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COUNCIL AGENDA Thursday, March 12, 2015 at 7:00 p.m. Council Chambers 51 Zina Street, Orangeville

1. APPROVAL OF AGENDA

THAT the Agenda and any Addendum distributed for the March 12, 2015, meeting of Council, be approved.

2. DECLARATIONS OF INTEREST BY MEMBERS

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3. APPROVAL OF MINUTES OF THE PREVIOUS MEETING

THAT the minutes of the regular Meeting of Council of February 12, 2015, be adopted.

4. DELEGATIONS AND PRESENTATIONS

5. PUBLIC QUESTION PERIOD

6. PRESENTATION AND CONSIDERATION OF REPORTS

6.1. GENERAL GOVERNMENT SERVICES COMMITTEE – FEBRUARY 25, 2015

THAT the minutes of the General Government Services Committee meeting of February 25, 2015, and the recommendations set out, be adopted. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #1 Indexing of Development Charges THAT the Treasurer’s report dated February 25, 2015, with respect to indexing of Development Charges Indexing be received; AND THAT the residential per-unit Development Charge be set at $2,647.00, and the non-residential Development Charge be set at $6.24 per square metre, and the Wind Turbine charge be set at $4,052.95 per unit, as of 1st of April, 2015.

COUNCIL AGENDA – March 12, 2015–

GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #2 Tax Policies 2015 THAT the Treasurer’s report dated February 25, 2015 with respect to 2015 Tax Policy Setting be received; AND THAT the Tax Ratios, and Tax Rate Reductions, for 2015 remain as they were in 2014; AND THAT the Tax Ratios Bylaw for 2015 be presented at the March meeting of County Council. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #3 Legal Services RFP - Process THAT the report of the Clerk/Director of Corporate Services dated February 25, 2015, regarding the Request for Proposal for Legal Specialized Services be received; AND THAT the RFP be issued immediately; AND THAT an interview team of the Clerk, Chief Administrative Officer, Chief Building Official, Warden and the Standing Committee Chairs be struck. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #4 Procedural By-law Report – February 25, 2015 THAT the report from the Clerk/Director of Corporate Services dated February 25, 2015 with respect to seek direction regarding the Procedural By-Law, be received; AND THAT the draft by-law created by the previous committee be placed on a future meeting agenda and carry on from that starting point along with a committee by-law/policy and notice policy. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #5 Greater Dufferin Area Physician Search Committee THAT the correspondence from Louise Kindree, Chair, Greater Dufferin Area Physician Search Committee dated January 24, 2015 thanking Council for their generous financial support, be received. GENERAL GOVERNMENT SERVICES – February 26, 2015 - ITEM #6 Battlefield Tour


THAT the correspondence from Neil Orford, dated February 19, 2015 requesting annual financial assistance towards the Battlefield Tour be received; AND THAT funding in the amount of $4,500 to subsidize the travel/expenses of a suitable Dufferin Veteran (from any Canadian conflict or peacetime service) to travel with the 2015 Battlefields Tour, be approved; AND THAT support be given for an ad hoc committee to be formed to work with County staff to establish acceptable criteria or the Application Process and criteria for advertising and recruitment of an acceptable local veteran. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #7 2015 Draft Budget That the budget amount of $200,000 slated for the Dufferin Board of Trade be reduced by $10,000.

6.2. PUBLIC WORKS COMMITTEE – FEBRUARY 26, 2015

THAT the minutes of the Public Works Committee meeting of February 26, 2015, and the recommendations set out, be adopted. PUBLIC WORKS COMMITTEE – February 26, 2015 – ITEM #1 Dufferin Grey ATV Club Use of Rail Corridor THAT the Dufferin Grey ATV Club be granted permission to use Dufferin County owned former rail line from May 1st to November 30, 2015; AND THAT the Warden and Clerk be authorized to execute a Memorandum of Understanding with the Dufferin Grey ATV Club. PUBLIC WORKS COMMITTEE –February 26, 2015 – ITEM #2 Stanton Intersection Project Summary/Update THAT Report, Stanton Intersection Project Summary/Update, from the Director of Public Works & County Engineer, dated February 26, 2015 be received; AND THAT the MOU with CASSH (Community Association to Save the Stanton Hotel) be terminated; AND THAT a party potentially interested in acquiring the structure (former Stanton Hotel) be contacted to confirm the interest and the associated timeline for removal and the results be reported back to Committee or Council directly.


PUBLIC WORKS COMMITTEE – February 26, 2015 – ITEM #3 Stewardship Ontario Amendment Agreement and By-law THAT report, Stewardship Ontario Amendment Agreement and By-law, from the Director of Public Works and County Engineer, dated February 26, 2015, be received; AND THAT the necessary by-law be presented to Council. PUBLIC WORKS COMMITTEE – February 26, 2015 – ITEM #4 Ministry of Transportation – Consultation on Ontario’s Default Speed Limit THAT the correspondence from the Ministry of Transportation dated January 29, 2015 requesting comments with respect to consideration in changing the default speed limit for local roads within urban areas, be received; AND THAT a letter be forwarded to the Ministry of Transportation advising that the County of Dufferin does not support changing the default speed limit for local roads within urban areas. PUBLIC WORKS COMMITTEE – February 26, 2015 – ITEM #5 Ministry of Transportation – Speed Zone Change on Highway 9 THAT the correspondence from the Ministry of Transportation dated February 9, 2015 with respect to an Amendment to Ontario Regulation 619, Speed Zone Change on Highway 9 from 80 km/h to 60 km/h from the intersection of the Town of Mono 1st Line to a point 300 m west of the Town of Mono 2nd Line, be received.

6.3. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 THAT the minutes of the Community Services Dufferin Oaks Committee meeting of February 26, 2015, and the recommendations set out, be adopted. COMMUNITY SERVICES/DUFFERIN OAKS –February 26, 2015 - ITEM #1 Seniors at Risk System Coordinator One Time Funding Surplus Request THAT the report of the Administrator dated February 26, 2014 regarding the Seniors at Risk Coordinator one time funding surplus request be received; AND THAT the Committee approve the request to use the one–time surplus from the Seniors at Risk System Coordinator position for one–time funding of the Seniors Safe Bed for Dufferin County.


COMMUNITY SERVICES/DUFFERIN OAKS - February 26, 2015 - ITEM #2 2014 Resident and Family Satisfaction Survey THAT the report of the Administrator regarding the 2014 Resident and Family Satisfaction Survey, dated February 26, 2015, be received. COMMUNITY SERVICES/DUFFERIN OAKS - February 26, 2015 - ITEM #3 Permanent Coordinating Minutes THAT the minutes of the Permanent Coordinating meeting held on January 19, 2015, be received. COMMUNITY SERVICES/DUFFERIN OAKS - February 26, 2015 - ITEM #4 Orangeville 911 Service and Upcoming Contract Negotiations THAT the report of the Director, Community Services dated February 26th, 2015 – Orangeville 911 Service and Upcoming Contract Negotiations be received; AND THAT staff be directed to proceed with a procurement process for 911 services in the 4th Quarter of 2015. COMMUNITY SERVICES/DUFFERIN OAKS- February 26, 2015 - ITEM #5 Disaster Relief Reserve THAT the report of the Director, Community Services dated February 26th, 2015 - Disaster Relief Reserve be received; AND THAT Option 1, use of reserve for prevention, mitigation or preparedness, be approved; AND THAT staff increase the contribution to the reserve to $30,000 per year from the current $20,000 effective 2016, AND THAT staff be directed to establish the application process consistent with the option chosen by Council. COMMUNITY SERVICES/DUFFERIN OAKS - February 26, 2015 - ITEM #6 Investment in Affordable Housing (Extension) Program (IAH-E) Allocation THAT the report of the Director, Community Services, Investment in Affordable Housing (Extension) Program (IAH-E) Allocation and Recommendation, dated February 26th 2015 be received; AND THAT the recommendations to deliver the components of the IAH program as listed be approved;


