PUBLIC WORKS

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“The mission of the Public Works Department is to provide top quality programs, projects and services through the design, construction, maintenance and

operation of public use facilities.”

City Council Work Session

FY 2016/17 Operating Budget

April 26, 2016

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Expenditures /Transfers Out

Revenues /Transfers In

General Fund Investment

Department Total $6,821,328 $986,100 $5,835,228

Central Admin$1,896,586

7% Admin Services$2,588,026

9%

Citywide Programs$2,151,923

8%

Police$13,499,623

48%

Community Development

$755,513 3%

Public Works$5,835,228

21%

Parks, Recreation & Community Services

$1,190,857 4%

PUBLIC WORKS DIRECTOR / CITY ENGINEER

Public Works Administrative Manager

ManagementAnalyst

Office Assistant II

Maintenance Superintendent

Maintenance Supervisor (2.0 FTE)

Senior Maintenance Worker

(7.0 FTE)

MaintenanceWorker

(17.0 FTE)

Facilities Maintenance Supervisor

SeniorCustodian

Custodian

(5.0 FTE)

Equipment Maintenance Supervisor

Senior EquipmentTechnician

Equipment Technician

Office Assistant II

Engineering Manager

Senior Civil Engineer

Assistant Engineer(3.0)

Engineering Project Coordinator (2.0)

PW Inspector (2.0)

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Limited Term

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• grants/funding

• project mgmt

• eng studies

• environmental

• public outreach

• final design

• construction eng

• MVMCC projects

CAPITAL IMPROVEMENT PROJECTS

• development standards

• land development proposal processing

• survey map review

• agreements/bonds

• ROW

PRIVATE DEVELOPMENT

• levee accreditation

• studies

• FEMA

• CRS flood insurance rating

• storm drain master planning

• NPDES

STORM WATER/ FLOODPLAIN MGMNT

• permit processing & utility coordination

• construction inspection

• traffic engineering

• service request tracking

• streetlight maintenance

PERMITTING, INSPECTIONS & TRAFFIC ENG

• contract services

• assessment district mgmt

• lease agreements

• deferred maint mgmt

• technology initiatives

• personnel

PUBLIC WORKS ADMIN

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• 152 road miles maintained

• 16 sweeper zones serviced every 8 weeks

• sidewalk & street repair and maintenance

• 3 FTEs

• 1 FTE Street Sweeper

STREETS

• striping for 14 parking lots

• striping for all city intersections

• 750 graffiti incidents per year

• 2 FTEs

• 1 FTE Graffiti

STRIPING & SIGNAGE

• 144 miles of storm drains maintained

• 5500 storm drain inlets inspected annually

• 9 creeks walked, inspected and cleaned annually

• 2 FTEs

• 1 FTE Ham CFD

NPDES

• 115 acres of active-use parks

• 14 playgrounds

• 9 maintained athletic fields

• 184 plus acres of open space maintenance

• 8 FTEs

PUBLIC PARKS

• 90 acres of roadway islands

• 460 islands

• seasonal & annual IPM applications

• 3 FTEs and

• 2 FTE Pt Marin CFD

• 2 FTE Ham CFD

MEDIAN ISLANDS

BUILDING MAINTENANCE / CUSTODIAL : 7 FTEs / FLEET & EQUIPMENT MAINTENANCE: 3 FTEs

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214.63

225.63

232228.48

212.98

194.29

182

186.1 186.9193.9

194

40.0045.00 46.00

47

46.0041.00 39.00

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38.00 39.00

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0

50

100

150

200

250

FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13 FY13/14 FY14/15 FY15/16

FTE

Fiscal Years

FTE History

City FTE

Maintenance FTE

CITYWIDE

MAINTENANCE WORKERS MINIMAL INCREASE

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Before PCI = 47

After PCI = 91

Streets / Roads

“California cities and counties own and operate 81 percent of the state’s roads … The report shows that pavement conditions are deteriorating throughout California, and that while the costs are high for even the most basic repair and maintenance, the price tag for waiting is far higher, from both an economic and a public safety standpoint. Simply put: Pay now – or pay much more later.”

