prep e t s d6990 2010
DESCRIPTION
The slideshow used to assist in the preparation of Rotary District 6990 incoming club presidents to attend the statewide Florida Rotary Presidents Elect Training Seminar.TRANSCRIPT
Presidents Elect Training Seminar Preparation
Rotary International District 6990February 2010
Agenda
• RI Theme and Goals
• Rotary Beyond the Club
• Leadership
• Strategic Planning/Info Sources and Planning Aids
• Effective Meetings
• Communication/PR
• How to Prep for PETS
Pre-PETS Training 2010-11District 6990
Rotary International Theme and Goals
Objectives
• Learn about RI’s strategic goals and priorities and how they were determined
• Discuss the relevancy of the goals and how they apply to D6990
RI Strategic Goals
• Support and strengthen clubs
• Focus and increase humanitarian service
• Enhance public image and awareness
• Survey of 14,000 Rotarians worldwide about the organization’s priorities
• Focus groups to assess Rotary’s image in different countries
• Detailed analysis of Rotary’s strengths, weaknesses, opportunities, and challenges
• Consideration of findings in relation to the organization’s mission, vision, and strategic priorities
How do these goals apply to our district?
• Findings clearly link membership growth to strong clubs.
• External data indicate that opportunities for service and networking are Rotary’s greatest appeal.
2010-2011 Theme
And coming up next is…..
Pre-PETS Training 2010-11District 6990
Rotary Beyond the Club
Objectives
• Learn about the organization of Rotary International
• Understand the district leadership
Rotary Beyond The Club
Basic Element of Rotary is the Club
33,500+ Clubs
Rotary International District 6990
Southeast Florida & The Florida Keys, USAand Grand Bahama Island, Commonwealth of the
Bahamas
D6990 is part of Zone 34
Rotary International
Rotary International
RI Board of Directors
The Rotary FoundationBoard of Trustees
The Secretariat
2010-2011 R.I. President
• 17 directors + RI President + RI President-Elect
• Director John Smarge will serve 2010-12
John is from D6960 with a classification of “Moving and Storage”. He can be reached at: [email protected]
Rotary International Board
of Directors
TRF Board of Trustees
• Chair 2010-11: Carl-Wilhelm StenhammerPast RI President from Sweden
• Vice Chair: John Germ
• 12 Trustees
• General Secretary Ed Futa
The Secretariat
RI Headquarters (USA) + 7 international offices:
• Argentina
• Australia
• Brazil
• India
• Japan
• Korea
• Switzerland
• Rotary International of Great Britain and Ireland (RIBI) located in England
• 650 staff working worldwide to serve Rotarians and Rotary Clubs
District LeadershipDistrict Governor Lee Phares 2009-2010
954-492-8254
District LeadershipDistrict Governor Doug Maymon 2010-2011
954-249-8489
District Leadership
District Governor Todd Dayton 2011-12
954-830-0979
District Leadership
District Governor Ted Eldredge 2012-13
305-995-2206
District Leadership Team
Director of Club Operations Ellen Blasi
305-479-8118
District Leadership Team
District Secretary Pat Hornsby
954-341-2109 (O)
District Leadership Team
District Treasurer Fred Sadoff
954-385-3332 (O)
District Leadership Team
District Trainer Marcy Ullom
305-284-3997 (O)
Assistant Governors
As an added Resource
Eleven Associate Assistant Governors for Foundation
Eleven Associate Assistant Governors for Membership
Assistant GovernorCentral Miami – Harlan Beck
305-471-7761 (O)
Rotary Club of Doral
Rotary Club of Hialeah-Miami Springs
Rotary Club of Miami Airport
Rotary Club of Miami Granada
Assistant GovernorNorthern Miami-Dade – Andrew Burnstine
954-708-0720 (O)
Rotary Club of Allapattah
Rotary Club of Miami Shores
Rotary Club of North Dade
Rotary Club of Miami Lakes
Assistant GovernorEastern Miami – Ted Eldredge
305-995-2206 (O)
Rotary Club of Miami
Rotary Club of Key Biscayne
Rotary Club of Miami Beach
Rotary Club of Coconut Grove
Rotary Club of Miami Brickell
Assistant GovernorSouthwest Miami – Ed Fischer
305-669-1449
Rotary Club of Coral Gables
Rotary Club of South Miami
Rotary Club of Miami Dadeland-Pinecrest
Rotary Club of Miami Sundown
Assistant GovernorSouth Dade-Upper Keys – Michael Mayer
Rotary Club of Perrine-Cutler Ridge/Palmetto Bay
Rotary Club of Homestead
Rotary Club of Key Largo
Rotary Club of Upper Keys
Rotary Club of Miami Metrozoo
Assistant GovernorGreater Fort Lauderdale -- Richard McEwan