AND THAT the County share of $108,000 for the construction of the final 3 units at 301 First Ave in Shelburne be funded from the Public Housing Capital Reserve Fund. AND THAT the submission of the Program Delivery and Fiscal Plan (PDFP) to the Ministry of Municipal Affairs and Housing, be forwarded to MMAH as recommended. COMMUNITY SERVICES/DUFFERIN OAKS - February 26, 2015 - ITEM #7 Mental Health Service in Dufferin County THAT the report of the Director, Community Services dated February 26th, 2015 – Mental Health Service in Dufferin County be received. COMMUNITY SERVICES/DUFFERIN OAKS - February 26, 2015 - ITEM #8 Accessibility Advisory Committee Member Appointments THAT the report from the Director of Corporate Services dated February 26, 2015 with respect to the selection of public members to the Accessibility Advisory Committee, be received; AND THAT the following individuals be appointed to the Accessibility Advisory Committee for 2014-2018 Council Term: Mr. Walter Benotto Ms. Peggy Bond Ms. Ann Camm Mr. Richard Carrera Mr. Mike Gravelle Mr. Frank Hunt Ms. Anne Jordan Mr. Anthony Kilmartin Mr. Trevor Lewis COMMUNITY SERVICES/DUFFERIN OAKS - February 26, 2015 - ITEM #9 Dufferin County Forest Committee THAT the report of the General Manager dated February 26, 2015 re: Dufferin County Forest be received; THAT an ad hoc committee to review the County Forest operation and properties be established consisting of three Councillors and five public members; THAT the following Councillors be appointed to sit on the ad hoc committee: Councillor Geoff Dunlop Councillor Heather Hayes


Councillor Laura Ryan - Chair AND THAT advertisements be placed seeking five public members to sit on the ad hoc committee. COMMUNITY SERVICES/DUFFERIN OAKS - February 26, 2015 - ITEM #10 Dufferin County Forest Committee THAT the correspondence from Mr. Don MacFarlane, Mono Mulmur Citizens Coalition, dated January 12, 2015 asking that a member of MC2 be appointed to the County Forest Committee, be received.

6.4. Staff Report – Annual Update Long Term Debt Capacity

A report from the Treasurer dated March 12, 2015 to provide Council with an annual update on the County’s long-term debt position and future borrowing capacity, as required by O.Reg.403/02 (amended to O.Reg.289/11). THAT the report of the Treasurer dated March 12, 2015 with respect to the County’s Debt Capacity for 2015, in accordance with O. Reg. 289/11, be received.

6.5. Verbal Staff Report – Budget Update

A verbal report from the Treasurer with respect to the 2015 Draft Budget.

6.6. Verbal Reports from Outside Boards

BOARD MEMBER WDG Health Unit Councillor Ryan/Councillor

Gardhouse Hills of Headwaters Tourism Association Councillor Ryan Board of Trade Councillor Aultman Niagara Escarpment Commission Councillor McGhee Western Ontario Wardens Caucus Warden Maycock

7. CORRRESPONDENCE

7.1. Autism Ontario – Proclamation

Correspondence from Autism Ontario dated January 21, 2015 requesting that Council proclaim April 2, 2015 as World Autism Awareness Day in Dufferin County.


THAT the County of Dufferin proclaim April 2, 2015 as World Autism Awareness Day in Dufferin County.

8. MOTIONS

9. NOTICE OF MOTIONS

10. BY-LAWS

2015-06 A by-law to set tax ratios, and rate reductions for prescribed property subclasses, for County and Lower-Tier Municipal purposes for the year 2015.

(Authorization: General Government Services – February 25, 2015) 2015-07 A by-law to ratify the actions of the Warden and Clerk for executing

an agreement between the Corporation of the County of Dufferin and Stewardship Ontario (New Municipal Hazardous or Special Waste Services Agreement)

(Authorization: Public Works – February 26, 2015) 2015-08 A by-law to adopt the estimates for the sums required during the year

2015 for general purposes of the Corporation of the County of Dufferin.

(Authorization: Council – March 12, 2015) THAT by-law(s) 2015-06 to 2015-08, be read a first, second and third time and enacted.

11. OTHER BUSINESS

12. CLOSED SESSION

13. CONFIRMATORY BY-LAW

2015-xx A by-law to confirm the proceedings of the Council of the Corporation of the County of Dufferin at its meeting held on March12, 2015.

THAT By-law 2015-xx be read a first, second and third time and enacted.

14. ADJOURNMENT

THAT the meeting adjourn


DUFFERIN COUNTY COUNCIL MINUTES Thursday, February 12, 2015 at 7:00 pm Council Chambers 51 Zina Street, Orangeville Council Members Present: Warden Warren Maycock (Orangeville)

Councillor Jane Aultman (Amaranth) Councillor Ken Bennington (Shelburne) Councillor Geoff Dunlop (Shelburne)

Councillor Guy Gardhouse (East Garafraxa) Councillor Heather Hayes (Mulmur)

Councillor Don MacIver (Amaranth) Councillor Ken McGhee (Mono)

Councillor Laura Ryan (Mono) Councillor Steve Soloman (Grand Valley)

Councillor Darren White (Melancthon) Councillor Jeremy Williams (Orangeville)

Council Members Absent: Councillor Paul Mills (Mulmur)(prior notice) Staff Present: Sonya Pritchard, Chief Administrative Officer

Pam Hillock, Clerk & Director of Corporate Services Mike Giles, Chief Building Official Alan Selby, Treasurer Scott Burns, Director of Public Works

Keith Palmer, Director of Community Services Valerie Quarrie, Administrator Dufferin Oaks

Tom Reid, Chief of Paramedic Services Darrell Keenie, General Manger, DCMA

Michelle Dunne, Deputy Clerk Warden Maycock called the meeting to order at 7:00 pm Warden Maycock welcomed the Cadets from the 1849 Lorne Scots Royal Canadian Army Cadet Corps from Orangeville that were in the public gallery. He noted they were watching the proceedings as part of their training. The Training involves lessons on the three levels of government, understanding how they work, and where applicable, watching them in action.

Council Minutes – February 12, 2015 – Page 1

Warden noted the upcoming meetings: General Government Services – Wednesday February 25, 3:30 pm, Orangeville Public Works Committee – Thursday, February 26, 7 a.m., Orangeville Community Services/Dufferin Oaks Committee - Thursday, February 26, 7 pm, Orangeville 1. APPROVAL OF AGENDA

Moved by Councillor McGhee, seconded by Councillor Ryan THAT the Agenda and any Addendum distributed for the February 12, 2015, meeting of Council, be approved.

-Carried- 2. DECLARATIONS OF INTEREST BY MEMBERS

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3. APPROVAL OF MINUTES OF THE PREVIOUS MEETING

Moved by Councillor Aultman, seconded by Councillor Dunlop THAT the minutes of the Regular Meeting of Council of January 8, 2015 be adopted.

-Carried- DELEGATIONS AND PRESENTATIONS

4. Delegation – Ms. Sharmaine Croydon, and Shirley Hannigan, Sustainable Housing & Community Liaison Dufferin County (SHIP) gave a presentation to Council on the Coffee Hub, a social enterprise café located at the Edelbrock Centre. They explained it is a collaborative initiative working with community partners and individuals in the community who require ongoing support in their employment goals.

5. Delegation - 2015 One Book One County – Dufferin – Ms. Nancy Frater,

Owner/Operator, BookLore addressed Council on the history and merits of this county-wide partnership. Brenda Juno, Manager, BookLore, Shann Leighton, CEO, Grand Valley Public Library and Darla Fraser, Chief Librarian, Orangeville Public Library were also in attendance. The three public libraries in Dufferin County (Orangeville, Grand Valley and Shelburne) in partnership with Orangeville’s local independent bookstore, BookLore revealed the title chosen for the 2015 OBOC – Dufferin program is “The Massey Murder”, by Charlotte Gray. The Warden also presented Nancy Frater, owner of BookLore with a special certificate for being in business for 25 years.


6. Delegation – Debra and Gil Sipkema gave a presentation on the Dufferin County Cultural Resource Circle. Ms. Sipkema gave an overview of their past events, partners and plans. She informed Council they are currently working with Island Lake Conservation Area to hold their first Pow Wow on the weekend of June 19-21, 2015.

7. Delegation – Mr. Ian Mitchell requested that Council provide a letter of support

for the Town of Orangeville’s application for the Light Armoured Vehicle (LAV III) Monument Program. Moved by Councillor White, seconded by Councillor Soloman THAT the County provide a letter of support for the Town of Orangeville’s application for to obtain a Light Armoured Vehicle (LAVIII) Monument.

-Carried-

8. PUBLIC QUESTION PERIOD

There were no questions from the public gallery.

PRESENTATION AND CONSIDERATION OF REPORTS

9. PUBLIC WORKS COMMITTEE – JANUARY 15, 2015 Moved by Councillor MacIver, seconded by Councillor McGhee THAT the minutes of the Public Works Committee meeting of January 15, 2015, and the recommendations set out, be adopted.