2013 Western City Magazine

History of Street Maintenance Investment1989 – $16M in bonds (Measure F)2000 – $15M in bonds (Measure B)2003 – Marin County Local Streets Measure A Since 2008 recession:

-30% Reductions in street maint. crew-30% Decline in gas tax funding-FS Plan = $300k annual commitment

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Parks / IslandsParks are community assets, and as such, the potential impact of a neighboring park is a strong consideration as part of the decision to purchase, invest or finance a property. Capital improvements in parks can result in increases to both commercial and residential real

estate value. Single-family home sale prices in close proximity to well improved parks typically exceeded

sale prices further from the park. Close proximity to a quality park is a positive site attribute that can enhance the “curb appeal”

and value of adjacent real estate.

From “How Smart Parks Investments Pays Its Way” Ernst & Young 2002 Study NYC

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Completed Nave Drive Multi-Use Path

Completed Measure A projects including:• 25 street segments paved (over 5 miles)

• 30 new ADA ramps installed

• 55 sidewalk trip hazards repaired/replaced

Cleaned sections of Hamilton and Pacheco Creeks

Received Caltrans approval for Olive Ave Class II Bike Lanes and for DeLong and Ignacio Interchanges Repaving project –construction scheduled for this summer.

Commenced design work for Grant Ave Bridge (at Novato Creek) rehabilitation

Completed Hamilton Levee Re-CertificationCompleted design for Hamilton Levee Toe

Drain – construction this summerContinued deferred maintenance at parks

and facilities per the Condition Assessment reports (benches, paths, bollards, MTSC and Hamilton CC)

DeLong Avenue Median island landscaping rehabilitation project

Completed LED conversion of all 4,000 City Street Lights

Completed HVAC replacement at Hill GymHill Field turf renovationReplaced all lights at IVC BallfieldsLaunched preparation of Master Plan for Hill

Recreation Area

Completed Storm Drain Master Plan

Developed and Adopted ADA Transition Plan for Facilities and Parks

Secured $317,862 and $30,000 from TFCA and TDA respectively for Bike Lanes on Lamont Ave

Awarded $348,000 in Lifeline Trans Program funds for Crosswalk Enhancements and sidewalk gap closures

Received $45,690 P-TAP Round 17 grant funding to inspect and rate Novato’s streets

Recertification and continued participation in CRS Flood Insurance Program

Coordination with County of Marin in Novato Creek Watershed Study

Outreach regarding new NPDES regulations

Installed high-visibility crosswalks with funds from Safe Pathways to Schools on Ignacio Boulevard and on South Novato Boulevard

Provide staff support to Council-appointed committees:

• Bicycle/Pedestrian Advisory Committee

• Novato Streetscape Committee

• Street Improvement Oversight Advisory Committee

Provide staff support to other committees:

• North Bay Watershed Advisory Committee

• TAM Safe Routes to Schools

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CHALLENGES OPPORTUNITIES

Aging infrastructure and community assets with increasing repairs and maintenance needs

Working with Marin County Flood Control on the Novato Watershed improvements for long term flood control

Declining funding sources for maintenance and reinvestment in infrastructure

Integration with SMART and Marin Transit for community connections and access to public transportation

Low staffing levels for parks/islands and street maintenance that reduce ability to deliver quality services

Collaboration with North Bay agencies on storm water compliance monitoring and reporting

Increased storm water regulationsrequiring increased staff oversight and coordination

Strengthen partnerships to reduce the impact of homelessness on water quality and trash within our watershed

Lack of current software systems to allow efficient and effective deployment and management of services/systems

Build trust through successful project delivery to support future funding methods of needed public projects

Operating Requests Amount Funding

Park and Field Maintenance ServicesIncrease contract services funding to maintain Novato’s recreation fields (e.g., pest management)

$15,000General Fund

(ongoing)

Building MaintenanceIncrease supplies, repairs, maintenance funding for citybuildings, including Civic Center, MTSC, Gym/DRC, and Hamilton facilities.

$20,000General Fund

(ongoing)

Skid Steer and Equipment AttachmentsReplace 1983 skid steer tractor and upgrade attachments. Base tractor: $90,000; attachments: $80,000. Used by Parks and Streets crews for various projects including high-weed mowing on roadside edges and open space, brush clearing and debris cleanup, pavement and concrete demo and repair operations

$170,000Equipment

Replacement(one-time)

Skid Steer ReplacementAnnual set-aside to build replacement funds for skid steer. $12,000

General Fund(ongoing)

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LEVEES, PARKS & OPEN SPACE: Fire Break Mowing

STREETS: Roadside Vegetation

CREEKS: Brush Removal / Creek Maintenance

PAVEMENT: Grind Out Failed Asphalt

Operating Requests Amount Funding

Downtown Streets Team ContractPartnership with County of Marin and Sutter Health to fund nonprofit community cleaning services.

