ON-BOARDINGHOW-TO GUIDE

American Student Dental Association

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How-ToGuide:OnboardingASDAdevelopedanonboardingprogramtoassistchaptersinintroducingnewmemberstotheorganization.Atmanychapters,particularlythosethathaveautomaticenrollment,studentsareunawareofwhatASDAisandthebenefitsofbeingamember.Thisprogramisfocusedoneducatingmembersduringtheirfirstsemesterofschool.Belowisachecklistofactivitiesrecommendedforchaptersthroughoutthefirstsemester.Followingthechecklistaretemplates(markedasappendices)thatcanbeusedforeachactivity.Weencouragechapterstopersonalizethetemplatesinthesectionsthatareinboldandbrackets.Pre-Fall(beforeAugust)First-yearletter:SendalettertotheincomingclassbeforeschoolstartstointroduceASDA(AppendixA).Recruitedchapterscanusethisopportunitytoincludeamembershipapplicationforfirst-yearstudentstojoin. Socialmedia:CreateorinvitethenewmemberstoallASDAsocialmediasitesthatyourchapteruses. Welcomepacket:TheASDAcentralofficewillsendaboxofmaterialsinJulyorAugusttodistributeduringorientationoramembershiplunchandlearnwiththewelcomeletter(AppendixB).Materialsinclude:

• ASDApredoctoralbrochures • Membershipapplication • ADAInsuranceinformation • ADAstudentmembershipbrochure • Additionalmaterialrelevanttoyourchapter(materialsprovidedbythechapter)

IfchapterleadershavenotreceivedanemailpriortoJuly,contactMembershipCoordinatorBrookeKuchurisatBrooke@ASDAnet.orgtorequestthewelcomepacketmaterial.

NationalLeadershipConference:RegistrationforNLCopensinJuly.PromoteNLCtomembersusingvideosandpresentationsfrompreviousyear’sevent(AppendixC).Whenregisteringfortheconference,considerbringingatleastonefirst-yearstudent.

NewStudentOrientation:CoordinatewithadministrationtohavetimeduringorientationtointroducefirstyearstudentstoASDA.Youcansharememberbenefitsbypresenting“TheValueofASDAMembership”presentation,anddistributingwelcomepackets(ifavailable).FallSemesterUpdatedSeptember2018

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August/September• Membershipdrive:Holdalunchandlearntoreacquaintdentalstudentswiththebenefits

ofASDAmembership.Thiswouldbeagoodtimetoreachouttodistrictand/ornationalleaderstobeinattendance.

• ASDAcommunications:SendallmemberslinkstoASDA’swebsite,Facebook,Instagram,Snapchat,YouTubeandblogsites,andprovideexamplesofusefulinformationtheycanfindateachsite(AppendixD).

• Promotelocalleadershipopportunities:Sendoutacallforapplicationstomembersandencouragethemtoapplyforleadershippositionsatyourchapter(AppendixE).GiveabreakdownoftheleadershipopportunitiesbyexplainingwhatASDAdoesatthedistrictandthenationallevels.

o Askcommitteechairstocreatesubcommitteesforlargeprojectstodelegateresponsibilitiesandgivenewmembersasenseofbelonging.

• CreateanASDAFeverWeekduringthefirstweekortwoofthesemesterinordertogetstudentsengagedandinvolvedearlyonthrougheventsandsocials.ReadtheASDAFeverHow-toGuideforideas.

• CelebrateWellnessMonthbyorganizingactivitiesthatfocusonASDA’sfivedimensionsofwellness:emotional,physical,intellectual,occupationalandenvironmental.FindideasatASDAnet.org/wellness.

October

• CelebratePredentalMonthbyhostingeventsforpredentalsatnearbyuniversities.OrganizePredentalDays,hands-onworkshops,toursoftheschoolormockinterviews.EncouragepredentalstoparticipateinPredentalMonthprogramsandcontestsatASDAnet.org/predentalmonth.

November

• CelebrateAdvocacyMonth:Promoteadvocacyandwhyitisimportanttohaveavoiceintheprofession(AppendixF).Eventideasinclude:

o Stagingafriendlydebate:pickahottopicissuelikemidlevelprovidersorPGY1andaskforstudentvolunteerstocreateateamandhosta30minutedebatetoraiseawarenessoftheissues.BringinADAsupportersfromtheschoolaswellaslocaldentalsocietyleaderstojudge.

o PollingpeopleonFacebookabouttheirpositionsonhottopicsissuesorabouttheirknowledgeofthecurrentviewsoftheASDA.

o Holdingalegislativetrainingdaywiththelocaldentalsocietytoteachstudentshowtolobbyeffectivelyandhowtobestcommunicatewithpublicofficials.

o Organizeastatestudentlobbydaytospeaktolegislatorsaboutissuesatthelocallevel.

