employment screening overview
DESCRIPTION
Employment Screening Overview. October 2009. Company Overview. Established in 1975 – New York HQ - #1 Privately Owned BGS Corporation $75 Million in Revenue in 2008 96% client retention rate Over 6,000,000 transactions annually - PowerPoint PPT PresentationTRANSCRIPT
Employment Screening Overview
.
October 2009
Established in 1975 – New York HQ - #1 Privately Owned BGS Corporation
$75 Million in Revenue in 2008
96% client retention rate
Over 6,000,000 transactions annually
450+ Employees, including a global network of researchers and verifiers
Lean Six Sigma Process Orientation
International Organization for Standardization (ISO) Certification 9001:2000
Safe Harbor Certified
SiteSecure Certified by Cybertrust
Company Overview
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Rock solid financials and
33 years of continued
growth has fueled
improvement of solutions
and the best retention
rate of any employment
screening firm - all
organically.
The Sterling Difference
Top Privately Held Company in Industry
Sterling’s Lean Six Sigma processes, commitment to operational excellence and technology focus have earned the company industry wide recognition and #1 ranking:
INC 5000 – Fastest Growing Companies 2007 and 2008 InfoWorld – Top 10 of 100 Best IT Projects of 2007 Deloitte & Touche USA LLP – Technology FAST 500 – Fastest Growing Technology Companies in North America Ernst & Young – Entrepreneur of the Year – CEO, William Greenblatt - 2006
Superior Support Delivery
High Tech combined with High Touch
Streamlined operations
Committed service representatives
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Our Future partnership commitment to our customers
Continued focus and improvement in our delivery organization; Lean Six Sigma orientation
Leverage Sterling IT capabilities to further streamline background screening processes
Increased exposure to Sterling’s cross-functional Customer Service team; consistency in Account Manager relationship
Participate in joint analysis of all areas of business to eliminate multiple touch points
Continue charter communication and project plan of all supply chains to bgs to parameters of SIS customers.
Greater Value; Lower Investment
QualityQuality
CapabilitiesCapabilities
Customer ServiceCustomer Service
‘‘Paperless’ / ‘Light Paperless’ / ‘Light Touch’ Handling Touch’ Handling Program DesignsProgram Designs
Extended Workforce Extended Workforce ManagementManagement
ValueValue
4The best indicator of Future behavior is past behavior
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Scope of ServicesScope of Services
Sterling’s operating model is designed to satisfy the customer’s ‘hierarchy of needs’ for successful delivery of
products and services
On-time, quality implementations to enable processing of applicants or employees
Timely order processing; quality gates and monitoring to ensure accuracy
Easy access to order status and other inquiries; ownership of issues to resolution
Proactive reviews of account status; client advocacy and knowledge sharing
Collaboration to support long-term business needs; joint product development and process re-engineering
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CourtDirect: The Future of Criminal Record Searches - Today
What CourtDirect means:
Information retrieved “instantly” First-party felony/misdemeanor
criminal record information Maximize accuracy by eliminating
data entry errors Cost control Faster Turn Around Time (TAT)
What it is:
CourtDirect is a proprietary criminal record search system that builds electronic “pipes” directly into court record repositories
Sterling has integrated with 43% of all court jurisdictions
65% of Sterling criminal searches are done through CourtDirect.
Searches performed through CourtDirect have an average TAT of 5.2 hours versus external researcher average TAT of 37.5 hours
Sterling will continue to integrate with court systems as they become available.
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CourtDirect minimizes impacts related to unexpected as well as expected Turnaround time (TAT) delays
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Place Order
Auto Distributed Research performedResults sent forQuality Control65% Automated35% Research Based
FCRA/Special care
rules applied
Order closed
Deliver
Results
Sterling Crim Dept reviews
open requests every two hours
Orders with expired
ETAs are expedited
Crim dept identifies cause of
delay
Crim dept Inform CS of
any significant
Delays
Process Metrics ComplianceQualityServices
Alert posted on Sterling’s Website
Alert posted in Sterling Direct and viewable
upon recruiter login
Blast email sent to all
clients
State County Average Turnaround
Time
CA Los Angeles 5.48 Hours
NY State of NY 8.85 Hours
PA Montgomery 2.55 Hours
TX Harris 9.88 Hours
VA Fairfax 8.53 Hours
Sterling has processed international screenings for over 300 clients in approximately 50 countries in 2009
Albania, Australia, Bahamas, Belarus, Belgium, Bermuda, Brazil,Canada, Chile, China, Columbia, Costa Rica, Cyprus, Denmark,
England, Finland, France, Germany, Greece, Guam, Holland, Hong Kong, India, Ireland, Israel, Italy, Jamaica, Japan, Kuwait, Lebanon, Luxembourg, Malawi, Malaysia, Mexico, Monaco, Netherlands, New Zealand, Pakistan, Peru, Philippines, Romania, Russia, Scotland,
South Africa, South Korea, Sweden, Switzerland, Taiwan, Tanzania, Thailand, Tortola, Turkey, United Arab Emirates, United Kingdom,
Uruguay, Venezuela, Virgin Islands
Sterling’s international footprint includes coverage in over 160 countries as well as representation from world renowned legal counsel representing 30 countries and regions.
