Technical Track Session

Financial Aid for Techies

Wood Mason

COD Systems Operations

2

Objective

• Present an overview of the basic financial aid process – using a taxonomy approach.

• Decipher the plethora of financial aid acronyms.

3

The COD Boogie

NOTE: All COD interfaces routed through EAI except DCS.

SAIG

Financial Mgt

System(FMS)

Loan Servicing System(DLSS)

Common & Legacy Direct Loan and Pell Origination, Change and Disbursement Records

Acknowledgements and Response Records

CentralProcessing

System(CPS)

Loan Bookings & Disbursements

School

Eligibility

Data

Funding Transactions

Payment Transactions

Student Level Pell Data

Student Level Direct Loan Data

FMSS / GAPS

Schools

Drawdowns

Post Secondary Education Participant

System(PEPS)

Student

Applicant

Data

Payment Transactions

Student Data

Storage(NSLDS)

Common Origination & Disbursement (COD)

TransactionProcessing

Web Reports

Customer Service Center

Applicant Services

Debt Collection Services (DCS)

Student

Pell

Payment

Data

4

Lif

e C

ycle

Ph

ase

Ap

plic

ant

/B

orr

ow

erP

roce

ss

Department of Education

Help Desk

Financial Partners Portal

Schools Portal

FS

AT

rad

ing

P

artn

er

Pro

cess

Partner Application

Oversight

Aid Education Submission Eligibility Repayment Consolidation

Aid Awareness & ApplicationInstitution

Participation Servicing

Tra

din

g

Par

tner

s &

S

ervi

cers

Guaranty Agencies

Student Aid on the Web

Call Centers

Collections

Origination & Disbursement

ED

Financial Management

Lenders (Lender Servicers)

Other External Partners

Target State Financial Aid

Life CycleHigh-Level Business View

DRAFTNovember 3, 2004

State Agencies Schools (School Servicers)

Common Services for BorrowersOrigination & Disbursement

Integrated Partner Management

Aid Delivery

FSA Gateway

Award & Disbursement Processing

School Aid Payments & Funding Level Mgmt

Partner Enrollment

Partner Eligibility & Oversight

Funds & Internal Controls

Service LoansRecovery & Resolution

ITAIntegratedTechnical

Architecture

VDCVirtual

Data Center

EAIEnterpriseApplicationIntegration

Internal Transfer

External Transfer

Business Function

ApplicationAid Eligibility Determination

Aid Awareness

GL Accounting

BudgetingExternal Financial

Reporting

Credit CheckCommon Edits (Edit Checks)

En

terp

rise

Sh

ared

B

usi

nes

s F

un

ctio

ns

Common Data Architecture

Generate/Distribute ISIR/SAR Data

CSB

En

terprise S

hared

B

usin

ess Fu

nctio

ns

Send/Receive from Matching Agencies SSIM Logic

Consolidate Loans

Authentication & Access Tools

Enablers

Business Intelligence

Tools

Enterprise Analytics and ResearchAcquisition &

Planning StrategyEnterprise Performance

ManagementCase Tracking (Ombudsman)

Recommend Policy Changes

Ancillary Services

Establish Person Record

Partner Payment ManagementPartner Payment Administration

Process Payments

State Agency Funding

Analytics

EFC Calculation

ReceivablesManagement

Manage Promissory Notes

FMSS GAPS

RID Legacy Identifier Crosswalk

Application Process

Relationship Management

Audit History

FMS Analytical Data(ODS/Warehouse/Data Marts)Transactions

Students Trading Partners

Enterprise Content

Management

Metadata Repository

NSLDS

Distribute Student Eligibility

Campus-Based FISAP ProcessingCB Award

ProcessingCB Program

Administration

Budget FormulationCredit Reform

Financial Aggregates & Reporting

Manage Aid Data Financial Aid HistoryMonitor Aid EligibilityStudent Enrollment

ReportingDefault Rate Calculation

Distribute School Eligibility

Student Aid History Management

OIG

Receive Data Extract, Transform, Load

5

Federal Student Aid (FSA) Target State Vision (TSV)• BCAs – Business Capability Areas

– Enterprise Analytics and Research– Student Aid History Management– Application, Origination &

Disbursement– Common Services for Borrowers

6

Federal Student Aid (FSA) Target State Vision (TSV)• BCAs – Business Capability Areas

– Campus-Based– Integrated Partner Management– Partner Payment Management– Financial Management

7

Application

• Aid Eligibility Determination– HS Diploma or GED

– ATB (Ability to Benefit)

– AY (Award Year)

– BBAY (Borrower Based Academic Year)

8

Application

• Aid Eligibility Determination– FAFSA (Free Application for Federal

Student Aid)

– FOTW (FAFSA on the Web)

9

Application

• Establish Person Record– EDE (Electronic Data Exchange)

– CPS (Central Processing System)

– SSIM (Standard Student Identification Methodology)

10

Application

• Aid Eligibility Determination - CPS– EFC (Expected Family Contribution)

– NSLDS (National Student Loan Database System)

