extreme makeover or gentle remodel linda demmers infopeople 2006

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EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

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Page 1: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

EXTREME MAKEOVER

OR GENTLE REMODEL

Linda Demmers

Infopeople 2006

Page 2: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

The problem with my library is…..

Page 3: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

The Four Rs

• Renovation

• Refurbishment

• Remodel

• Repurpose

Page 4: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Why Remodel?• Good site• Intermediate solution• Immediate solution• No funds available• Building has “good bones”• Use is down – need some pizzaz!• 25% rule• Building is fairly new

Page 5: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Facility Assessment

Space Site Location Facility analysis Reuse potential Cost analysis

Page 6: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Seven Steps:

From Need to Action

Page 7: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Use data

Output measures

Collection data

User survey

Demographics

Plan of Service

Technology Plan

Furniture inventoryEquipment inventoryStack capacityFacility documentationFacility analysis

IDENTIFY THE NEED

Page 8: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

• Service requirements

• Collection requirements

• Staff requirements

• Space Requirements

Page 9: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Space Planning Simplified

Furniture, Equipment and Shelving occupy assignable space -- Space for the footprint of the object and enough area around it to use it.

Everything else is non-assignable.

Page 10: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Determining Square Footage

• Table - for a 4 X 6 ft table– 3 ft behind chairs– 2 feet by side of

tableTotal - 10 X 10 = 100 sq feet

• Single Faced Shelving1 X 3 ft shelf plus 3 feet of aisle

in frontTotal - 3 X 4 = 12 sq ft

• Double Faced Shelving2 X 3 ft shelf plus 1 ½ feet of

aisle front and back plus room for a side aisle

Total = 18 sq ft

Page 11: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Planning for Collections1. Identify Number of volumes2. Select Type of shelving3. Capacity per shelving unit for

this type of volume/media item

4. Calculate the # of units required

5. Multiply # of units by square feet per section

Page 12: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

• Explore all options• There are no bad ideas• Nothing is impossible

– Yet

Page 13: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

You’re Sitting on a Gold Mine…

10,500 square foot branch library

Good location

Ample parking

Cost in 2005 dollars:

$6,033,000

Page 14: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Costs to House Your Program

Replacement value of space for one mystery novel

Building construction: $15.90

Plus the fees: $21.20

Plus the stacks: $29.15

Plus the land value: $34.45

Page 15: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Replacement value of space for one vertical file cabinet

(15 to 18 square feet)

Building construction: $4,200

Plus the fees: $5,600

Plus the F & E: $7,700

Plus the land value: $9,100

Page 16: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

• Finding Space• Something’s gotta give• Location, location, location • Making trade-offs

Page 17: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Analyze Existing Space

• Is it being used efficiently?

• Are you getting a good return for your space/money?

• Where can you find space?

Page 18: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Maximizing Use of Space: Collections

• Longer ranges• Fewer aisles• Higher stacks• Narrower aisles

• Compact shelving• Double shelve• Fore-edge shelving• Adding shelves to

uprights• Microfilm

Page 19: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Housing CollectionsInefficientLow stacksShort ranges

9,000 Reference vols.72 DF units @ 45” highRanges @ 2 sections

2,200 square feet

Page 20: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Additional space savings: 616 square feet

More EfficientLow stacks

Longer Ranges

9,000 Reference Vols.

72 DF units @ 45” high

Ranges @ 6 sections

1,584 square feet

Page 21: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Even More Efficient

9,000 Reference Vols.

25 DF units @ 45” high

25 DF units @ 90” high

Ranges @ 6 sections

1,080 square feet

Additional Space savings: 504 square feet

Page 22: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Most Efficient

9,000 reference vols.36 DF units @ 90” highRanges @ 6 sections

504 square feet

Additional Space savings: 576 square feet

Page 23: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Hybrid Version

9,000 Reference vols.

72 DF units @ 90”high

1,100 square feet

Page 24: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Maximize Use of Current SpaceFurniture and Workstation

• Furniture & Technology Workstations– Match items– Pods– Ganged together– Counters on walls

Page 25: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006
Page 26: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Something’s gotta give:Making Difficult Decisions

• Review Plan of Service

• Review Output Measures– Circulation/Turnover rate– General attendance/Headcounts– Program attendance

• What isn’t paying it’s way?

Page 27: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

The Ultimate space saver…..

• Telephone books• Spinners• Reference materials available on-line• Multiple copies of books• Shelf sitters• Tax forms• Service desks

…..Get rid of it!

Page 28: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Trading off: Space Equivalents

• One technology workstation = 672 volumes

• One vertical file = 336 print volumes

• One lounge chair = One technology workstation

• One table for four = 1,344 print volumes

Page 29: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Architectural Scale

1/16

1/8

1/4

1/2

Page 30: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

It’s Not Just the Space….

• Adjacency• Acoustics• Floor loading• Light and Lighting• Security• Ventilation• Accessibility• Technology Infrastructure

Page 31: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

• How much space do you need?• How much space do you have?• Is it in the right location?• Is it the right kind of space?• What improvements will be necessary?• What will each option cost?

Page 32: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

• Detailed architectural studies• Refined cost estimate• Look for pitfalls• Compare costs and trade-offs

Page 33: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

Project Pitfalls and Red Flags• Code Compliance • HVAC• Hazardous materials• Historic preservation issues• Lighting• Density • Unrealistic schedule• Unrealistic budget (ouch!)

Page 34: EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

• Architectural Plans

• Cost Estimate

• Schedule

• Detailed Plan for Implementation