nsgic november 30, 2006 1 advancing statewide spatial data infrastructures in support of the...

NSGIC November 30, 2006NSGIC November 30, 2006 11

Advancing Statewide Spatial Advancing Statewide Spatial Data Infrastructures in Support of Data Infrastructures in Support of

the National Spatial Data the National Spatial Data Infrastructure (NSDI)Infrastructure (NSDI)

Webinar on Developing Webinar on Developing Strategic and Business PlansStrategic and Business Plans


IntroductionsIntroductions

• Steve AndersonSteve Anderson• Peter BujwidPeter Bujwid• Richard GradyRichard Grady

Boston, Massachusettswww.appgeo.comwww.appgeo.com


Webinar AgendaWebinar Agenda

1:00 - 1:151:00 - 1:15 Participants login using WebexParticipants login using Webex

1:15 - 1:20 1:15 - 1:20 Welcome from Milo Robinson Welcome from Milo Robinson 1:20 - 1:30 1:20 - 1:30 IntroductionsIntroductions1:30 - 2:10 1:30 - 2:10 Strategic Plan TemplateStrategic Plan Template2:10 - 2:152:10 - 2:15 Questions and Answers Questions and Answers 2:15 - 2:20 2:15 - 2:20 BreakBreak

2:20 - 3:10 2:20 - 3:10 Business Plan Template, Score CardBusiness Plan Template, Score Card3:10 – 3:203:10 – 3:20 Success FactorsSuccess Factors3:20 – 3:353:20 – 3:35 Questions and AnswersQuestions and Answers3:35 – 3:403:35 – 3:40 BreakBreak

3:40 - 4:00 3:40 - 4:00 Questions & Answers (optional)Questions & Answers (optional)


Project Overview and GoalsProject Overview and Goals

• Encourage Implementation of Encourage Implementation of Statewide Statewide Spatial Data InfrastructureSpatial Data Infrastructure (SSDI)(SSDI) DevelopmentDevelopment

• Provide Provide GuidanceGuidance on Planning Activities on Planning Activities

• Encourage Formation of Encourage Formation of PartnershipsPartnerships

• Provide Uniform Provide Uniform FrameworkFramework for the for the Strategic & Business PlansStrategic & Business Plans

©2006, Applied Geographics, Inc


Who was involved??Who was involved??

Steering Committee Organization

Nathan Bentley State of Idaho

Ingrid Bruce City of Rancho Cucamonga, CA

David Brotzman State of Vermont

Learon Dalby State of Arkansas

Stu Davis State of Ohio

Tim Haithcoat University of Missouri

Christian Jacqz State of Massachusetts

Stu Kirkpatrick State of Montana

Vicki Lukas USGS – Geospatial Liaisons

Mike Mahaffie State of Delaware

Zsolt Nagy State of North Carolina

Craig Neidig State of West Virginia

Kevin Neimond National Association of Counties (NACo)

Milo Robinson FGDC

Sandy Schenck State of Delaware

Lynn Shirley University of South Carolina

Heather Voets A T & T

Larry Zink State of Nebraska

Project Support Organization

Richard Grady AppGeo

Peter Bujwid AppGeo

Michael Terner AppGeo

Steve Anderson AppGeo

Bill Burgess NSGIC

Representing

FederalStateCountyMunicipalAcademicUtilityPrivate BusinessNon-Profit


What was done?What was done?

• Document ReviewDocument Review Other Strategic & Business Plans, I-PlansOther Strategic & Business Plans, I-Plans

NC, GA, IN, KY, ME, OR, CT, RI, MD, MANC, GA, IN, KY, ME, OR, CT, RI, MD, MA

• Past ExperiencePast Experience

• Drafted TemplatesDrafted Templates

• WIKI: CollaborationWIKI: Collaboration

• Produced Final DocsProduced Final Docs



• Strategic PlanStrategic Plan

• ‘‘What’What’ and the and the ‘Why’‘Why’

• ProcessProcess & Goals & Goals

• Business PlanBusiness Plan

• ‘‘How’,How’, ‘When’,‘When’, andand ‘How much’‘How much’

• Aimed at those that Aimed at those that approveapprove and and fundfund

• Presents a Presents a business casebusiness case

What’s the difference between a Strategic What’s the difference between a Strategic Plan and a Business Plan?Plan and a Business Plan?



