The Paperlessness of Proceduresand the Environmental Approach

3

Contribution of PortNet Company to the Environmental Commitments of MoroccoSeveral Governmental Organizations and associations have come to exist in order to initiate companies into management methods prioritizing respect to the environment. Within this frame, PortNet Company «National Single Window for Foreign Trade Procedures» considers the paperlessness and the optimization of procedures within its interest. It is a strategic choice that complies with Morocco’s strategic decision to boost competitiveness among companies through reducing deadlines and expenses related to foreign trade procedures.

Companies waste over 2% of their turnover on the internal management of paper Source : cabinet Gartner Group

Source of papers Paper’s uses inside the company Destination of outgoing paper

External MailPurchase of papersFax Priniting

Archiving Internal Mail

Xerox

DestructionOwnership / Uses of paperMail / Transportation

RecyclingOther sources

The Paperlessness of Proceduresand the Environmental Approach

4

Client

ERP

Import road carriers

Authority body

Importer / Exporter

Maritime agent / company

Port authority

Handling operator

Forwarder

Freight Forwarder

Public service

Customs officer

Export road carriers Loading

Warehouse Offloading

ERPWMS WMSTMS TMSSRM SRM

TransportOrder OrderTransport Supplier

PortNet: Integration Tool of the supply chain of foreign trade while protecting the environment

5

The digitalization is deemed as one of the most advanced solutions to reduce paper exploitation and CO2 emissions caused by several displacements should be accomplished to reach a set of necessary formalities.

Sending e-mails rather than fax or mails.The use of scanners to digitalize information and give their movement an electronic format

Promote electronic exchanges

Establishing Workflow systems

Adopting electronic archiving

Moving to paperless incoming and outgoing documents

Environmental commitments of PortNet Company

Compete paperlessnessAbsolishment of printing

Workflow systems are intended to do without printing documents and their movement within different departements for validation. Also, Workflow systems save time.

By adopting an electronic archiving solution, there is no longer a need to print documents to keep a copy neither some sort of a location store these records.

6

To cross a round trip of 4 KM by motorcycle with an engine capacity less than 125 cm3, the estimated average emission of CO2 is 1.03 kg

To produce one ton of papers (400 reams)17 trees

26.500liters of water

3 m3

of trash

4,100 kWhof electricity

3 barrelsof petrol

7

An operation is equivalent to a folder consists of 5 sheets to circulate between 2 administrations separated by a distance of 4 KM

Administration 1

Administration 2

8

212 500 trees

331 250 000 litres of water

37 500 m3

of trash

37 500barrel of petrol

51 250 000 kWh of electricity 8 000 000 kg

A few Figures on Environmental Reports by PortNet CompanyBefore the PortNet Single Window, more than 500 000 bonds of imported goods per year were sent and processed amongst the four operators within an importation cycle including: the Ministry of Foreign Trade, banks, Exchange Office, the Douane and the Importer. If we multiply the number of processed bonds by the number of interested operators (5), we would get 2.5 millions of received and/or sent documents between these operators.

Annual gains of making Import document paperless

9

Annual gains of making exports license paperless57 800 trees

90 100 litreslitres of water

10 200 m3

of trash

10 200barrel of petrol

13 940 000 kWhof electricity

680 000 kg

Annually, nearly 170,000 Export securities are issued and processed and exchanged between four foreign trade operators, namely: the Ministry of Foreign Trade, the Exchange Office, Customs and exporter. If we proceed with the multiplication of the number of shares traded (170,000) by the number of operators involved (4), there will be 680 000 receptions or transmit a document between operators.

10

96 552 trees

150 507 943litres of water

17 039 m3

of trash

17 039barrel of petrol

23 286 135 kWhof electricity 4 543 636 kg

Annual gains of making Douane and maritime paperwork paperless

PortNet SA also ensured on the dematerialization of procedures for ships of call management and customs control including: the manifest, the single declaration goods, the arrival notice, demand atribution station and freehand.

11

435 238 trees

678 459 625 litres of water

76 806 m3

of trash

76 806barrel of petrol

104 969 225 kWhof electricity 2 637 032 kg

Annual gains of making tracker sheets paperless

Since the establishment of the coordination of coordinated physical visit to Casablanca port level, contact 512 045 visits were scheduled at the PortNet platform.

12

Expectation of vessels movements and environmental hazards All the vessels generate risks by themselves and for themselves: damage, fire, explosion, human error, endangerment of equipment…these factors could interact, amplify and exacerbate. On the other hand, the vessel is in constant contact with its environment: including the coastline, fisheries, and pitfalls as well as sailing conditions (wind, strong waves, fog) that could cause cargo loss or worsen the condition of vessels thus leading it to perish in the sea.

Within the aim of controlling its risks and reducing their impact on environment, PortNet Company implemented, in close cooperation with its public and private partners, a platform of maritime information management. Thus, it allows, thanks to the anticipation of exchanges, the improvement of anticipatory management for port of callls and nautical services.

Sinking Ship

Damage Fire heavy packages

wind fog Strong waves

Human error

dangerousgoods

13

Global Economy by PortNet CompanyThe approach of moving to paperlessness allows Morocco to save an annual consumption of 7735 house in terms of fresh water, 42 053 houses in terms of electricity and 15 727 houses in term of waste.

This approach also allowed the protection of 800 000 trees per year (the size of a Grunewald forest), and save the equivalent of annual consumption of fuel by 17 000 cars.

7 735 houses

800 000 trees of year

The size of the Grunewald forest

42 053 houses 15 727 houses

17 000 cars

Annual fuel consumption

=

+ +

14

The Paperlessness, what impact on the future of the environment ?Knowing that only half of foreign trade procedures are rendered paperless, PortNet Company and its partners are aware of their duty to make an effort to develop this policy of paperless office and step forward in the promotion of procedures.

15 727 houses 62 908 houses

7 735 houses 30 940 houses

42 053 houses 168 212 houses

Water consumptionWater consumption

Power consumptionPower consumption

Trash reductionTrash reduction

++

++

Harbour building of Port of Casablanca, 2nd floor Port of Casablanca, 20000, Casablanca, MoroccoPhone : +212 520 473 102Fax : +212 520 473 101Email : contact@PortNet.maWebsite : www.PortNet.ma