cyc facility guide 2015/2016

CHRISTIAN YOUTH CAMPS

W a i h o l a

Facility Guide2015 / 2016

Christian Youth Camps (Waihola) Inc. is located just outside the township of Waihola, in South Otago.

Lake Waihola is a perfect place for all kinds of boating, swimming and recreational fishing and is just 10 minutes walk from the camp-site and our camp-site is less than 10 minutes drive from the beach in one direction and the world renown Waipori/Waihola wetlands in the other direction. We are also 30 minutes drive from central Dunedin and many other attractions.

Where are we...

Flying Fox

Christian Youth Camps (Waihola) Inc. is a independent organisation founded in 1963 to run Christian boys and girls outreach camps in Otago and Southland.

Since our incorporation we have purchased 24 hectares of land in Waihola and built some top rate facilities and adventure activities.

Our primary objective is still deep set with the young people's camps we run during the school holidays - visit our website to find out more about the holiday camps..

Welcome to CYC Waihola...

We welcome you to join us at our peaceful camp.

Kiwis are renowned for engaging with the outdoors, that’s why you can’t overlook the camp experience at Waihola.

We invite you to....Relax..... in the quiet country setting

Find Solace..... with God once again

Get Involved..... in the many activities we have to offer

Explore..... the amazing history of the district

Spend Time..... here with your family

Take In..... the awesome views

Have Fun..... with your school at camp

Church and Family GroupsIf you are a church or family group, our facilities will provide a relaxing atmosphere focused towards a time of fellowship and community. Let the time go by and get back to good old-fashioned camping experiences in a secure and friendly location.

Ask us about attractions in the local district or use of our book shop for a good selection of Christian adult and children's books.

Conferences and Business GroupsGetting away from the hustle and bustle of city life to the serene setting of CYC is conducive to great staff team building and conferences. The quiet location lends to better learning and strategic planning.

Ask us about our catering service - we'll provide the food and facilities and you the staff and workshops.

Schools and Educational GroupsWe have the ideal site and activities to create a special camp away for your students. Use our adventure activities for team building in your program and let your students have fun while they learn.

Ask us about using our adventure activities and EOTC modules which we have available for schools to use.

Our services for different groups

Youth Group Camp

Our Kids Retreat

School Camp was cool!!!

Making Friendsusing the

assault course

Our Accommodation

We have three different camp-site areas within our property that may be suitable for your group - depending on the size and nature of stay with us.

The Main LodgeOur Main Lodge with accompanying bunk-room accommodation can cater for the largest groups. With playing fields and adjacent forest it is ideal for school, church and family camps.

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The Main Lodge

Chalets and Clark HouseThe Clark House is ideal for day retreats or family holidays. Combined with the chalets it makes the perfect retreat location for a weekend away with work collegues or church study groups. Lovely views of Lake Waihola and surrounding district are key to this camp-site.

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Chalet features include:÷�D�WRWDO�RI��FKDOHWV�VOHHSLQJ�XS�WR��÷�DOO�FKDOHWV�KDYH�NLWFKHQHWWH�ZLWK�FXWOHU\��FURFNHU\��MXJ�DQG�WRDVWHU÷�WZR�FKDOHWV�KDYH�HQ�VXLWH�EDWKURRPV÷�$�ODUJH�FHQWUDO�DEOXWLRQ�EORFN�WR�VHUYLFH�WKH�FKDOHWV÷�/DXQGU\�)DFLOLWLHV÷�:LUHOHVV�EURDGEDQG�LQWHUQHW

The Clark House

Inside a chalet

The HomesteadCharacter accommodation is what you get when you stay in the homestead. A lovely old wooden 2 level house ideal for small retreats or family gatherings. Built in a serene setting next to stream and forest. This old building was once the Presbyterian Manse for the newly settled Waihola township.

