Educator Portfolio: Nuts and Bolts

Creating and Maintaining a Teachers PortfolioEva Aagaard, MDUniversity of Colorado Academy of Medical Educators

Adapted from Alex Mecaber, MD Shobhina Chheda, MD, MPH & Karen Szauter, MD

Paritosh Kaul, MDAssociate Professor of PediatricsUniversity of Colorado School of MedicineSession Objectives Recognize why the Teachers Portfolio is important

Identify the components of the Teachers Portfolio at the University of Colorado

Effectively document educational contributions via a Teachers Portfolio

University of Colorado Faculty2001 Survey532 responses:

40% career not progressing satisfactorily

42% considering leaving academia within 5 years

Lowenstein SR, Fernandez G, Crane L. BMC Medical Education 2007

Predictors Of Intent To LeaveSchool does not adequately recognize innovative and high quality teaching My department does not foster and reward teaching excellenceMy department lacks an effective program for faculty developmentMy department has not evaluated my academic progress regularly

RecommendationsSUGGESTIONRevise academic promotion guidelines

Recognize and reward faculty members for jobs they are asked to do

LOCAL OUTCOMENew promotion criteria & matrix Initial response Update 2013 including new pathway

Academy of Medical EducatorsWrite down all activities that you do that are directly related to teaching and education

TASK

How Can You Capture?What is a Teachers Portfolio? a set of materials documenting teaching activities in the broadest use of the word teaching that includes not only teaching performances and skills but instructional design, mentoring, educational administration and many other areas.

From the Un of Miami document on portfolio prepCurriculum Vitae vs PortfolioCurriculum Vitae = what you do

Portfolio = evidence of excellence

Simpson D, Fenzel K MedEdPORTAL 2007CV typically does not cover a variety of teaching activities in addition to failing to document the importance, reach, impact of teaching accomplishments10

Why develop a Portfolio?Self reflection

Follow growth as an teacher

Refinement of skills as an teacherPerformance Assessment

Annual review

Advancement, promotion and tenureStop and Reflect how might these look different? HOWDeveloping A Teachers Portfolio

Essential Elements (CU)Teaching Philosophy or StatementDirect Teaching ActivitiesClassroomClinicalOutreach (national presentation,s visiting professorships)Curriculum Innovation and ScholarshipEducational Administration and LeadershipCan include national service and leadershipMentoring and AdvisingSelf-improvement

Simpson D, Fincher R, Hafler J, et al Advancing Teachers and Education: Defining the Components and Evidence of Educational Scholarship 2006

Draft a Teaching PhilosophyWhy do you teach?What is your teaching style?Describe specific goals / methods / strategies in your teachingDescribe how your thoughts about teaching have been developed Discuss the work of others that has informed / influenced your teachingTASK Direct TeachingAny activity that fosters learning, including direct teaching and creation of associated instructional materials. LecturePowerpoints Clinical teachingOrientation documents, handoutsWorkshop or SymposiumHandouts, slides, worksheets

Criteria for ExcellenceDirect Teaching:Regularly assumes greater than average share of teaching duties Consistently receives outstanding teaching evaluations or teaching awards, recognition as an outstanding role model for students

Year TaughtTitle or topic of activity

Teaching strategy or contextAmount

Type of learner# learners per year2009-14

Inpatient Gen MedRounds with bedside teaching4 weeks3rd yr Medical studentsresidents40Teaching

Quantity vs. QualityTeaching Evaluation GridWho and how many evaluated you? (e.g., 25 learners, 2 peers or educational experts) Describe the process for evaluating your teaching List evaluations/evaluation summaries included in Appendix XX: 40Residency program and School of medicine sends out standardized on line forms1

Year TaughtActivityTeaching Strategy Or ContextType Of LearnerLearners Per YearOverall Teaching Effectiveness

5=Best

09-10 10-11 11-122009-12

Inpatient Gen MedRounds With Bedside Teaching3rd & 4th Yr Medical Students124.84.94.9TeachingRepresentative Comments: One of the most effective attending physicians I have had. She balances her roles as leader, teacher, mentor and friend with finesse and grace. Her skill at communicating to and teaching every member of the team should be emulated. She is a role model for a ward attending.If PossibleProvide data on how your teaching evaluations compare to those of your peerse.g. personal mean score vs. mean scores of other departmental faculty

Teaching awardsNameDate ReceivedSponsoring OrganizationLevel of awardCriterion for awardDr. Generic Award11/2014SHMNationalGiven to the outstanding teacher covering challenging topicsNarrative

How did the information obtained through your teaching activities and their evaluation change your educational practice?

