Henrico County Public Henrico County Public SchoolsSchools

School-Home Communication School-Home Communication ToolTool

2006-20072006-2007

• HCPS school-home communication tool• Provides parents, students, and

teachers access to:• School/County Notices• Classroom boards containing classroom

announcements and homework assignments• Classroom Links• Student Grades• Teacher Contact Information• Attendance Information

OVERVIEW

3 Major Headings for Students & Parents

*This is the main interface all students/parents will see when they log on to HCPSLink

1. Welcome Center1. Welcome Center Notices/View Notices

2. Classroom2. Classroom My Classes

• Boards• Links• Grades• Contact Teacher

3. Front Office3. Front Office Attendance Schedule

1. Welcome Center1. Welcome Center Notices/View Notices

2. Classroom2. Classroom My Classes

• Boards• Links• Grades• Contact Teacher

3. Front Office3. Front Office Attendance Schedule

Welcome CenterWelcome Center

• This is where all users will be taken after they log in

• The Welcome Center provides access to School Notices System Information District Links School Information

3 Menu 3 Menu OptionsOptions

ClassroomClassroom

This tab is used to access:• My Classes

Classroom Boards Links Grades Teacher Contact Information

HCPSLink HCPSLink Welcome CenterWelcome Center

BoardsBoards

HCPS Link boards display classroom announcements and homework assignments

LinksLinksProvide students/parents with links to useful sites, your

quia/webpage address, frequently used sites, etc.

GradesGradesThis feature allows parents/students to view Report Card/Interim grades

and individual assignment grading information

Lists date grades were last updated

Contact TeacherContact Teacher

This menu option provides users with teacher email addresses

Front OfficeFront Office

Attendance Used to obtain a full listing of tardies and absences

Schedule

Obtain students daily schedule

2 Major Headings: 2 Major Headings: Teacher ViewTeacher View

Welcome Center Notices

• View Notices• Manage Notices

Classroom My Classes

• Board Edit• Links Edit• Rosters• Classroom Setup

Getting Started: TeachersGetting Started: Teachers

1. Launch Safari (Mac) or Internet Explorer (PC)

2. Type in URL https://hcpslink.henrico.k12.va.us

3. Enter your Username and Password (same as email)

4. Click Log In

At this time users must maximize the At this time users must maximize the browser window!!!browser window!!!

Welcome CenterWelcome Center

You will be taken to the Welcome Center page which displays School Notices, School and System Information, and District Links. Click on Welcome Center to

see Notices, View Notices, and Manage Notices.

5. Click on Welcome Center to See Notices, View Notices, and Manage Notices

Welcome Center: Manage Welcome Center: Manage NoticesNotices

*Teachers have the ability submit notices to be posted by the HCPS Link Administrator. You would use this feature if you wanted to post a notice to specific groups outside of your class rosters (ex. 6th Grade,

7th Grade, 8th Grade, Staff, All Students).

6. Under Notices click Manage Notices to view the Notice Management page which includes a listing of pending, posted, expired and rejected notices.

Notice StatusNotice Status•Notices listed under Pending are awaiting review by the HCPSLink Administrator.To view the notice, click on the subject name.•Notices listed under Posted are currently posting•Notices listed under Expired have exceeded the expiration date. If necessary, you may request that your HCPSLink Administrator alter the expiration date to re-post pertinent notices•Notices listed under Rejected are not posting

Welcome Center: Create Welcome Center: Create New NoticesNew Notices

6. On the Notice Management page, click Create New Notice to create a new notice to staff or students. Be sure to choose the appropriate audience group, include a subject line and a body for your notice, and an expiration date. Click Submit for Approval.

Choose Audience

Add Subject

Create Message

Set Expiration Date

Classroom: My Classes Classroom: My Classes

7. Click Classroom to see the My Classes page which displays a list of your classes. This page also lists when grades and homework boards for each class were last updated.

Classroom: Classroom Classroom: Classroom SetupSetup

You can customize your boards and links by assigning each class its own whiteboard/links page OR by assigning multiple classes to the same board

Classroom: Classroom Classroom: Classroom SetupSetup

8. To assign classes to homework board and link groups, click Classroom Setup. Use the drop-down menus under Board Group and Link Group to setup each class. When finished, you MUST click Save Classroom Setup!

This is a sample of a teacher who created two separate boards for her classes. You have the option of having one board per class OR a single board for all of your classes.

Classroom: Links EditClassroom: Links Edit

9.To edit links for each class, click Links Edit. Be sure to select the appropriate term and class from the drop-down menus. In the description box, enter a generic description of the link. In the URL box, enter the exact web address. After adding each link you MUST click Add!

You MUST click ADD!!!

Listed Links

Add new links here!!

Classroom: Board EditClassroom: Board Edit

10. To edit homework boards for each class, click Board Edit. Be sure to select the appropriate term and class from the drop-down menus. Click Edit Board. If you see a security message, click Always. To begin typing, click once inside the board to see the blinking cursor. You may use the editing tools located above the board to enhance your text and add hyperlinks.

Click Edit Board

Classroom: Board EditClassroom: Board Edit

• To begin typing, click once inside the board (a blinking cursor will appear)

• Use the editing tools above the board to make changes to your board• Updated information should be listed at the top of your board (this

would put your boards in descending order)• Once you begin to edit a board, you must click Save Board or Cancel.

All buttons (such as Welcome Center and Logout) are non-operational until your board is either saved or cancelled.

Editing Tool Bar

Classroom: RosterClassroom: Roster

11. To view your class rosters, click Roster. Be sure to select the appropriate term and class from the drop-down menus. To turn your HCPSLink screen from teacher view to a student’s view, click Emulate which is located under the Action column. As you may emulate all the students that you teach, this is an excellent way to stay informed of student progress in other classes. To stop emulation and return to your teacher view, click Stop at the top right of your screen.

12. Click Logout when done

Tips & RemindersTips & Reminders

• Update boards WEEKLYWEEKLY• Post homework one week in advanceone week in advance• You MUST include the date with all of your

assignments in eClass so that parents can see when assignments were due on HCPSLink

(ex. 10/6/06 Vocabulary Test)• Export eClass grades at least once a weekonce a week• Grades update an hourhour after exporting• Boards update immediatelyimmediately after saving