To implement a Statewide Spatial Data Infrastructure (SSDI)

consistent with appropriate national standards

Primary Strategic Goal

GOAL 1:Establish authority

for statewide coordination

GOAL 2:Develop GIS

clearinghouse

GOAL 3:Pursue goal 3

Business Plan DetailsBusiness Plan DetailsBusiness Plan DetailsBusiness Plan Details

SP

SP

BP

BPProgrammatic Goals

Strategic Plan vs. Business PlanStrategic Plan vs. Business Plan

• Business plans should relate to Strategic objectivesBusiness plans should relate to Strategic objectives• Business Plans come from goals• You can have more then one Business PlanYou can have more then one Business Plan

Benefits

Justification

ROI

Cost/Benefit

Implementation PlanCosts

Requirements

Risks



What can they be used for?What can they be used for?

• Plan for a Plan for a ComprehensiveComprehensive Goal or Goal or InitiativeInitiative• Establish or Expand a Statewide Spatial Establish or Expand a Statewide Spatial

Data Infrastructure (Data Infrastructure (SSDISSDI))

• Plan or Clarify a Plan or Clarify a Component Component ofof anan InitiativeInitiative

• Statewide CoordinationStatewide Coordination

• Standards ImplementationStandards Implementation

• Data ProductionData Production

• Common Applications DevelopmentCommon Applications Development

• Etc, etcEtc, etc



What is the What is the PurposePurpose of a of a Strategic PlanStrategic Plan??

• Implements Implements Long Term GoalsLong Term Goals

• Details Details ProgrammaticProgrammatic Goals Goals

• Identifies Identifies RisksRisks

• Develops Develops StrategiesStrategies for for Overcoming RisksOvercoming Risks

• Provides a Provides a ProcessProcess or or Feedback LoopFeedback Loop for Adjustment for Adjustment



What is this What is this StrategicStrategic Plan Plan TemplateTemplate??

1.1. Defines an Defines an Iterative ProcessIterative Process for: for:

• DiscussionsDiscussions

• ResearchResearch

• DraftingDrafting

• RefiningRefining

• ReviewReview



What is this What is this StrategicStrategic Plan Plan TemplateTemplate??

2.2. Provides a Provides a Consistent FrameworkConsistent Framework for Articulating for Articulating

• PurposePurpose

• ValuesValues

• RolesRoles

• ObjectivesObjectives

• Strengths & WeaknessesStrengths & Weaknesses



Let’s take a look inside…Let’s take a look inside…

1.1. Executive SummaryExecutive Summary

2.2. Strategic Planning MethodologyStrategic Planning Methodology

3.3. Current SituationCurrent Situation

4.4. Vision and GoalsVision and Goals

5.5. RequirementsRequirements

6.6. Implementation ProgramImplementation Program

7.7. AppendicesAppendices



Executive SummaryExecutive Summary (SPT:1)(SPT:1)

• Executive Level PresentationExecutive Level Presentation

• Brief, but Brief, but Sufficient DetailSufficient Detail

• Strategic Strategic ObjectivesObjectives of Plan of Plan

• BenefitsBenefits to be Realized to be Realized

• ResourcesResources Needs Needs

• Simplified Simplified TimelineTimeline

• Associated Associated CostsCosts



Focus Your Executive Summary…Focus Your Executive Summary…• Ten PagesTen Pages

• Background & OverviewBackground & Overview

• Intro. & Definition of GISIntro. & Definition of GIS

• History of GIS use in MaineHistory of GIS use in Maine

• Major Findings of Needs AssessmentMajor Findings of Needs Assessment

• Major Recommendations & Plan of Major Recommendations & Plan of ActionAction

• Benefits of Plan of ActionBenefits of Plan of Action

• Funding the PlanFunding the Plan

• Proposed Governance StructureProposed Governance Structure

• Addressing PrivacyAddressing Privacy

• ConclusionsConclusions

• Two PagesTwo Pages

• OverviewOverview

• Current IssuesCurrent Issues

• Recommended SolutionsRecommended Solutions

• SummarySummary

• FundingFunding



Strategic Planning MethodologyStrategic Planning Methodology (SPT:2)(SPT:2)

• Process takenProcess taken to develop to develop

• Emphasize processEmphasize process not the not the situationsituation

• Gets you Gets you organizedorganized

• DefinesDefines plan for plan for successsuccess

• StakeholderStakeholder identification identification

• ConstraintsConstraints or limitations or limitations

• Define Define targettarget audienceaudience



Strategic Planning Process Map Strategic Planning Process Map (SPPM) (SPPM)

What is SPPM?What is SPPM?

