EXPORT EXPORT IMPORTIMPORT

DOCUMENTATIONDOCUMENTATION

WHY EXPORTS?

NATIONAL LEVEL Develope foreign Exchange reserves &

Improve balance of Payment. Better use of National/Natural Resources. Technological Development. Globalisation. Reduction of Unemployment.

WHY EXPORTS?

COMPANY LEVEL Use of Surplus Capacity. Slack season Capacity Utilisation. Economies of Scale-World is our Market Globalisation. Benifities.(Export Incentives). International Exposure.

IMPORTANCE OF EXPORT DOCUMENTS .

NO. OF DOCUMENTS (HEAVY DOCUMENTATION). INVOLVEMENT OF DIFF. GOVT.

AGENCIES/INSTITUTIONS. COMPLEX FORMALITIES. FOREIGN EXCHANGE INVOLVEMENT. PAYMENT RISK. RULES & REGULATIONS OF IMPORTING COUNTRY. MULTIMODAL TRANSPORT. DELIVERY COMMITMENT. EXPORT INCENTIVE. MULTIPLE TRANSFER OF TITLE. TRANSACTION COST.

EXPORT LOGISTICSEXPORT LOGISTICS

IL SL OL

CUSTOMS. (MINISTRY OF FINANCE) DGFT (MINISTRY OF COMMERCE). PORTS. (MINISTRY OF SURFACE

TRANSPORT). CENTRAL EXCISE (MINISTRY OF FINANCE). RESERVE BANK OF INDIA. AUTHORISED DEALERS. COMMERCIAL BANKS.

AGENCIES INVOLVED IN EXPORT SHIPMENTS.

AGENCIES INVOLVED IN EXPORT SHIPMENTS.

EXPORT PROMOTION COUNCIL. CHAMBERS OF COMMERCE. SALES TAX DEPARTMENT. INCOME TAX DEPARTMENT LOCAL AUTHORITIES (OCTROI/ TOT). CUSTOM HOUSE AGENTS. SHIPPING CO’S/AIRWAYS/ROAD TRANSPORT FREIGHT FORWARDERS. NVOCC’S EXPORT INSPECTION AGENCY.

AGENCIES INVOLVED IN EXPORT SHIPMENTS.

PRIVATE INSPECTION AGENCIES. TRANSPORTERS. LOGISTICS CO. ECGC. CONCOR.

MODUS OPERANDI OF SHIPMENTS.

PRESHIPMENT STAGE.

SHIPMENT STAGE.

POSTSHIPMENT STAGE.

ADVANTAGES OF “DOCK ADVANTAGES OF “DOCK STUFFING”.STUFFING”.

CHOICE OF SHIIPING CO. IMMEDIATE DESPATCH OF

CONSIGNMENT ON TRUCKS/TRAILERS. DETENTION OF CONT. AVOIDED. SHORT SHIPMENT POSSIBLE.

DISADVANTAGES OF “DOCK STUFFING”.

TIME CONSUMIG-. MISHANDLING OF CONSIGNMENT. IMPROPER STUFFING. DETENTION CHARGES-UNLOADING OF

CARGO ONLY AFTER PASSING OF DOCS.

ADVANTAGES OF “FACTORY ADVANTAGES OF “FACTORY STUFFING”.STUFFING”.

TIME SAVING.TIME SAVING. PROPER INHOUSE STUFFING AS PER PROPER INHOUSE STUFFING AS PER

CUSTOMERS REQUIREMENT.CUSTOMERS REQUIREMENT. COST ADVANTAGE.COST ADVANTAGE. MINIMUM FORMALITIES AT MINIMUM FORMALITIES AT

“GATEWAY PORT”.“GATEWAY PORT”. UNLOADING OF CONT. WITHOUT UNLOADING OF CONT. WITHOUT

PASSING DOCS.PASSING DOCS.

DISADVANTAGES OF DISADVANTAGES OF “FACTORY STUFFING”.“FACTORY STUFFING”.

