office of public transit presentation to ipta okoboji, ia june 22, 2011
DESCRIPTION
Office of Public Transit Presentation to IPTA Okoboji, IA June 22, 2011. OPT Staff Introductions. - PowerPoint PPT PresentationTRANSCRIPT
Office of Public Transit
Presentation to IPTAOkoboji, IA
June 22, 2011
OPT Staff Introductions
Michelle McEnany, DirectorPamella Lee, Transit programs managerKristin Haar, Compliance and training officerSreeparna Mitra, Grants managerRyan Ward, Transit programs administratorMichael Tiedens, Transit programs administrator Brent Paulsen, Technology and research managerLaurie Carnahan, Administrative support
3
Today’s Presentation Topics
4
• Statewide mobility manager introduction• Federal issues
o RTAP resourceso DBE programo DOT physicalso Deadhead definitiono Sightseeing trips remindero Charter and school transportation reminderso Title VI/LEP resource presentation
Today’s Presentation Topics
• State issueso PTAC updateo Liens (facility and vehicle)o Signage policyo Counting rideso Restricted cliento ICAAP applicationso PTIG/STA Special/JARC/NF applications receivedo Upcoming due dates
5
State-wide Mobility Manager Introduction
• Angie O’Brieno Under contract with IARC to serve as Iowa’s
statewide mobility managero Will assist transit and planning agencies in creating
mobility management positions o Phone: 515-451-3383o E-mail: [email protected]
Federal Issues
• RTAP resourceso Procurement proo Website buildero GTFS buildero www.nationalrtap.orgo RSS feedso Fellowships
Federal Issues
• Disadvantaged Business Enterprise (DBE) programNew rules (Federal Register /Vol. 76, No. 19 / Friday, Jan.
28, 2011)o Allows the establishment of DBE goals every three
years rather than annually.For our reporting:
o Next projection worksheet to Iowa DOT will be due in May 2013
o Projection worksheets to include three-year projections (for FY2014-16)
Note: Semiannual DBE reports of actual goals achieved will still be due twice a year as before.
8
Federal Issues
• DBE counting standardso Entire amount performed by DBE subcontractoro Entire amount of fees and commissions charges by
DBE firms for providing a bona fide service (lawyers, planners, consultants)
o If the DBE subcontracts, count only if to other DBEs
o Only DBE portion of a joint ventureo 60 percent of expenditures to DBE supplierso 100 percent of expenditures to a DBE
manufacturer9
Federal Issues
Prime contractor
Amount of contract DBE?
DBE subcontractor
Non-DBE subcontract
Actual DBE participatio
n
Sumter roofing
$500,000 No $100,000 $100,000 $100,000
Milligan CPA
$250,0000 Yes None $25,000 $225,000
Ben’s office supplies
$50,000 Yes None None $30,000
B & D Engineering
$800,000 Joint venture (40% DBE) $320,000
10
• DBE counting example
Federal Issues
11
Federal Issues
• DOT physicalso Noncity, noncounty employed drivers are
required to have physicalso 28Es and nonprofits are not considered units of
government by FMCSAo Medical two-year termo CDL five-year termo January 2012 states must link certification to CDL
12
Federal Issues
• Deadhead definition Deadhead hours/miles: Hours/miles traveled by a
transit revenue vehicle when there is no reasonable expectation of carrying passengers. Examples:
o In the case of fixed routes, deadhead is the travel between the garage/lot and the beginning of the route and the travel from the end of the route back to the garage/lot.
o For demand response service, deadhead is the travel from the garage/lot to the first passenger pickup and the travel from the last passenger drop-off to the garage/lot.
o Trips made for purposes of vehicle maintenance or fueling.
13
Federal Issues
• Sightseeing trips remindero Sightseeing trips are never considered public
transportationo From FTA C 9300.1B, “Public Transportation:
Transportation by a conveyance that provides regular and continuing general or special transportation to the public, but does not include sightseeing, school bus, charter, or intercity bus transportation ...”
o Examples: Trips around a local lake, Christmas light tours, fall colors tours – all not allowed
14
Federal Issues
• Charter and school transportation reminderso New federal charter and school transportation
rules went into effect in 2008o Charter: 49 CFR Part 604o School: 49 CFR Part 605
15
Federal IssuesCharter service means, but does not include demand
response service to individuals:o Transportation provided by a recipient at the
request of a third party for the exclusive use of a bus or van for a negotiated price. The following features may be characteristic of charter service:o A third party pays the transit provider a negotiated price
for a group;o Any fares charged to individual members of the group are
collected by a third party;o The service is not part of the transit provider’s regularly
scheduled service, or is offered for a limited period of time; or
o A third party determines the origin and destination of the trip as well as scheduling.