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Scope Includes: Pre-employment Random Post-Accident Reasonable Suspicion Follow-Up Return-To-Duty
Urine * Oral Fluid * Hair Blood Breath
DOT and Non-DOT Drug Program Administration
Methods Include:
* Instant and lab-based testing solutions available
Occupational Health Strategic Relationships
* In-network collection site partners
Labcorp* Quest* CRL MedTox Psychemedics
Orasure TrueNorth eScreen Concentra US Healthworks EMSI
Drug & Alcohol Testing Services
Drug & Alcohol Testing Services
Urine Drug Screen Turnaround Times• Next day for majority of negative results• Two to four days for non-negative results
Our Facilities• Over 3,300 in-network sites• Strictly adhere to DHHS/SAMHSA and DOT requirements• Electronic Drug Testing enabled
Convenience• Online site locator• Online results through Sterling Direct and via email• All results and information maintained electronically• One point of contact for results, supplies, bills, support• Consolidated billing for entire program
Sterling’s Occupational Health Services process supports various options for a well-designed donor experience
Confirm Medical
explanation of positive
Obtain faxed Rx info from
donor
Verify Rx with
pharmacy or doctor
MRO releases
data based on
review
eChain
eScreen
Paper CCF
Method of Test Initiation of Test• MRO team conducts interview
with donors for non negative results
Deliver completed Drug Results
Results Review
Customer registers donor online – donor proceeds to collection site for testing
Customer registers donor online or conducts onsite collection using eScreen equipment
Customer provides paper CCF to donor – donor proceeds to collection site for testing
• MRO conduct interviews where required
• All DOT neg and non-neg CCFs reviewed as per regulations
TAT: 27 hours on Average*
*From time of specimen collection to the time of results report
Contact applicant for medical review if needed
• Non-DOT negative results – Sterling’s system auto closes and deliver results to Customer
Safety-Sensitive Employees & Random Testing• All DOT Modes: FMCSA (49 CFR Part 382), FRA (49 CFR Part 199), FTA (49 CFR
Part 655), FAA (14 CFR Part 121), PHMSA (49 CFR Part 199), USCG (46 CFR Parts 4, 16)
Compliance Planning Compliance Reporting Compliance Support
• Policy Development & Review• Employee Training (onsite and online)• Mock Substance Abuse Test Auditing
DOT Physical Examinations• Certification required for CDL holders
Additional Requirements• Driver Qualification Files to be maintained for drivers• Driver Logs (Hours of Service) to be prepared and evaluated for drivers
DOT Compliance
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Monthly analysis and presentation of performance against year-end target
Compliance Reporting
Electronic I-9 & E-Verify
On-line, Automated I-9 / E-Verify Ensure your I-9 Forms are compliant and error-free through our
electronic error-detecting system. Mitigate the potential for losing valued employees with our
Management Alerts sent 90, 60 and 30-days prior to the expiration of work authorization documents.
Reduce storage, retrieval and labor costs associated with maintaining hard copies of I-9 Forms.
Streamline your I-9 processing with our electronic storage and retrieval solutions, providing anytime, anywhere, secure paperless access for the updating, re-verification, management reporting and timely response to governmental audits as dictated by law.
Stabilize your workforce and eliminate the potential for disruptive and costly turnover created by the mandatory removal of legally unauthorized employees.
Decrease your chances of attracting legally unauthorized candidates by acknowledging your participation in E-Verify.
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Service LevelsService Levels
Social Security Trace
Criminal Conviction History Search
National Criminal Database
Credit History Reports
Motor Vehicle Reports
Employment / Education Verifications
OFAC
Professional License / Credential Verifications
Drug Testing
Less than 5 Minutes
Average 13 Hours
Less than 5 Minutes
Less than 3 minutes
Same day – 24 hours
24 - 72 Hours
Same Day – 24 hours
24 - 72 Hours
Negatives – Next Day
Standard Service Average Turnaround Times
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Additional Screening & Ancillary Services
International Screening (Worldwide)
HRIS & ATS Integrations
Adverse Action Letter Automation
Adjudication Services
Military Verification
Targeted Tax Credits
Workers Compensation Search
Skill Assessment
DOT Regulated Screening Services
On Staff Medical Review Officers
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Service Transparency: Results Delivery
Email Result Notification Format: PDF, HTML, RTF, Text Recipient: customizable based on client preferences; can be sent to self, email group, and / or
designated user Full Order Notifications:
- Notification is sent out via email upon the completion of all services under that order. Piecemeal Notifications:
- Notification for individual services can be sent out via email upon completion. Customized Email Notification:
- A customized email will be sent to designated individual (s) stating that the order has been completed, and can now be viewed on Sterling Direct; a link is provided to log into the Sterling Direct system.
