import of goods at universities

8/7/2019 Import of goods at Universities

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WHAT IS IMPORT ?

IMPORT is to bring in foreign

goods or services to a country

(Procedures for imports)



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PREPARATION OF

TENDER DOCUMENT

Establishing requirements of goods

to be imported (by the end user)

Preparation of tender document

(by import department)




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APPROVAL OF TENDER DOCUMENT

Approval of tender document and approval

for inviting tenders from the authority.

(A tender is a bid or an offer in response to

an invitation by a person, consultant, firm

or an organization expressing his or itswillingness to undertake a specified task at

a price).




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TENDER NOTICE AND OPENINIG

Publishing Notice inviting tenders

or Tender NoticeReceiving the bids

Opening or announcement of the

bids by tender opening committee

Recording the results/minutes of tender opening




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TECHNICAL EVALUATION COMITTEE

Constitution of technical and financial

evaluation committee

(by the competent authority).

T he competent authority may be HOD,

Chairman, Chairperson, Dean, Pro-ViceChancellor, Vice Chancellor or any other

Resource Person.




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Technical evaluation of bids (by evaluation

committee; the evaluation must be

according to the criteria already specified in

the tender document)

Financial evaluation of bids (by evaluationcommittee; converting all foreign currencies

into local by using selling rate)


TECHNICAL & FINANCIAL

EVALUATION



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Q UOTATIONS / PRICES

Ex-Works or Ex-Factory price ( T he seller delivers

when he places the goods at the disposal of the

buyer at the sellers premises or another named

place as works, factory, warehouse, etc. All costs

on transportation of goods from this point to the

buyers place and the cost of insurance are to beborne by the buyer. T he export clearance is the

responsibility of the buyer).




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FOB or Free On Board Price

(the buyer has to bear all costs and risks of

loss of or damage to the goods from the

board or side of the ship. T he cost of

transportation from board to destination

and cost of insurance is to be borne by thebuyer. T he export clearance is the

responsibility of the seller.)






CPT or Carriage Paid To price

( T he seller has only to ensure that the

goods are delivered to the name place.

T he risk and costs are of course for the

seller as is the responsibility of export clearance up to that named place.)

11(Procedures for imports)



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DDP or Delivered Duty Paid price

( T he shipper/seller is responsible for

dealing with all the task involved in

moving goods from the manufacturingplant to the buyers/consignees door.)




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Recommendations for award of work (by

evaluation committee in the form of

technical & financial evaluation report)

Approval for award of work (from

competent authority)

Issuance of Letter of Intent or PurchaseOrder on the basis of approved quotation

or proforma invoice.


AWARD OF WORK



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Q UOTATION OR

PROFORMA INVOICEPROFORMA INVOICE is the quotation

indicating compulsorily the INCOTERM

along with the prices & description of

items. The buyer has to pay the price

indicated on proforma invoice to the seller.

Proforma invoice also indicates the modeor method of payment compulsorily.




INCOTERMS

(INTERNATIONAL COMMERCIAL TERMS)

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INCOTERMS are shorthand definitions of

the respective responsibilities of sellers and

buyers in international sales contracts.

INCOTERMS 2000 are the official ICC

(International Chamber of Commerce)

rules for the interpretation of trade terms

that must be explicitly incorporated into

international sales contracts.




INCOTERMS 2000

Ex-Works (From Works Place)

FOB (Free on Board)

FCA (Free Carrier)

FAS (Free Alongside Ship)

CFR or CNF (Cost & Freight)

DES (Delivered Ex Ship)

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CIF (Cost, Insurance & Freight)

CPT (Carriage Paid To)

CIP (Carriage & Insurance Paid to)

DAF (Delivered At Frontier)

DES (Delivered Ex Ship)

DEQ (Delivered Ex Quay)

DDP (Delivered Duty Paid)




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DELIVERY OF GOODS

Delivery after advance payment through

telegraphic transfer (TT) or wire transfer

Payment through Documentary Credit/

Letter of Credit (LC) after shipment/dispatch of goods from country of seller




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LETTER OF CREDIT OR

DOCUMENTARY CREDIT

The Letter of credit (LC) or Documentary

credit is an undertaking issued by the

buyers bank or issuing bank on the

instructions and for the account of the

buyer, to pay the seller or beneficiary the

value of the draft and/or documentsprovided that the terms & conditions of the

Documentary credit are complied with.




WARRANTY

A Warranty describes the conditions under,and period during, which the producer/

manufacturer/ seller will repair, replace, or

other compensate for, the defective item

with out cost to buyer or user.




LIMITED WARRANTY

Written statement that specifies under what

conditions, to what extent, and for how long

the manufacturer of an item guarantees that

it will work as claimed. If a defect or

malfunction occurs, such warranties are

usually limited to the repair or replacementof the item and do not include any

compensation for any loss arising.




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HS Code Description85.01 Electric motors and generators (excluding generating sets).

8501.1000 Motors of an output not exceeding 37.5 W

8501.2000 Universal AC/DC motors of an output exceeding 37.5 W

8501.3100 Other DC motors; DC generators of an output not

exceeding 750 W

HS CODE (HARMONISED SYSTEM CODE)

Short name for harmonized commodity

description and coding system.




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