Features include:÷�ODUJH�ORXQJH�ZLWK�ORJ�EXUQHU�ILUH÷�GLQLQJ�URRP�ZLWK�DWWDFKHG�NLWFKHQ÷�FRPPHUFLDO�GLVKZDVKHU��WZR�RYHQV��ODUJH�IULGJH�DQG�IUHH]HU÷�DFFRPPRGDWLRQ�IRU�XS�WR��FRQWDLQHG�ZLWKLQ��EHGURRPV�÷�IXOO\�VHOI�FRQWDLQHG÷�79�DQG�GYG�SOD\HU÷�FXWOHU\�DQG�FURFNHU\�VXSSOLHG

The Homestead

Tenting and CaravansAs well as accommodation we also have many areas for camping in tents and have 11 caravan power points on site for camper van and caravan stays.

Complimentary ServicesWe want your stay at CYC Waihola to be an enjoyable one so offer the following free of charge:

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The following services are available with a small cover charge:÷�GDWD�SURMHFWRU�DQG�VRXQG� ÷�SKRWRFRS\LQJ�DQG�SULQWLQJ

Kayaking

CateringWith prior arrangement we can offer a catered service for your group. From small meals to large gatherings we can create a personalised menu for you and take the worry out of feeding your group.

team building at the lak

e

fun camp activities

CYCWAIHOLA

ACCOMMODATION RATES 2015/2016

Please remember that all group bookings require the following before being confirmed:

• a $200 non-refundable deposit which will form part of your final

payment• a signed hire agreement form

AREA 1Main Lodge

$15.00 per person per night$10.00 per person per day visitor (anyone on site for more than 3 hours)$400 minimum night charge (Sunday – Thursday nights) $800 minimum booking charge (Friday & Saturday nights)

Description Location Double Beds Single Beds Toilets Showers

Above Stage in Hall Room 1 1 1 4 in lodge 4 in lodge

Room 2 1 - 4 in lodge 4 in lodge

Bunk room Block Bunk-room 1 1 1+2 mezzanine 1 en-suite 1 en-suite

Bunk-room 2 1 1+2 mezzanine 1 en-suite 1 en-suite

Bunk-room 3 - 12 8 in ablution block 4 in ablution block




Bunk-room 7 1 11 8 in ablution block 4 in ablution block

Total 5 double beds 66 single beds 14 toilets 6 showers

AREA 2Clark House

& Chalets

Clark House - $25 per person per night Chalets - $20.00 per person per night$10.00 per person per day visitor (anyone on site for more than 3 hours)$200 minimum booking charge


Chalets Chalet 1 - 4 4 in ablution block 4 in ablution block

Chalet 2 1 5 1 en-suite 1 en-suite

Chalet 3 1 3 4 in ablution block 4 in ablution block

Chalet 4 1 4 1 en-suite 1 en-suite

Chalet 5 2 - 4 in ablution block 4 in ablution block

Clark house Bedroom 1 1 - 1 in house 1 for house

Bedroom 2 - 2 1 in house 1 for house

Bedroom 3 1 2 1 in house 1 for house

Total 7 double beds 20 single beds 7 toilets 7 toilets

AREA 3Homestead

$12.00 per person per night $8.00 per person per day visitor (anyone on site for more than 3 hours)$200 minimum booking charge (Sunday – Thursday nights) $300 minimum booking charge (Friday & Saturday nights)


Homestead Bedroom 1 1 5 5 for house 4 for house

Bedroom 2 - 8 5 for house 4 for house




Total 1 double beds 31 single beds 5 toilets 4 showers total

Facility Totals 13 double beds 117 single beds 26 toilets 17 showers

*Rates are subject to change – rates for your group will be locked in upon application and deposit paid.

Tent Sites $12.00 per person per night

Caravans $15 per person per night (11 Powered Caravan Sites on camp)

For HireVideo/DVD Player - $15.00 per dayData Projector - $20.00 per day

NOTES ABOUT STAYING AT CYCWAIHOLA• Children under 5 stay for free.