16
Federal Issues
Charter service means, but does not include demand response service to individuals:o Transportation provided by a recipient to the public
for events or function that occur on an irregular basis or for a limited duration and:o A premium fare is charged that is greater than the usual or
customary fixed route fare; oro The service is paid for in whole or in part by a third party.
Transit systems may perform charter services, following the rules, but must report those services to Iowa DOT on a quarterly basis. Rides and miles will not count toward formula statistics and fuel taxes must be paid.
17
Federal Issues
Exclusive school transportation by a public transit agency is prohibited.
However, tripper service is allowed:o Regularly scheduled mass transportation service which
is open to the public, and which is designed or modified to accommodate the needs of school students and personnel, using various fare collections or subsidy systems. Buses used in tripper service must be clearly marked as open to the public and may not carry designations such as “school bus” or “school special.” These buses may stop only at a grantee or operator's regular service stop. All routes traveled by tripper buses must be within a grantee's or operator's regular route service as indicated in their published route schedules. 18
Federal Issues
Title VI/LEP resource presentation Iowa DOT has contracted with thebigword for
telephone interpreter services to help fulfill our limited English proficient (LEP) obligations under Title VI.
The Iowa DOT’s contract is available to subrecipients to assist in providing meaningful access to LEP persons.o Telephone interpreting service available 24/7/365o Over 250 languages supportedo Rapid pickup and interpreter connectiono 3,000 fully trained telephone interpreterso $0.85 per minute ~ pay as you goo No start-up or maintenance fees
Federal Issues
thebigword handout
thebigword demonstration
To sign up, contact Katie Browno 646-770-8053o [email protected] www.thebigword.com
State Issues
• Public Transit Advisory Council (PTAC)o Members appointed by OPT director
o Areas of representation:o Urban systems > 200,000o Large urban systems 50-200,000o Small urban systems < 50,000o Two regional systems
o Memberso Brad Miller – Des Moines DARTo Mark Little – Waterloo METo Doug Roelfs – Burlington Urban Serviceo Hugh Lively - Region 3/RIDESo Randy Zobrist – Region 9/River Bend Transit
21
State Issues
• PTACo Mission of the council
o Provide the Iowa DOT’s Office of Public Transit guidance and feedback on all transit issues in Iowa
o Scope of councilo All statewide funding and policy issues related to public
transit in Iowa.
o Meetingso Quarterly; First Thursday of February, May, August and
Novembero Agendas shall be provided at least seven days in advance
and posted on the IPTA website forum22
State Issues
Liens (vehicle and facility) Phase I – Vehicles
Part A – New vehicles Application for Certificate of Title and/or Registration (form 411007 or
form 411182) Under Security Interest Information, the Iowa DOT/OPT must be listed
as the First Security Interest Holder (see form on next slide) One form per vehicle Government agencies
• $10 fee is waived and form is submitted to your transit program administrator in the Iowa DOT’s Office of Public Transit
Nongovernment agencies• $10 fee per vehicle (payable to your local county)• Forms submitted to local county treasurer• Copy of form submitted to your transit program administrator in the
Iowa DOT’s Office of Public Transit23
State Issues
Liens (vehicle and facility) Part B – Current fleet vehicles with federal interest
Application for Notation of Security Interest (form 411046) The Iowa DOT/OPT must be listed as the Holder of Security Interest on
the form (see form on next slide) One form per vehicle Government agencies
• $10 fee is waived and form is submitted to your transit program administrator in the Iowa DOT’s Office of Public Transit
Nongovernment agencies• $10 fee per vehicle (payable to your local county)• Forms submitted to local county treasurer• Copy of form submitted to your transit program administrator in the
Iowa DOT’s Office of Public Transit TPA’s will be contacting each transit manager to determine vehicles that
are applicable (currently hold federal interest)24
State Issues
Liens (vehicle and facility) Phase I – Vehicles (continued)
Part C – Removing liens Lien on a particular vehicle can be removed when the useful life has been
met Government agencies
• Submit a formal written request to your transit program administrator in the Iowa DOT’s Office of Public Transit
Nongovernment agencies• Submit a Cancellation of Security Interest (form 411168) to the local
county• Copy of form submitted to your transit program administrator in the Iowa
DOT’s Office of Public Transit All forms can be found on the Iowa DOT’s forms website
Phase II – Facilities The TPA’s will be contacting all transit systems that have facilities funded
partially or in whole with FTA or State of Iowa dollars at some point in the near future.
