1

KENDRIYA VIDYALAYA SANGATHAN, ERNAKULAM REGION

MINUTES OF REGIONAL SPORTS CONTROL BOARD MEETING-

Date : 13.08.2015 Venue : KVS RO (Ernakulam)

The meeting started at 10.00AM on 13-08-2015 to discuss the modalities and the

preparations for organising National Sports Meet assigned to KVS Ernakulam Region.

Shri. Johnson Mathew, Assistant Commissioner, Kendriya Vidyalaya Sangathan,

Ernakulam Region welcomed Shri. S. Selvaraj, Chairman, RSCB, Shri C. Karunakaran,

Assistant Commissioner, KVS RO Ernakulam, Members of RSCB and the special

invitees.

CONFIRMATION OF MINUTES OF THE LAST MEETING OF THE RSCB HELD ON 07.04.2015:-

1. The minutes of the last meeting of Regional Sports Control Board held on 07.04.2015 have

been circulated to all members. The minutes of the last meeting were confirmed.

Key Note Address by Deputy Commissioner:- The Hon’ble Deputy Commissioner and Chairman

of the Board in his key note address explained in detail, the deliberations held and suggestions

given during the DC’s Conference and National Sports Control Board Meeting held on 2nd July,

2015.

Events for Under 14 categories were included in the National Sports Meet as per the direction of

the Hon’ble Commissioner. It was pointed out that KVS National Sports Meet for the year 2015-16

will be held in 6 Regions. (See Annexure I). Other key decisions are:

1. Selected games for staff members is introduced for the first time.(See Annexure II).

Accordingly, Badminton Tournament for KVS staff (Women) will be held along with the Girls’

event in Ernakulam.

2. The events allotted to KVS Ernakulam Region are Basket Ball (Girls U-14 and U-19), Kho-Kho

(Girls U-14 and U-19), Volley Ball (Girls U-14 and U-19) and Badminton (Girls U-14, U-17 and U-

19).

3. The DA for students is increased from Rs 300/- to Rs 350/- (inclusive of charges for

accommodation) and Cash Prizes for the meritorious performance in NSM is also revised

during the meeting of National Sports Control Board. (ANNEXURE III).

2

The Chairman stressed upon the following points:-

1. It is the responsibility of the all staff members, particularly Principals and TGTs (PHE) to make

the first ever National Sports Meet allotted to KVS Ernakulam Region, a grand success.

2. The opening and closing ceremonies must be of high standard and most colourful ones.

3. The venue Principals should take effort to improve the infrastructure and facilities for the

comfortable stay of the participants.

4. It was urged that all the venue Vidyalayas to carry out the repairs and maintenance work and

to ensure that the electrical fittings, lights and fans are in working condition.

5. The required number of formal committees at the Vidyalaya levels are to be formed for the

smooth conduct of the NSM. Able Teachers from the neighbouring vidyalayas are also to be

included in the committees in consultation with the Principals of the concerned vidyalayas of

that Cluster.

6. Each venue will be attached with one more Principal for the smooth organization of the event.

7. Mrs. Maya George, Principal, KV INS Dronacharya will make arrangement for Printing of

Certificates, Procurement of Medals and Trophies which are of good quality and standard size

for the participants of the National Sports Meet.

8. The following areas needs to be given special attention by the host vidyalayas:-

1. Face-lift of the building & premises – Colour/white washing& painting.

2. Upkeep and maintenance of vidyalaya premises.

3. Upkeep of toilets/washrooms, buckets, mugs, hand-wash, water arrangements, cloth-

dry-wire should be made available by the venue vidyalayas. They will also deploy

additional conservancy staff. In case required, additional temporary toilets (E-Toilets)

and bathrooms also may be erected. School authority may conduct a market survey

for erection of E- Toilets.

4. All the rooms have to be labelled stating the Name of Region and the event before

allotment. Direction boards exhibiting infrastructure facility should also be made

available at various corners.

3

5. Venue Vidyalayas should maintain a register/log book with details of the duty

allotment to the staff and their contact numbers.