• A practical approach A practical approach

• Ideas on executionIdeas on execution

• Structure and tasks Structure and tasks

• ModifiableModifiable

The Five Phases of SPPMThe Five Phases of SPPM Getting StartedGetting Started Preliminary PlanningPreliminary Planning StrategizingStrategizing AuthoringAuthoring Monitoring and MarketingMonitoring and Marketing


2

3

5

4

1 = Iterative2 = Inclusive3 = Is Approved4 = Supported5 = Flows to the business plan

1



Target AudienceTarget Audience

• Who do you need to Who do you need to convinceconvince??

• What would make them What would make them supportsupport this this initiative?initiative?

• Are there any Are there any politicalpolitical barriers? barriers?

• Election YearElection Year

• Party in controlParty in control

• TimingTiming is everything is everything

• Different Strokes for Different FolksDifferent Strokes for Different Folks

State of CT



Current SituationCurrent Situation (SPT:3)(SPT:3)

• Assessment of the situationAssessment of the situation

• WhoWho are we? are we?

• WhereWhere are we? are we?

• WhatWhat has succeeded (or hasn’t) in the has succeeded (or hasn’t) in the pastpast

• SWOTSWOT

• SStrengths and trengths and WWeaknesseseaknesses

• OOpportunities and pportunities and TThreatshreats



Current SituationCurrent Situation (SPT:3)(SPT:3)

• Study the Study the historyhistory…where you’ve been…where you’ve been

• Examine the current Examine the current issuesissues…where you are…where you are

• Know where the Know where the decision makersdecision makers want to go want to go

• Tie them together…look for Tie them together…look for synergysynergy


State of Connecticut – TOPOFF3


Vision and GoalsVision and Goals (SPT:4)(SPT:4)

• Overarching goal is Overarching goal is SSDISSDI

• Articulating Articulating programmaticprogrammatic goals goals

• Defining Defining stepssteps to get there to get there

• Realistic Realistic shortshort and and long-termlong-term horizonshorizons



NSDI, SSDI and the Strategic and Business Plan Templates Part of a bigger picturePart of a bigger picture

NSDI

50 StatesInitiative

SSDIMA

SSDITX

SSDIAK

SP BP

Stakeholders

SP BP

Stakeholders

SP BP

Stakeholders



NSDI, SSDI StakeholdersNSDI, SSDI Stakeholders• Municipalities• Parishes• Townships• Villages • County• State• Tribal• Federal • Regional government

agencies

• Regional planning organizations

• Non-profit organizations

• Utilities• Private Business• Academia• Public


RequirementsRequirements (SPT:5)(SPT:5)

• Technical Technical SectionSection

• Assessment of Assessment of InfrastructureInfrastructure

• DataData Requirements Requirements

• TechnologyTechnology Requirements Requirements

• ResourceResource Requirements Requirements

• StandardsStandards

• OrganizationalOrganizational Needs Needs



RequirementsRequirements(SPT:5)(SPT:5)

TechnologyTechnology• HardwareHardware• SoftwareSoftware• NetworkNetwork• Legacy systems Legacy systems

integrationintegration• Systems Systems

Architecture Architecture

Maine Geo-Library Architecture




DataData• What are all the needsWhat are all the needs• Data specifications & standardsData specifications & standards

Federal, State, Local, IndustryFederal, State, Local, Industry

• Data compliancyData compliancy• Data sensitivity/confidentialityData sensitivity/confidentiality• Data flowsData flows• MetadataMetadata• Data sharing/MOUData sharing/MOU

Data Flows©2006, Applied Geographics, Inc



Coordination and OversightCoordination and Oversight1.1. Full-time paid Full-time paid CoordinatorCoordinator