25
State Issues
Liens (vehicle and facility) Form 411007 (new vehicles)
26
State Issues
Liens (vehicle and facility) Form 411046 (current vehicles)
27
State Issues
Counting rides Passengers are counted every time a person boards the
vehicle for the purpose of a trip Trip is defined as having an origin and a destination The count must distinguish types of rides and how they pay
(revenue vs. nonrevenue) Passenger counting must be accurate Passenger counting must be consistent Procedures are more important than technology Should not be counted as a ride:
Employees riding a vehicle for work-related purposes Drivers
28
State Issues
Signage policy Open to the public: Service open to the public is a condition for
receiving federal and state funding. FTA requires that vehicles be clearly marked to show that the vehicle is open to the public. Under all funding programs, the Iowa DOT, with input from transit providers, requires transit systems to establish a vehicle marking policy including the following standards.
Transit system name: Each vehicle shall display the name of the designated public transit system on each side of the vehicle. If name does not include “Transit” or “Public Transit,” this should be added. Placement of name on front and back of the vehicle is recommended.
Vehicle ID: Each vehicle shall display a vehicle ID number on the right front corner and on the back of the vehicle. The number shall also be displayed at the front of the interior, in an area visible to passengers
29
State Issues
Signage policy – continued Transit phone number: It is strongly recommended that the
transit system phone number for ride requests/route information be displayed on each side of the vehicle.
Rail crossing stops: The rear of each vehicle shall bear a sign stating “This vehicle stops at RR crossings.”
Ethanol sticker: State law requires all public agencies in Iowa to use ethanol-blended gasoline in any gas engine and to display a gasohol or ethanol “bumper sticker.”
Access sign: The vehicle entrance accessible by wheelchair is required to display the universal accessibility symbol.
Securement location sign: The wheelchair securement location(s) within the bus must be signed.
30
State Issues
Signage policy – continued Priority seating sign: Front seats are required to be signed as
priority seating for elderly and persons with disabilities. Emergency exit sign: All emergency exits shall be signed,
including any specific directions to operate the exit, as needed.
No smoking sign: By state law, all public transit vehicles are required to be signed with no smoking stickers. The sign must be visible to passengers when boarding the vehicle.
31
State Issues
“The Good”
32
State Issues
“The Bad”
33
State Issues
“The Ugly”
34
State Issues
Signage policy – proposed changes
Transit phone number : Policy to be changed from “recommended” to “required.” Agency website may also be used if so desired if it contains contact and route information.
“Open to the public:” Will be required on all small urban and regional transit systems’ buses, displayed on passenger side of vehicle. The Iowa DOT will provide the signage.
Wordage location: “Public Transit” will be required to be on all four sides of the vehicle. Required on all small urban and regional transit systems’ buses. 35
State Issues
• Restricted client (RC) serviceo Previous definition: Service is open only to the
clients of a specific agency or a specific population group.