Rotary Club of Fort Lauderdale
Rotary Club of Fort Lauderdale Beach
Rotary Club of Fort Lauderdale/Cypress Creek
Rotary Club of Fort Lauderdale North
Rotary Club of Fort Lauderdale South
Assistant GovernorNorthwest-Western Broward – Drew Monaghan
877-567-1031 (O)
Rotary Club of Coral SpringsRotary Club of Coral Springs-Parkland
Rotary Club of PlantationRotary Club of Weston
Assistant GovernorNortheast Broward – Shane Moore
Rotary Club of Deerfield BeachRotary Club of John Knox Village
Rotary Club of Oakland ParkRotary Club of Pompano Beach
Rotary Club of Pompano Beach-Lighthouse
Assistant GovernorSouth Broward—North Dade – Nick Coffin
954-434-7888 (O)
Rotary Club of Davie/Cooper City
Rotary Club of Hallandale Beach-Aventura
Rotary Club of Hollywood
Rotary Club of Miramar-Pembroke Pines
Rotary Club of Opa-locka & Miami Gardens
Assistant GovernorLower Keys – Manny Madruga
305-292-3410 (O)
Rotary Club of Big Pine & Lower Keys
Rotary Club of Key West
Rotary Club of Key West Sunrise in the Conch Republic
Rotary Club of Marathon
Rotary Club of Sunset Key West
Assistant GovernorGBI – Steven Dillet
242-352-6057 (O)Rotary Club of Freeport
Rotary Club Grand Bahama Sunrise
Rotary Club of Lucaya
District Committees
• The Rotary Foundation– Alumni– Annual Giving– Educational Grants and Scholarships – Group Study Exchange– Major & Planned Gifts– Matching Grants/District Simplified Grants– Paul Harris Society
• Awards and Citations• Caribbean Partnership
District Committees• Continuity and Governance • District Conference• District Sergeants-at-Arms• Family of Rotary• Haiti Earthquake Committee• Haiti Initiative Task Force• Youth Services
– Interact– Rotaract– Youth Exchange– RYLA
District Committees
• Nominating
• Public Relations
• R2R Business Directory
• Rotary Leadership Institute
• Strategic Planning Committee
• Water Resource Committee
And coming up next is…..
The Responsibility of Leadership
Pre-PETS Training 2010-11District 6990
Objectives
• Identify Best Practices of an Effective Pres.
• Discuss the Club Leadership Plan as a ‘best practice’
• Understand the relationship between the CLP, the 4 Avenues of Service and the Object of Rotary
• Discuss specific activities to engage membership
Best Practices of an Effective President
Some ideas…
• Convene regular club assemblies
• Involve all club members in activities and fellowship
• Maintain open lines of communication
• Ensure continuity in leadership
• Provide regular, consistent training
Best Practices
The Club Leadership Plan
Purpose
The Club Leadership Plan helps clubs increase their ability to meet their goals in each Avenue of Service.
Overview of CLP
• Provides a list of best practices
• Can be implemented at any time
• Supported by the Recommended Rotary Club Bylaws
• Includes simplified list of standing club committees that are supported by the district structure
Recommended Committees
Club Board Club Board
ClubAdministration
Club Public Relations
Membership
Service Projects
The Rotary Foundation
Four Avenues of Service Club, Vocational, Community, International
Benefits
• Continuity in projects and decision making
• Consensus for decision making and goal setting
• Increased ability to achieve service goals
• A larger and stronger field of club leaders
• Succession planning for club leadership
• Involves all club members in club activities
Best Practices
• Develop long-range plan that address the elements of an effective club.
• Use the Planning Guide for Effective Rotary Clubs to set annual goals that are in harmony with your club’s long-range goals.
• Conduct club assemblies that involve members in the planning process and keep them informed of Rotary activities.
• Ensure clear communication between club leaders, club members, and district leaders.
Best Practices (cont)
• Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.
• Amend club bylaws to reflect the club committee structure and roles and responsibilities of club leaders.
• Provide opportunities to increase fellowship among club members.
• Ensure that every member is active in a club project or function.
Best Practices (cont)
• Develop a comprehensive training plan that ensures
– Club leaders attend district training meetings
– Orientation is provided for new members– Ongoing educational opportunities for
current members– Leadership skills development program for
all members
A Little History….