Online Viewing Through Sterling Direct all users will have the ability to review results online based upon their
respective viewing rights.. The account can be set up so that if requested, no email notifications are sent upon completion
of service and / or order.
Service Transparency: Invoice Processes / Billing
Invoicing Procedure Invoices can be sent either on a monthly or semi-monthly basis Clients can be invoiced by email, postal mail, or credit card Recipients:
- Based off preferences of the client- Centralized or de-centralized billing contacts?
Invoice Format Cover Invoice Sorted by Search Type Statement Invoice: all orders processed on a semi-monthly basis Cover Invoice Sorted by Cost Center* Standard Invoice: one invoice per web order
*Cost Centers: cost centers can be identified per order based on the preference of the client
Invoicing By Cost Center/Division or Location
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Systems CapabilitiesSystems Capabilities
Proven ATS/HRIS Integration Solutions
Request (data in) XML HR-XML CSV/TXT
Result (data out) XML HR-XML E-mail Notification Custom Reports
Secure Data Exchange SOAP over Web Services HTTPS FTPS
Integrated with Top 10 in the Gartner E-Recruitment Magic Quadrant including: Accio (Sterling Student) ADP VirtualEdge Aon BrassRing (Kenexa) Ceridian Recruiting Solutions Cytiva SonicRecruit Deploy Solutions (Kronos) ERC Dataplus HRsmart PositionManager iCIMS Jobscience Kenexa Knowbase Lawson eRecruiting Oracle iRecruitment Oracle PeopleSoft Peopleclick Silkroad OpenHire Taleo Enterprise Ultimate Software UltiPro Unicru (Kronos) Vurv Corporate Edition
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Sterling Direct 2.1 Order Management System
Offers a consistent platform for all your locationsto work from in a secure environment
New Look & Feel; Easier to Use• Improved navigation• Easier to place orders• Enhanced search capabilities
Makes You More Productive• Faster Performance & Increased
Stability• New ‘My Orders” Dashboard• “At a Glance” Order Status / Alerts• Candidate Invites
Ordering By Cost Center/Division or Location
The detailed results show the information provided to initiate the background check:
…the summary of results:
Alerts / Notifications / Adjudication
Reports Structure Results can be reviewed through
Sterling Direct View on Screen and/or Print
Basic Report Subject Profile Results Status
- Provides a quick overview of Services Run and Findings (Alerts)
Criminal Results- Report
Optional Services (If Applicable)- Report
SS Trace Results- Report
How is Electronic Drug Testing conducted?• Sterling sets up an online account with vendor and provides training• Customers register applicants/employees by logging on vendor website• CCFs are printed at collection site when applicant/employee completes collection
Advantages• Cost savings related to chain of custody shipments and maintenance• Decreases error rate and delays associated with manual processing• Employee/Applicant tracking functionality online
Disadvantages• Only permitted for Non-DOT drug testing• Clinic of the vendor must be utilized for collection• Double sign in for customers (SD & Vendor site)
Labcorp (eChain)• 1,000 + PSCs are enabled• Preferred 3rd Parties expected to follow
Quest (eReq)• 750 + preferred 3rd Parties and PSCs enabled
eScreen• More than 1,700 in-network clinics enabled
Electronic Drug Testing Services
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ReportingReporting
Metrics & Reports
24/7 access to all reports
Extensive, Fully Customizable Options for Screening Results, Turnaround Times, Statistics, Costs, & More
User-specified Reporting Periods
User-specified Security Options
Turnaround Time Reports
Executive Summary Reports
Ad-hoc Reports
Permanent Archiving of All Results
Flexible & Customizable Options to Meet RIM’S Needs
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Sterling Management Reports assist management team with a detailed analysis to measure time to hire as well as the quality of its applicant pool.
Criminal Statistics Detailed Report gives you a summary as well as a detailed review by unique identifiers of all requests, categorized by results, defined as clear, arrest or conviction
Request List Report allows insight into the services ordered by users and the status of each order
Executive Summary allows a summary of the total number of requests by service for a specific timeframe, as well as the number of applicants convicted of a crime.
Turn Around Time Report measures processing time by % of closed orders by a defined time, allowing for accurate forecasting of new hires
Metrics & Reports: Flexible & Customizable to Each Customer’s Needs – Usage & Cost
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At a GlanceCriminal Record Search Summary and Detail
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Account ManagementAccount Management
Sterling’s Account management and Client service teams has enhancedour relationship through the availability of a cross-functional team dedicated to meeting all of our Clients on-going needs.