o Current definition: Charter
o Reporting category for RC has been removed from the online statistical reporting system
36
State Issues
• Iowa Clean Air Attainment Program(ICAAP)
o Purpose is to help finance transportation projects and programs that result in attaining or maintaining the national ambient air quality standards (NAAQS) of the 1990 Clean Air Act Amendments (CAAA)
o More than $14.9 million has been awarded for 44 transit projects since 1995
37
State Issues
• ICAAPo Projects awarded Jan. 11, 2011
38
Transit system Project description Amount
Des Moines Route #7 service improvements
$256,511
Des Moines Route #11 service improvements
$ 45,629
Dubuque Shopping circulator $225,907
Total $528,047
State Issues
• Public Transit Infrastructure Grant (PTIG)
o Program created by 2006 General Assemblyo Funds vertical infrastructure for public transito All 35 transit systems are eligibleo Projects should be capable of completion in 18
monthso 2011 General Assembly
o Anticipate an appropriation of $1.5 milliono Limit of 40 percent of total appropriation per
transit system 39
State Issues
• PTIG
40
Transit system
Project descriptionAmount requeste
dAmes Facility renovation $633,600
Cedar Rapids New facility to replace transit garage and administration facility $800,000
Des Moines Money room $80,000
Des Moines Shop area $80,000
Des Moines Storage barn $233,000
Des Moines Administration area (bathroom ADA renovations) $12,000
Dubuque Sprinkler replacement $12,800
Dubuque Roof replacement $245,000
Muscatine Passenger shelter $5,600
Sioux City Transit Consolidated field operations facility $1,000,000
Siouxland Regional Transit Joint storage facility with Sioux City Transit $400,000
Total $3,502,000
State Issues
• State Transit Assistance Special Projects
o Immediate opportunity
o Projects must contribute to coordination of public transit and human service transportation in Iowa
o Two-year funding limitationo Year 1: 80/20o Year 2: 50/50 for operating
41
State Issues
• STA Special Projects
42
Transit system
Project descriptionAmount requeste
dAmes East 13th Street/Dayton Avenue (Pink route) service expansion $16,157
Des Moines Route 7 service expansion (supplemental funding to ICAAP project) $20,000
Des Moines Route 11 service expansion (supplemental funding to ICAAP project) $5,000
Des Moines Mobility manager $60,710 Ottumwa Ottumwa After 6 $25,000
Region 3 Medical transportation services to Community Health Agency in Sioux Center $6,000
Region 11 Rural Boone County service expansion $8,440 Region 11 Boone to Des Moines medical shuttle $18,720 Region 15 Expanded service hours $25,000 Total $185,027
State Issues
• Job Access Reverse Commute (JARC)o Established to address the unique transportation
challenges faced by welfare recipients and low-income persons seeking to obtain and maintain employment.
o Eligible activitieso Capital, planning and operating expenses for
projects that transport low income individuals to and from jobs and activities related to employment, and for reverse commute projects
43
State Issues
• Job Access Reverse Commute (JARC)o Large urban allocations
o FFY2011 allocation $517,279o FFY2010 funds remaining 112,750o Contingency 23,633o Total available $653,662
o Funds requested $678,124
44
State Issues
• JARC
45
Transit system
Project descriptionAmount requeste
dAmes Brown route weeknight service expansion $16,557Ames Brown summer route service expansion $15,248Ames Mid-day South Duff (Yellow route service expansion) $15,844
Ames East 13th Street/Lincoln Way/Dayton Avenue route exp. (Pink route) $26,928
Cedar Rapids Neighborhood Transportation Service $164,856Cedar Rapids Taxi rides for JARC participants $40,602Coralville Route extensions $40,166Iowa City Route extensions $141,602Sioux City After hours service $32,250Sioux City Stream Global service extension $9,069Waterloo Prime-time After Hours service $84,708Waterloo Cedar Falls Loop - Route 9 $90,294Total $678,124
State Issues
• Job Access Reverse Commute (JARC)o Small urban/regional allocations
FFY2011 allocation $503,062FFY2010 funds remaining 354,550Contingency 123,006Total available $980,618
o Funds requested $415,149
46
State Issues
• JARC
47
Transit system
Project descriptionAmount requeste
dMuscatine JARC for work $41,360Ottumwa Ride to work project $55,000Ottumwa Airport campus shuttle $30,000Ottumwa Airport campus shuttle vehicle $60,000Region 3 Center Fresh Egg Farm shuttle $29,200Region 5 ICCC training for unemployed individuels $15,533Region 8 Dubuque employment transportation $150,000Region 13 CDS Global shuttle $4,334Region 13 Red Oak Taxi service $4,722Region 15 Vermeer project $25,000Total $414,149
State Issues
• New Freedom (NF)o Seeks to reduce barriers to transportation services
and expand the transportation mobility options available to people with disabilities beyond the requirements of the Americans with Disabilities Act (ADA) of 1990. o Project must be new as of Aug. 10, 2005o Project must go over and beyond that requirements
of the ADAo Eligible activities
o Capital, planning and operating expenses for projects that transport disabled individuals.