$45,000Measure F (one-time)

Engineering Contract ServicesCurrent development activity levels and NPDES requirements, combined with CIP project work, exceed the capacity of one Senior Civil Engineer.

$60,000General Fund

(one-time)

Tree ServicesAdditional funding for tree maintenance for damaged trees due to drought stress and pine borer damage.

$7,500General Fund

(one-time)

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Special Initiative Requests Amount Funding

Pavement Crack Sealing ProgramMobilize crack-filling program for the purpose of raising Pavement Condition Index (PCI) from 69 to 70 on city streets.• 15 to 20 miles of local streets and roads treated

$125,000Measure F(one-time)

Parks Special and Seasonal Projects Mobilize special projects crews to complete various special and season parks and/or island improvements.• Hoog Park fencing and renovated picnic area• Enhanced Park Entry Landscape Planting and Mulching

Citywide• Focus on improved turf quality and irrigation efficiency• ADA access improvements

$250,000Measure F (one-time)

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Personnel Requests Amount Funding

Custodial Workers1.5 FTE custodians to replace janitorial services contract at 922 Machin, new Hamilton Gym & Lu Sutton Childcare. Costs largely offset by eliminating janitorial contracts.

$14,000General Fund

(ongoing)

Maintenance WorkersTwo FTE maintenance workers. 4-yr ltd term positions.1 assigned to Streets1 assigned to Parks

$170,000Measure F(ongoing)

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Public outreach and design for Vineyard Roadpavement rehabilitation

Complete environmental review of Novato Boulevard project

Implement Quiet Zones at SMART Crossings

Construct Transit Connection at San Marin Station

Coordinate Phase 1 construction with SMART for Downtown Train Station

Complete permitting and design for Olive Avenue (Redwood to Railroad) Improvements

Implement a first phase of Storm Drain Improvements from Master Plan

Complete concrete work for Measure A Group 8 and 9 pavement projects (~50 new ADA ramps)

Undertake ADA Transition Plan for Right-of-Way

Complete Pacheco Creek clean up

Continue deferred maintenance and capital renewal improvements per the Condition Assessment reports (Downtown Rec Center Roof, Police Dept lockers and carpets)

Complete repairs at three priority locations from Retaining Wall assessment report.

Finalize improvements for Dogbone Meadow Park, determine funding, bidding

Complete improvements of Two Parks in Bahia

Finalize Hill Rec Master Plan, determine funding, and develop Phase 1 improvement project for bidding

Citywide park enhancement projects

Apply for TFCA funding for bicycle and pedestrian improvements on Vineyard Road

Pursue grant funding for Downtown SMART Station Phase 2

Collaborate with MCSTOPP and other agencies on Prop 1 State Stormwater funding

Continue identification of Computerized Maintenance Management System (CMMS)requirements and implementation

Continue to work with SMART, TAM and Marin Transit on Public Transit Integration at Novato Stations

Complete the implementation of Fuel Management System

Complete installation of grant funded Crosswalk Improvements and continue to seek grants for additional installations

Annual public workshops with neighborhood Landscape Assessment Districts

Improved CIP public engagement and public noticing

Complete improvements on Arthur Street and Plum Street as part of Safe Pathways to Schools Grant program

Continue to provide staff support to Council-appointed committees

Team Members participate in a volunteer work experience program.

Successful programs in San Rafael, Palo Alto and San Jose.

Each program is tailored for the specific community needs.

10 individual; work 4 hours/day

Debris clean-up; creek clean-up; beautification of downtown, parks, islands

Funding Partners

$75,000 – County of Marin

$30,000 – Sutter Health

$45,000 – City of Novato Presentation by Downtown Streets Team in May

The mission of Downtown Streets Team (DST) is to eradicate homelessness by

empowering homeless individuals to be part of the solution to homelessness. The model, which is largely based on peer-to-peer outreach, will recruit unhoused people from the project area to join the Team and begin their transition out of homelessness.

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QUESTIONS

Public Works