office 365 webinar series: how much could you save?
TRANSCRIPT
Office 365 Series: How Much Could You Save?
Who Are We?
• Adam Levithan@collabadam
Senior Consultant at Portal Solutions
SharePoint Areas of Interest: OOTB Site Templates, Project Timeline, InfoPath List Forms, Communities, and Social Engagement
Most Watched TV Show: Peppa Pig
• Jill Hannemann@JHCherryBlossom
– Director of Advisory Services at Portal Solutions
– SharePoint Areas of Interest: Term Store, Product Catalog, Records Center, Metadata Navigation, and e-Discovery with Exchange
– Favorite Vacation Destination: Italy
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About Portal Solutions
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times selected in Office Early Adopter Program
45Full-time employees, consultants, developers, business analysts, SME
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10 years in business
250+
SharePoint and Office365 Implementation
We deliver Digital Workplace Products and Solutions that help organizations share what they know and find what they need by connecting people, data, and content.
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“Office 365 has a lower TCO, and greatly reduces implementation times compared to a similar on premises solution.”
• Office 365 and the Digital Workplace
• Key Areas for Savings• Navigating Licensing • Getting Started• Understanding Your Needs
Agenda
- Forrester Consulting Total Economic Impact Study, Dec. 2010
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“Office 365 delivered a 315% return on investment with a four month payback period for the composite enterprise organization.”- Forrester Consulting Total Economic Impact Study,
Dec. 2010
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Digital Workplace
We define the Digital Workplace
as an environment where
employees are able to quickly and
easily share what they know and
find what they need with consistent
experiences across devices and
locations.
SocialMobility Big dataCloud
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Where Does the Digital Workplace Fit?
CRM
HR
Finance Time
LOB
Billing
“Systems of Record” Inte
gra
tion
Access
Context/Relevancy
Context is King:
My Team
My location/device
My Community
My Life
My work
›Docs›Tasks›Process›Data
My Customers
Stakeholders
Customers
“Systems of Engagement”
CMS Social
Office Prod.
Task Mgmt
Collab.Comm
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Office 365 Suite
Mobile Access
Exchange Online
Instant messaging, voice
Lync Online
Outlook, Word, Excel, PowerPoint
Office Online
Security 24/7 reliability
Collaboration, document
management
SharePoint Online
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What this Means to the Business: Context!
Search
Sites
File Sharing
Mobile
Availability
Collaboration
Knowledge Transfer
Reduced IT Maintenance
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Is My Data Secure in the Cloud?
• Office 365 is verified to meet: HIPAA BAA FISMA EU model clauses ISO 27001
• Expanding encryption• Reinforcing legal protection• 99.98% uptime
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Other Risks in Moving to the Cloud
Sensitive data residing outside the organization
Giving up control in upgrade roll out schedules
Microsoft service going down
Your own internet service going
down
What ROI can a company realize with Office 365?
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Eliminated hardware.
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Web conferencing and teleconferencing savings.
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Avoided on-premises implementation and administration labor.
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Latest functionality and ease of upgrading technology.
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Enterprise agreement (EA) licenses substituted with Office 365 subscription.
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Improved archiving and compliance.Improved availability and disaster recovery.
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Improve knowledge worker efficiency.