-Carried-

10. PUBLIC WORKS COMMITTEE –January 15, 2015 – ITEM #1 County Road 18 (Airport Road) THAT Community Safety & Business Preservation Associations request to the Provincial Government and the Minister of Natural Resources and Forestry to deny any and all aggregate applications that intend to use County Road 18 (Airport Road) between Highway 9 and Highway 26 as their haul route until adequate change is made, be supported; AND THAT a letter be sent to the Province to request financial support to upgrade County Road 18 (Airport Road).

11. PUBLIC WORKS COMMITTEE – January 15, 2015 – ITEM #2 Draft 2015 – Public Works Budget THAT the changes suggested by the Treasurer to the Draft 2015 Budget be approved:


• Apply $813,000 from 2014 capital project surpluses to CR 19, thereby reducing the tax levy to $0

• Increase Waste Diversion Ontario Revenues by $100,000

THAT the capital Trail Development project be identified as a community betterment project as detailed in the Agreement to Grant an Easement with Dufferin Wind Power Inc.; AND THAT, the $100,000 cost of the project be funded from the Rail Easement Reserve Fund thereby reducing the tax levy portion to $0. THAT $42,413 of Gas Tax remaining in the DEEP capital project be applied to an eligible 2015 capital project.

12. PUBLIC WORKS COMMITTEE –January 15, 2015 – ITEM #3 Award of Tenders

THAT the report from the Director of Public Works/County Engineer, dated January 15, 2015 with respect to Award of Tenders, be received.

13. PUBLIC WORKS COMMITTEE –January 15, 2015 – ITEM #4 Award of Request for Proposals THAT the report from the Director of Public Works/County Engineer, dated January 15, 2015 with respect to Award of Request for Proposals, be received.

14. PUBLIC WORKS COMMITTEE – January 15, 2015 – ITEM #5 Purchase of Tandem Snow Plow THAT Report, Purchase of a Tandem Snow Plow, from the Director of Public Works and County Engineer, dated January 15, 2015 be received. AND THAT staff be authorized to proceed with the purchase process.

15. PUBLIC WORKS COMMITTEE – January 15, 2015 – ITEM #6 Request for Entrance Permit – County Road 12 THAT Report, Request for Entrance – County Road 12, from the Director of Public Works & County Engineer, dated January 15, 2015 be received. AND THAT staff be authorized to grant exception to the Entrance Policy regarding the number of entrances per original half-lot for Mr. Finocchio’s request, subject to severance approvals from the Township of Amaranth.


16. GENERAL GOVERNMENT SERVICES – JANUARY 27, 2015

Moved by Councillor Hayes, seconded by Councillor White THAT the minutes of the General Government Services meeting of January 27, 2015, and the recommendations set out, be adopted.

-Carried-

17. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #1 Dufferin Board of Trade THAT the report of the Chief Administrative Officer dated January 27, 2015, regarding the Dufferin Board of Trade, be received; AND THAT staff be directed work with Dufferin Board of Trade representatives to finalize a Service Agreement for Council approval for; AND THAT the County of Dufferin provide a financial contribution of $200,000 for 2015 subject to final budget approval.

18. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #2

Western Ontario Wardens’ Caucus Ultra High Speed Broadband Project Update THAT the report of the Chief Administrative Officer dated January 27, 2015, regarding the Western Ontario Wardens’ Caucus Ultra High Speed Broadband Project Update, be received; AND THAT the SWIFT (South West Integrated Fibre Technology) project funding model consisting of a non-refundable portion based on area and population and a refundable portion based on assessment; to be paid over a five year period be endorsed; AND THAT the County of Dufferin supports the annual contribution amount for 2015 of $107,200 subject to final budget approval; AND THAT County Council appoint Councillor Ryan to participate on the SWIFT steering committee.

19. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #3 Hills of Headwaters Tourism Agreement Renewal THAT the report of the Chief Administrative Officer dated January 27, 2015, regarding the Agreement – Hills of Headwaters Tourism Association, be received; AND THAT the Tourism Services Agreement – January 1, 2012 to December 31, 2014, be extended for a one-year period at a cost of $69,837 (subject to final budget approval);


AND THAT staff be directed to work with The Hills of Headwaters Tourism Association to update the agreement and report back to Council no later than October 2015.


Memorandum of Understanding for IT Services – Townships of Amaranth and East Garafraxa THAT the report of the County Clerk/Director of Corporate Services dated January 27, 2015, regarding the Memorandum of Understanding with the Townships of Amaranth and East Garafraxa, be received; AND THAT the County Clerk and Warden be authorized to execute a mutually agreed upon Memorandum of Understanding with the Townships of Amaranth and East Garafraxa for the provision of IT Services.


Memorandum of Understanding for Provincial Offences Administration Space – Town of Caledon THAT the report of the County Clerk/Director of Corporate Services dated January 27, 2015, with respect to the Memorandum of Understanding with the Town of Caledon for Provincial Offences Court space and Administration space, be received; AND THAT the Memorandum of Understanding between the County of Dufferin and the Town of Caledon for Provincial Offences Court space and Administration space be renewed for a period of one year to January 1, 2016.

22. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #6 Dedicated Offload Nursing Program THAT the report of Tom Reid, Chief of Dufferin County Paramedic Service, dated January 27, 2015 with respect to the Dedicated Nursing Program, be received.

23. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #6 Community Paramedic Program THAT the report from the Chief of Dufferin Paramedic Service dated January 27, 2015 to update the Committee with respect to the Community Paramedic Program, be received.


2014 Ambulance Service Review That the report by Tom Reid, Chief Dufferin County Paramedic Service dated January 27, 2015 with respect to the 2014 Ambulance Service Review be


received.

25. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #9 Capital Account Closures THAT the report from the Treasurer dated January 27, 2015 with respect to Capital Account Closures, be received; AND THAT the seven capital projects listed in the report be closed, and the identified Reserves be increased and/or decreased with the following transactions: Transfer from Facilities reserve to Courthouse concrete project - $24,404.62 Transfer from Museum Maintenance project to Stanton Hotel project - $332.54 Transfer from Museum Maintenance project to Museum capital reserve -$5,512.78 Transfer from Cty Rd 12 project to Roads Rehabilitation reserve - $51,910.59 Transfer from Development Charges to Shelburne Ambulance project - $165,000.00 Transfer from Ambulance Capital reserve to Shelburne Ambulance project - $60,623.00 Transfer from Cty Rd 11 (phase 1) project to Road Rehabilitation reserve - $110,092.02 Transfer from Cty Rd 11 (phase 2) project to Roads Rehabilitation reserve- $971,710.00


Health Unit Building Project Cost Recovery THAT the Treasurer’s report dated January 27, 2015 with respect to the Health Unit Building Project Cost Recovery be received; AND THAT the $321,000 received from the Health Unit in 2014 be transferred to a new Reserve for Health Unit Loan; AND THAT the annual Health Unit section of the County Budget, be decreased for a four-year period in equal amounts of $80,250 to offset the principle and interest of the long-term borrowing.

27. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #11 Building Permit Stats THAT the report from the Chief Building Official dated January 27, 2015 with respect to the 2014 Building Statistics be received.

28. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #12 Dufferin Municipal Provincial Offences Act Board Appointment THAT the correspondence dated December 1, 2014 from the Town of Caledon with respect to the Dufferin Municipal Provincial Offences Act Board Appointment, be received.


29. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #13 Mono Mulmur Citizen’s Coalition (MC2) – Neonicotinoids

THAT the correspondence dated December 10, 2014 from MC2 with respect to a request for support in phasing out the use of all neonicotinoids in agriculture and ornamental use, and to provide an orderly transition to an alternative management program, be received; AND THAT the Provincial and Federal Governments be requested to work with the agricultural community regarding to phase out the use of all neonicotinoids in agriculture and ornamental use and to provide an orderly transition to an alternative management program based on science and evidence.

30. GENERAL GOVERNMENT SERVICES – January 27, 2015 – ITEM #14 2015 Draft Budget – Ad Hoc Committee to Establish Grant Criteria THAT an ad hoc committee consisting of the Warden and Committee Chairs be struck to develop criteria for the distribution of the Class 1 grants;

AND THAT a report be presented to County Council approval prior to General Government Services Committee considering Class 1 grant applications for 2015.


