Financial Aid Information

SessionWelcome to the Financial Aid Information Session at American River College(ARC). As you go through this presentation, you will gain a greater understanding of financial aid policies, procedures, and timelines.

S T A R T

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“Financial Aid is Directly

Connected to Academic Success”

Apply Online at www.fafsa.gov

Electronic File is transferred to ARC

E-mail is sent to you and additional documents may be requested

File review and award process takes approximately 4-6 weeks from the date you submit the last required document (all documents must be submitted)

Award Notification sent when file has been completely processed

Possible delays: File clarification or later selected for verification

Financial Aid Timeline

1 2 3 4 5 6

•All college emails will be sent to your Los Rios Gmail account.

•You can access your Gmail account at:apps.losrios.edu

•For questions concerning your Gmail account please visit: apps.losrios.edu/faq.html

Your College Connection

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Check Financial Aid Status

1. My ARC Aid (online)

2. Financial Aid Lab in PB-605

3. Financial Aid Office Go

Go

Go

There are three ways to check your financial aid status:

Check Your Financial Aid Status OnlineHave the following available:

• Your ARC Student ID #• Your Financial Aid PIN

Obtain your financial aid PIN on-line by clicking “First Time User” or “Forgot your PIN?”

Note: This PIN is different from your FAFSA PIN

www.arc.losrios.edu/financialaid Click on “My ARC Aid”

Click for Example

Return

Return

Click here to obtain your PIN if you are a returning student

Your 7 digit ID without W

May be numbers and/or characters

Click here to obtain your PIN if you are a new student

Visit the Financial Aid Lab Location: Portable Building Room 605 Hours: Monday – Thursday

9:00 am – 4:30 pmFriday9:00 am – 4:00 pm

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Please note: the lab stops accepting students 30 minutes prior to closing.

Visit the Financial Aid OfficeLocation: Student Services Building

Hours: Mon 7:30 am to 5:00 pmTue 7:30 am to 7:00 pmWed 7:30 am to 7:00 pmThu 7:30 am to 5:00 pmFri 7:30 am to 5:00 pm

Return Note: Be prepared to show a picture ID and provide copies of

documents requested. We do not makes copies.

Students are required to have completedone of the following:• High School Diploma• High School Proficiency Exam• GED • Home School or the equivalentNote: Students who enrolled in college before July 1, 2012 and received a grade in a class may be eligible for an alternative method to meet the high school requirement. Please visit the financial aid website for more information.

High School Requirement

Students must submit Official Transcripts for all colleges attended to ARC Enrollment Services, including:Skills CenterForeign CollegeBusiness SchoolsVocational Technical Schools

Note: Transcripts must be submitted whether or not units were completed

Transfer Students

Declare an eligible Educational Goal with the Enrollment Services

An Undecided Educational Goal is not eligible for financial aid Eligible Educational Goals

A Transfer to 4-Year after AA/AS

B Transfer to 4-Year w/o AA/AS

C Earn AA/AS Degree w/o Transfer

D Earn A Voc Degree w/o Transfer

E Earn A Vocational Certificate

Eligible Educational Goal

As easy as A, B, C, D, & E

Matching Information

Driver’s License/IDSocial Security CardImmigration Cards/Papers (DHS / INS)

Your name, date of birth, and social security number must match documents with the Financial Aid Office and Enrollment Services

Contact InformationKeep a current mailing and e-mail

address with Enrollment Services and the Financial Aid Office

Change in mailing or e-mail address must be updated with the following: Enrollment Services, Financial Aid Office and Higher One

Activate your Gmail account Click Here

Satisfactory Academic Progress (SAP) is:Maintaining a minimum of 2.0 Cumulative Grade Point Average

(GPA) Complete 75% of units attemptedHave Not completed a degree, attempted 72 or more units , or

attempted more than 150% of the units required for a certificate program Note: Units from other colleges count towards the 72 unit limit

Satisfactory Academic Progress (SAP)

Depending on your academic performance, you will fall into one of three academic standings:

• Good Standing: Maintaining SAP =You are eligible to receive financial aid. • Dismissed: Not maintaining SAP = You are not eligible to receive financial aid• Denied: Appeal denied = You are not eligible to receive financial aid

Note: Dismissed students can choose to submit an SAP appeal

Students who are dismissed from financial aid due to unsatisfactory academic progress can submit one SAP appeal per award year

Appeals for extenuating circumstances beyond the student’s control, must be substantiated with documentation to be considered for financial aid reinstatement