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Account Manager Account related strategic initiatives Best practice recommendations
Client Services Support Team Questions regarding order results or status General inquiries
Implementation and IT Integration Continued investment in system upgrades Project management for new
implementations / IT integrations
Enterprise Business Transformation Six Sigma team provides best practice
guidance to maximize Accuracy and reduce Turn-Around Time
Executive Sponsor Participates in projects aimed at service
enhancement Champions client partnerships within
Sterling
Sterling is able to real-time monitor and reportmetrics for all calls and emails completed
by the Cell’s representatives.
The Sterling Account Support Cellular Structure enables our customers to easily reach their dedicated team quickly while being provided with
the highest quality and first call resolution
In addition to your dedicated Business Relationship representative Cross-trained team of Client Service Executives
and Cell Leaders is available today
Available via phone and email Customer Phone Code is 00000 [email protected]
Speed of Answer 9 sec
Abandon Rate 1.1%
First Call Resolution 98%
Email Response Time 1.35 hr
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Our customers’ satisfaction with our products and services is measured by tools such as Metrix
Matrix, which guide efforts to continually improve the customer experience.
Wastes or defects identified by Metrix Matrix are eliminated through the use of Lean Six Sigma tools such as FMEAs and Failure/Constraint Analysis that drive “Zero Waste Product
Quality” to deliver the best experience possible for our customers.
Sample of questions from the Metrix Matrix survey
How would you rate your overall satisfaction with this particular order?
On a scale of 1 to 10, how valuable was the report in the making of your hiring decision?
What would have made the report more valuable?
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Long-term systemic health of the relationship between Sterling and our Customers is centered around Account
Management’s use of customer relationship tools such as Loyalty Pro
Results are integrated into our Account Review and Relationship Management processes
Results reviewed with Sterling’s Executive Committee to provide visibility into customer priorities
Our Process: Account Reviews
LoyaltyLoyalty
Overall ExperienceOverall Experience
Future NeedsFuture Needs
VOCVOC
Our Goal: Passionate Customer Advocacy
Tools such as Loyalty Pro ask questions concerning advocacy, value add, level of service, effectiveness of the account team, willingness refer, as well as provide insight into how
Sterling can assist the customer in the future.
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Jackson Lewis LLP Partnership
Deferred Adjudication ProjectWorking on state-by-state listDelivered in next 60 days
Complimentary FCRA Webinar
Collaborative discovery projectDetermine root causes of why/how candidates fall into specific ratings guidelines
Jackson Lewis LLP Partnership:
Online Risk Management HelplineAccessible through Sterling’s websiteResponses to inquiries within 24 hours
Updated Reference LibraryReview Client Documents and otherCollateral to ensure FCRA ComplianceAdvise of Statutory Changes / Case LawQuarterly Seminars
Previous topics include: “Increased Issue Awareness in Support of Corporate Governance, Risk & Compliance Programs”, “Electronic I-9 Processing & Verification” and “Growing a Qualified & Performing Workforce in Today’s Challenging Economic Environment”.
CyberTrust Certified Routine Reviews of Security & Network Infrastructure
Redundancy Data Replication and Redundant Web servers Geographic Diversity + Site Managed by Level3 Dual High-Availability VoIP Core Systems
Enhancing Disaster Recovery to Achieve Seamless Business Continuity Core production Migration to Internap Site (in NYC) Enhancement of Asynchronous Data Availability Dual Local Redundancies + Scaling & Performance
Leveraging Enhanced Remote Workforce Support CITRIX environment + New Applications for “Portable” Business Continuity
Technology Stack enables complete Business Continuity on a Roaming-basis
Robust, Scalable & Adaptable Technology
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SummarySummary
Sterling leverages over 34 years experience in background screening to enhance value proposition to customers through tailored solutions and sophisticated
customer support thereby winning outside recognition.
Solid Track Record•Amongst the largest privately-held company in the industry
•Same ownership since inception
•33 out of 34 years of continuous organic growth
• 96% client retention rate
“High-Touch” Relationship Model•Committed service representatives for program oversight
•Lean six-sigma consultants for continued process improvement
•Unique Sterling Client codes for automated telephonic routing
•Real time data regarding response time, abandon rate and first contact resolution
Recognition/Awards•INC 5000- Fastest growing companies 2007 and 2008
•InfoWorld- Top 10 of 100 Best IT Projects of 2007
•Deloitte & Touche USA LLP- Technology FAST 500- Fastest growing technology Companies in North America
•Ernst & Young- Entrepreneur of the year- CEO William Greenblatt- 2006
Customized Solutions•Industry specific solutions, e.g. contractor management intelligence
•Tailored adjudication protocols to decrease time to hire
•Customized reporting and notifications allowing management to make accurate hiring decisions; customized invoicing options