management information system by dr m h shah aiou islamabad

8/6/2019 Management Information System by Dr M H Shah AIOU Islamabad

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MANAGEMENT INFORMATION

SYSTEM

What is Management. ?

Management is the art of directing human and material

resources in the attainment of specific goals

It is an art of getting things done through othersIt is the process through which educational Managers,

Planners and administrators identify organizational problems

and attempt to resolve them



ELEMENTS OF MANAGEMENT

´ Planning

´ Organizing

´ Coordinating ´ Controlling



LEVELS OF MANAGEMENT

´ Top Management (Strategic )

´ Middle Management (Tactical views)

´ Operational Management (Normal activities)



´ Data Information

´ Stored facts Presented facts

´ Inactive(only exists) Active (enables doing)´ Gathered from various Transformed from data

´ sources



CLASSIFIC ATION OF INFORMATION

´ By Source

´ By nature

´ By level

´ By time

´ By frequency

´ By use

´ By form

´ By occurance



CH ARACTERISTICS OF GOOD

INFORMATION

´ RELEVANT

´ ACCURATE

´ COMPLETE´ UNDERSTANDABLE



SYSTEM

´ System is a set of procedure involving

(people, equipment, information) and that

processes input to produce output.

´ System is a functional unit a set of

elements joined together for a common

objectives

´ Major components of the system

´ Input«««..>Process«««..>Output



MANAGEMENT INFORMATION

´ It comprises data and information necessary

for making management decision and is

generally derived market trend reports, sales

analysis, cost benefit reports, businessinformation reports, research reports,

specially prepared for management

purposes.



MANAGEMENT INFORMATION SYSTEM

´ MIS is any organized approach for obtaining relevant andtimely information on which to base managementdecisions

´ MIS is defined as formal system for providing management with information necessary for decisionmaking effectively.

´ MIS facilitate the decision making process and enable theorganizational planning, control, and operational functionsto be carried out

´ MIS is integrated techniques for gathering relevantinformation from whatever source it originates andtransfer it into useable form for decision making by themanager.



NEED AND IMPORTANCE OF MIS IN

EDUC ATIONAL PLANNING

´ For solving administrative problems such as

payment of salaries, Control of funds, invoicing

and accounting. MIS has been found useful in

organizing school transport network with

maximum efficiency, in solving complex

problems of organization and in planning and

building.



USE OF MIS IN MANAGEMENT

´ MIS is a three stage process data generation,data processing and information transmission

´ Proviides specialised and technical kind of

information for the concerned managers

´ The real time rquirements, frequency of requirement accuracy requirement, data

reduction requirement, storage requirementetc.

´ Reduces overlead of information



USE OF MIS IN EDUC ATIONAL PLANNING

´ Management provides information on past present andproject future

´ Information on relevant events inside and outside theorganization

´ The MIS facilitate effective implementation of the planning controlling and operational functions.

´ Its important task is to deliver the right information to theright people at the right time

´ M.S. Scott Morton has pointed the three levels of

reponsibilites for providing information to the Managers1. Operational 2) Control 3)

management



BENEFITS OF COMPUTER AIDED MIS

´ MIS is not new but is computerization is new. MIS existed long

before the advent of the computer. The MIS techniques existed tosupply administrators with the information. With introduction of computers new dimensions have been added to MIS such asspeed, accuracy and increased volume of data by virtue of which anumber of alternatives could be considered in decisions. A properlydesigned controlled and run information system should result in

the following benefits:-

´ more effective utilization of resources

´ Increased efficiency of the organization

´ Better direction and administration of the organization

´

Reduction in operating and administration staff of the organization´ Reduction in operating and administrative cost

´ Income of commercial enterprises, increases profits.

´



SOME EXPERIENCES OF MIS IN PAKISTAN

´ MUST 1980-83 to enhance decision making problem solving capabilites of educationalplanners and administrators

´

´ FEMIS information to planners,reseachers, policy makers, administrators,monitors and other data users for enlghtenddecision making, pragmatic strategies planning,

efficient administration and effective monitoring and evaluation.

´



DIFFERENT MODULES OF MIS

´ SMI

´ PMI

´ CMI´ LCMI

´ PFMI

´ CESMI´ EPREMI



REASONS AND PROBLEMS FAILURE /NON

IMPLEMENTATION OF MIS IN PAKISTAN

´ Non involvement of the Managers

´ Communication gape between management &

Data process personnel´ The information is put in by the system analysis

rather than manager

´ Lack of use of terminals installed in the

Manager·s office

management information system by dr m h shah aiou islamabad

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