Navigating Licensing
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Most common plans• E Plans -
Enterprise• K Plans – Kiosk
Workers
• Small Business – 25 users max• Midsize Business – 300 users
max• Enterprise – unlimited users
Core suite of features for the digital workplace
• Kiosk – “Desk-less” workers Shift or retail workers Shared PCs
• Mix and match with Enterprise level plans
Office 365 Plans: The Basics
22Feature Exchange Online Only$4 per user/month
Enterprise E1$8 per user/month
Enterprise E3$20 per user/month
Enterprise E4$22 per user/month
Email (50 gb per user) ● ● ● ●AD integration ● ● ● ●Web conferencing, presence and IM ● ● ●
File Storage and sharing (25 gb per user) ● ● ●
Intranet and team sites ● ● ●
Yammer enterprise ● ● ●
Public website ● ● ●
Office online ● ● ●Mobile apps ● ● ●
Office applications ● ●eDiscovery ● ●Voicemail ● ●Self-service BI ● ●Enterprise Voice
●
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Kiosk Plans vs. Features
Feature Exchange Online Kiosk$2 per user/month
Office 365 Enterprise K1$4 per user/month
2 GB of email storage per user ● ●
Outlook Web Access ● ●
Exchange ActiveSync for smart phones
● ●
POP support for email clients ● ●
Access to SharePoint Online Sites ●
Office Online ●
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Licensing Comparison: Dunder Mifflin Paper Co. - 350 users
On-Premise SharePoint = Year 1 $104,206
Office 365 = Year 1 $7,000
Item License
Software Assurance w/Both
SharePoint Server License $4,926.00$2,463.00 $7,389.00
Windows Server - Std $726.00 $363.00 $1,088.00
SQL - Std - 1 Proc $7,171.00$3,586.00 $10,756.00TOTALS for Infrastructure $12,823 $6,412 $19,233SharePoint Standard CAL (Per User) $95.00 $48.00 $142.00SharePoint Enterprise CAL (Per User) $83.00 $42.00 $125.00
TOTALS per User CAL $178.00 $90.00 $267.00
Licensing Costs for On-Premise (SharePoint)
Getting StartedWhat is the Total Cost of Ownership of Office 365?
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Evaluating Total Cost of Ownership (TCO)
Start up costs (and activities)
Labor needed to assess need and define business objectives
Governance for Email, SharePoint, OneDrive, Yammer, Lync usage
Determine usage of SharePoint
Assess LOE for Exchange migration
Depending on size, migration could be a costly effort
Exchange mailbox migration
SharePoint content migration
Lync configuration
Basic user training is necessary to communicate changes
Email in the cloud
Mobile capabilities
File storage and sharing
Social collaboration
Number of users is a determining factor as to how costly start up will be
Discovery/Design of Pilot
Implementation and Migration Training
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Perpetual Costs (TCO)
Hardware
Ongoing Training
Microsoft Licensing/Subscriptions
Additional Bandwidth
Ongoing Administration
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3rd party products like 365iQ can help with analytics: http://centrixsoftware.com/
• Number of users Number of users will impact start
up costs and needs analysis
• Existing license structure with Microsoft Your ROI can be influenced with
• Office 365 components to be used What licensing levels do you
need?
Understanding Your Needs
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• Email• Instant Messaging• Video Conferencing• Content Management• Collaboration• Corporate
Communication• Workflow Processing• Business Intelligence• Data Management
• What do your users need today? Evaluate usage of:
Microsoft Office Products (Word, Excel, PowerPoint)
Current intranet Enterprise Systems and Systems of
record (CRM, Customer data, transactional data)
Other public cloud provided document sharing (Dropbox, Google Docs)
Other collaboration apps (Evernote, etc.)
Which Cloud Service Should I Pursue?
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Getting Started
1 Benefit vs. Risk Analysis
2 Evaluation of user needs
3 Determine licensing combination
4 Quantify ROI with current costs
5 Define governance for capabilities
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Closing thoughts…
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Deployment Offer
Number of Eligible Office 365 SeatsDeployment Funding
1,000+ seats $20,000250 – 999 seats $12,000150-249 seats $5,000
For every new Office 365 purchase now through March 31st, Microsoft will contribute:
Office 365 FastTrack is designed to help organizations move to Office 365 quickly and easily. If you’ve been waiting for the right time for your deployment, this is it.
Microsoft makes it easier to work with your preferred Cloud Service Provider – Portal Solutions. And cheaper too (Microsoft will help cover the cost).
Limited Time Offer!
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Upcoming Events
To register for any of our Webinar events, please visit portalsolutions.net and click on News & Events!
Come meet our experts!April 12 – SharePoint Saturday BostonApril 22 – SPTechCon San Francisco
Thank you for attending!
SOCIAL WEBINAR SERIESMarch 4 – A Cluttered Inbox Slows Down CollaborationApril 1 – Is Yammer the Answer to Your Social Strategy?
OFFICE 365 WEBINAR SERIESMarch 27 – You Have SharePoint, Now What?May TBD – Bringing Forms and Workflow to Office 365
GOVERNANCE/MIGRATION WEBINARSMarch 25– Climbing the Slippery Slope of SharePoint Migrations, featuring Concept SearchingApril 2 – Most Common Governance Mistakes in SharePoint (And How to Avoid Them), featuring Ruven Gotz, SharePoint MPV and Metalogix
Contact us today!