2015 Draft Budget THAT the following changes be made to the Draft 2015 General Government Services Budget:

ITEM AMOUNT

Decrease Health Unit Budget -120,000

Increase for Insurance Premiums 50,000

Health Unit Recovery over 4 years -80,250

Revise SWIFT contribution 19,200

Increase Economic Development 10,000

Increase Headwaters Tourism Contribution 2,362

Postpone commencement of Natural Heritage Systems Strategy to 2016

50,000


TOTAL OPERATING -168,688

Capital – reduce Building and Facilities contribution to capital

-60,000

TOTAL CAPITAL -60,000

TOTAL REDUCTION -228,688

32. COMMUNITY SERVICES/DUFFERIN OAKS – JANUARY 27, 2015

Moved by Councillor Gardhouse, seconded by Councillor Dunlop THAT the minutes of the Community Services Dufferin Oaks Committee meeting of January 27, 2015, and the recommendations set out, be adopted.

-Carried-

33. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #1 Declaration of Compliance – Dufferin Oaks THAT the report of the Administrator of Dufferin Oaks dated January 27, 2015 with respect to the Declaration of Compliance be received; AND THAT Council authorizes the Warden to sign the Declaration on behalf of Council for submission to the Central West LHIN.

34. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #2 Funding Announcements from the Central West LHIN THAT the report of the Administrator dated January 27, 2015 with respect to Funding Announcements from the Central West LHIN be received, AND THAT additional funds required for the bus purchase beyond the one time funding be taken from the Reserves Oaks Capital; AND THAT the bus tender be awarded to Girardin Ont. Inc. at a cost of $79,997.50 plus HST in order to meet the March 31st deadline.

35. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #3 Permanent Coordinating Minutes THAT the minutes of the Permanent Coordinating meetings for October 20, 2014 and November 24, 2014 be received.


36. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #4

2015 Child Care Fee Subsidy Increase THAT the report from the Director of Community Services dated January 27, 2015 with respect to the 2015 Child Care Fee Subsidy increase, be received.

37. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #5 Collaboration with Headwaters Community in Action and Dufferin.biz specific to Rural Transportation

THAT the report of the Director, Community Services dated January 27th, 2015 – Collaboration with Headwaters Community in Action and Dufferin.biz specific to Rural Transportation be received.

38. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #6 County of Dufferin and Local School Boards Emergency Management Enhancements THAT the report of the Director, Community Services dated January 27th, 2015 with respect to the County of Dufferin and Local School Boards Emergency Management Enhancements be received.

39. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #7 Dufferin County Forest Management Next Steps THAT the report of the General Manager dated January 27, 2015 with respect to Dufferin County Forest Management Plan 2015 to 2015 and recreational use of the County Forest policy be received; AND THAT the Committee recommends that Option A identified in the report be pursued as follows: Option A: “First Principles” Review of the County Forest Operation Pursuing this option would involve a review and discussion of the requirements and purpose of the County Forest operation overall. As such, this review would both precede and inform any decision to move forward with a new 20 year forest management plan, recreational use policy, and overall County Forest operations. Such a review might consist of collecting background information on best practices for other municipal forests; historical information on condition, health and use of Dufferin County forest compared to other forest properties; applicable legislation; the requirement to manage forest property at the County level; potential future uses; and the role of the forest and the County of Dufferin in relation to regional conservation and environmental protection organizations. Should Council choose to conduct


a comprehensive evaluation of the forest, its purpose and operations, it is recommended that staff be directed to develop a high level process and make recommendations on a plan of action. It is anticipated that it may be necessary to engage some professional expertise. It is also recommended that the process include a public consultation component.

40. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #8 Draft 2015 Budget THAT the reserve contribution to McKelvie Supportive Housing be reduced by $37,890.

THAT the Housing Budget be reduced by $40,000 due to a Federal Subsidy. THAT $85,000 tax levy contribution for the Dufferin Oaks Vehicle Replacement be removed and paid instead from combination of a Ministry grant and the Dufferin Oaks Capital Reserve.

41. COMMUNITY SERVICES/DUFFERIN OAKS – January 27, 2015 - ITEM #9

Township of Melancthon – Request for Disaster Relief Funding (deferred from Council October, 2014) THAT correspondence from the Township of Melancthon dated September 5, 2014 requesting access to the County’s disaster relief reserve to cover the costs that were incurred during the winter storm from January 24 to February 1, 2014, be received; AND THAT staff be directed to prepare a report to establish criteria for accessing money from the disaster relief reserve.

42. Staff Report – 2014 Council/Committee Remuneration & Expenses

A report from the Treasurer dated February 12, 2015 to present Council with the Treasurer’s statement of the remuneration and expenses paid to members of Council, and to persons appointed to serve on local boards, as required by Section 284 (1) of the Municipal Act, 2001 for the year 2014. Moved by Councillor McGhee, seconded by Councillor Soloman THAT the annual Statement of the Treasurer regarding Council Remuneration and Expenses Paid for 2014, be received.

-Carried- 43. Staff Report – Draft 2015 Budget Update

A report from the Treasurer dated February 12, 2015 regarding the 2015 draft Budget. A request was made to vote on the hospital donation amount separately.


Moved by Councillor McGhee, seconded by Councillor Ryan

THAT the contribution to Headwaters Health Care for 2015 be $375,000. A recorded vote was requested and taken as follows: Yea Nay

Councillor Aultman (1) x

Councillor Bennington (2) x

Councillor Dunlop (1) x

Councillor Gardhouse (2) x

Councillor Hayes (1) x

Councillor MacIver (1) x

Councillor Maycock (6) x

Councillor McGhee (2) x

Councillor Mills (0) ABSENT

Councillor Ryan (3) x

Councillor Soloman (2) x

Councillor White (2) x

Councillor Williams (7) x

Total (30) 15 15

-LOST-

44. Moved by Councillor McGhee ,seconded by Councillor Ryan

THAT the Treasurer’s report dated February 12, 2105 on Draft 2015 Budget Update be received; AND THAT all the specific budget changes from the January 2015 minutes of the standing Committees be approved; AND THAT a further reduction of $308,500 be made to the 2015 Operations budget, coming from unspecified actions to be taken during 2015, with progress be reported to Council; AND THAT the County Tax Levy for 2015 be set at $32,460,245 consisting of a $5,054,450 Capital Levy, and a $27,405,795 Operations Levy;


AND THAT the Estimates Bylaw for 2015, with a Tax Levy of $32,460,245 be presented to County Council in March 2015, and the necessary public notice be given.

A recorded vote was requested and taken as follows: Yea Nay

Councillor Aultman (1) x

Councillor Bennington (2) x

Councillor Dunlop (1) x

Councillor Gardhouse (2) x

Councillor Hayes (1) x

Councillor MacIver (1) x

Councillor Maycock (6) x

Councillor McGhee (2) x

Councillor Mills (0) ABSENT

Councillor Ryan (3) x

Councillor Soloman (2) x

Councillor White (2) x

Councillor Williams (7) x

Total (30) 6 24

-LOST-

45. Staff Report – Lease Agreement with Supportive Housing in Peel/Dufferin (SHIP).

A report from the Director of Community Services dated February 12, 2015 with respect to a Lease Agreement with Supportive Housing in Peel/Dufferin (SHIP). Moved by Councillor Hayes, seconded by Councillor McGhee THAT the report of the Director, Community Services dated February 12th, 2015 – Lease Agreement with Supportive Housing in Peel/Dufferin (SHIP) be received;


AND THAT the Warden and Clerk be authorized to execute the lease with SHIP at a rate of $600.00/month (Including TMI) with an annual increase of 3%; AND THAT the necessary by-law be adopted.

-Carried-

46. Staff Report – Dufferin Wind Power Inc. Transmission Line - Length Survey & EMF Review

A report from the Director of Public Works dated February 12, 2015 with respect to update Council on progress pertaining to recent direction related to the Dufferin Wind Power Inc. (DWPI) transmission line. Moved by Councillor Gardhouse, seconded by Councillor Dunlop THAT Report, DWPI Transmission Line – Length Survey & EMF Review, from the Director of Public Works & County Engineer, dated February 12, 2015 be received.

-Carried- 47. Verbal Reports from Outside Boards

Wellington Dufferin Guelph Health Unit Councillor Ryan reported to Council the three goals for the Health Unit Chair for 2015 are a formal review of the Medical Officer, a 5 year strategic plan and the self-evaluation process. They had a presentation from the Medical Officer on the Hepatitis A outbreak in Alma. As a result of the outbreak, 15,000 individuals were vaccinated. She provided an overview of the ONA contract settled, letter to the Ministry of Health of concerns of energy drinks and children, fluoride varnish program and noted the overall budget was approved at 1.96%.