• Nationalleadershipopportunities:Encouragememberstoapplyfornationalleadershipopportunities(AppendixG).Ideasinclude:

o PromotingopportunitiesatmembershipmeetingsoronFacebook.Chapterleadersshouldhelpthosewhoarethinkingofapplyingandputthemintouchwithdistricttrusteesorotherpeoplefromtheirlocalchapterthathelddistrictornationalpositions.

o Showingahistoryofchapterleaderswhohadnationalpositionsinthepast(evenif

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theyareafewyearsoutofdentalschool)orbringinsomethatcantotalkabouttheirexperiences.

o ShowingvideosavailableonASDA’swebsiteofpastleaderstalkingabouttheirexperienceandwhattheygotoutofleadershipinASDA.

o Encouragingmemberstoapplyfordistrictpositions. • NationalLeadershipConference:Sharevideos,resourcesandpresentationsfromNLCwith

members.Promotethedatesofnextyear’seventandtrackmembersthatmaybeinterestedinattending.

o SchedulealunchandlearnandaskattendeesfromNLCtosharecontentandwhattheylearnedfromtheconferencewithmembers.

December

• Membership“value”survey:Distributeasurveytoyourmemberstofindoutwhatyourchapterisdoingwellandwherethereareopportunitiestoimprove(AppendixH).Holdameetingafteryoutallytheresultstodiscusssomeoftheimprovementsyouplantomakebasedonthesurvey.

• ASDAmemberbenefits:Remindmembersoftheirtangiblebenefitsandmakesuretheyhavetheirmembershipnumbertotakeadvantageoftheirbenefits(AppendixI).

o Forrecruitedchapters,remindmemberstorenewbyDec.31ortheirmembershipwillexpire.

• AnnualSession:PromoteAnnualSessionandencouragememberswhoareinterestedinattendingtoletyouknow(AppendixJ).Consideranapplicationprocessorcontesttodeterminewhoattendsannualsession.Askmemberstofilloutanapplicationexplaininghowthey’dbenefitfromgoingorawardamemberforanaccomplishment(recruitingmembers,writingthenewsletter,etc.)byfundingthemtoannualsession.Becreative!

o Encouragestudentstoattendbyprovidingphotos,videosandpresentationsfromprioryears.

January

• ADADentistandStudentLobbyDay:PromoteLobbyDayandencouragememberswhoareinterestedinattendingtoletyouknow.

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AppendixA

Classof[year]:Congratulationsonyouracceptanceto[School].Youshouldbeproudofyourchoicetoattendoneofthebestdentalschoolsinthenation!IwouldliketakeamomenttointroduceyoutotheAmericanStudentDentalAssociation(ASDA).ASDAisthenation’slargeststudent-runassociationfordentalstudents,representingover24,000studentsor92%ofalldentalstudentsattendingall66U.S.dentalschools.AsanASDAmember,youreceivestudentmembershipintheAmericanDentalAssociation.Itcombinesyoursinglevoicewiththoseofyourprofessionalstudentcolleaguestocreateamorepowerfulstatementofyourviews.Weworkhardtokeepyouinformedofimportantissuesfacingdentalstudentsandfuturedentists.[Addanoteaboutyourchapter.Howcanthestudentbecomeamember?Whatiscurrentlygoingonwithyourchapter?Howcantheygetinvolved?Whatisthestructureofyourchapter’sleadership?][Writeaboutthedistrictmeeting/orabigeventandletthenewclassknowhowtheycanattend.]Wehaveseveraleventsscheduledforthebeginningofthesemester,sogetoutyourplannerandwritethesedown:[Createalistofupcominglocal/nationaleventsandwriteabriefdescriptionaboutthem.]PleasefeelfreetocontactusbyemailifyouhavequestionsaboutyourmembershipinASDA.AttachedisacopyofourrecentnewsletterforyoutogetabetterunderstandingofwhatASDAisallabout![Attachanelectroniccopyofyourchapter’snewslettersotheincomingstudentcangetmoreofanideaaboutASDA!]Welookforwardtohavingyoujoinus.[Name] [Name]ASDAPresident Vice-President[Email] [Email]

Includechapterlogoifyouhaveone

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AppendixB

WelcometotheAmericanStudentDentalAssociation!Wearesogladtohaveyouasacolleagueindentistry.