6. Committee in charge of Registration, allotment of rooms, collection/issuing of

relieving orders, issue of items for stay accommodation, issue of stationeries, ID Cards

to do the planning accordingly so that participants are placed in a comfort zone.

7. Arrangements will be done by the venue Vidyalayas for receiving contingents from

Railway Station to the venue and dropping them after the event. They will also make

arrangements to take the participants for the inaugural and closing ceremony.

8. Venue Vidyalayas will conduct a Region wise Cultural evening on a suitable day to

highlight the cultural talents of the participants. This may include small skits, group

song, group dance etc and prizes will also be distributed to the winning Region.

9. The venue Vidyalaya will invite separate quotation for food arrangement, as per the

menu given by the KVS HQrs. Efforts should be taken to supply healthy and hygienic

food which should be sufficient for the participants. Token should be issued to the

escorts for the participants so that timely supply of food is taken care of.

10. Proper bedding arrangements will be made by the venue Vidyalaya for the

participants and escorts by following KVS norms.

11. Potable Drinking water should be made available round the clock for the participants

at the venues and each block of the stay venue.

12. Safety and security of the participants at the stay venue should be given top priority.

In case required additional security staff also to be deployed.

13. Venue Principal will ensure proper supply of Electricity and functioning of fans, lights

and other gadgets. They will also ensure sufficient lights at the corridors/verandas.

14. Host vidyalayas to deploy a teacher each as In-charge, to take care the wellness of the

participants of two Regions each.

4

OTHER POINTS:-

1. The following Contingent Managers for the Ernakulam Regional team to various venues of

NSM are nominated by the Board:-

S.N Venues Name of the Contingent Managers ( Girls)

Name of the Contingent Managers( Boys)

1 Jaipur Region Mrs. PhilominaMachery, VP, KV Thrissur

….

2 Agra Region Mrs. N Y AmruthaBala,Principal Gr. II, KV Kanhangad

Mr. Agimon, VP , KV Chenneerkara

3 Lucknow Region ……… Mr. Vijayan T, Principal KV Ezhimala

4 Patna Region ………….. Mr. Rajappan M K, Principal, KV No.2 Kasaragod

5 Ernakulam Region

Mrs. A Suhara, Principal, KV No.1 Calicut

………………

6 Delhi Region Mrs. Maya George, Principal, KV INS Dronacharya

Mr. Vinod Kumar, Principal, KV Ottapalam

For Detailed Circular, kindly refer KVS RO EKM letter No F-31355/2015-16/KVS RO EKM

dated 13.08.2015 which gives duties of Contingent Managers briefly.

2. Considering the safety and security of the participants, there will be two escorts for a team

where ever there are more than 10 members, considering U/14 and U/19 as separate teams. It

is the responsibility of the Principal of the Regional venue to ensure that participants are moving

to the national venue with sufficient preparation along with the escorting officials.

3. Pre National Coaching Camp of 8 to 10 days duration for all events will be organized by the

Regional Venue/identified Vidyalayas in such a way that the teams directly proceed to the

National Venues from the Coaching Camp. Intimation in this regard may be sent by the Principals

of the schools where the Pre- National Coaching will be conducted.

4. Re-test will be arranged for the participants after the completion of the National meet in case

they miss SA-1(Applicable for the National Events which are conducted in the second week of Oct

at Agra and Lucknow Region).

5

The important Committees formed for the events are as follows:-

46th KVS National Sports Meet (Girls) 2015 – Ernakulam Region for Conduct of Games

A. Badminton

1. Smt. C. M Sreekumari, Principal, KV EKM 2. Shri. Joy Joseph, Principa, KV No 2 Naval Basel 3. Shri. Sunil Kumar, Vice-Principal, VP KV EKM 4. Shri. Ullas, TGT (PHE), KV EKM 5. Mrs. Kshema , TGT (PHE), KV INS Dronacharya 6. MR. Shibu John, PGT KV EKM 7. MRs. Jayanthi, TGT (WE) KV EKM