DETENTION OF CONT.IF CONSIGNMENT DETENTION OF CONT.IF CONSIGNMENT DELAYED AT PLANT.DELAYED AT PLANT.

SHORT SHIPMENT NOT POSSIBLE.SHORT SHIPMENT NOT POSSIBLE. DELAY IN DESPATCH DUE TO NON DELAY IN DESPATCH DUE TO NON

ARRIVAL OF CONT. AT FACTORY.ARRIVAL OF CONT. AT FACTORY. WAITING PERIOD AT PORT IN CASE OF WAITING PERIOD AT PORT IN CASE OF

MISSING OF VESSEL.MISSING OF VESSEL.

ADVANTAGES OF “ ICD”.ADVANTAGES OF “ ICD”.

QUICK PASSING OF DOCS.QUICK PASSING OF DOCS. MINIMUM FORMALITIES AT MINIMUM FORMALITIES AT

GATEWAPORT.GATEWAPORT. BACKLOADING AT FACTORY BACKLOADING AT FACTORY

POSSIBLE.POSSIBLE. ARRIVAL OF CONT. AT BECK-N-CALL.ARRIVAL OF CONT. AT BECK-N-CALL.

DISADVANTAGES OF “ ICD”.DISADVANTAGES OF “ ICD”.

LIMITED CHICE OF SHIPPING CO’S.LIMITED CHICE OF SHIPPING CO’S. DELAY DUE TO TRANSPORT DELAY DUE TO TRANSPORT

(RAIL/ROAD) PROBLEM.(RAIL/ROAD) PROBLEM. TRACKING OF CONT. DIFFICULT.TRACKING OF CONT. DIFFICULT. HOLDING OF CONTAINER DIFFICULT.HOLDING OF CONTAINER DIFFICULT.

EDI PROCEDURE. REGISTRATION OF I.E. CODE IN CUSTOMS EDI SYSTEM BY PRODUCING

SELF ATTESTED ZEROX COPY OF I.E.C. CERTIFICATE, BANKERS LETTER WITH SHIPPERS COVERING LETTER ADDRESSED TO CUSTOMS, PROFILE OF EXPORTER, PAN CARD.

DETAILS OF S/BILLS ARE TO BE PREPARED AS PER ANNEXURE "A" & ANNEXURE "D" IS ALSO SUBMITTED TO CUSTOMS.

CUSTOMS PRINT OUT THE CHECKLIST ON THE BASIS OF ANNEXURFE "A" & "D”, ASK’ CHA TO GO THROUGH THE SAME, IF THERE IS ANY CHANGE, IT IS TO BE NOTIFIED TO CUSTOMS.

AFTER WHICH CUSTOMS GIVES S/BILL NO.

AT THE TIME OF CARTING OF GOODS AT DOCKS EXPORTER/CHA IS REQUIRED TO FILE THE PARTICULARS IN FORM "C".

GR IS NOT REQUIRED TO BE FILED UNDER EDI SHIPMENT & THIS IS REPLACED BY “SDF” (STATUTORY DECLARATION FORM).

EDI PROCEDURE. THE EXAMINATION REPORT WILL BE FED BY THE

EXAMINING OFFICER & "LET EXPORT ORDER" WILL BE GIVEN BY THR APPRAISER / SUPERINTENDENT.

FOUR COPIES OF SHIPPING BILLS WILL BE PRINTED.

CUSTOMS COPY - FOR RECORD PURPOSE EXPORTER COPY – FOR SHIPPING CO. DEPB COPY-REGISTRATION OF DEPB EXCHANGE CONTROL COPY - FOR NEGOTIATION.

NOTE: THE EP COPY OF THE SHIPPING BILL IS PRINTED AFTER FILING OF STUFFING REPORT & EGM. SHIPPING CO. SHOULD FILE EGM ON PRIORITY AS EP COPY CAN NOT BE GENERATED UNLESS THE SHIPPING CO FILES EGM IN EDI.