If the appeal is approved, students’ will be eligible to receive financial aid and placed on probation status

If the appeal is denied, students’ will not be eligible to receive grants and loans until SAP is restored. Students’ can re-appeal the following academic year if below 120 units attempted

Dismissal Process:Grade Point Average or Passing

Percentage

Students who have completed a degree (including a foreign degree), attempted 72 or more units, or have attempted more than 150% of the units required for a certificate program will be dismissed from Financial Aid• Your Appeal should address the following:

• Your goal at ARC• Why you have not met graduation/transfer requirements • What actions you have taken to make sure you will graduate in the near

future• Provide any documentation available to support your reasons• Meet with a ARC counselor to complete an Academic Plan

• If you have completed a degree you must also:• Explain why you are not currently using your completed degree and

why you are returning to a community college• Students who enter a program after already having attempted 120 units or

have completed a BA program are not eligible for financial aid (BOG Fee Waiver is still available)

Dismissal Process: 72+ Units Attempted or Degree/Certificate

Earned

Files may be selected for verification at any timeThe U.S. Department of Education selects files

for verificationARC Financial Aid Office may select a file for

verification if there is conflicting informationRepayment is required for any over award or

ineligible portion of financial aid received as a result of the verification process

All Financial Aid documents must be authentic

Verification Selection

You cannot receive financial aid from two or more schools during the same academic time period

If you have listed multiple schools on your FAFSA, contact each school you will not be attending and close your file to prevent them from claiming the funds you will need at ARC

If you are paid at multiple schools, you will be billed and your account will be forwarded to the US Department of Education or a State Agency for collection

Receive Aid at One Institution

Enroll in at least one course at ARCThe classes must be required for your educational

program of study at ARCThe Consortium form must be submitted to the Financial

Aid Office by the deadline listed for each term

Consortium Request FormIf you are taking classes at another Los Rios Community College you

must complete a Consortium Request Form in order to receive aid for units taken at other LRCCD campuses. You may be funded for courses taken at other LRCCD colleges if the following consortium requirements are met:

Duration of eligibility has been reduced for all students to the equivalent of 12 full-time semesters

For more information please visit www.studentaid.ed.gov

You can check your used and remaining Pell Grant amounts at www.nslds.ed.gov

Federal Pell Grant Limits

• If you are awarded a Cal Grant, our office will download your information from the California Student Aid Commission

• We will verify your eligibility and award Cal Grant once your financial aid file is completed and when the state budget is approved/passed

Cal Grants• Cal Grant is a State grant that students may be eligible to receive in

addition to other grants• Students must complete the FAFSA and submit the GPA verification

form to the California Student Aid Commission• There are two deadlines to apply for the Cal Grant March 2nd

and September 2nd (Community Colleges Only)• For more information about Cal Grants go to:

http://www.calgrants.org/

Follow the steps below to be considered for the program:• File your FAFSA by the Priority Deadline• Answer “Yes” on the FAFSA federal work-study question• Complete your file by the ARC priority deadline• Meet and maintain SAP requirements• Have financial need• Be enrolled and maintain at least six units at ARC• Return the Confirmation Letter• Awards are disbursed on a first come, first serve basis

Federal Work Study (FWS)FWS is a program that allows you to work on

campus, gain experience, and get paid for it!

Federal Student Loans will be considered only after the FAFSA application has been processed and all grant eligibility has been determined

You must remain enrolled in 6 units at all time to receive student loansTo apply for a Direct Student Loan, you must complete the three step

process:• Entrance Counseling• Sign the Master Promissory Note (MPN)

• Note: You will receive an award notification before you can complete the final step

• Loan Request Form (My ARC Aid)See the ARC Website for more information:

• www.arc.losrios.edu/financialaid

A federal student loan is financial aid that must be repaid!

