifying site specific material required for site specific training.

Page 28: EHS Summit - EHS ZUNI Training Initiative

Safety Training NEXT steps

THIS PROJECT IS NOT AN EASY UNDERTAKING

- Success will require input, delivery and collaboration from each site to ensure that our new safety training module is accurate, sustainable, self serving and capable of providing quality EHS training in line with regulatory training requirements.

Page 29: EHS Summit - EHS ZUNI Training Initiative

Questions?