48
State Issues
New Freedom project examples Extending paratransit services past normal fixed-route
hours of operation Operating paratransit services on days when fixed-route
service does not operate Price increase for a lift with higher capacity or a vehicle
with additional tie-downs Mobility manager positions
Remember, this program is for disabled individuals Someone might be elderly, but they may not be disabled
State Issues
• New Freedomo Large urban allocations
FFY2011 allocation $297,991FFY2010 funds remaining 134,603Contingency 0Total available $432,594
o Funds requested $534,546
50
State Issues
• New Freedom
51
Transit system
Project descriptionAmount requeste
dCedar Rapids Mobility manager (one year) $49,600
Cedar Rapids CABS Program Personal Use expansion $24,798
Cedar Rapids CABS program coordinator $43,948
Dubuque Mobility manager (two year) $181,218
Iowa City Volunteer transportation coordinator $57,518
Sioux City After 6 voucher program $2,500
Sioux City One 31' MD bus $174,964
Total $534,546
State Issues
• New Freedomo Small urban/regional allocations
FFY2011 allocation $333,904FFY2010 funds remaining 283,679Contingency 69,548Total available $687,131
o Funds requested $848,614
52
State Issues
• New Freedom
53
Transit System
Project descriptionAmount requeste
dMuscatine New Freedom Night Out $8,325
Ottumwa OTA Lift Sunday service expansion and additional peak hours $7,637
Region 2 Iowa City Medical Shuttle $22,464
Region 3 Sheldon Nighttime taxi $6,500
Region 6 Statewide mobility manager (already under contract) $239,200
Region 6 Iowa City Medical Shuttle $7,300
Region 8 Mobility manager (one year) $104,913
Region 8 Colesburg to Manchester $4,577
Region 8 Dyersville In-town $6,138
Region 8 Manchester to Dubuque $2,318
Region 8 Delaware County $25,846
State Issues
• New Freedom
54
Transit system
Project descriptionAmount
requestedRegion 11 Boone to Des Moines area medical shuttle
$15,600
Region 11 Iowa City Medical Shuttle$20,533
Region 12 Gensis Development$39,780
Region 13 Harlan taxi service hour expansion$4,459
Region 13 Taxi discount voucher program$10,462
Region 15 Over and above$22,562
Statewide Mobility manager positions $300,000
Total$848,6914
State Issues
• ITS Grants
o Currently $600,000 is available in technology research fundso Available for ITS-related projectso Applications accepted anytimeo Six month time frame
Transit system
Project descriptionAmount
requested
Region 9Digital phone system, two-way radio repeater, mobile surveillance hard drives, wireless surveillance system, RouteMatch upgrade, server protection
$22,777.50
Des Moines Automatic passenger counters/GIS software $38,500
Muscatine GIS hardware $1,557.00
State Issues
• Funding application issueso Received past the due dateo Missing documentso No project titleo No budget
o How did you arrive at the numbers???o Lack of project detail
o Describe exactly how the service is operating or will operate
o Provide a comparison to your current serviceo How does the project fit the program purpose? 56
State Issues
• Funding application issueso No applications received after the due date for SFY2013
will be accepted – this included the consolidated funding applications for your operating formulas.
o Funds will be reprogrammed to the other transit systems.
o Incomplete/inaccurate applications may be excluded from funding – this includes detail within the PTP describing the project.
o Of the 35 consolidated funding applications submitted, six were after the deadline and 27 were incomplete or inaccurate.
57
State Issues
• Upcoming due dateso June 30 – 5310 & 5311 operating contracts expireo July 1 – year-end odometer readingso July 25 – small urban/regional charter reports dueo July 30 – fourth quarter fuel tax report dueo Aug. 15 – draft year-end statistics submittedo Aug. 23 – reimbursement request deadlineo Sept. 30 – JARC and NF operating contracts expireo Fellowship request
58
For more information on Iowa’s public transit programs, visit www.iowadot.gov/transit
59
Questions?