B. Volleyball 1. Shri. Ghosh S, Principal, KV Pallipuram 2. Shri. Jose Mathew, Principal KV AFS Akkulam 3. Smt. Sreelekha, Vice-Principal KV Pallipuram 4. Mrs. Omana, TGT (PHE), KV No1, Calicut 5. Mr. Vinod Kumar, TGT (PHE), KV Kayamkulam 6. Mrs. Shijila, TGT (PET) KV Pallipuram 7. Mrs. Maria Parvathi, PGT KV Pallipuram 8. Mr. Sabari Gireeshan, KV TVM Cluster

C. Basketball 1. Shri. Ajay Kumar, Principal KV Pattom 2. Shri. Asok P, Principal KV No1 Palakkad 3. Shri. Mathew Abraham, I/c Principal KV Idukki 4. Mr. BinuAshokan, TGT (PHE), KV Chenneerkara 5. Mrs. Preetha Jayadevan, TGT (PHE) KV Adoor 6. Mrs. Divya, PGT English, TVM Cluster 7. Mr. Pratap Kumar, TGT (WE), KV Pattom

D. Kho-Kho 1. Dr. Cicy Roy Mathew, Principal KV NAD aluva 2. Mr. Sasi Kumar, I/c Principal KV Pangode 3. Mr. Jyothish A P, Principal, KV Malappuram 4. Mrs. Gangamol, TGT (PHE), KV Kollam 5. Mr Rajesh TGT (PHE), KV Kannur 6. Mr. Chandra Kumar, PGT Physics, KV SAP Trivandrum 7. Mr. Manoj TGT(SKT), KV SAP Trivandrum

6

Opening/Closing Ceremony

S.N

Committees Incharge

Thiruvanathapuram Ernakulam

1 Scheduling & Overall

Shri. Johnson Mathew, Assistant Commissioner KVS RO EKM

Shri. C Karunakaran , Assistant

Commissioner, KVS RO EKM

2 Reception Shri Ajay Kumar and team KV Pattom Smt. Sreekumari C M and her team from KV EKM

3 Seating arrangement

Shri. Suresh Babu, Principal, KV Adoor with the team from KVs of TVM Cluster

Shri. Santhosh Kumar, Principal, KV No1Naval Base, Kochi with his team

4 Decoration Smt. Liziamma Daniel, Principal KV Kollam I/C 1. Mrs. Rani, VP, KV Pattom 2. Mrs. Jamuna, PGT(Com.), KV Pattom 3. Mr. Satheesan, KV SAP, TVM

Smt. Holy George, Principal KV Port Trust (With the help of teachers from KV PT, Kochi)

5 Refreshment/ Water arrangement

Shri. G S Thampi, I/C Principal KV SAP TVM with his team from KV SAP TVM

Shri K PBabu, VP KV Port Trust and staff of KV Port Trust

6 Announcement & Communication

Shri. Kumara Mohan, I/C Principal KV Peringome Shri Krishnakumar, PGT (Hindi) KV Pattom SmtReshmi, TGT& Mr Radhika , TGT from TVM cluster

Shri. Sudhakaran, I/C Principal of KV RB Kottayam Mr Sreenivasan,PGT (Chem.) KV EKM SmtBindu CR, PGT (Hindi), KV EKM

7 Cultural Programme

Smt. V Meenakshi, AC Smt. Cicy Roy Mathew, Principal KV NAD Aluva (participants may be taken from KVs of TVM Cluster)

Dr. S Nalayani, Principal KV Kanjikode Mrs Priya, PRT Music, KV No 2 NB Mr JameeshaPRT Music, KV Thrissur Mr Narayanan, PRT Music, KV Kanjikode (participants may be decided by Principal KV Kanjikode)

8 Invitation Shri. Ajayakumar, Principal KV Pattom

Smt. Sreekumari C M, Principal KV EKM

9 March Past Shri. Muraleedharan, Principal KV Kannur with PETs of TVM Cluster

Shri. Vinod Kumar, Principal KV Ottapalam with PETs of EKM Cluster

7

10 Flag arrangement/ Flag Hoisting/Oath taking/Lighting the Torch/Beating the Retreat

Shri. Jose Mathew, Principal KV AFS Akkulam with team of PETs of TVM Cluster

Dr Joy Joseph, Principal KV No 2 NB (I/C), Shri. M Govindu, Principal KV Police Academy Thrissur and PETs of EKM Cluster