11

Application

• Aid Eligibility Determination - Output– ESAR (Electronic Student Aid Report)

• pre-cursor to…

– ISIR (Institution Student Information Record)

– SAR (Student Aid Report)

12

Application

• Aid Eligibility Determination - School– COA (Cost of Attendance)

– EFA (Estimated Financial Assistance)

– PJ (Professional Judgment)

13

Awarding

• Awarding– Pell Grant Program– Campus Based Programs

• FSEOG (Federal Supplemental Educational Opportunity Grant)

• FWS (Federal Work Study Program)• Perkins Loan Program

14

Awarding

• Awarding– FFELP (Federal Family Educational

Loan Program)– FDSLP (Federal Direct Student Loan

Program)• Stafford Subsidized and Unsubsidized • PLUS (Parental Loan for Undergraduate

Student)

15

Origination & Disbursement

• Establish Person Record– EDE (Electronic Data Exchange)– COD (Common Origination &

Disbursement System)– XML CR (Common Record

compatible or Full Participant School)

16

Origination & Disbursement

• Award Origination & Disbursement Processing – School Input– Batch– On-Line– Receipt/Response

17

Origination & Disbursement

• Award Origination & Disbursement Processing– RID (Routing Identifier)– Entity ID (School, 3rd Party Servicer,

Corporate Office)– Pell ID (6-digit code)

18

Origination & Disbursement

• Award Origination & Disbursement Processing– OPEID (Office of Postsecondary

Education Identifier)– G-Code (Direct Loan School ID)– E-Code (same as G-Code)

19

Origination & Disbursement

• Award Origination & Disbursement Processing– DRI (Disbursement Release Indicator)– PDL (Pending Disbursement List)– FDL (Funded Disbursement List)

20

Origination & Disbursement

• School Aid Payments & Funding Level Management– EDCAPS (Education Central

Automated Processing System)

– GAPS (Grants Administration and Payment System)

21

Origination & Disbursement

• School Aid Payments & Funding Level Management– FMS (Financial Management

System)– CFL (Current Funding Level)

• Pushed Cash• Advance Pay

22

Origination & Disbursement

• Award Origination & Disbursement Processing - Loans– MPN (Master Promissory Note)– eMPN (Electronic MPN)– MPN ID (MPN Identifier)

23

Origination & Disbursement

• Award Origination & Disbursement Processing – Loans– Disclosure Statement– Plain Language Disclosure– Borrower’s Rights & Responsibilities– Plain

24

Origination & Disbursement

• Award Origination & Disbursement Processing– POP (Potential Overaward Process)– MRR (Multiple Reporting Record)– FISAP (Fiscal Operations Report and

Application to Participate)

25

Origination & Disbursement

• Award Origination & Disbursement Processing– ACA (Administrative Cost Allowance)

– CDR (Cohort Default Rate)

– CMO (Case Management Office)• ppr (program review report)

26

Common Services for Borrowers

• DCS (Debt Collection Services)

• DLSC (Direct Loan Servicing Center)

• DLCS (Direct Loan Consolidation Center)

• CDDTS (Conditional Discharge and Disability Tracking System)

27

Integrated Partner Management

• PEPS (Postsecondary Education Participation System)

• PPA (Program Participation Agreement)

• E-App (Electronic Application to Participate)

28

Partner Payment Management

• LEAP (Leveraging Educational Assistance Partnership)

• SLEAP (Special Leveraging Educational Assistance Partnership)

29

Misc

• CSC (Customer Service Center)

• CSR (Customer Service Representative)

• SRC (School Relations Center)

30

Misc

• CSL (Community Service Learning Program)

• EAC (Electronic Access Conference)

• FAT (Financial Aid Transcript)

31

Misc

• eCFR (Electronic Code of Federal Regulations)

• ED (Department of Education)• E-SIGN (Electronic Signatures in

Global and National Commerce Act)

32

Misc

• FAA (Financial Aid Administrator)• FAO (Financial Aid Office or

Officer)• FAD (Financial Aid Director)• FAT (Financial Aid Transcript)

33

Misc

• GEN (General Dear Colleague Letter)• HEA (Higher Education Act)• IFAP (Information for Student Aid

Professionals – www.ifap.ed.gov)• IPEDS (Integrated Postsecondary

Education Data System – www.nces.ed.gov)

34

Misc

• NACUBO (National Association of College and University Business Officers)

• NASFAA (National Association of Student Financial Aid Administrators)

• NCES (National Center for Educational Statistics)

35

Misc

• PESC (Postsecondary Educational Standards Council)

• NCHELP (National Council of Higher Education Loan Programs)

• NSLC (National Student Loan Clearinghouse)

36

Misc

• NPRM (Notice of Proposed Rulemaking)

• OMB (Office of Management and Budget)

• EAC (Electronic Access Conference)

37

Misc

• ISYGTIO (I’m Sure You’re Glad This Is Over)

38

Questions?

I appreciate your feedback and comments. I can be reached at:

Name: Wood Mason

Phone: 404.562.6270

Email: Wood.Mason@ed.gov