Transitioningintodentalschoolfromcollege,fromapreviousjoborfromsomewell-deservedrelaxationtime,canbehard.Weareheretohelp…andthispackethaseverythingwecouldthinkoftohelpyouforthenextfouryears!

TheAmericanStudentDentalAssociationisthenation’slargeststudent-runassociationentirelydevotedtodentalstudentconcernsandthestudentviewpointonprofessionalissues.ASDArepresentsover24,000studentsattendingall66dentalschoolsintheU.S.andPuertoRico...andwewantyoutobepartofit.

Weknowthatthebeginningofschoolcanbeoverwhelming.ASDAhasdevelopedthefollowingresourcestoassistyou.

Enclosedyoucanfind:

▪ ASDApredoctoralbrochures–whatdoesitmeantobeapartofASDAandwhatopportunitiesareavailable?

▪ ADAInsuranceinformation–ADAprovidesno-costlifeanddisabilityinsurancetoallstudentmembers.

▪ ADAstudentmembershipbrochure–asamemberofASDA,youalsobecomeastudentmemberoftheAmericanDentalAssociation.

▪ AnASDAmembershipapplication–joinourfamily!▪ [Includechapter-specificinformationsuchassocialthingstodo,informationabout

theareaandinformationabouttheschool.]IfyouhaveanyquestionsaboutASDAordentalschoolingeneral,pleasedonothesitatetocontactus.Welookforwardtoyourinvolvementinourchapter.

[NAME][CHAPTER[TITLE][EMAIL]

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AppendixC

AttendASDA’sNationalLeadershipConferenceWeencouragememberstoattendASDA’sNationalLeadershipConference.ThisconferenceisanotherbenefitofferedtoASDAmembersandisagreatopportunitytoexpandyourpersonalandprofessionalleadershipskills.Thisconferenceoffersfivetracksofprogramming,includingcareerplanning,leadershipfundamentals,personalwellnessanddevelopment,chaptermanagementandadvocacy.Chooseatracktobuilduponaspecificskillset,orcombinetrackstowhatsuitsyoubest.Prepareforyourfuturebylearningto:

▪ Runasmallbusiness▪ Leadateam▪ Managepersonalfinances▪ Managework/lifebalance▪ Explorecareeroptions▪ Aceaninterview▪ Utilizemindfulness▪ Findagreatmentor▪ Understandchangesindentalworkforcesandotherkeyissuesindentistry▪ BecomeanASDAnationalleader▪ Presenttoanaudience

TolearnmoreaboutNLC,gotoASDAnet.org/NLC.

Speakwith[yourchapterleaders]ifyouareinterestedinattending!

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AppendixD

Welcomenewandreturning(ASDAorinsertlocalchapteracronym)members!Weareexcitedtokick-offanothergreatyearandwantedtoprovideyouwithsomelinksyoumayfindhelpful:

1)ASDAwebsite:ASDAnet.orgTheredesignedwebsiteisacentralhubforinformationonASDAandthedentalprofession.Thissiteincludesinformationon:

▪ Memberbenefitsanddiscounts(loginrequired)▪ Scholarshipsandgrants▪ CareerCompasstohelpyoutransitionfromgraduationtoyourcareer▪ Adviceforpayingfordentalschool▪ NBDEinfoandtips▪ Currentdentalissues(debt,midlevelproviders,licensure)▪ Events(NationalLeadershipConference,AnnualSession)▪ Nationalleadershippositionopportunities(executivecommittee,councils)

2)FindASDAonFacebook,InstagramandSnapchatStayup-to-datewithASDAeventsandinteractwithmembersfromotherchapters!

3)ASDA’sblogMouthingOffReadaboutASDAandcurrentdentalnewsandenjoyfunfeaturessuchasMoneyMondayandWellnessWednesday.ASDAisalwayslookingforstudentstowriteposts.

4) DigitalversionsofASDApublicationsAccessdigitalcopiesofContourandthehandbook“GettingThroughDentalSchool.”Youcanusethesearchfeaturetofindarticlesofinterest.

5) ASDAYouTubeChannelWatchvideostolearnmoreaboutASDA,adayinthelifeofadentalstudent,nationalevents,legislativeissuesandprofessionalskills,suchasfindingamentor.