11

Records & Souvenir

Shri. T A V Sharma, I/C Principal KV Payyannur Shri Faisal, Lib KV Pattom

Shri. Regi V R Nath, I/C Principal KV Kaduthuruthy Shri MujibRehman, Lib KV Kanjikode

12

Medical Aid Smt. S D Rani, VP KV Pattom and her team

Shri. Sunil Kumar, VP KV EKM and staff of KV EKM

13

Prize Distribution & Medals / Certificate / Trophy / ID Cards

Shri. Johnson Mathew, AC Shri. S Ghosh, Principal KV Pallipuram with team of KVs TVM Cluster

Shri. C Karunakaran, AC Smt. Maya George, Principal KV INS Dronacharya with team from KV EKM

Opening and closing ceremony should be grand and colourful.

Details of duties of the committees for opening and closing ceremony are as under:-

1. The Reception Committee will prepare one invitation on behalf of the Regional office and

make arrangement for its timely distribution to VIPs, officers in KVS Head Quarters, Members of

VMC and other dignitaries etc. They are expected to prepare badges for the guests, volunteers

and other officials. Identity cards for participants and escort teachers will also be the duty of

Reception Committee.

2 Shri. Suresh Babu, Principal, KV Adoor and Shri Santhosh Kumar, Principal No 1 Naval Base

Kochi will be assisted by the Staff members of from KV SAP, Trivandrum and KVNo.1, NB Kochi

respectively for making seating arrangements for Chief Guest, invited dignitaries, Contingent

Managers, escorting officials and participants. They may also look after arrangements of PA

system for the programme and make band set available for March past.

3. Smt Liziamma Daniel (I/C of venue at TVM and Smt Holy George I/C at EKM) will ensure

proper decoration of the stage and the stage arrangement, display of Banner, and Flags at the

various places of the stadium.

8

4. Sri GS Thampi, I/C Principal of KV SAP TVM and Mr KP Babu, VP KV Port Trust will arrange

drinking water facilities at TVM and EKM venue respectively for opening and closing ceremony.

Committee will be entrusted with the duties of refreshment of VIPs and also cater for

refreshment of participants of cultural events.

5. Sri Kumara Mohanan, VP and Sri Sudhakaran, VP will be I/C of announcement and

communication at TVM and EKM venue respectively. They should compere the programme and

make necessary announcements for smooth conduct of opening and closing ceremony.

Announcements are expected to be bilingual and coordination is to be done with their team of

teachers. They will also ensure that necessary communication is duly sent to the teams,

Contingent Managers and others by different means ,viz., telephone, e-mail, SMS,etc.

6. Cultural programmes not exceeding ½ hour for opening and closing ceremony will be

organized by involving students from Vidyalayas selected by the in-charge Principals in

consultation with the Principals of the concerned Vidyalaya. The expenditure incurred for

Cultural programmes will be met out of VVN of the concerned school as the same is not

reimbursable from the NSCB. The team presenting the cultural items must consist of 50 to100

members in case of Ernakulam Venue and the number may go up to 300 at Trivandrum Venue.

However each item should not exceed 7 minutes inclusive of announcements and arrangements.

7. Arrangement for March past of the Participating teams will be made by Mr. AP Vinod Kumar,

Principal, KV Ottapalam and Mr. Muralidharan, Principal , KV Kannur at Ernakulam and

Trivandrum respectively assisted by Mr. Ullas TGT (PET), KV EKM and Mr. Binu Ashokan, TGT

PHE, KV Chenneerkara and Mr. Vinod Kumar, TGT(PHE) KV Kayamkulam). The Committee will

collect Flags and prepare Placards for the Participating Regions. They will also arrange the

students in the stadium, Region wise, in alphabetical order. Arrangements may be done for the

March past by involving SGFI players, participants of KVS Nationals and KVS Regionals. They

should coordinate with the venue vidyalayas for arranging the flag pole bearer and the placard

holders keeping in mind to uphold the cultural heritage of Country/State.