Federal Student Loans

• California Chafee Grant Program is available for youth “aging out” of foster care or emancipated from foster care

• Chafee Grant is both federal and state funded • Awards are up to $5000 per academic year• Administered by the California Student Aid Commission• It is extremely important that you inform the commission

of any school change by:• Calling 1-888-224-7268• AND contacting the ARC Financial Aid Office

Click logo for more basic requirements

CHAFEE Grant Program

CHAFEE Grant: Basic Requirements

Application Components:• Complete FAFSA every year• Complete a one time

Chafee Application at www.chafee.csac.ca.gov

• School will submit a “need analysis” every year

• California Department of Social Services must confirm court dependent foster youth eligibility

Eligibility Components:• As of July 1st, New

applicants must not be over 22 years old

• Enrolled in an eligible public or private college

• Enrolled in at least half time status (6 or more units)

• Attend class regularly and maintain satisfactory academic progress

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The BOG Waiver permits enrollment fees to be waived for the entire academic year

• Summer, Fall, and SpringThe BOG application is available online If you need assistance with your application, please

visit the Financial Aid Lab in P-604You can locate the Bog Fee Waiver

Application at: www.losrios.edu/lrc/bog_steps.php

Board of Governors Fee Waiver

(BOG Fee Waiver)

Click HereFor BOG Facts

BOG Fee Waiver must be completed every year during registration for the following academic year

BOG Fee Waivers are for California residents onlyThere are three ways to qualify for the BOG Fee WaiverClick the icon to learn more:

If you have paid your enrollment fees and now qualify for a BOG, you must complete a Fee Refund Application with Business Services before the last day of instruction for the semester in which you are requesting a refund

Important BOG Facts

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California Dream Act• California Dream Act of 2011 became law with the

passage of two Assembly Bills, AB 130 and AB131. Students who meet AB 540 criteria will be eligible to apply for a BOG Fee Waiver beginning January 1, 2013 by completing a BOG Fee Waiver Application or the California Dream Act Application. Beginning January 1 through March 2, 2013 the 2013-14 California Dream Act will be available for students to apply for Cal Grants.

Click the ARC Icon for more information

Activate Your Higher One Card

• You will receive your Higher One card once you have submit all outstanding documents to the ARC Financial Aid Office and become enrolled in classes

• When you receive your card in the mail, DO NOT throw it away!• There is a fee to re-order your card

• You must activate your Higher One Card before you can receive a disbursement• You can choose from the following disbursement methods:

• Open a Higher One account – Easy Refund• Transfer funds to your existing bank account – ACH Transfer• Request a paper check

• Remember to keep your address information up to date with both Financial Aid and Enrollment Services, otherwise, you will not receive your card and may have to pay a replacement fee

ENROLLMENT STATUS:Full-time status (FX) = 12.00 or more unitsThree -quarter time status (3/4X) = 9.00 — 11.99 unitsHalf-time status (1/2X) = 6.00 — 8.99 unitsLess than half-time status (<1/2X) = 0.50 — 5.99 units

Awards

Example below: Award disbursement based on enrollment status for a semester

ENROLLMENTSTATUS

AWARDFOR SEMESTER

1-STPAYMENT

2-NDPAYMENT

FX $ 2,000 $ 1,000 $ 1,0003/4X $ 1,500 $ 1,000 $ 5001/2X $ 1,000 $ 1,000 $ 0

On the scheduled Recalculation Date for each term, your financial aid eligibility will be re-determined based on units you are enrolled as of that date

If you have reduced your enrollment, you may be required to pay back some of the money you were previously awarded

If you increased your enrollment, likewise, you may have increase eligibility

Recalculation Dates for each term are posted on the ARC Financial Aid Webpage: www.arc.losrios.edu/financialaid

Attention: Any units added after the recalculation date will not be considered towards your award determination!

Award Recalculation

Click HereFor Example

Example: If you received a 1/2X award and you dropped below 6 units as of the Recalculation Date. You will be required to repay an amount based on the following calculation:

Pell Grant (1/2X award received) $1000.00Pell Grant (less than 1/2X award) - 350.00 Repayment owed to Pell Grant $ 650.00

Award Recalculation

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The following are considered unsuccessful grades for Financial Aid:“F”, “NP”, “I”, “IP”, “W”, “NC”(Fail, No Pass, Incomplete, In Progress, Withdraw, No Credit)

If you earn all unsuccessful grades, or withdraw from classes you may be required to repay your financial aid award

Non-Passing Grades

Tips for Success• Do not withdraw excessively from classes• Earn passing grades• Make progress toward your degree• Meet with your counselor regularly• Do not overwhelm yourself with classes you do not have

time for• Only register for classes that are consistent with your

educational goal• Avoid changing major repeatedly• Check your My ARC Aid account regularly• Be aware of Financial Aid dates & deadlines

Education Pays

To inform the ARC Financial Aid Office that you have completed

the Financial Aid Info Session, go to My ARC Aid and click the Apply Online tab. Follow the

instructions on the bottom of the page.

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Congratulations, you have

completed the Financial Aid Info Session