Hills of Headwaters Tourism Association Councillor Ryan reported they have not met but are working on the preparation for the upcoming Pan Am games.

Board of Trade Councillor Aultman reported that there is a meeting next week. Niagara Escarpment Commission Councillor McGhee reported that the NEC met on January 15, 2015 and discussed a land use re-designation of a former gravel pit operated by Doug’s Haulage in Mono from mineral extraction to escarpment protection. They continued discussions around Agriculture policies that will be part of the 2015 Provincial Review as well as the Urban Uses and Urban Designations. He noted the Land Use Designation Criteria Mapping, which are based on four scenarios and will be reviewed by the Commissioners. Information on Farming in the Green Belt will be circulated to Council by staff.


Western Ontario Wardens Caucus Warden Maycock reported they are meeting on Sunday, February 22, 2015. The Chief Administrative Officer provided Council with an overview of the January meeting where they elected the Mayor of Chatham-Kent as Chair and the Warden from Essex County as Deputy Chair. She noted the Swift consulting team were meeting here tomorrow for the first draft of the operation plan.

CORRESPONDENCE

Addition to agenda. Distributed on desk.

48. Ontario Stone Sand and Gravel Association

Letter from the Ontario Stone, Sand & Gravel Association dated February 11, 2015 regarding Item #1 of the Public Works Committee minutes requesting that Council not approve the committee recommendation to support the request of the Community Safety & Business Preservation Association asking the Minister of Natural Resources and Forestry to deny all aggregate applications that intend to use County Road 18 and Highway 26 as their haul route.

Moved by Councillor White, seconded by Councillor Aultman THAT the correspondence from the Ontario Stone, Sand & Gravel Association dated February 11, 2015 regarding Item #1 of the Public Works Committee minutes requesting that Council not approve the committee recommendation to support the request of the Community Safety & Business Preservation Association asking the Minister of Natural Resources and Forestry to deny all aggregate applications that intend to use County Road 18 and Highway 26 as their haul route, be received.

-Carried-

49. MOTIONS

50. NOTICE OF MOTIONS

51. BY-LAWS

2015-03 A by-law to approve an agreement between the Corporation of the County of Dufferin and Supportive Housing in Peel/Dufferin (SHIP) (Dynes Gray Lease Agreement)

Authorization: Council Meeting February 12, 2015 2015-04 A by-law to approve an agreement between the Corporation of the

County of Dufferin and the Ontario Nurses Association (ONA) (Collective Agreement)

Authorization: Council Meeting December 11, 2014


Moved by Councillor Ryan, seconded by Councillor Hayes THAT by-laws 2015-03 to 2015-04, be read a first, second and third time and enacted.

-Carried-

52. OTHER BUSINESS

There was no other business.

53. CLOSED SESSION

There were no matters in Closed Session.

54. CONFIRMATORY BY-LAW

2015-05 A by-law to confirm the proceedings of the Council of the Corporation of the County of Dufferin at its meeting held on February 12, 2015.

Moved by Councillor Ryan, seconded by Councillor Williams

THAT By-law 2015-05 be read a first, second and third time and enacted. -Carried-

55. ADJOURNMENT

Moved by Councillor White, seconded by Councillor Dunlop THAT the meeting adjourn.

-Carried- The meeting adjourned at 8:45 pm. Next meeting: Thursday, March 12, 2014 at 7.00 pm

51 Zina Street, Orangeville

Warren Maycock Pam Hillock Warden Clerk


GENERAL GOVERNMENT SERVICES COMMITTEE MINUTES Wednesday, February 25, 2015 The Committee met at 3:30 pm in the Sutton Room, 55 Zina Street, Orangeville Members Present: Councillor Ken McGhee (Chair) Warden Warren Maycock Councillor Jane Aultman Councillor Guy Gardhouse Absent: Councillor Jeremy Williams Staff Present: Sonya Pritchard, Chief Administrative Officer Alan Selby, Treasurer Mike Giles, Chief Building Official Tom Reid, Chief, Dufferin County Paramedic Service Pam Hillock, Clerk/Director of Corporate Services Declarations of Pecuniary Interest by Members - None REPORTS

1. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #1

Indexing of Development Charges A report from the Treasurer dated February 25, 2015 with respect to the annual indexing of Development Charge rates. Moved by Warden Maycock, seconded by Councillor Gardhouse, THAT the Treasurer’s report dated February 25, 2015, with respect to indexing of Development Charges Indexing be received; AND THAT the residential per-unit Development Charge be set at $2,647.00, and the non-residential Development Charge be set at $6.24 per square metre, and the Wind Turbine charge be set at $4,052.95 per unit, as of 1st of April, 2015.

-Carried-

General Government Services Committee – February 25, 2015- Page 1

2. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #2 Tax Policies 2015 A report from the Treasurer dated February 25, 2015 with respect to the annual property tax policy option available to Dufferin County. Moved by Councillor Aultman, seconded by Councillor Gardhouse, THAT the Treasurer’s report dated February 25, 2015 with respect to 2015 Tax Policy Setting be received; AND THAT the Tax Ratios, and Tax Rate Reductions, for 2015 remain as they were in 2014; AND THAT the Tax Ratios Bylaw for 2015 be presented at the March meeting of County Council.

-Carried-

3. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #3 Legal Services RFP - Process A report from the Director of Corporate Services dated February 25, 2015 with respect to a Request for Proposal for Legal Services. Moved by Councillor Gardhouse, seconded by Councillor Aultman, THAT the report of the Clerk/Director of Corporate Services dated February 25, 2015, regarding the Request for Proposal for Legal Specialized Services be received; AND THAT the RFP be issued immediately; AND THAT an interview team of the Clerk, Chief Administrative Officer, Chief Building Official, Warden and the Standing Committee Chairs be struck.

-Carried-

4. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #4 Procedural By-law Report – February 25, 2015 A report from the Clerk/Director of Corporate Services dated February 25, 2015 with respect to seek direction regarding the Procedural By-Law review that commenced in 2013.


Moved by Councillor Maycock, seconded by Councillor Aultman, THAT the report from the Clerk/Director of Corporate Services dated February 25, 2015 with respect to seek direction regarding the Procedural By-Law, be received; AND THAT The draft by-law created by the previous committee be placed on a future meeting agenda and carry on from that starting point along with a committee by-law/policy and notice policy.

-Carried-

CORRESPONDENCE 5. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #5

Greater Dufferin Area Physician Search Committee Correspondence from Louise Kindree, Chair, Greater Dufferin Area Physician Search Committee dated January 24, 2015 thanking Council for their generous financial support. Moved by Councillor Gardhouse, seconded by Councillor Maycock, THAT the correspondence from Louise Kindree, Chair, Greater Dufferin Area Physician Search Committee dated January 24, 2015 thanking Council for their generous financial support, be received.

-Carried-

6. GENERAL GOVERNMENT SERVICES – February 26, 2015 - ITEM #6 Battlefield Tour Correspondence from Neil Orford, dated February 19, 2015 requesting annual financial assistance towards the Battlefield Tour.

Moved by Warden Maycock, seconded by Councillor Gardhouse, THAT the correspondence from Neil Orford, dated February 19, 2015 requesting annual financial assistance towards the Battlefield Tour be received; AND THAT funding in the amount of $4,500 to subsidize the travel/expenses of a suitable Dufferin Veteran (from any Canadian conflict or peacetime service) to travel with the 2015 Battefields Tour, be approved;


AND THAT support be given for an ad hoc committee to be formed to work with County staff to establish acceptable criteria or the Application Process and criteria for advertising and recruitment of an acceptable local veteran.

-Carried- OTHER BUSINESS Chair McGhee gave an update on a meeting held with the Chief Administrative Officer and the Clerk regarding developing a criteria for the community grants. A draft criteria has been developed and will be sent out to the committee members with the agenda. The first meeting will take place prior to the Council meeting on March 12, 2015. BUDGET

7. GENERAL GOVERNMENT SERVICES – February 25, 2015 – ITEM #7

2015 Draft Budget Review and discussion of the 2015 Draft Budget took place. The Treasurer circulated a one-page document with different scenarios and the impact of each scenario. Moved by Chair McGhee, Seconded by Councillor Gardhouse, That the budget amount of $200,000 slated for the Dufferin Board of Trade be reduced by $10,000.