2.2. Defined Defined authorityauthority for Statewide Coordination for Statewide Coordination

3.3. FormalFormal relationship with relationship with CIOCIO

4.4. InvolvedInvolved decision maker decision maker

5.5. ResponsibilitiesResponsibilities for NSDI and Clearinghouse for NSDI and Clearinghouse assignedassigned

6.6. CoordinateCoordinate with LGA’s, academia, & public sector with LGA’s, academia, & public sector

7.7. Sustainable Sustainable fundingfunding exists exists

8.8. Coordinators have Coordinators have contractual authoritycontractual authority

9.9. Fed’s Fed’s work throughwork through coordinating body coordinating body



Implementation ProgramImplementation Program (SPT:6)(SPT:6)

• DivideDivide and Conquer and Conquer

• PhasedPhased Approach Approach

• Should be Should be High-LevelHigh-Level

• Business Plan Business Plan Lays outLays out the the DetailsDetails



Implementation ProgramImplementation Program (SPT:6)(SPT:6)

• What are your program elements?What are your program elements?• DataData

Orthoimagery, Parcels, CenterlinesOrthoimagery, Parcels, Centerlines

StandardsStandards

MetadataMetadata

• FunctionalFunctional Public SafetyPublic Safety

Public HealthPublic Health

Environmental ManagementEnvironmental Management

• Business ProcessBusiness Process PermittingPermitting

Asset ManagementAsset Management

Land AcquisitionLand Acquisition



SummarySummary

• Strategic PlanStrategic Plan

• What?What?

• Why?Why?

• Strategic Process MapStrategic Process Map

• Business Plan TemplateBusiness Plan Template

• How?How?

• When?When?

• How much?How much?



Questions and AnswersQuestions and Answers

5 minutes5 minutes



BreakBreak


5 minutes5 minutes


Business Plan TemplateBusiness Plan Template

Advancing Statewide Spatial Advancing Statewide Spatial Data Infrastructures in Data Infrastructures in

Support of NSDISupport of NSDI



Business Plan PurposeBusiness Plan Purpose

To support the successful implementation To support the successful implementation of the programs identified in your of the programs identified in your organization’s Strategic Plan, thereby organization’s Strategic Plan, thereby furthering the SSDI goalfurthering the SSDI goal

Makes a good business case to one or Makes a good business case to one or more ‘gatekeepers’more ‘gatekeepers’


What should a Business Plan What should a Business Plan comprise?comprise?

• Describes who you areDescribes who you are• Describes Describes whatwhat you want to achieve you want to achieve• Describes the Describes the benefitsbenefits to be realized to be realized• Quantifies Quantifies costcost and and return on investmentreturn on investment• Outlines an implementation planOutlines an implementation plan• Provides evidence of Provides evidence of due diligencedue diligence



• Strategic Plan Strategic Plan

• ‘‘WhatWhat’’ and the and the ‘‘WhyWhy’’

• Business Plan Business Plan

• ‘‘HowHow’’

• Aimed at those that Aimed at those that approveapprove and and fundfund









GOAL 2:Develop GIS

clearinghouse


Business Plan DetailsBusiness Plan DetailsBusiness Plan DetailsBusiness Plan Details

SP

SP

BP

BPProgrammatic Goals


• Business plans should relate to Strategic objectivesBusiness plans should relate to Strategic objectives• Business Plans come from goals• You can have more then one Business PlanYou can have more then one Business Plan

Benefits

Justification

ROI

Cost/Benefit

Implementation PlanCosts

Requirements

Risks



When writing a BP think of these When writing a BP think of these things:things:

• Relevant to the organization Relevant to the organization • Short (10-20 pages)Short (10-20 pages)• Easy to read and approveEasy to read and approve• Clear and conciseClear and concise• CompellingCompelling• Credible and factually correctCredible and factually correct• Action orientedAction oriented

Content is aimed at a very specific readershipContent is aimed at a very specific readership



BPT – Section HeadingsBPT – Section Headings

• Executive SummaryExecutive Summary• Program Goals Program Goals (programmatic goals)(programmatic goals)• Program Benefits and JustificationProgram Benefits and Justification• Program Requirements and CostsProgram Requirements and Costs• Organizational ApproachOrganizational Approach• Implementation PlanImplementation Plan• AppendicesAppendices