• Pillows, bedding and towels are not supplied

ENJOYING YOUR STAY AT CYCWAIHOLAWe like your stay at CYC Waihola to be an enjoyable one so all bookings now receive free of charge (of course we expect fair use to apply):

• unlimited wireless internet is available free of charge (signing a wireless access

agreement is required) - the Clark house and Homestead are just within range of ourwireless router for most devices

• complimentary tea, coffee and sugar (you will need to supply milk though) are

supplied free of charge

• toilet paper, hand soap and paper towels are supplied and store cupboard is

replenished daily when needed free of charge

• crockery and cutlery are supplied

• tea-towels, detergent and other cleaning products are supplied free of charge

• Lodge and Homestead both have a commercial dishwasher

• a washing machine and dryer is available for use free of charge (in the main

lodge)

• white-boards and pens are available free of charge on request

• a BBQ with gas is available free of charge (two week notification is required and

availability depends on other group bookings)

• camp fire frame – firewood is not supplied without arrangement and use is

dependent on fire danger level and weather conditions – written permission is required.

• our Assault Course, Team Initiative Course and Playground (on the main lodge

side of the road) are all able to be used by groups free of charge (Rams forms are available for these free of charge as well)

• All areas have heating available – the Main Lodge has diesel boiler heating on a

timer, the Homestead has a wood burner and electric fan heaters and the Clark House has heat pump and a wood burner. Firewood is not supplied without prior arrangement.

For your groups entertainment and down time we offer the following activities for you:

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We can also provide some specialist and adventure activities for your group by prior arrangement:

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OutdoorsMark annually audited adventure activities are:

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Outside Activities

Education Outside of the Classroom

We have several Education Outside the Classroom modules that schools and education groups can use. Our current modules available on request include:

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Our staff are trained in program planning and risk management.

$OO�RXU�DFWLYLWLHV�KDYH�5$06�IRUPV�DYDLODEOH�SOXV�PDQ\�PRUH�IRU�other activities we run at our own camps.

We also work with the Waihola Yacht Club to offer sailing classes at Lake Waihola during the 1st and 4th terms.

Many schools also utilise the Sinclair Wetlands as a ecological experience whilst at our camp-site.

roasting marshmallows

building a robot

sailing at the lake

CYCWAIHOLA

ACTIVITY RATES 2015/2016

Please remember that all groups requiring activities during their stay need to book these in with the CYC Office so that we can allocate

instructors time if required and ensure that no clashes occur with other groups.

Activity NotesCYC INSTRUCTORS If you choose to utilise CYC Instructors, we will run the chosen activity for you

however some activities require additional adult supervision to maintain

supervision ratios.

RISK ASSESSMENT

FORMS

Standard Operating Procedures and Risk Assessment Forms (RAMS) are

available for all activities on request if required.

HIGH RISKADVENTURE

ACTIVITIES

Many outdoor activities at CYC Waihola have an element of high risk and as we are committed to keeping our clients safe we have policy and Standard

Operating Procedures available on request for managing these activities.These activities:

• are subject to availability of trained CYC Waihola paid staff or other

persons that have undergone comprehensive training in the activity being run

• can be cancelled or postponed at the discretion of CYC Waihola staff at

any time for the safety of the client and CYC Waihola staff• may not be suitable for persons with health or behavioural issues that

could affect their ability to participate or follow the safety procedures.• maybe specifically mentioned in the Health and Safety in Employment

(Adventure Activities) Regulations 2011 and any clients going outside the strict safety procedures and posted rules can result in serious harm.

ADVENTURE ACTIVITIES• These are OutdoorsMark registered activities that fall under the Health and Safety in Employment (Adventure

Activities) Regulations 2011 for Adventure Activity Operators

• Strict standard operating procedures apply (available on request)

• CYC Trained Personnel are required without exception

• Full training available at $150 per person per adventure activity

• Training cannot occur during your group stay. CYC Waihola hosts training days about 4 times per year.