-Carried-

ADJOURNMENT The meeting adjourned at 4:46 p.m. NEXT MEETING: Thursday, March 26, 2015 at 4 p.m. 55 Zina Street, Orangeville Respectfully submitted, Councillor Ken McGhee, Chair General Government Services Committee


Public Works Committee –February 26, 2015 - Page 1

PUBLIC WORKS COMMITTEE MINUTES

Thursday February 26, 2015, 7:00 a.m. 55 Zina Street, Orangeville The Committee met at 55 Zina Street, Orangeville at 7:00 a.m. Members Present: Councillor Paul Mills (Chair) Councillor Don MacIver Councillor Steve Soloman Members Absent: Councillor Ken Bennington Warden Warren Maycock (prior notice) Staff Present: Sonya Pritchard, Chief Administrative Officer Scott Burns, Director of Public Works Pam Hillock, Director of Corporate Services/Clerk Alan Selby, Treasurer Scott Martin, Operations Manager Chair Mills called the meeting to order at 700 a.m. Declarations of Pecuniary Interest – none. PUBLIC QUESTION PERIOD Mr. Kevin Greer, owner of lands adjacent to the Stanton intersection spoke about the former Stanton Hotel structure and reported that he is happy with the intersection plans along with the removal of the structure. DELEGATION 1. PUBLIC WORKS COMMITTEE –February 26, 2015 – ITEM #1 Dufferin Grey ATV Club – Use of Rail Corridor

Ms. Vera Lloyd and Mr. Tim Allen from the Dufferin Grey ATV Club were present to ask for permission to the use south portion of the former rail line running through Shelburne and Amaranth. They have obtained permission from the Headwaters Racquet Club for patrons to park there to get onto the trail.


Moved by Councillor Solomon, Seconded by Chair Mills, THAT the Dufferin Grey ATV Club be granted permission to use Dufferin County owned former rail line from May 1st to November 30, 2015; AND THAT the Warden and Clerk be authorized to execute a Memorandum of Understanding with the Dufferin Grey ATV Club.

-Carried-

REPORTS

2. PUBLIC WORKS COMMITTEE –February 26, 2015 – ITEM #2 Stanton Intersection Project Summary/Update

A report from the Director of Public Works/County Engineer dated February 26, 2015 to provide a project summary/update and to make recommendations regarding the former Stanton Hotel.

Moved by Councillor MacIver, seconded by Councillor Solomon,

THAT Report, Stanton Intersection Project Summary/Update, from the Director of Public Works & County Engineer, dated February 26, 2015 be received; AND THAT the MOU with CASSH (Community Association to Save the Stanton Hotel) be terminated; AND THAT a party potentially interested in acquiring the structure (former Stanton Hotel) be contacted to confirm the interest and the associated timeline for removal and the results be reported back to Committee or Council directly.

-Carried-

3. PUBLIC WORKS COMMITTEE – February 26, 2015 – ITEM #3 Stewardship Ontario Amendment Agreement and By-law

A report from the Director of Public Works/County Engineer dated February 26, 2015 to provide an update on the Amendment to the “Municipal Hazardous or Special Wastes (MHSW) Services Agreement” with Stewardship Ontario. Moved by Councillor MacIver, seconded by Councillor Solomon, THAT Report, Stewardship Ontario Amendment Agreement and By-law, from the Director of Public Works and County Engineer, dated February 26, 2015, be received;


AND THAT the necessary by-law be presented to Council. -Carried-

CORRESPONDENCE

4. PUBLIC WORKS COMMITTEE – February 26, 2015 – ITEM #4 Ministry of Transportation – Consultation on Ontario’s Default Speed Limit

Correspondence from the Ministry of Transportation dated January 29, 2015 requesting comments with respect to consideration in changing the default speed limit for local roads within urban areas. Moved by Councillor MacIver, seconded by Councillor Solomon, THAT the correspondence from the Ministry of Transportation dated January 29, 2015 requesting comments with respect to consideration in changing the default speed limit for local roads within urban areas, be received; AND THAT a letter be forwarded to the Ministry of Transportation advising that the County of Dufferin does not support changing the default speed limit for local roads within urban areas.

-Carried-

5. PUBLIC WORKS COMMITTEE – February 26, 2015 – ITEM #5 Ministry of Transportation – Speed Zone Change on Highway 9

Correspondence from the Ministry of Transportation dated February 9, 2015 with respect to an Amendment to Ontario Regulation 619, Speed Zone Change on Highway 9 from 80 km/h to 60 km/h from the intersection of the Town of Mono 1st Line to a point 300 m west of the Town of Mono 2nd Line. Moved by Councillor MacIver, seconded by Councillor Solomon, THAT the correspondence from the Ministry of Transportation dated February 9, 2015 with respect to an Amendment to Ontario Regulation 619, Speed Zone Change on Highway 9 from 80 km/h to 60 km/h from the intersection of the Town of Mono 1st Line to a point 300 m west of the Town of Mono 2nd Line, be received.

-Carried- BUDGET 6. PUBLIC WORKS COMMITTEE – February 26, 2015 – ITEM #6

Draft 2015 – Public Works Budget Review and discussion of the Draft 2015 Public Works Operating and Capital Budget. The Treasurer handed out a spreadsheet with a number of scenarios that Council may consider when adopting the budget estimates. This was received for


information purposes.

ADJOURNMENT The meeting adjourned at 8:00 a.m. Next Meeting: Tuesday, March 24, 2015 – 7 am 55 Zina Street, Orangeville – Sutton Room Respectfully Submitted, ……………………………………………… Councillor Paul Mills, Chair Public Works Committee

COMMUNITY SERVICES/DUFFERIN OAKS COMMITTEE MINUTES – Thursday February 26, 2015 at 7:00pm The Committee met in the Sutton Room, 55 Zina Street, Orangeville. Members Present: Councillor Darren White (Chair) Councillor Geoff Dunlop Councillor Heather Hayes Councillor Laura Ryan

Members Absent: Warden Warren Maycock (prior notice) Staff Present: Sonya Pritchard, Chief Administrative Officer Keith Palmer, Director of Community Services Valerie Quarrie, Administrator of Dufferin Oaks Darrell Keenie, General Manager, DCMA Alan Selby, Treasurer Michelle Dunne, Deputy Clerk Declarations of Pecuniary Interests – None DUFFERIN OAKS 1. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #1

Seniors at Risk System Coordinator One Time Funding Surplus Request A report from the Administrator dated February 26, 2015 with respect to the request from the Community Mental Health Association –Waterloo Wellington Dufferin to provide one time funding for the Seniors Safe Bed program. Moved by Councillor Ryan, seconded by Councillor Hayes, THAT the report of the Administrator dated February 26, 2014 regarding the Seniors at Risk Coordinator one time funding surplus request be received; AND THAT the committee approve the request to use the one–time surplus from the Seniors at Risk System Coordinator position for one–time funding of the Seniors Safe Bed for Dufferin County.

-Carried-

Community Services/Dufferin Oaks Committee – February 26, 2015 – Page 1

2. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #2 2014 Resident and Family Satisfaction Survey

A report from the Administrator dated February 26, 2015 to provide information of the result of the Resident and Family Satisfaction Survey distributed in November 2014. Accountability Agreement.

Moved by Councillor Dunlop, seconded by Councillor Hayes THAT the report of the Administrator regarding the 2014 Resident and Family Satisfaction Survey, dated February 26, 2015, be received.

-Carried-

3. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #3

Permanent Coordinating Minutes

Permanent Coordinating Minutes from the meeting held on January 19, 2015. Moved by Councillor Ryan, seconded by Councillor Hayes THAT the minutes of the Permanent Coordinating meeting held on January 19, 2015, be received.

-Carried- COMMUNITY SERVICES


Orangeville 911 Service and Upcoming Contract Negotiations A report from the Director of Community Services dated February 26, 2015 with respect to the current 911 contract and preparation for upcoming 911 negotiation in the 4th quarter of this year. Moved by Councillor Hayes, seconded by Councillor Dunlop, THAT the report of the Director, Community Services dated February 26th, 2015 – Orangeville 911 Service and Upcoming Contract Negotiations be received; AND THAT staff be directed to proceed with a procurement process for 911 services in the 4th Quarter of 2015.

