Little LeagueLittle LeaguePlayer AgentPlayer Agent

What am I supposed to do and What am I supposed to do and when do I do it?when do I do it?

Player Agent Player Agent The player agent conducts annual tryouts, The player agent conducts annual tryouts, is in charge of player selection, assists the is in charge of player selection, assists the president in checking birth records and president in checking birth records and eligibility of players and generally eligibility of players and generally supervises and coordinates the transfer of supervises and coordinates the transfer of players to or from the Minor Leagues players to or from the Minor Leagues according to provisions of the regulations according to provisions of the regulations of Little League Baseball. Separate player of Little League Baseball. Separate player agents may also be selected to oversee agents may also be selected to oversee individual divisions within the league. The individual divisions within the league. The player agent must not manage, coach or player agent must not manage, coach or umpire in the division over which he/she umpire in the division over which he/she has authority, unless the local league has has authority, unless the local league has received explicit written permission to received explicit written permission to allow this from Little League Baseball allow this from Little League Baseball International Headquarters.International Headquarters.

LL ConstitutionLL Constitution

SECTION 6SECTION 6Player Agent. Player Agent. The Player Agent shall:The Player Agent shall:• Record all player transactions and maintain an Record all player transactions and maintain an

accurate and up-to-date record thereof.accurate and up-to-date record thereof.• Receive and review applications for player Receive and review applications for player

candidates and assist the President in verifying candidates and assist the President in verifying residence and age eligibility.residence and age eligibility.

• Conduct the tryouts, the Conduct the tryouts, the player draft and all other player draft and all other player transaction or player transaction or selection meetingsselection meetings..

• Prepare the Player Agent's list.Prepare the Player Agent's list.• Prepare for the President's signature and Prepare for the President's signature and

submission to Little League Headquarters, submission to Little League Headquarters, team rosters, including players' claimed, and team rosters, including players' claimed, and the tournament team eligibility affidavit.the tournament team eligibility affidavit.

• Notify Little League Headquarters of any Notify Little League Headquarters of any subsequent player replacements or trades.subsequent player replacements or trades.

To Start withTo Start with

You Need:You Need:

A Copy of the LatestA Copy of the Latest““Little League Operating Manual” Little League Operating Manual” (the White Book)(the White Book)

A Copy of the each of the LatestA Copy of the each of the LatestBaseball and SoftballBaseball and Softball““Official Regulations and PLAYING Official Regulations and PLAYING RULES”RULES”(the “small” rulebooks)(the “small” rulebooks)

What’s Next?What’s Next?

If you don’t have a copy of If you don’t have a copy of

““A Year in the Life of A Year in the Life of Hometown Little League”Hometown Little League”

GET ONEGET ONEA copy can be downloaded/printed fromA copy can be downloaded/printed from

www.littleleague.orgwww.littleleague.org

If you’ve got a copy,If you’ve got a copy,

READ ITREAD IT

REGISTRATIONREGISTRATION

Multiple Dates and TimesMultiple Dates and Times(specify Date of Registration CLOSURE)(specify Date of Registration CLOSURE) Contact Last Year’s PlayersContact Last Year’s Players

ADVERTISE, ADVERTISE, ADVERTISEADVERTISE, ADVERTISE, ADVERTISEMake Sure EVERYONE KnowsMake Sure EVERYONE Knows

Things to POSTThings to POSTAt Registration:At Registration:

League Boundary MapLeague Boundary Map

Tryout ScheduleTryout Schedule

Top Team Selection CriteriaTop Team Selection Criteria

All Star Selection CriteriaAll Star Selection Criteria

Budget / Financial ReportBudget / Financial Report

REGISTRATIONREGISTRATION(cont’d)(cont’d)

Have “Knowledgeable” Have “Knowledgeable” Workers at Sign-UpsWorkers at Sign-Ups

VERIFY:VERIFY:Players’ AGEPlayers’ AGE

(Certified Birth Certificate)(Certified Birth Certificate)

Player’s RESIDENCY (against the Map)Player’s RESIDENCY (against the Map)Need a minimum of 3 of the 8 “Need a minimum of 3 of the 8 “Different TypesDifferent Types””

of Proof of Residence Documentsof Proof of Residence Documents If the Player’s Parents/Guardian resideIf the Player’s Parents/Guardian reside

““outside the league boundary” a WAIVERoutside the league boundary” a WAIVERhas to be has to be Submitted and ApprovedSubmitted and ApprovedBEFORE the Player can ParticipateBEFORE the Player can Participate

The PLAYER AGENT is responsible to assist The PLAYER AGENT is responsible to assist the President in validating the age and the President in validating the age and

residency of all players.residency of all players.