The Executive Summary… The Executive Summary… (BPT:1)(BPT:1)

• Should represent the message of the Should represent the message of the whole reportwhole report

• Should stand aloneShould stand alone• Aimed at getting approval and fundingAimed at getting approval and funding• PackagingPackaging



GeorgiaCase for a GIO







GOAL 2:Develop GIS

clearinghousenode


TASK 1.1Identify primary

stakeholders participants

TASK 1.2 Develop political

buy-in and support

TASK 1.4 Establish Statewide

Coordination Committee

TASK 1.3Develop

user community buy-in and

support

Performance monitoring should occur on a periodic basis throughout the project

SUB-TASK 1.4.1

Establish Statewide


Goals

SP

SP

BP

BP

BPProgrammatic

Goals

ProgrammaticTask

Task success assessment

Programmatic Sub-Task

Task Assessment

1.4.1:recruit

committee participants

Task Assessment

1.4.1:recruit


Task Assessment

1.4.1:recruit


Programmatic GoalsProgrammatic Goals



Program Benefits and JustificationProgram Benefits and Justification

• Measure the value of your proposalMeasure the value of your proposal• Value can be quantitative and Value can be quantitative and

qualitativequalitative


Program Benefits and Justification Program Benefits and Justification ROI and Cost BenefitROI and Cost Benefit

ROI – Return on InvestmentROI – Return on InvestmentCBA – Cost Benefit AnalysisCBA – Cost Benefit Analysis

ROI calculates the most tangible financial gains expected versus ROI calculates the most tangible financial gains expected versus costs of implementationcosts of implementation

CBA is more comprehensive and includes assessment of non-CBA is more comprehensive and includes assessment of non-quantitative benefits such as: improved data security, better quantitative benefits such as: improved data security, better management of the environment, more access to datamanagement of the environment, more access to data


Program Benefits and JustificationProgram Benefits and Justification(BPT:3)(BPT:3)

Quantitative/Quantitative/FinancialFinancial

Measuring the value of Measuring the value of your proposal your proposal enhances credibilityenhances credibility

ROI assessmentROI assessment Cost Savings Cost Savings Time savingTime saving Cost avoidanceCost avoidance Cost of doing nothingCost of doing nothing Revenue GenerationRevenue Generation

Oregon GIS UtilityInitiative

ESRI Case Studies

ROI = (benefit-cost)/cost

GIT Businesses Case Development and ROI Literature ReviewGITA Research Division



Montgomery County, MDMontgomery County, MD1. Cannot find correct data when needed2. Maps and data are out of date, incomplete, inaccurate3. Different data sets and maps have incompatible formats, definitions, and4. scale5. Need to create and maintain redundant data and maps in individual6. organizational units7. Number of maps produced is limited by the person-time required8. Number of alternatives evaluated during a study is limited due to the time9. and cost required for materials and staff10. Combining data and maps for a study is time-consuming and difficult11. Dependent on personal knowledge and memory12. Products are not standard.

a. Improvements in existing operationsb. Additional capabilities not available in a non-

GIS environmentc. Response to unexpected, non-planned, or

emergency situationsd. Intangible improvementse. Revenues generated through sale of data

and products.


Program Benefits and JustificationProgram Benefits and Justification(BPT:3)(BPT:3)

Qualitative/Qualitative/Non-Financial/Hard to Non-Financial/Hard to quantify/Collateral Benefitsquantify/Collateral Benefits

Meeting a mandated requirementMeeting a mandated requirement Societal/community benefitSocietal/community benefit

• Better or more available dataBetter or more available data• More efficient data exchangeMore efficient data exchange• Improved customer serviceImproved customer service• Improved quality of lifeImproved quality of life• Better management of environmentBetter management of environment• Saving life'sSaving life's

Spin-off benefitsSpin-off benefits• improved mappingimproved mapping• Response to the unexpectedResponse to the unexpected• Enhanced revenueEnhanced revenue

Benefit accrualBenefit accrual


Georgia, Case for a GIO



Value Measuring Value Measuring Methodology (VMM)Methodology (VMM)

