how to help anyone use licensed databases instructor: glenn johnson-grau [email protected] an...
TRANSCRIPT
How to Help Anyone Use Licensed
Databases
Instructor:
Glenn [email protected]
An Infopeople Workshop
Summer/Fall 2006
This Workshop Is Brought to You By the Infopeople Project
Infopeople is a federally-funded grant project supported by the California State Library. It provides a wide variety of training to California libraries. Infopeople workshops are offered around the state and are open registration on a first-come, first-served basis.
For a complete list of workshops, and for other information about the project, go to the Infopeople website at infopeople.org.
Introductions
Introduce yourself to your neighbors Name Library Position Name a database you use and why
you like it
Workshop Overview Library subscription databases
hands-on practice, butfocus on teaching users
How to talk to users about databases Getting the material in a format useful to
the userAcrobat, printing, saving, etc.
New and forthcoming developmentsfederated searching and more
Using Bookmarks in Class
1. Go to: bookmarks.infopeople.org
2. Look for the licensed_databases_bkmk.html file
3. Click on it so it shows on the screen
4. With the class bookmark file showing in Internet Explorer, click the Favorites menu, choose Add to Favorites…
5. Notice the name in the Name: box so that you can use the Favorites list to get back to the class bookmarks for the rest of the day.
Question for the Group
When helping a user with a database, are you giving them a fish or teaching them how to fish?
What Users Think of Us (If At All) OCLC’s Perceptions of Libraries and
Information Resourcessee bookmarks for full report
Awareness of library resources low55% know of online reference works34% know of online periodicals
Usage is lower still27% use online databases annually84% begin with a web search engine
Database Usage in Libraries
Libraries are viewed favorablyboth physical and online presences
Our online resources are “worthwhile” Awareness and usage higher for 14-
17 & 18 to 24-year-olds41% of 18 to 24-year-olds use online
periodicals annually13% of over 65-year-old use them
The good news
People want a “usable answer”- not the best - not the most reliable
They are “satisficing”: working for a minimally acceptable result
What is a Database?
Database organized collection of information
made searchable by computer
Licensed Database database paid for by the library,
made available to usersnot free web resources
Talking About Databases
Users may not understand Library jargon
periodical? serial? abstract? Free web vs. licensed databases Which resources to use
why isn’t there just one database for everything?
Feel the Pain of the User“Most users do not care where the information they need comes from, or who provides it…nor should they have to” – Roy Tennant*
And yet we expect users to:► Know what type of information they want► Navigate library websites and jargon► Deal with the vendors’ brand names► Choose from many databases► Negotiate the un-Google-like interface
*http://infopeople.org/training/webcasts/02-08-05_metasearch.html
Ready for Reference
Friendly, approachable demeanor Active listening Open and neutral questioning Self-verbalization
i.e., thinking out loud Follow-up
“Does this answer your question?”
Reference Using a PC Assess user’s computer skills
make no assumptions Best at user’s workstation
get out from behind the desk and let the user drive
Behind the desk: co-browsingrotate screen to user, orbring user behind desk
Self-verbalizeexplain what you are doing, where you are
going, and why
Article Databases
What is your library’s main general database? EBSCOhost MasterFile
most widely used in public libraries
EBSCOhost platform for databases
links between EBSCOhost products
GaleInfoTrac or OneFile or PowerSearch?
Database Features
How do you explain: It’s Not Google®
boolean operators required Limit by
datepublication titlefull text only
Database Features:Printing & Emailing Results
How do you explain: Print preview? Framed pages? Copying and pasting into Word?
Dealing with Acrobat
Navigationpage by page scrollingjumping to a pagethumbnail pages as navigation toolsearching in documents
Zooming in and outdoes not change print size
tinyurl.com/jh79y
Acrobat Considerations
Printingalways use Acrobat’s print buttonvery important in database interfaces
• Ex. EBSCOhost & Gale
Savinglarge file sizes, particularly color docsusually will not fit on floppy drive
• some email systems may block large files
Reference Databases
This is where it gets trickygreater range of products with greater
number of interfaces• specialized tools
more products = more interfaces = more interface updates
Example:Biography Resource Center
• Gale database with custom interface
E-book Collections
What are e-books? Does your library have e-book
collections? Have you helped patrons use e-
books?
E-book Collections:Library Issues
Tradeoffs: convenient but clunky 24/7 anywhere access / awkward interfaces
Critical mass of titles necessary 80/20 rule: 20% of titles get 80% of use Best when integrated into catalog
rather than another database to search Collections get stale
require weeding
E-book Collections:User Issues
E-books are an alien concept for users.
They require: Practice on the interface level
with ebook reader Explanation of Digital Rights Management
(DRM) Printing, saving, emailing
• i.e. “Why can’t I print the whole book?” Often require an individual user account
personal email account
Federated Searching* AKA Meta or Cross-Database Searching
Search multiple sources simultaneously Simplified search interface Results ranked and (usually) deduped Not meant to replace searching specific
databases when appropriate
*Next two slides adapted from Roy Tennant webcast – See bookmarks
Why Federated Searching?
“Most users do not care where the information they need comes from, or who provides it…nor should they have to”
An interface that minimizes what the user needs to know to get what they want
Examples: WebFeat; MuseGlobalSerials Solutions CentralSearchInnovative Interfaces MetaFind
New Database Features
Grouping results by subject, type of publicationex. subject terms pulled from resultsEBSCO calls it “clustering” Gale OneFile has similar feature
EBSCO Visual Searchinteractive visual map of results by topic
• Grokker software