online safety and compliance electronic reporting system the o.s.c.e.r. system ()
TRANSCRIPT
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Online Safety and ComplianceElectronic Reporting System
The O.S.C.E.R. System
(www.oscersystem.com)
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Current Situation• D.O.T. compliance audits are on the rise
– New Federal legislation – get tough on safety– Much steeper fines – same fees regardless of
severity of infraction– Potential criminal charges – owner of firm– Company shutdown and seizure
• Insurance costs rising – need to get measurable results from safety efforts
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Current Situation
• Fleets WANT to be compliant, but it is difficult due to varied issues:– Frequent driver turnover– Decentralized control of hiring – Numerous locations (communications gap)– Diverse operations or subsidiaries – Use of leased, casual and temporary
drivers
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The O.S.C.E.R. System
• A Web Based Application designed to:– Manage driver/employee data– Diary and report on key expiration dates – Facilitate self-audits of D.O.T. compliance– Maintain driver qualification (DQ) files – Streamline accident record keeping– Identify employees who are “at-risk” of
having an accident
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Why Web-Based?
• O.S.C.E.R. replaces several individual software packages and can import data from current spreadsheets or programs
Initial set up can be measured in minutes
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Why Web-Based?
• The system runs continuously looking for impending anniversary dates and AUTOMATICALLY sends email action notices to the responsible location manager
• If the issue is not addressed in a timely fashion, a reminder notice will escalate to a higher level of management!
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Why Web-Based?• Any recent/current web browser can access
the web site - hardware does not matter• Automatic, instant upgrades and system
maintenance performed by our staff without having to deal with diskettes or multiple versions running on multiple machines
• Does not require the installation or expansion of a client-server network
It is easy to install and use
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Important Notes on Security• Each management level “sees” and can
modify their own level and below• One client can not see another client’s data• Client maintains own ID/Passwords• Data is not “ON THE INTERNET” – it is on a
SECURE web server behind a firewall• Your driver data is not going to be found at
“Yahoo” or AOL, etc.
Security is a paramount concern to us
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A Quick Tour
• You can check out O.S.C.E.R. live at:– www.oscersystem.com– Enter “demo” as ID and as Password
• The next few slides cover some of the data that we currently capture, and an overview of the reports OSCER can provide
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Driver Record - Data• OSCER captures:
– Type of driver– Status (active, quit, terminated)– Driver’s unique qualifications
(endorsements)– Anniversary dates (medical, annual review,
license expiration, training certifications)– Date hired, departed, reason for leaving,
re-hire indicator, etc.
Actually, we capture a lot more….
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Driver Record – Special Forms• OSCER can add state specific forms
that detail unique requirements for qualification
• We can accommodate unique concerns:– Criminal clearance checks– Special training requirements– Orientation packages
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Driver Record – DQF Checklist• Driver Qualification File checklist tied to
each driver record– Forty-nine items that need to be verified in
each DQF – per Part 391– Two columns of checkboxes – location that
hired driver and corporate (for audits of locations)
– Management reports available to identify drivers with missing check marks
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Driver Record - Events• All drivers have events: good or not-so-good• A few of the OSCER event categories are:
– Training– Moving Violations– Driver Observation reports– Accidents– Safety Awards– Cargo Claims
We can add events as needed
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Driver Events - Accidents
• Accident events can include insurance company reporting via email
• Presently OSCER supports commercial auto accident reporting, and will soon feature complete workers compensation and cargo/theft forms
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Vehicle Record• O.S.C.E.R. tracks physical assets, too:
– Owner– Lease expiration date (reminder reports)– Plate state, number, expiration– VIN, Make, Model, Year – Class (1-8)– Tire size– Location assigned
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Reporting• The OSCER System provides meaningful
management reports (including):– Accident Register (DOT only v. All Accidents)– List active employees and/or independent
contractors– List drivers with missing checklist items– Accident analysis by type, driver, age, tenure…– Asset value reports– Tenure/Turnover analysis
Custom reports can be built as needed
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Reports – Accident Potential Index• Accident Potential Index (low, medium, high)
can be assigned to each driver based on combination of tickets, accidents, age, tenure and driver observation reports
• When the driver who is most likely to have an accident is coached for behavior change, accidents will decrease by 15-30% or more
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Reporting – Four Levels
• Typical CustomerCorporate
DivisionRegion
Location
• Can develop reports at any level, including “roll up” reports
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OSCER System Summary• An easy to use tool that enables:
– Driver qualification management
– Self audits of qualification documents
– Accident recordkeeping
– Accident trend spotting
– Identification of “At-Risk” drivers
Easy, electronic loading of most data
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OSCER System Summary• Timely information pushed, automatically,
to the location supervisor• Escalation of reminder reports• Detailed management reporting• Track driver events, email report of
accidents • No software to update• Not hardware or network specific
Low up front cost to implement
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Contact Us for More Information
Contact Paul FarrellDir. Of MarketingSafetyFirst201.816.9200
www.safeteefirst.com & www.oscersystem.com
SafetyFirst – Because Results Count