how to create an ilt class - california state university ... to create an ilt class -...

Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599

ETC ● [email protected] ● 657-278-2064

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How to Create an ILT Class These instructions cover how to create an ILT Class in the Employee Training Center (ETC). Note: If this is a brand new class, you must first create an ILT Course before creating the ILT Class. Please refer to the ‘How to Create an ILT Course’ guide.

Table of Contents Creating an ILT Class ...................................................................................................................................................... 2

Adding Instructors ........................................................................................................................................................ 13

Adding Locations .......................................................................................................................................................... 20

Attaching Notifications ................................................................................................................................................ 25

Validate for Production ................................................................................................................................................ 31

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Creating an ILT Class

Processing Step Screen Shots

Step 1:

Start on the Employee Training

Center (ETC) Dashboard.

Step 2:

Next, click on the

Administration Icon located at

the upper left-hand corner.




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Step 3:

From the dropdown, select

Product Administration.

Step 4:

Next click on Learning.




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Step 5:

Click on Learning Activities.

Step 6:

From there, the screen will

refresh to the Activity

Management page.




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Step 7:

In the upper right corner, click on

the New Activity button.

Step 8:

From the dropdown, select ILT

Class.




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Step 9:

The screen will refresh to show

the Offering Wizard, where you

will enter the specifics of the

class.

Step 10:

Begin by selecting Browse to

search for the appropriate ILT

Course.

Note:

⋅ An ILT Course will have to

have been created before

creating the ILT Class.

⋅ You only need to create an

ILT Course once.

⋅ Please refer to the ‘How to

Create an ILT Course’ guide.




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Step 11:

Next, select the appropriate radio

button listed next to the ILT

Course in which you want to

create a class for.

Step 12:

Once you find the class, click on

the OK button.




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Step 13:

Once you have selected the

appropriate ILT Course, your

screen will refresh back to the

Offering Wizard.

Step 14:

From there, use the Calendar to

select the desired Start Date and

Time for the session you would

like to create.




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Step 15:

Select the desired End Date and

Time for the session you would

like to create.

Step 16:

Ensure the Time Zone, is

America/Los Angeles.




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Step 17:

Enter the Maximum Capacity.

Step 18:

To allow users who have

expressed interest to be notified,

check the indicated box.




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Step 19:

Once all information is entered,

click on Build Offering button in

the bottom right-hand corner.

Step 20:


refresh to the Offering Set Up

page, where you will see all of the

course details listed.




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Step 21:

Ensure that all required fields are

filled out* (Indicated by a red

asterisk).

For example: Changing the name

of the class and the code.

Step 22:

Once you have created the

offering of the ILT Class and made

the appropriate specifications,

click Save.




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Adding Instructors


Step 1:

To add an instructor begin by

selecting the Optional button

located on the bottom right-hand

corner of your Learning Activity

Properties.

Step 2:

Under Resources, click on

Instructors.




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Step 3:

From there, click on the Add tab.

Step 4:

Ensure you select the ‘Select

Instructor’ radio button, then click

on the Next button.




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Step 5:


refresh to show a list of available

instructors. Select an instructor

by clicking on the check box to the

left of their name.

Note:

⋅ You can select more than one

instructor.

⋅ Their availability on the

Employee Training Center

does not reflect their actual

(Outlook) availability.

Step 6:

Once you have selected the

instructor(s), click on the Next

button.




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Step 7:

Select whether you want the

instructor to be Qualified and or

Responsible for the class.

• Qualified Instructor

o Acts as support during training sessions.

o They do not have access to the activity roster and do not receive email notifications.

• Responsible Instructor

o Instructor / Trainer

o They have access to the activity roster, where they can add users, update statuses, and enter completion

information.

o They will receive email notifications.




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Step 8:

To make an instructor Qualified,

click on the Qualified box that

coordinates with the instructors

name.

Step 9:

To make an instructor

Responsible for the class, click

Qualified and Responsible box

that coordinates with the

instructors name.




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Step 10:

Click on the OK button.

Step 11:

The screen will refresh and the

instructor will be added to the

list.




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Step 12:

Select the check box next to the

appropriate instructor’s name

that will be teaching the class.

Step 13:

Click on the Next button.




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Step 14:


refresh to show the Locations

page.

Adding Locations




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Step 1:

To add the location of the class,

click on the Add tab.

Step 2:


refresh to the Select Location

page.




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Step 3:

Search for the location by using

the search field or click on the

magnifying glass to show all

available locations.

Step 4:

Select the check box next to the

appropriate location.




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Step 5:

Click on the OK button.

Step 6:

You will return to the Locations

page.

Click on the desired location’s

check box on the left-hand side.




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Step 7:

On the bottom right-hand side,

select OK.




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Attaching Notifications


Step 1:

To add a notification begin by

selecting the Optional button

located on the bottom right-hand

corner of your Learning Activity

Properties for the class.

Step 2:

Under Notifications, click on

System.




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Step 3:

The Systems page will display, and

you can activate the necessary

notification templates.

CSUF preferred ILT Notifications

are:

⋅ Registration Confirmation

Notification

⋅ Registration

Cancellation/Deletion

Notification

⋅ Learning Activity Cancellation

Notification

⋅ Registration – Smart Waiting

List Template

⋅ Learning Activity Assignment

Change Notification




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Step 4:

Use the search box to find the ILT

notification template.

Step 5:

Click on Pencil icon to edit the

notification.




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Step 6:

The Registration Confirmation

Notification window will display.

Uncheck Inherit parent domain

settings. This will allow you to

make edits.

Step 7:

Under Notification Template, click

on the Browse button.




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Step 8:

Select the appropriate

customized CSUF notification

template and then click OK.

The following notifications and notification templates go together:

Notification Name Notification Template

Registration Confirmation Notification Registration Confirmation Notification (CSUF)

Registration Cancellation/Deletion Notification Registration Cancellation/Deletion Notification (CSUF)

Learning Activity Cancellation Notification Learning Activity Cancellation Template (CSUF)

Registration – Smart Waiting List Template In Person Wait List Template

Learning Activity Assignment Change Notification In Person Activity Assignment Changed Template




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Step 9:

Check the Active – Activate this

notification box.

Step 10:

Click on Ok until you return to the

Properties page.




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Validate for Production


Step 1:

Once the screen refreshes, select

Validate for Production button in

the lower right-hand corner to

make it visible to the campus.

Step 2:

Now that you have created the

class in Staging you are ready to

move it to Production.

Click on the Move to Production

button.




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Step 3:

Click the close button in the lower

right-hand corner.

Your ILT class has now been

created and will now be viewable.


how to create an ilt class - california state university ... to create an ilt class -...

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