The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and, in particular, to encourage and foster:
1. The development of acquaintance as an opportunity for service
2. High ethical standards in business and professions; the recognition of the worthiness of all useful occupations; and the dignifying of each Rotarian’s occupation as an opportunity to serve society
3. The application of the ideal of service in each Rotarians’ personal, business, and community life
4. The advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service
Purpose of the District
The activities and organization of a Rotary district shall exist solely to help the individual Rotary Club advance the Object of Rotary.
Manual of Procedure
Role of the District
Rotary Clubs
District
Rotary International
Role of the District Governor
• Official representative of Rotary International
• Resource Identification
• Neutral party to assist in problem solving
• YOUR Advocate
District Support
Club District
Membership Membership
Public Relations Public Relations
Administration Assistant Governor
Service Projects Literacy, Youth, etc
Foundation TRF
Opportunities for Education and
Training• Rotary Leadership Institute
• Club Leadership Forum (a/k/a District Assembly)
• District Newsletter
• The Rotarian
• Rotary Moments
• TRF – Information from the Foundation Committee
• RI International Convention
• Opportunities for assistance from District Trainer
Our goal….
To help you be successful
And coming up next is…..
Pre-PETS Training 2010-11District 6990
Getting to there from here: Strategic Planning
Objectives
• Clarify the difference between goal setting and strategic planning
• Review the resources available for planning
• Getting started with your Board and Club
What’s the difference between:
Goal Setting Strategic Planning
You must have long term goals (vision) to keep you from being frustrated by short term failures.
………Charles C. Noble
What are key factors to consider as you begin to put together a strategic plan?
Getting Started….
• Get your Board on board
• Involve your members
• Determine key values of your club
• Identify, clarify, and communicate a vision
Important Resources
Planning Aids
• Planning Guide for Effective Rotary Clubs
• Club Self-Evaluation
• Historical Foundation Data
• Historical Membership Data
• Presidents Manual
• Manual of Procedure (MOP)
• Calendar
• DaCdb
• District Directory
Your Vision
Without goals and plans to reach them, you are like a ship that has
set sail with no destination.
-----Fitzhugh Dodson
And coming up next is…..
Pre-PETS Training 2010-11District 6990
Examining Effective Meetings
Objectives
• Identify the (3) elements of a meeting
• Develop a list of effective characteristics of a meeting
• Discuss how to facilitate a meeting
• Review how to handle ‘meeting busters’
“If you had to identify, in one word, the reason why the human race has not achieved and never will achieve, its full potential, that word would be “meetings”.
…………Dave Barry
3 Elements of a Good Meeting
What makes a “good” meeting?
• Preparing for the meeting
• During the meeting
• After the meeting
And coming up next is…..
Pre-PETS Training 2010-11District 6990
Communication and Public Relations
Telling the Rotary Story:
Effective Communication and Public Relations
Objectives
• Discuss the importance of both internal and external communication about your Rotary Club and its activities
• To understand the resources available through both Rotary International and District 6990
• Discuss the importance of public relations and marketing about Rotary in your community
“ In the promotion of understanding, it is important to reach large numbers – non-Rotarians as well as Rotarians – and you cannot reach large numbers privately.”
Paul Harris, founder of Rotary
What are barriers to effective communications?
Let’s look at resources….
Communication Tools
• Club Newsletters• “Hail to the Presidents”• Email blasts (club and district)*• District Directory• District Newsletter• District and Club Database• RI website (www.rotary.org)• D6990 website (www.ri6990.org)
www.RI6990.org
DaCdbDistrict and Club database
www.rotary.org
RI Public Relations
Facebook.com
YouTube.com
Rotary Social Networking
So now what…
• Appoint a PR Chair for your club
• Register them for the Club Leadership Forum
• Determine your story and tell it!!
And coming up next is…..
Pre-PETS Training 2010-11District 6990
All Florida Presidents Elect Training Seminar:
Getting Ready
560 – 600 people including:• Presidents from Clubs all over Florida• Assistant Governors • Trainers• Governor Corps• Operations Committee• Great Guest Speakers
Who will be at PETS?
Eight Districts in Florida will be represented6990 6930 6970 6940 6950 6890 6960 6980
Training Sessions
• (4) Group Breakout Sessions
• (4) District Breakout Sessions
• Fellowship (lots!!)
• House of Friendship and Vendors
• (4) Major speakers at breakfast, lunches, and dinner
Friday, March 5 / Saturday, March 6
• Complete the bi-weekly email assignments
• Study the Presidents Manual
• Complete the Goals forms with your Board of Directors (TRF/Membership Goals)
• Come prepared to learn and…
• Come prepared to have fun!!!
Do I need to prepare for PETS?
YES
See you in Orlando