Request for Proposal

ICAR-CENTRAL INSTITUTE OF POST HARVEST ENGINEERING & TECHNOLOGY

PAU Campus, Ludhiana – 141 004 (Punjab)

Ph. 0161-2313101, 2313163 Fax: 0161-2308670 Website: www.ciphet.in, E-mail: sao.ciphet@icar.gov.in

Ref: F.No. 70-1/P&S/2019 Dated: 17th July , 2019

TITLE: Limited Tender for Fabrication of initial / Primary Roasting machine for Raw Makhana

Seeds -reg

To,

M/s BlckNut Agrifood Machinery Pvt. Ltd.

354 Sector-2 Industrial Growth Centre Saha

Ambala

M/s Unitech Technocrats

Village Meerpur Gurudawara, Kala Amb

Post Office Trilokpur District Sirmour, H.P

For and on behalf of Secretary, ICAR, the Director, ICAR-CIPHET, Ludhiana ( Punjab)

invites online Limited Tender enquiry under Two bid System ( Technical and Financial bid) for Fabrication of initial / Primary Roasting machine for Raw Makhana Seeds under CRP on SA

Makhana project at ICAR-CIPHET, Ludhiana through the website under two bid system from Authorized

Dealer/

Tender Enquiry No. : F.No. 70-1/P&S/2019 Published Date 17.07.2019 at 11:00AM EMD Submission end date 24.07.2019 at 05:00 PM Bid submission start date 17.07.2019 at 11:00AM Bid submission end date 24.07.2019 at 2:30 PM Technical bid opening date 25.07.2019 at 2.30 AM Bid Validity 90 days from the date of Technical Bid opening

Tender Fees Rs. 500 /-

EMD 2% (estimated value of the equipment/item)

1. Tender Documents can be downloaded from CIPHET website www.ciphet.in or from the Central

Public Procurement Portal www.eprocure.gov.in/eprocure/app. Bidders should enroll / register in the e-

procurement module of Central Public Procurement Portal through the website:

www.eprocure.gov.in/eprocure/app for participating in the bidding process. Bidders should also possess

a valid DSC for online submission of bids.

2. Bids received on e-tendering portal only will be considered. Bids in any other form sent through sealed

cover/email/post/fax etc. will be rejected.

3. ICAR-CIPHET reserves the right to accept / reject any or all the tenders in part /full without assigning

any reason thereof.

4. ICAR-CIPHET will not be responsible for any delay in enrollment / registration as bidder or

submitting /uploading the offer on e-tender portal. Hence, bidders are advised to register in e-

tendering website www.eprocure.gov.in/eprocure/appand enroll their Digital Signature Certificate

and upload their tender well in advance.

5. Any change / corrigendum/ extension of opening date in respect of this tender shall be issued through

websites only and no press notification will be issued in this regard. Bidders are therefore requested

to regularly visit our website for updates

6. The firm must have trade registration certificate (H.L. Meena)

Sr. Admn. Officer NOTE: This RFP is addressed to single vendor only and unsolicited offers received against this tender enquiry will not

be considered for the current procurement/services. However, such source(s) may be considered for subsequent tender

enquiries, if they meet the criteria and requirement set by the Institute.

Part I – General Information and Instructions

1. Last Date and Time for Depositing the Bids: 24-07-2019 till 2.30PM

2. Manner of Depositing the Bids: Online mode only

3. Time and Date for Opening of Bids: On 25-07-2019 at 2.30PM. If due to any exigency, the

due date for opening of the bids is declared a closed holiday, the bids will be opened on the next

working day at the same time or on any other day/time, as intimated by the Buyer.

4. Place of Opening of the Bids: ICAR-CIPHET, Ludhiana.

5. Procedure for Submission of Bid:

i) Bid shall be submitted only on CPPP. Bids received on e-tendering portal only will be

considered. Bids in any other form sent through sealed cover/email/post/fax etc. will be

rejected. The bid must accompany the Authorization Certificate from the Principal

Company.

6. Forwarding of Bids – Bids should be forwarded by Bidders, only, under their original memo /

letter pad inter alia furnishing details like GST number, Bank details etc. and complete postal

and e-mail addresses of their office failing which the bid would not be considered.

7. Clarification Regarding Contents of the RFP: A prospective bidder who requires clarification

regarding the contents of the bidding documents shall notify to the Buyer in writing about the

clarifications sought not later than 06 (six) days prior to the date of opening of the Bids.

8. Validity of Bids: The Bids should remain valid for 90 days from the last date of submission of

the Bids.

9. Clarification Regarding Contents of the Bids: During evaluation of bids, the Buyer may, at his

discretion, ask the bidder for clarification on his Bid. The request for clarification is to be given

in writing. No clarification on the initiative of the bidder will be entertained after opening of

bid. 10. Bids of debarred/blacklisted firms will not be considered for evaluation.

Part II – Special Terms and Conditions

The Bidder is required to give confirmation of their acceptance of Special Terms and

Conditions of the RFP mentioned below which will automatically be considered as part of the

Contract concluded with the successful Bidder as selected by the Buyer. Failure to do so may result

in rejection of Bid submitted by the Bidder.

1. Permissible Time Frame for Submission of Bills: To claim payment (part or full), the Seller

shall submit the bill(s) along with the relevant documents soon after the completion of the

supply, service and repair.

2. Advance Payments: No advance payment will be made.

3. Mode of Payment: It will be mandatory for the Bidders to indicate their bank account

numbers and other relevant e- payment details to facilitate payments through ECS/NEFT or

PFMS mechanism instead of payment through cheque, wherever feasible.

4. Documents to be furnished for claiming payment:

The payment of bills will be made on submission of the following documents by the

Seller to the Buyer:

a. Ink-signed copy of Contingent Bill.

b. Ink-signed copy of Commercial Invoice / Seller’s Bill.

c. Bank Guarantee for Advance, if applicable.

d. Guarantee/ Warranty Certificate.

e. Performance Bank Guarantee/ Indemnity Bond, if applicable.

f. Details for electronic payment viz. Bank name, Branch name and address, Account

Number, IFS Code, MICR Number (if these details are not already incorporated

in the Contract).

5. Inspection Authority: The inspection will be carried out by a representative of the ICAR-

CIPHET duly nominated by the Director.

Technical Specification of the equipment is given below:

Sr.

No.

Name of Equipment and Specifications Qnty.

1. Fabrication of initial / Primary Roasting machine for Raw

Makhana Seeds

• Drawing are attached

• Fabrication as per designed

• Minor changes may take place during fabrication

• It has to be made operational and working satisfactorily

• Capacity 10 Kg per batch, LPG Gas to be used as heat source

• The cost does not include LPG Cylinder cost

• Confidentiality agreement has to be signed by the contracting party

• Source aspects of design are not disclosed, it will be informed only after award of

contract

•

One

Sr. Administrative Officer

Copy to :

1. I/c AKMU, CIPHET, Ludhiana with the request to upload on institute website.

2. CPPP website.