TASK: Jot Down Your Core Teaching ActivitiesWhat information are you missing in your files/ records?

Where can you get it?

Curriculum Innovation and ScholarshipCurriculum: A longitudinal set that is more than one teaching session or presentation of designed educational activitiesHas learning objectives/ goals across setIncludes evaluation

Criteria for ExcellenceDevelops innovative teaching methods such as educational software, videotapes, packaged courses or workshops, etc.Writing syllabi, textbooks

Curriculum Topic and Type

Type and # of learners

Implemented?Where is it implemented?Your degree of responsibilitySeminar series (3-1 hour sessions) on discharge summaries12 PGY 2 residentsyesDepartmentDevelopment leader and instructorCurriculum Development

Curriculum DevelopmentChoose 1-2 curricula as examples of your best effort, and describe:Goals and ObjectivesNeeds assessment of learnersTeaching /Learning MethodsLearner Assessment and Feedback Curriculum/Program EvaluationImpact

How did the information obtained change your curriculum, impact your department, school, etc?

TASK: Complete Curriculum SectionWhat information do you need to complete the table?

Where can you get it?

Educational ProductsWhat are some examples you can think of?SyllabiInstructors ManualsLab exercisesCases for PBL or Small GroupsCD-ROMs, VideosOnline ModulesEvaluation Tools

Educational ScholarshipAny products that were peer reviewedpresented or publishedadopted for use in other programs Written and disseminated workWorkshops Posters/ presentationsPapersEducation grants

Get letters from others that use your stuff!

Educational Administration & LeadershipAchieving results through othersTransforming organizations demonstrated through ongoing evaluationdissemination of resultsmaximization of resources

Criteria for ExcellenceProvides educational leadership by assuming an administrative role Consistent participation in national educational activities

Title or program course you have directedRoleDuration in yearsOutcomes or AchievementsName of Educational Committee you ledName of educational committee on which you have been a memberEducational Leadership and AdministrationAlignment/ UnderstandingWhy did you take on these challenges?What did you learn or how did you change to facilitate change , growth or improvement?

TASK: Complete Educational Leadership & Administration SectionWhat information do you need to complete the table?

Where can you get it?

Mentoring and AdvisingMENTORa sustained, committed relationshipboth parties obtain reciprocal benefits

ADVISORmore limited relationshipusually occurs over a shorter time periodServes as a guide

Criteria for ExcellenceMentoring & Advising:Trains students, residents, fellows or junior faculty who pursue outstanding academic careers

Name of mentee or adviseePeriod of advisingTheir position at time of advisingAdvising topicCurrent positionAdviseeachievementsSally Smith2009-12ResidentAcademic career develop-mentAssociate Program Director

Leading Educational Innovations Project on Quality ImprovementMentoring and AdvisingMentoring for ResearchStudent, Resident or FellowDegree (Date)Thesis TitleMentees Publications, Presentations, AwardsMary Ann Jones, RN MS, School of Nursing (1989) Lack of Utility of Orthostatic Vital Signs in Emergency Department Patients Annals Emerg Med, 1991 1989

Emergency Nursing Scientific Assembly, 1989

ENA/Micromedex Best Original Research Award What Might Be in Your Narrative to Help Create Shared Understanding?

TASK: Complete Mentoring & Advising SectionWhat information do you need to complete the table?

Where can you get it?

Self-ImprovementExamples anyone???Teaching CoursesWorkshopsCertificates (AKA Teaching Scholars)Reflection!

Challenges?

Tips for making it happenKeep track.CalendarPaper file folders (keep everything!)Electronic file foldersBlock time..Pre-schedule portfolio maintenance appointmentActively plan for your own careerGet at least one mentor!

Key Points

Key PointsTeachers Portfolios are about:QuantityQualityImpactAlignment

Questions