-Carried-


5. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #5 Disaster Relief Reserve A report from the Director of Community Services with respect to the Disaster Relief reserve and recommend criteria for accessing these funds. Moved by Councillor Dunlop, seconded by Councillor Hayes THAT the report of the Director, Community Services dated February 26th, 2015 - Disaster Relief Reserve be received; AND THAT Option 1, use of reserve for prevention, mitigation or preparedness, be approved; AND THAT staff increase the contribution to the reserve to $30,000 per year from the current $20,000 effective 2016, AND THAT staff be directed to establish the application process consistent with the option chosen by Council.

-Carried- 6. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #6

Investment in Affordable Housing (Extension) Program (IAH-E) Allocation A report from the Director of Community Services with respect to the Investment in Affordable Housing (Extension) Program Allocation. Moved by Councillor Ryan, seconded by Councillor Hayes, THAT the report of the Director, Community Services, Investment in Affordable Housing (Extension) Program (IAH-E) Allocation and Recommendation, dated February 26th 2015 be received; AND THAT the recommendations to deliver the components of the IAH program as listed be approved; AND THAT the County share of $108,000 for the construction of the final 3 units at 301 First Ave in Shelburne be funded from the Public Housing Capital Reserve Fund. AND THAT the submission of the Program Delivery and Fiscal Plan (PDFP) to the Ministry of Municipal Affairs and Housing be forwarded to MMAH as recommended.

-Carried-


7. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #7 Mental Health Service in Dufferin County A report from the Director of Community Services dated February 26, 2015 to provide information about some of the mental health services provided to the residents of Dufferin County. Moved by Councillor Dunlop, seconded by Councillor Ryan THAT the report of the Director, Community Services dated February 26th, 2015 – Mental Health Service in Dufferin County be received.

-Carried-

8. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #8 Accessibility Advisory Committee Member Appointments A report from the Director of Corporate Services dated February 26, 2015 with respect to the selection of public members to the Accessibility Advisory Committee. Moved by Councillor Ryan, seconded by Councillor Hayes, THAT the report from the Director of Corporate Services dated February 26, 2015 with respect to the selection of public members to the Accessibility Advisory Committee, be received; AND THAT the following individuals be appointed to the Accessibility Advisory Committee for 2014-2018 Council Term:

Mr. Walter Benotto Ms. Peggy Bond Ms. Ann Camm Mr. Richard Carrera Mr. Mike Gravelle Mr. Frank Hunt Ms. Anne Jordan Mr. Anthony Kilmartin Mr. Trevor Lewis

-Carried- MUSEUM The Chair invited Mr. Don MacFarlane to speak with respect to his correspondence regarding the County Forest Committee. Mr. MacFarlane thanked the Chair and noted he was happy with the process outlined in the staff report and asked about the public appointments to the ad hoc committee.



Dufferin County Forest Committee A report from the General Manager dated February 26, 2015 with respect to the Dufferin County Forest. Moved by Councillor Ryan, seconded by Councillor Hayes, THAT the report of the General Manager dated February 26, 2015 re: Dufferin County Forest be received; THAT an ad hoc committee to review the County Forest operation and properties be established consisting of three Councillors and five public members; THAT the following Councillors be appointed to sit on the ad hoc committee:

Councillor Geoff Dunlop Councillor Heather Hayes Councillor Laura Ryan - Chair

AND THAT advertisements be placed seeking five public members to sit on the ad hoc committee.

-Carried-

10. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #10 Dufferin County Forest Committee

Correspondence from Mr. Don MacFarlane, Mono Mulmur Citizens Coalition dated January 12, 2015 asking that a member of MC2 be appointed to the Committee dealing the County Forest.

Moved by Councillor Dunlop, seconded by Councillor Ryan,

THAT the correspondence from Mr. Don MacFarlane, Mono Mulmur Citizens Coalition dated January 12, 2015 asking that a member of MC2 be appointed to the County Forest Committee, be received.

-Carried-

BUDGET 11. COMMUNITY SERVICES/DUFFERIN OAKS – February 26, 2015 - ITEM #11

Draft 2015 Budget

The Committee reviewed and discussed the Draft 2015 Operating and Capital Budget for Community Services, Dufferin Oaks and Dufferin County Museum and


Archives. The Treasurer handed out a spreadsheet with a number of scenarios that Council may consider when adopting the budget estimates.

ADJOURNMENT The meeting adjourned at 7:45 p.m. NEXT MEETING: Tuesday, March 24, 2015 at 7:00pm 55 Zina Street, Orangeville Respectfully submitted ………………………………………… Councillor Darren White, Chair Community Services and Dufferin Oaks Committee


REPORT TO COUNCIL To: Warden Maycock and Members of County Council From: Alan Selby, Treasurer Meeting Date: March 12, 2015 Subject: Annual Update of Long Term Debt capacity Purpose To provide to County Council an annual update on the County’s long-term debt position and future borrowing capacity, as required by O.Reg.403/02 (amended to O.Reg.289/11). Background & Discussion Firstly, here is a historical review of Dufferin County’s long-term debt activity (in ‘000’s):

2006 2007 2008 2009 2010 2011 2012 2013 2014 Opening 13,913 15,471 14,580 13,633 12,630 11,567 15,391 13,991 18,832

New Debt 2,204 0 0 0 0 4,950 0 6,500 3,250

Paid off -646 -891 -947 -1,003 -1,063 -1,126 -1,400 -1,659 -1,925

Closing 15,471 14,580 13,633 12,630 11,567 15,391 13,991 18,832 20,157

At the end of 2014, there was $20,157,407 outstanding County debt, which is being repaid at about $1.9 million principal per year. Debt capacity is determined by the size of a municipality’s budget, based specifically on its “own-source” revenues (revenues excluding grants). The amount of gross debt permitted, under rules set by the Province, is limited by the amount of the annual blended debt service payments (DSP, the cost of carrying the debt). The annual DSP must be no more than 25% of “own-source” revenues. For Dufferin County, the Province’s latest ARL (Annual Repayment Limit) numbers (received in Jan. 2015), using 2013 data, are:

• 2013 Own-Source revenues $41,129,399 • 25% of the above = limit permitted for debt service costs A $10,282,350 • Actual 2013 NET debt service costs (DSP) B $ 1,915,914 • Difference A-B = potential dollars available to pay higher costs $ 8,366,436

• Converted into Gross New Debt, using 5% rate,15-yr. Term $86,840,742

County Debt Capacity Page 2 The Province’s numbers say that Dufferin County may add up to $86.84 million more debt. That is in addition to the $20 million of long-term debt that currently exists. This unrealistic limit is a starting point of the calculation for debt that the County follows.

The limit set in Dufferin County’s own Long-Term Borrowing Policy is 40% of the Provincial limit, or $34.73 million of additional debt (not $86.8 million), which leaves room for the County to borrow another $14.57 million ( 34.73 minus 20.16 now owing).

Capital projects currently underway will involve some long-term borrowing. These are:

• Grey-Dynes apartments in Shelburne Ont.Reg.289/11 requires the Treasurer to take the ARL numbers, as provided to the municipality annually, by the Ministry of Municipal Affairs (MMA), and update them using more recent data from the immediately prior year. This updated data must be reported to Committee before any actual new borrowing can take place each year.

Here is the required update of the 2013 data used in the recent ARL received from MMA, using (unaudited) 2014 data:

Year Annual

“Own Source” Revenues

Total Debt Repayment (DSP)

Limit = 25%

Current Debt Repayment* being used

Unused Portion of Annual Repayment

Limit (ARL) 2015

purposes using 2013 data (ARL)

$41,129,399 $10,282,350 $ 1,915,914 $ 8,366,436

100.0 % 18.63% 81.37% 2015

purposes using

unaudited rounded

2014 data

$42,500,000 $10,625,000 $ 2,255,650 $ 8,369,350

100.0 % 21.23% 78.77% *the County’s portion of the Dufferin Oaks debt, is NET of annual Provincial subsidy on Oaks debt The Current Debt Repayment amount above was increased to $2,255,650 to include the bank loan payments made in 2014 on the Health Unit buildings loan, for just two months of 2014, and the payments on the $6.5 million debt issued in 2013.

The updated figures show the County is using 21.23% of its borrowing capacity, and with an internally-set limit of not-more-than 40% of the Provincial Limit to ever be used, that means there is another 18.77% still available to use (not the 78.77% in the table above). The County’s long-term debt at the end of 2014 was $20.157 million, but that could be roughly increased to near $35 million, and still be carried without undue stress.