6) E-newslettersEachmonth,predoctoralmembersreceiveWordofMouthandtheAdvocacyBrief.WordofMouthcontainsinformationaboutupcomingassociationevents,deadlinesandnewbenefits.TheAdvocacyBrieffeaturesadvocacyandlegislativeupdatesrelatedtodentistry.

7) Visitourchapter’ssiteforinformationonupcomingevents[insertlinktolocalchapterwebsite]

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WeencourageyoutousetheseresourcesandtostayconnectedwithASDA!

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AppendixE

Ourchapteroffersmanyopportunitiesforyoutoserveinaleadershiprole.Whetheryouareskilledatcreatingwebsitesornewsletters,youenjoycommunityoutreachorarepassionateaboutlegislativeissuesindentistry,thereisapositionforyou.Eachpositionvariesinresponsibilitiesandtimecommitmentssothatthereissomethingforeveryone.Belowisalistofthepositionsavailable.Ifyouareinterestedinapplying,[explainapplicationprocess].Applicationsaredue[date].ChapterLeadershipPositions:[Listopenpositionsandonelinedescription]President(insertdescriptionofpositionhere)Secretary(insertdescriptionhere)Treasurer(insertdescriptionhere)LegislativeLiaison(insertdescriptionhere)MembershipChair(insertdescriptionhere)CommunityServiceChair(insertdescriptionhere)SocialChair(insertdescriptionhere)Lunch-n-LearnChair(insertdescriptionhere)Historian(insertdescriptionhere)NewsletterChair(insertdescriptionhere)WebsiteChair(insertdescriptionhere)PredentalChair(insertdescriptionhere)ConventionChair(insertdescriptionhere)

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AppendixF

AttendtheADPACDrive!WhatisADPAC?TheAmericanDentalPoliticalActionCommittee(ADPAC)isthelegislativearmoftheAmericanDentalAssociationandrepresentsour“voice”asfuturedentistsandcurrentdentalstudents.ADPACworkstopreserveandprotectourbiggestinvestment,ourfutureprofession.Thisemailisforthosewhoareinterestedinlearningaboutkeyissuesindentistryandwhatwearedoingabouttheissues.ADPACisourvoiceregardingissuesinlicensure,Medicaidreimbursements,studentloans,smallbusinesslawsandwaterfluoridationissues,amongothers.Inorganizeddentistry,strengthcomesinnumbers–andournumbersareimpressive.Withoutournumbers,ourvoicedoesnotcarryasmuchweight.Learnhowwecanworktogethertoseethechangewewanttosee.LearnabouttheissuesthatwillaffectusasdentalstudentsandwhatisontheslateforourfutureindentistrybyspeakingwithourLegislativeLiaison,[NAME].Findouthowtomakeyourvoiceheard.AsanADAstudentmember,ADPACisheretosupportourmembers.Getinvolvedtodayandbeproactiveaboutpreservingyourprofession.[ADDADPACDRIVEEVENTDETAILSHERE]

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AppendixG

ASDAoffersnearly50electedandappointedpositionsatthenationalleveleachyear.Weencouragemembersofourchaptertoapplyforthesepositionstorepresentourchapteratthenationallevel.Youwillhavetheopportunitytonetworkwithstudentsanddentistsfromacrossthecountry.Youwillalsodevelopleadershipskillsthatwillbeaninvaluableassettoyourcareerindentistry!Theelectedandappointedpositionsinclude:ElectedPositionsExecutiveCommittee(3)DistrictTrustees(11)SpeakeroftheHouseofDelegates(1)AppointedPositionsEditorialBoard(6)+ElectronicEditors(2)CouncilChairs(4)CouncilAssociates(6)VideoProductionManagers(2)AdvancedStanding/IDPAdvisoryCommittee(5)DistrictLegislativeCoordinators(5)Hereisalistofstudentsfrom[School]thatare/werenationalleadersinASDA.Pleasecontactanyofthestudentsbelowtofindoutmoreinformationabouttheirexperience.[Createalistofstudents,thepositiontheyheld,theircontactinfo]Ifyouareinterestedingettingmoreinvolvedasanationalleader,youcanfindmoreinformationbytalkingto[ChapterPresident]whowillputyouincontactwithourDistrictTrustee[TrusteeName/Contactinfo].YoucanalsogotoASDAnet.org/index/get-involved/National-Leadership-Positionstofindmoreinformationabouteachposition,applicationsandalistofmeetingdates.Thedeadlinetoapplyis[Date].