• Federal CIO CouncilFederal CIO Council• Measuring the value Measuring the value

of electronic of electronic servicesservices

• Decision Decision FrameworkFramework enables enables comparisonscomparisons

• Considers riskConsiders risk

VMM How To Guide - See SPT Appendix 1

Cost

Value Risk


Program Requirements and Costs Program Requirements and Costs (BPT:4)(BPT:4)

1.1. InventoryInventory

2.2. DataData

3.3. TechnologyTechnology

4.4. ResourceResource

5.5. StandardsStandards

6.6. BudgetBudget

7.7. Risk AssessmentRisk Assessment

State of Maine Geo-Pillars



Program Costs Program Costs (BPT:4)(BPT:4)

Budget RequirementsBudget Requirements• Short-term, long-term Short-term, long-term

projected costs broken down projected costs broken down as appropriate:as appropriate:

Planning, acquisition, Planning, acquisition, implementation, operations, implementation, operations, maintenance, consultant, maintenance, consultant, otherother

• Sources of funding:Sources of funding: General funds, mission General funds, mission

specific, service fees, specific, service fees, permits/licenses, grants, cost permits/licenses, grants, cost recoveryrecovery

What is the source of funding What is the source of funding over the long-term?over the long-term?

• Remaining insulated from Remaining insulated from being cutbeing cut

• Remaining ready to harvestRemaining ready to harvest

Phase I costs estimates:Low estimate: $815,000High estimate: $1,477,000

Phase II cost estimates:Low estimate: $1,016,000High estimate: $2,032,000

Total Cost: $1,831,000 - $3,509,000

Average: $2,670,000

Breakdown by activity(calculated from the average of low/high bracket):

Hardware & Software: 17.4%Professional Services: 25.0%Application Development: 57.6%

Commonwealth of Massachusetts Investment Brief for parcels data development



Program Requirements and Costs Program Requirements and Costs (BPT:4)(BPT:4)

Risk AssessmentRisk Assessment• What is Risk?What is Risk?

Program not successfulProgram not successful Loss of key peopleLoss of key people Conflicts with mandatesConflicts with mandates

• Part of planningPart of planning• What is the likelihood What is the likelihood

and potential impactand potential impact• How to mitigate How to mitigate

PRIORITY

IdentifyQuantifyPlan ResponseMonitor




Organizational Approach Organizational Approach (BPT:5)(BPT:5)

• LeadershipLeadership Statewide GIS Statewide GIS

Coordinator (GIO)Coordinator (GIO)

• ConsolidationConsolidation repositioning staffrepositioning staff

• QualificationQualification New staff/outsourcingNew staff/outsourcing Training needsTraining needs ConsultantsConsultants

• Organize around the Organize around the objective objective

Coordination amongst Coordination amongst stakeholdersstakeholders

• SustainableSustainable

CT HLS Organizational

Structure

Indiana GIS Organizational

Structure



Are Are youyou still still

Convinced Convinced

you are doing the right thing?you are doing the right thing?



Implementation Plan Implementation Plan (BPT:6)(BPT:6)

• This is the project This is the project planplan

• Should include Should include implementation implementation detailsdetails

PhasesPhases TasksTasks TimelineTimeline CostCost



MarketingMarketing& Branding& Branding

Marketing – Montana

Coordination Council


The Business PlanThe Business Plan

• BP aims to realize programmatic goal(s)BP aims to realize programmatic goal(s)• Make a compelling business case for:Make a compelling business case for:

• whatwhat you want to achieve you want to achieve• what what benefitsbenefits to be realized to be realized• RelevancyRelevancy to the organization to the organization

• Targeted document aimed at “check signer”Targeted document aimed at “check signer”• Executive Summary and the Bottom-line Executive Summary and the Bottom-line • Plan is “fresh” for a short period so ‘act’Plan is “fresh” for a short period so ‘act’• Leverage the geo-community and other resourcesLeverage the geo-community and other resources

• NSGIC websiteNSGIC website• otherother



““Plans are nothing; Plans are nothing; planning is planning is everything”everything”

Dwight D. Dwight D. Eisenhower Eisenhower

““Plans are of little Plans are of little importance, but importance, but planning is planning is essential”essential” Winston Winston

Churchill Churchill

http://www.whitehouse.gov/history/presidents/de34.html

http://en.wikipedia.org/wiki/Image:Winston_Churchill.jpg


Case for a GIO in GeorgiaCase for a GIO in Georgia

“ “Regardless of what the future holds and how the Regardless of what the future holds and how the Case may impact decisions, developing the Case may impact decisions, developing the document document encouraged collaboration between encouraged collaboration between several state and local agenciesseveral state and local agencies. .