9

8. Flag arrangement, flag hoisting, oath taking, lighting the torch and beating the retreat:-

The committees headed by Mr Jose Mathew, Principal KV AFS Akkulam and Dr Joy Joseph,

Principal KV No 2 Naval Base along with Mr Govindu, Principal KV Police Academy Thrissur at

respective venue of TVM and EKM will collect flags from the participating Regions and take care

of arrangements of Regional flags and KVS National Flag for Hoisting, preparation of students for

oath taking, preparation of Olympic Torch for torch lighting and arrangements for release of

balloons on the declaration of opening of the sports meet. They will also make necessary

arrangements for the Closing Ceremony.

9 Record and Souvenir Committee will ensure the compilation of the results of the events and

uploading of the result in the KVS RO EKM web site/uploading the same in the KVS blog opened

for NSM. The announcement of results will be done only after verifying the same from the

responsible official of the event for authenticity of the results. The committee will also be

responsible for maintaining the result sheets for onward transmission to KVS HQrs New Delhi.

They will also be responsible for photography/video of the events so that the same can be used

for preparation of souvenir of NSM.

10. Smt. SD Rani, VP KV Pattom and Mr. Sunil Kumar, VP KV EKM will take care of medical

facilities at the venue of event/stadium besides taking care of facilities at the stay venues.

Proper Medical Facilities including Doctor, Nurse, Ambulance and First Aid Kit should be made

available at the play venue.

11. Mr.Johnson Mathew, A.C., Mr. C. Karunakaran, A.C., Mr S Ghosh, Principal KV Pallipuram

and Mrs. Maya George, Principal, KV INS Dronacharya will make arrangement for Printing of

Certificates, Procurement of Medals and Trophies which are of good quality and standard size for

the participants of the National Sports Meet. The committee is expected to compile the number

of certificates, trophies, medals and call for quotations for timely supply of the same to the

venues. The committee will also coordinate the distribution of the prizes during the closing

ceremony.

10

Cash Awards: Principals of Venue Vidyalayas to take necessary advance from Regional Sports Fund of KVS RO EKM for distribution of cash awards to the prize winners of NSM. Cash awards should be distributed during the closing ceremony on 30 Oct 2015. The KVS has instituted the following cash awards in the KVS National level Meet. The expenditure is to be incurred by Host Region on the Spot and later on sent to KVS (HQ) for reimbursement along with full particulars. The expenditure on cash awards will be a separate head isolated from the expenditure incurred on KVS National Meet. 9.1 For individual games, cash awards of Rs.10000/-, Rs.8000/- and Rs. 5000/- for winners of first three places will be given. 9.2 For team games, each member of the Regional teams will be awarded cash prize of Rs.5000/-, Rs.3000/- and Rs.2000/- for winning the first three places, respectively, in the KVS National Meet. 9.3 All those students who win Gold, Silver and Bronze medals in the SGFI in all individual games will be awarded onetime cash scholarship of Rs.15, 000/-, Rs12, 000/- and Rs.10, 000/- respectively. 9.4 For team games, each member of the KVS teams which win Gold, Silver and Bronze Medals in SGFI meets will be awarded cash prize of Rs.10000/-, Rs.7500/- and Rs.5000/- respectively. 9.5 For International event Rs.50, 000/- per Student.

Meeting ended at 02.00PM after detailed discussion. Mrs. Maya George, Principal KV INS Dronacharya proposed vote of thanks to the team of KVS RO EKM led by Shri S Selvaraj, DC.