REGISTRATIONREGISTRATION(cont’d)(cont’d)

OTHER THINGSOTHER THINGSTO TAKE CARE OFTO TAKE CARE OF::

POOL PLAYER Sign-UpsPOOL PLAYER Sign-Ups(can now be used in (can now be used in ALL DivisionsALL Divisions))

MEMBERSHIP Sign-Ups / Dues / CardsMEMBERSHIP Sign-Ups / Dues / Cards

District 15 / Southern Region District 15 / Southern Region “DONATIONS”“DONATIONS”

Managers / Coaches / Umpire Sign-UpsManagers / Coaches / Umpire Sign-Ups(make sure each one fills out a Volunteer Application)(make sure each one fills out a Volunteer Application)

Sponsor SolicitationsSponsor Solicitations

AFTER AFTER REGISTRATIONREGISTRATION

Waiver FormsWaiver FormsRegulation II(d)Regulation II(d)Regulation IV(h)Regulation IV(h)““Other Waivers”Other Waivers”

Submit to DA Submit to DA EarlyEarly (Why Wait?) (Why Wait?)

Must be ApprovedMust be ApprovedPRIOR to the Player ParticipatingPRIOR to the Player Participating

BE VERY CAREFUL:BE VERY CAREFUL:If a player attends Try-Outs and gets Drafted If a player attends Try-Outs and gets Drafted

and starts to practice or play and then the and starts to practice or play and then the Waiver is Disapproved, You may be required to Waiver is Disapproved, You may be required to

Re-Draft ALL of your Teams if a complaint is Re-Draft ALL of your Teams if a complaint is filed.filed.

What Else?What Else?

PRIOR TO TRYOUTS:PRIOR TO TRYOUTS:

BOD decides on how to handleBOD decides on how to handleLateLate Sign-Ups Sign-Ups (eg: put on Waiting List)(eg: put on Waiting List)

Appoint Managers (President)Appoint Managers (President)

Approve Managers (Board)Approve Managers (Board)

If there are not enough APPROVED If there are not enough APPROVED Managers, a BOD Member may Managers, a BOD Member may attend Try-Outs and may Draft the attend Try-Outs and may Draft the Team. The Team will be given to Team. The Team will be given to the Manager once he/she is the Manager once he/she is ApprovedApproved

Determine League Determine League “Breakdown”“Breakdown”

Breakdown the List of Registered Players Breakdown the List of Registered Players into separate Lists for Baseball and into separate Lists for Baseball and

SoftballSoftball

Breakdown the Players by League AgeBreakdown the Players by League Age(List of how many of each age in Baseball, how many (List of how many of each age in Baseball, how many

of each age in Softball)of each age in Softball)

Identify the “Titled” PlayersIdentify the “Titled” Playersfor each Competitive League Teamfor each Competitive League Team

(do not need to Try-Out)(do not need to Try-Out)

““RELEASED” Players:RELEASED” Players:Players may only be “Released” Players may only be “Released”

with Board Approvalwith Board Approval(normally the Release Request is from the Manager (normally the Release Request is from the Manager

but the BOD may consider requests from the but the BOD may consider requests from the Player/Parent/Guardian)Player/Parent/Guardian)

Identify any Competitive League Players Identify any Competitive League Players that were “Released” and need that were “Released” and need

notification to Try-Out notification to Try-Out (make notifications)(make notifications)

How Many Teams?How Many Teams?How Many Players?How Many Players?