In building the Case, the GISCC reached out to the In building the Case, the GISCC reached out to the Regional Development Centers and really Regional Development Centers and really engaged them in the document development engaged them in the document development which was which was mutually beneficial to allmutually beneficial to all. ” . ”

Danielle Ayan, Center for GIS


Measuring SuccessMeasuring SuccessThe ScorecardThe Scorecard

Advancing Statewide Spatial Advancing Statewide Spatial Data Infrastructures in Data Infrastructures in

Support of NSDISupport of NSDI



Measuring Progress?Measuring Progress?

• WithoutWithout some level of progress monitoring and some level of progress monitoring and oversight, success maybe ‘successfully’ avoidedoversight, success maybe ‘successfully’ avoided

• If you are If you are not keeping scorenot keeping score then you are only then you are only practicingpracticing

• Without a target you have minimal chances of Without a target you have minimal chances of hitting it.hitting it.

• Develop progress metricsDevelop progress metrics• Assign task responsibilitiesAssign task responsibilities• Develop structures for reportingDevelop structures for reporting

• MeetingsMeetings• Progress ReportsProgress Reports• MetricsMetrics



Developing a ScorecardDeveloping a Scorecard

• Use a point-based approachUse a point-based approach• Use Pass/Fail approachUse Pass/Fail approach



To implement a Statewide Spatial Data Infrastructure (SSDI) consistent with appropriate national standards




Programmatic goals

GOAL 2:Develop GIS clearinghouse



TASK 1:Identify primary

stakeholders participants

Programmatic Tasks

TASK 2:Develop political

buy-in and support

TASK 4:Establish Statewide


TASK 3:Develop

user community buy-in and

support

5 points (Based on this example, to successfully complete Task 4, the unchecked task item needs to be achieved

TASK 4: Establish Statewide Coordination Committee

Successful

(6-7 points)

Needs Improvement

(3-5 points)

Long-way-to-go

(0- 2 points)

TASK 4 Scorecard

(7 points maximum, for this example)


Performance monitoring should occur on a periodic basis throughout the project. Progress may be incremental.

TASK 4 Checklist: Identify and recruit

committee participants (2 points)

Select chairperson(1 point)

Establish statewide coordination committee goals (1 point)

Establish meeting frequency and location (1 point)

Develop liaison protocols for maintaining rapport with stakeholders and sponsors (2 points)

March 9, 2006 v2.2



To implement a Statewide Spatial Data Infrastructure (SSDI) consistent with appropriate national standards




Programmatic goals

GOAL 2:Develop GIS clearinghouse



TASK 1:Develop

inventory of existing

geospatial data

(including metadata)

Programmatic Tasks

TASK 2: Adopt

appropriate standards and

establish minimum

compliance criteria

TASK 4:Establish a

clearinghouse website for publishing

metadata and sources for the

actual data

TASK 3:Promote

awareness amongst

stakeholders and

constituents

Completed all checklist items, both mandatory and non-mandatory

Completed all mandatory checklist items

No completed checklist items

TASK 4: Establish a clearinghouse website for publishing metadata and sources for the actual data

Successful Sufficient

Not Sufficient

TASK 4 Scorecard


Performance monitoring should occur on a periodic basis throughout the project. Progress may be incremental.