POST SHIPMENT STAGE

TO INFORM CUSTOMER ABOUT THE LOADING CONFIRMATION.

NEGOTIATION OF DOCUMENTS. FOLLOW UP FOR PAYMENT CLAIMING INCENTIVES.

PAYMENT TERMSPAYMENT TERMS

ADVANCE.ADVANCE. D/A (DOCUMENTS AGAINST D/A (DOCUMENTS AGAINST

ACCEPTANCE).ACCEPTANCE). D/P (DOCUMENTS AGAINST D/P (DOCUMENTS AGAINST

PAYMENT).PAYMENT). L/C (LETTER OF CREDIT).L/C (LETTER OF CREDIT).

TYPES OF L/C’STYPES OF L/C’S

Irrevocable creditIrrevocable credit Irrevocable confirmed creditIrrevocable confirmed credit Transferable L/C. Transferable L/C. Back to Back L/C. Back to Back L/C. Revolving L/C. Revolving L/C.

REGULATORY DOCUMENTS.

INVOICE (PRESHIPMENT). PACKING LIST (PRESHIPMENT). EXCISE CHALLAN. ARE-1. ANNEXURE- “A” OR ANNEXURE- “B”. ANNEXURE- “C”. DECLARATION- “D”. SHIPING BILLS. GR/STATUTORY DECLARATION FORM (SDF). FREIGHT PAYMENT CERTIFICATE.

COMMERCIAL DOCUMENTS.

ENQUIRY. PURCHASE OEDER. PROFORMA INVOICE. COMMERCIAL INVOICE. PACKING LIST. SHIPPING INSTRUCTIONS. CLEAN REPORT OF FINDINGS. (CRF). INSURANCE DECLARATIONS. CERTIFICATE OF INSURANCE. SHIPPING ORDER.

COMMERCIAL DOCUMENTS.

MATE RECEIPT. BILL OF LADING/COMBINED TRANSPORT

DOCUMENTS. CERTIFICATE OF ORIGIN/GENERALISED

SYSTEM OF PREFERENSES (GSP). BILL OF EXCHANGE/DRAFT. SHIPMENT ADVISE. LETTER TO BANK FOR

COLLECTION/NEGOTIATION OF DOCUMENTS.

POST SHIPMENT DOCUMENTS REQUIRED FOR NEGOTIATION.

COVERING LETTER TO BANK. ORIGINAL L/C OR PURCHASE ORDER. BILLS OF EXCHANGE. INVOICE. CONSULAR INVICE. PACKING LIST. CERTIFICATE OF ORIGIN/GSP. B/L (3) ORIGINALS. WEIGHMENT CERTIFICATE. TEST CERTIFICATE/QUALITY CONTROL

CERTIFICATE. INSURANCE CERTIFIACATE IN CASE OF CIF.

POST SHIPMENT DOCUMENTS REQUIRED FOR NEGOTIATION.

FUMIGATION CERTIFICATE-AUSTRALIA & USA.

ADVANCE CARGO DECLARATION-USA. INTERMODAL CERTIFICATE. PACKING DECLARATION-AUSTRALIA. THIRD PARTY INSPECTION CERTIFICATE

(CRF). SHIPMENT ADVISE. SDF (DUPLICATE). ANY OTHER DOCUMENTS AS PER L/C.

IMPORT PROCEDUREIMPORT PROCEDURE( SECOMD CHECK)( SECOMD CHECK)

NOTINGNOTING

ASSESSMENTASSESSMENT

DUTY PAYMENTDUTY PAYMENT

EXAMINATIONEXAMINATION

OUT OF CHARGE.OUT OF CHARGE.

NOTINGNOTING

ASSESSMENTASSESSMENT

EXAMINATIONEXAMINATION

REASSESSMENTREASSESSMENT

DUTY PAYMENTDUTY PAYMENT

OUT OF CHARGE.OUT OF CHARGE.

IMPORT PROCEDUREIMPORT PROCEDURE( FIRST CHECK)( FIRST CHECK)