County Debt Capacity Page 3 Financial Impact Interest and principal payments (DSP) on any new debt become an Operating Budget expense in future years. Blended DSP must be raised in cash annually. The County put into place, in 2013, a Long-Term Borrowing Policy, to put specific limits on when long-term borrowing could be used, as well as the 40% limit, in order to manage and control the amount of long-term debt being carried by the County. In the current financial products marketplace, interest rates are at their lowest levels in decades, and the conditions for borrowing are very favourable for all municipalities. For some perspective, the existing 2002 Dufferin Oaks 20-year debt carries interest at 6.375% and the 2006 SAR debt has interest at 4.40% on a ten-year term. In 2013, Dufferin County borrowed (for the Edelbrock and Courthouse buildings) for a 20-year term at 3.24%, so by this rate-comparison it’s clear to see the positive marketplace for borrowing that we are in right now. Recently, the Bank of Canada reduced its Interest Rate again, and as a result, long-term borrowing rates for municipalities have come down slightly. Another County long-term borrowing will be completed before the end of 2015, for the Grey-Dynes apartments, in an amount of up to $3.25 Million. Receiving this report is the first step required of Council, in 2015, to enable the borrowing for this Housing project to proceed as planned. The borrowing was deferred, from its original planned timing of late 2014, into 2015 and, as mentioned above, with the recent interest rate decrease, this timing delay has worked to the County’s benefit. Local Municipal Impact No direct impact. Financial, Staffing, Legal, or IT Considerations There is a budget impact. After issuing new debt in 2015, the County will need to raise funds, through the annual Budget in 2015 and beyond, in the Housing division, to meet the new DSP (repayment amounts). Recommendation: THAT the Treasurer’s report updating the County’s Debt Capacity for 2015, in accordance with O. Reg. 289/11, be received.

Attachment: Line-Chart showing past 6 years

Attachment: 2015 ARL from Province, pg. 2

County Debt Capacity Page 4

0

10

20

30

40

50

60

70

80

90

100

2010 2011 2012 2013 2014 2015

Prov. Limit County Limit Actual Usage

NOTES:

• The increase in Prov. Limit is from addition of Waste Collection and Disposal to the County’s budget, enlarges the budget and the borrowing capacity.

• Actual Usage of Debt has now reached over half of the County’s internal Limit, but is still well within the County’s internal Limit

County Debt Capacity Page 5

CORPORATION OF THE COUNTY OF DUFFERIN

BY-LAW 2015-06

A BY-LAW TO SET TAX RATIOS, AND TO SET TAX RATE REDUCTIONS FOR PRESCRIBED PROPERTY SUBCLASSES, FOR COUNTY PURPOSES AND LOWER-TIER MUNICIPAL PURPOSES FOR THE YEAR 2015. WHEREAS Section 308 of the Municipal Act, 2001 (“Municipal Act”) requires the Council of an Upper-Tier Municipality to pass a by-law in each year to establish the tax ratios for that year for the Upper-Tier Municipality and its lower-tier municipalities; AND WHEREAS Section 313 of the Municipal Act, 2001 requires the Council of an Upper-Tier Municipality to specify, by by-law, the percentage reductions for the subclasses prescribed under subsection 8(1) of the Assessment Act; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN ENACTS AS FOLLOWS:

1. THAT for the purpose of this bylaw:

a) the commercial property class includes all commercial office property, shopping centre property, parking lot property and new construction property;

b) the industrial property class includes all large industrial property and new construction property;

c) all subclasses of farmland awaiting development consist of land as

defined in accordance with Regulations passed under the Municipal Act and the Assessment Act

ESTABLISHING TAX RATIOS

2. THAT the tax ratios for the County of Dufferin, which represent the relationship of municipal tax burdens among property classes at the time of re-assessment, be the transition ratios as prescribed by the Province of Ontario, as listed below:

Residential 1.0000 Multi-Residential 2.6802

Tax Ratios Bylaw 2015-06 Page 2

Commercial 1.2200 Industrial 2.1984 Pipeline 0.8421 Farmlands 0.2500 Managed Forest 0.2500

3. THAT the tax ratios, as established, are to be utilized for both upper-tier and lower-tier purposes.

SUBCLASS TAX RATE REDUCTIONS

4. THAT the subclass tax rate reduction for:

a) the vacant land, vacant units and excess land subclasses within the commercial property tax class is 30%;

b) the vacant land, vacant units and excess land subclasses within the industrial property tax class is 30%;

c) all subclasses of farmland awaiting development in the residential, multi-residential, commercial or industrial property classes is 65%.

5. THAT this bylaw comes into force on the day it is passed.

READ a first, second and third time and finally passed this 12th day of March, 2015. -------------------------------------- ------------------------------------ Warren Maycock, Warden Pam Hillock, Clerk


BY-LAW NUMBER 2015-07

A BY-LAW TO RATIFY THE ACTIONS OF THE WARDEN AND CLERK FOR EXECUTING AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF DUFFERIN AND STEWARDSHIP ONTARIO (New Municipal Hazardous or Special Wastes Services Agreement)

BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AS FOLLOWS:

1. That the Agreement between the County of Dufferin and Stewardship Ontario, in a form substantially the same as attached hereto as Schedule “A” be approved.

2. That the staff of the County of Dufferin is hereby authorized to take such

actions as are appropriate, and the Warden and Clerk are hereby authorized to execute such documents as are appropriate to implement the agreement referred to herein.

READ a first, second and third time and finally passed this 12th day of March, 2015. Warren Maycock, Warden Pam Hillock, Clerk



A BY-LAW TO ADOPT THE ESTIMATES FOR THE SUMS REQUIRED DURING THE YEAR 2015 FOR GENERAL PURPOSES OF THE CORPORATION OF THE COUNTY OF DUFFERIN.

WHEREAS the Corporation of the County of Dufferin (hereinafter referred to as “the County”) shall in each year prepare and adopt a budget, including Estimates of the sums it requires during the year for the general purposes of the County, pursuant to Section 289(1), the Municipal Act, 2001, as amended (hereinafter referred to as “the Municipal Act”); AND WHEREAS the general upper-tier Levy shall be determined from the Estimates adopted in the budget; AND WHEREAS the County has agreed that any changes to the 2015 Annual Estimates that would arise from the PSAB 3150 accounting rules are to be disregarded, as permitted by O. Reg. 284/09, for the purposes of Schedule “A” to this Bylaw; NOW THEREFORE BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AS FOLLOWS:

1. THAT the County adopt the Levy of ________ Million, __________ Thousand,

___________ Hundred and _____________ Dollars ($__,___,___ ) as detailed in Schedule “A” attached hereto, as its estimate of the Property Tax Levy required during the year 2015 for the general purposes of the County.

2. THAT the various bodies, local boards, and departments of the County are

hereby authorized to proceed with the expenditures and approved programs as provided for by the Annual Estimates, subject to any approved County policies respecting same.

3. THAT this by-law comes into force on March 12, 2015.

READ a first, second and third time and finally passed this 12th day of March, 2015. ___________________ ________________ Warren Maycock, Warden Pam Hillock, Clerk

By-law 2015-0x Page 2

SCHEDULE “A”

2015 ESTIMATES NON-TAX DESCRIPTION EXPENDITURES REVENUES 2015 TAX LEVY Assessment Services MPAC $ General Government $ Ambulance Service $ W.D.G. Health Unit $ Building/Bylaw/Facilities $ Public Works $ Waste Management $ Dufferin Oaks, MLC $ & Community Supports Social Services/ Child Care $ Social Housing $ Emergency Services $ Planning $ Economic Development $ Vacant Land loan $ Museum, Archives, Forest $ Subtotal $ Capital – Public Works $ Capital – all others $ Subtotal $

2015 TOTALS $_________ _________ _________



A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AT ITS MEETING HELD ON MARCH12, 2015

WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipality shall be exercised by its Council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; NOW THEREFORE BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN ENACTS AS FOLLOWS:

1. All actions of the Council of the Corporation of the County of Dufferin at its meetings held on March 12, 2015 in respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if each report, motion, resolution or other action was adopted, ratified and confirmed by its separate by-law.

2. The Warden of the Council and the proper officers of the Corporation of the County of Dufferin are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required and except where otherwise provided, to execute all documents necessary in that behalf.

READ a first, second and third time and finally passed this 12th day of March, 2015. _______________________ ___ Warren Maycock, Warden Pam Hillock, Clerk

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