• Training is valid 2 years

• Using trained persons within your group will discount the rates to $3.50 per person per day and $50 per hour.

Activity Name Price Minimum Charge Activity Notes

Flying Fox $5.00 person per day $80 per hour (or part thereof)

• Medical disclaimer applies

• Includes Flying Fox instructor

Kayaking $5.00 person per day $80 per hour

(or part thereof)

• Medical disclaimer applies

• Includes Kayak Instructor

• Casual hire available

OUTDOOR ACTIVITIES• Strict standard operating procedures apply (available on request)

• CYC trained persons required for all activities listed

• Training available at $50 per person per outdoor activity

• Training can occur during your groups stay provided 30 minutes is allocated to train prior to use.

• Training is valid for 2 years


Air Rifles $3.50 per person

per day

$50.00 per hour

(or part thereof)

• Price does not include CYC instructor

(charged at $40 per hour)• Either training is required or CYC instructor

must be used• Training fees can be combined with Archery

if using together on the same booking

Archery $3.50 per person

per day

$50.00 per hour

(or part thereof)

• Price does not include CYC instructor

(charged at $40 per hour)• Either training is required or CYC instructor

must be used• Training fees can be combined with Archery

if using together on the same booking

Horizontal Bungy $2.00 person per

day

$50 per day • Price does not include CYC instructor

(charged at $40 per hour)• Training cost $20 per person

Horses - Arena $15 person perday

$150 per hour(or part thereof)

• Includes CYC instructor

• Additional adult help required

• Training not available in this activity

Mountain Boards $2.00 person per

day

$50 per day • Price does not include CYC instructor

(charged at $40 per hour)• Training cost $20 per person

Paint-ball $20.00 per game $250 per day • Game is 100 rounds

• Arena play only

• Includes CYC instructors

• Training not available in this activity

FULL GROUP ACTIVITIES• These activities are for full groups (10 – 50 people)

• Can be catered to a Groups Specific Needs


Geocaching $350 for activity

Add-ons:

My Kitchen Rules: $150Amazing Race Style:

$300

$350 for activity • This includes use of the camp 10

GPS Garmin eTrex units.

• Search for 25+ private camp

caches around the camp property

using modern technology.• Activity can run from 1 hour

through to around 3.5 hours depending on time restraints

• This activity requires 1 week notice

for setup

Search and Rescue $500 for activity $500 for activity • This includes tasking sheets, use of

GPS units, etc.

• Activity can run from 1 hour

through to around 3.5 hours

FREE ACTIVITIES• These activities are free for groups (Rams forms available on request)

• Use is subject to the timetable of any other accommodation groups on site

Activity Name Activity Notes

Assault Course • Located on Main Lodge side of camp-site

Climbing Wall • Located at end of bunkroom block on Main Lodge side of camp-site

Mudslide • Use is subject to water level in tanks

Portable Camp-fire • This is the only method allowed for fires at camp due to neighboring forest

and DOC reserves.• Permission from a CYC manager is required on each day of camp-fire

before lighting is permitted• Campfire must not be higher than guide bars on the camp-fire frame – it

is a camp-fire not a bonfire!!!!

Team Initiative Course • Located on Main Lodge side of camp-site

• Instructions available on request

*Rates are subject to change – rates for your group

will be locked in upon application and deposit paid.

CHRISTIAN YOUTH CAMPS WAIHOLARapid 70 Finlayson RoadP.O. Box 15061Waihola 9243South Otago

Phone: 03 417-7120Fax: 03 417-7120Email: [email protected]: www.cycwaihola.org.nzFacebook: facebook.com/cycwaihola

Christian Youth Camps (Waihola) Inc. is a member of Christian Camping New Zealand, an audited OSCAR childcare provider, registered with the Charities Commission as a charitable organisation. Our facilities and property are an alcohol and drug free venue, we are also fully smoke free, in accordance with being a youth facility.

cyc facility guide 2015/2016

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