TASK 4 Checklist: Establish Memos of

Understanding for sharing data (mandatory if applicable)

Establish hardware, software, networking and support requirements for clearinghouse (mandatory)

Establish links to RAMONA and FGDC/GOS sites (mandatory)

Develop on-line User Guide for clearinghouse (non-mandatory)

March 9, 2006 v2.2



Some Final ThoughtsSome Final Thoughts


Guidance From HereGuidance From Here

• Brief Handout on ROI in PackageBrief Handout on ROI in Package• Examples on Web PageExamples on Web Page• VMM Method Documents on Web PageVMM Method Documents on Web Page• Take some time to get a basic Take some time to get a basic

understanding before you need itunderstanding before you need it• Could have an entire workshop on ROI and Could have an entire workshop on ROI and

CBA and only scratch the surfaceCBA and only scratch the surface


Ramona as a ToolRamona as a Tool

• Information on:Information on:• UsersUsers• OrganizationsOrganizations• SystemsSystems• PoliciesPolicies• DataData

• Future Future ImprovementsImprovements

• Information on:Information on:• UsersUsers• OrganizationsOrganizations• SystemsSystems• PoliciesPolicies• DataData

• Future Future ImprovementsImprovements


How to FailHow to Fail

• Write complex or confusing plansWrite complex or confusing plans• Assume people know what you are talking Assume people know what you are talking

aboutabout• Skip number crunchingSkip number crunching• Inflate the numbersInflate the numbers• Do it all for “them” and expect “them” to Do it all for “them” and expect “them” to

like itlike it• and More…and More…


Ensuring SuccessEnsuring Success

• Two documents in package to read before Two documents in package to read before starting the planning processstarting the planning process• Success and Failure topicsSuccess and Failure topics• Success and Pitfall TableSuccess and Pitfall Table

• Contain Information for:Contain Information for:• Before you startBefore you start• During the processDuring the process• After plans are doneAfter plans are done

• The real work begins after you complete The real work begins after you complete the Strategic and Business Plansthe Strategic and Business Plans



• Evaluate whether or not you created a Evaluate whether or not you created a realistic and workable solution realistic and workable solution

• Can you articulate the compelling reasons Can you articulate the compelling reasons for funding your project?for funding your project?

• Repeatedly ask Repeatedly ask • Right people must remember your solutionRight people must remember your solution• Everyone must ask for the same thingEveryone must ask for the same thing• Provide a consistent message about Provide a consistent message about

solving problemssolving problems



• Be right and always ready to make Be right and always ready to make your caseyour case

• Be reasonable and always ready with Be reasonable and always ready with intelligent compromisesintelligent compromises

• Be prepared to take the other Be prepared to take the other “guy’s” money“guy’s” money

• Understand your friends and Understand your friends and “enemies”“enemies”



• Don’t despair – be patientDon’t despair – be patient• No substitute for honest effort and No substitute for honest effort and

hard workhard work• MANAGE Stakeholder Expectations!!MANAGE Stakeholder Expectations!!• and much more…and much more…


Questions and AnswersQuestions and Answers

Brief Q&A – 5 minutesBrief Q&A – 5 minutes

Break – 5 minutesBreak – 5 minutes

Continue Q&A until 4pmContinue Q&A until 4pm



ENDEND


Copyright Notice Copyright Notice Slides 1 through 65Slides 1 through 65

• The Strategic Plan Template, Business Plan Template, The Strategic Plan Template, Business Plan Template, Strategic Planning Process Map, Performance Score Card Strategic Planning Process Map, Performance Score Card and slides 1 through 65 in this presentation are the and slides 1 through 65 in this presentation are the Intellectual Property of Applied Geographics, Inc. and Intellectual Property of Applied Geographics, Inc. and therefore Copyrighted, unless otherwise indicated.therefore Copyrighted, unless otherwise indicated.

• Applied Geographics has granted to the FGDC, NSGIC, all Applied Geographics has granted to the FGDC, NSGIC, all states and equivalent entities, and their subdivisions, the states and equivalent entities, and their subdivisions, the right to use, reproduce and distribute the strategic and right to use, reproduce and distribute the strategic and business plan templates and the training program materials business plan templates and the training program materials that were delivered under this contract.that were delivered under this contract.

• All permitted copies shall be reproduced with all titles, All permitted copies shall be reproduced with all titles, logos, copyright notices, trademark notices, and legends logos, copyright notices, trademark notices, and legends included in the original materials and list Applied included in the original materials and list Applied Geographics as the source. Geographics as the source.

nsgic november 30, 2006 1 advancing statewide spatial data infrastructures in support of the...

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