11

List of members/invitees who attended the meeting are as follows:-

Ser No

Name & Designation Name of KV Position in RSCB

1 Shri. C Karunakaran, AC KVS RO Ekm Special Invitee

2 Smt. Maya George, Principal INS Dronacharya Member

3 Sh. Vinod Kumar, Principal Ottappalam Member

4 Shri. Binu Ashokan, TGT PHE Pattom Member

5 Smt. Gangamol, TGT PHE Kollam Member

6 Smt. OomanaUpendran, TGT PHE No.1 Calicut Member

7 Shri. K Rajesh, TGT PHE Kannur Member

8 Smt. Hemalatha KR, UDC KVS RO Ekm Treaurer

9 Sh. Johnson Mathew, Assistant Commissioner KVS RO Ekm Member Secretary

10 Smt. CM Sreekumari, Principal Ernakulam Venue Principal

11 Sh. Ajay Kumar, Principal Pattom Venue Principal

12 Sh. S Ghosh, Principal Pallipuram Venue Principal

13 Sh. Jose Mathew, Principal AFS Akkulam Venue Principal

14 Sh. G Sasi Kumar, IC Principal Pangode Venue Principal

15 Smt. Cicy Roy Mathew, Principal NAD Aluva Special Invitee

16 Smt. S Nalayini, Principal Kanjikode Special Invitee

17 Sh. T Muraleedharan, Principal Kannur Special Invitee

18 Sh. Asok P, Principal No.1 Palakkad Special Invitee

19 Shri. S Ullas, TGT PHE Ernakulam Special Invitee

20 Smt. Kshema Joseph, TGT PHE INS Dronacharya Special Invitee

21 Smt. Bindu AS, TGT PHE No.2 Kochi Special Invitee

22 Sh. Vinod Kumar P, TGT PHE NTPC Kayamkulam Special Invitee

12

Annexure “A”

46th KVS NATIONALS SPORTS MEET (GIRLS) 2015-16: STAY & PLAY VENUE WITH CONTACT DETAILS

Note:-: Rail reservation can be made to/from Trivandrum Cntl(TVC) (Thiruvanathapuram Central)or Kochuveli(KCVL) both railway stations are at a distance of 8 km. (Basketball, Volleyball, Kho-Kho) Rail reservation can be made to/from Ernakulam Jn(ERS) or Ernakulam Town (ERN)) both railway stations are at a distance of 4 km.

Sn

NAME OF THE EVENT

PRINCIPAL & STAY VENUE

PLAY VENUE RLY SATION FOR

ARRIVAL AND DEPARTURE

DISTANCE FROM RLY STATION TO

STAY VENUE CONTACT DETAILS

1 Badminton

(U 14/17/19)

Mrs C.M. SREEKUMARI

KV ERNAKULAM

REGIONAL SPORTS CENTRE KADAVANTHARA

ERNAKULAM

ErnakulamJn: ERS Ernakulam Town: ERN

ERS To KV : 1.5 km ERN To KV : 6 km

09446467700 0484- 2204785

kvernakulam@yahoo.com

2 BASKETBLL (U-

14/U-19)

Mr AJAYAKUMAR KV PATTOM

TRIVANDRUM

1. CENTRAL STADIUM 2.LNCPE

3.KVPATTOM

ThiruvanathapuramCentral:TVC

Kochuvelley:KCVL

TVC to KV : 6 km KCVL toKV : 8 km

09400030752 04712445854

kendriyavidyalaya_pattom@yahoo.co.in

3 VOLLEYBALL

(U-14) Mr. JOSE MATHEW KV AFS AKKULAM

LNCPE TRIVANDRUM ThiruvanathapuramCen

tral:TVC Kochuvelley:KCVL

TVC to KV : 8 km KCVL to KV : 2.5 km

09447007499 04712551366

kvafsakkulam@yahoo.co.in

4

VOLLEYBALL ( U-19)

Mr GOSH KV CRPF

PALLIPURAM LNCPE TRIVANDRUM

ThiruvanathapuramCentral:TVC

Kochuvelley:KCVL

TVC to KV : 16 km KCVL to KV : 11 km

09446049058 04712750425

kv_ppm@yahoo.com

5 KHO-KHO

(U-19/U-14) MR SASIKUMAR I/C

KV PANGODE KV PANGODE

ThiruvanathapuramCentral:TVC

Kochuvelley:KCVL

TVC to KV : 7 km KCVL To KV : 13 km

09447308263 04712351784

kvpngd@yahoo.co.in