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AppendixH

ASDAMembershipValueSurvey

1. DoyouseeASDAasavaluablestudentresource?

a. Whyorwhynot?

2. Whatisonethingyouwouldchangeaboutyourchapter?

3. Whatisonethingyouwouldnotchangeaboutyourchapter?

4. Canyourateyoursatisfactionofyourlocalchapter’sperformanceonascaleof1-10

(1=extremelydissatisfied–10=extremelysatisfied)?

5. PleaselistthreereasonswhyyoujoinedorgotinvolvedinASDAinthefirstplace:

•

•

•

a. Hasyourchaptermetyourexpectationsinregardstothesereasons?

6. DoyouknowwhatyourASDAduesgoestoward?

7. Doyoufeellikeyourduesaregoingtosomethingworthwhile?

8. Areyousatisfiedwiththequality/quantityofcommunityserviceprojectsyourlocal

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chapterhosts?

9. Whateducationalvaluedoyougainfromlunchn’learnsorsimilarevents?

10. HaveyouhadanycontactwithotherchaptersinyourDistrict?

a. Ifso,throughwhatconnectionsorevents?

11. Areyoufamiliarwiththeresponsibilitiesofyourleadersonbothalocalandnational

level?

12. Areyounationallyinvolved?

a. Ifso,how?

b. Ifnot,areyouinterestedinanationalposition?

13. WhatcouldwedotoencouragemorestudentinvolvementinASDA?

14. Anyadditionalcomments?

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AppendixI

TakeadvantageofyourASDAmembershipbyusingyourbenefitsAsanASDAmember,youreceivediscountsonthebenefitslistedbelow.AcompletelistofmemberbenefitsisavailableonASDAnet.org/index/join/Member-Benefits.YouwillneedyourASDAmembershipnumbertoaccessyourbenefits(ifyouneedyournumber,contactmembership@ASDAnet.orgorlogintoyourmemberprofile).

No-costADAlifeanddisabilityinsuranceYourASDAmembershipentitlesyouto$50,000inADAlifeinsuranceand$2,000inmonthlydisabilityinsurancesoyoucanestablishafinancialsafetynetnow.PremiumsarepaidbyADAInsurancePlansduringschool.SchoolsuppliesASDAmemberscansaveupto80%offonover93,000productsatOfficeDepotandOfficeMax.Thediscountappliesonlineorinstores.YoualsoreceiveFREEnext-daydeliveryononlineordersover$50.FreeCEASDAmembersreceiveacomplimentaryunlimitedCEsubscriptionforoneyearonallofthecoursesintheDrBicuspid.comonlineCElibrary,featuringtopicssuchasgeneraldentistry,handlingdentalemergencies,endodontics,orthodontics,periodontics,materialsandmore.DiscountedNBDEreprintsASDAmembersreceiveadiscountonNBDEreprintsthroughASDA’sonlinestore.PurchasePartIandPartIIreleasedexamquestionstohelpyoustudy.ADAstudentmembershipYouareauto-enrolledasanADAstudentmember.SeeyourADAbenefits.AdditionalBenefits

• GEICO–Discountedcarinsurance• MedPro–Discountedmalpracticeinsuranceforexternshipsandlicensingexams• ADACatalog–Save25%offADAcatalogproducts

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AppendixJ

AttendASDAAnnualSessionAttendingASDAAnnualSessionisagreatopportunitytogetmoreinvolvedandlearnmoreaboutourassociation.Widelyknownas“thebestweekever,”AnnualSessionistheofficialmeetingofASDA’sHouseofDelegatesandistakingplaceon[DateinLocation]thisyear.EachchapterisallowedtwovotingdelegatesintheHouseofDelegates.Ourchapterwouldliketosend[Number]additionalmemberstoexperiencethemeeting.Whyshouldyouattend?

▪ DeterminethefutureofASDAbyvotingonASDApolicyandelectingASDA’snationalleaders,includingourdistricttrustee.

▪ Connectwithvendorsattheexhibitfair.▪ CelebratechapterachievementsattheGoldCrownAwardsceremony.▪ Improveyourmanagementskillsandexploreyourcareeroptions.▪ Networkwithmorethan600ASDAmembersfromalloverthe

country.Formoreinfo,visitASDAnet.org/index/programs-events/national-meetings.Interestedinattending?Speakwith[chapterleaders]ifyouareinterested![Explainhowtoapplyforthetrip]