Based on the LISTS:Based on the LISTS:

Determine Age Groupings forDetermine Age Groupings foreach Division each Division (BOD decision)(BOD decision)

Determine number of TeamsDetermine number of Teamsin each Division in each Division (BOD decision)(BOD decision)

Set how many Players Set how many Players there will be on each Teamthere will be on each Team

(BOD Decision)(BOD Decision)

TRYOUTSTRYOUTS

The Player Agent generates theThe Player Agent generates thePlayer Lists and Ratings SheetsPlayer Lists and Ratings Sheets

Give a Copy to Each ManagerGive a Copy to Each Manager(each Team must be represented)(each Team must be represented)

The Player Agent Coordinates / The Player Agent Coordinates / Conducts the TryoutConducts the Tryout

Should Test ALL 5 Skill AreasShould Test ALL 5 Skill Areas(bat/bunt, field fly balls,(bat/bunt, field fly balls,

field grounders, throw, and run)field grounders, throw, and run)

To be eligible for the DraftTo be eligible for the Draftthe Player must Attend 50%the Player must Attend 50%

of the Tryout Sessionsof the Tryout Sessions

DRAFTSDRAFTS

Make Sure theMake Sure theDRAFT is FAIRDRAFT is FAIR

BOD to determine Draft MethodBOD to determine Draft Method(if method is not in OM, must get LL Approval)(if method is not in OM, must get LL Approval)

Managers must Managers must Pre-IdentifyPre-Identify “Options” “Options”

No “Gentlemen’s Agreements”No “Gentlemen’s Agreements”(or “Ladies Agreements” for that matter)(or “Ladies Agreements” for that matter)

The Player Agent CONDUCTS the DraftsThe Player Agent CONDUCTS the Drafts

Document and Approve Player TradesDocument and Approve Player Tradesand submit for Board Approvaland submit for Board Approval

Establish Final Waiting ListsEstablish Final Waiting Lists(Waiting Lists are not recommended, LL is “For the Kids” so (Waiting Lists are not recommended, LL is “For the Kids” so every effort should be taken to assure that ever player that every effort should be taken to assure that ever player that registered on time gets to play. Late registrations can be registered on time gets to play. Late registrations can be

placed on a Waiting List)placed on a Waiting List)

ROSTERSROSTERS

ROSTERSROSTERS

Make sure they are AccurateMake sure they are Accurate

Submit to WilliamsportSubmit to Williamsport

Copy to DACopy to DA

DUE no later than 14 DaysDUE no later than 14 Daysafter the First Scheduled Gameafter the First Scheduled Game

POOL PLAYERSPOOL PLAYERS

A pool of players from existing regular season teams can be created with players that are willing to participate in extra games during the regular season when teams are faced with a shortage of rostered players for a regular season game.

What does it Mean?

1. Every regular season player is entitled to be a Pool Player if he/she wants

2. Pool players can only be used when a team has a “shortage” of players (if a team already has 10 or 11 players for a game, they shouldn’t be assigned any Pool players).

POOL PLAYERSPOOL PLAYERS

 GuidelinesThe Player Agent will create and run the Pool Player Pool.

The Player Agent will use the pool to assign players on a “rotating basis” to specific games when teams are short players.

Managers/Coaches MAY NOT pick/ choose players from the pool to play for them in any game/games

Managers/Coaches using Pool Players NOT Assigned by the Player Agent will be subject to Disciplinary Action by the BOD

PLAYER PLAYER TRANSACTIONSTRANSACTIONS

Maintain the Player List and All Player Records

Once Rosters are set and the Season Starts, The Player Agent is Responsible for “Monitoring” the Number of Players on each team and Coordinating Player Replacements (All Player Replacements must be coordinated by the Player Agent – NOT by the Affected Manager)

PLAYER PLAYER TRANSACTIONSTRANSACTIONS

In General, the Manager will notify the Player Agent of the need for a Replacement Player.

If there is a Waiting List, the Next Player SHALL be assigned

If there is a Minor League the Manager may request a player be “called-up”. The Player Agent will coordinate this effort (ensuring all age limits / requirements are followed).

ALL STARSALL STARS

Oversee the Selection of All Star Players in

accordance with the League Guidelines /

Bylaws

Assure the Selection is FAIR to ALL PLAYERS

ALL STARSALL STARS

Compile the All Star Team

Eligibility Affidavit

Including Verification of Each Player’s:

League Age

Residence

Game Participation

Got a Problem?Got a Problem?

IF AT ANY TIME DURING THE IF AT ANY TIME DURING THE SEASON YOU NEED HELP, SEASON YOU NEED HELP,

ASK FOR ITASK FOR IT

The Regional andThe Regional andDistrict StaffsDistrict Staffs

are comprised of individuals are comprised of individuals who have EXTENSIVE who have EXTENSIVE

EXPERIENCE in Little LeagueEXPERIENCE in Little League

They areThey areREADY TO HELPREADY TO HELP