Circle the State with Song and Honor

Choir ManualRevised June 2014

A Program Of

Table of ContentsMemo from State Chair ....................................................................................................................4IMEA Mission ....................................................................................................................................7History of Circle the Stat with Song ................................................................................................8Timeline at a glance ..........................................................................................................................9Logo and T-Shirts .............................................................................................................................11Music Selection .................................................................................................................................12Student Selection ..............................................................................................................................13Site Selection .....................................................................................................................................15Clinician and Accompanist Selection ............................................................................................16Financial planning and Budget .......................................................................................................17Ticket sales and Accounting Instructions .....................................................................................19Honor Choir General Process.........................................................................................................20Timeline and Responsibilities .........................................................................................................23Job Descriptions ...............................................................................................................................38Clinician List .....................................................................................................................................40Sample Honor Choir Rehearsal Schedule ....................................................................................42Elementary CSWS Repertoire.........................................................................................................44Elementary HC Repertoire .............................................................................................................48Middle School CSWS Repertoire ...................................................................................................52Middle School HC Repertoire ........................................................................................................54CSWS Sample Program Cover ........................................................................................................59CSWS Sample Tickets ......................................................................................................................60IMEA website contents and snapshot ............................................................................................61CSWS Area Map ...............................................................................................................................62Indiana Counties by CSWS Area ...................................................................................................63Audition Form ..................................................................................................................................65Audition Rating Scale ......................................................................................................................66Clinician Evaluation of Circle the State with Song ......................................................................67Clinician Voucher .............................................................................................................................68Elementary Honor Choir Selection Rubric ...................................................................................69Expenditure and Report Form........................................................................................................70Middle School Honor Choir Selection Rubric .............................................................................71Participating Teacher Evaluation Form .........................................................................................73 Post Festival Income Form ..............................................................................................................74Site/Clinician/Accompanist Information Sheet ...........................................................................75

Icon Legend

! Important information Dates

Music information Financial information

2015IMEA CIRCLE THE STATEWITH SONG FESTIVALS

SEPTEMBER 2014 FALL INFORMATION

TO: ALL ELEMENTARY & MIDDLE JUNIOR HIGH MUSIC EDUCATORS FROM: Judy Becker, CSWS STATE CHAIRPERSONRE: 27th ANNUAL CIRCLE THE STATE WITH SONG FESTIVALS

WHAT:Indiana Music Education Association-sponsored Children's Choral Festivals at 12 sites around the state. Each site will invite one elementary clinician to work with grades 4, 5, and 6 (un-changed voices) and one middle school/junior high clinician to work with grades 6, 7, and 8. Ninth grade students may participate only if they are students in a junior high school.

HOW:The music teacher(s) in each school may bring the following total number of students according to their school's population in grades four through eight (housed in one building). Example: If your school has only fourth and fifth grade, and your total population in those grades is 376, twenty students from your school may participate. This is PER SCHOOL, NOT PER TEACHER. This also applies to MS/Junior High schools housing grades 6-8. Do NOT register more than this guide indicates until you contact and receive permission to do so from your area CSWS coordinator, but do not hesitate to ask, as many areas would welcome more singers! However, please note on the registration form that there is a spot for you to respond if you have more students you would like to bring. Balanced voicing is a MUST! (Please note the voicing requirements for elementary students for a better balance in 3 part music.) Registrations MAY be rejected if balanced voicings are not submitted. Middle school must choose balanced SAB voicing. MIDDLE SCHOOL TEACHERS: BEFORE YOU REGISTER STUDENTS, contact your area coordinator if you can only send SA voicings to be given the number you will be allowed to send. This will vary at each site due to the number of changed voices.

**Students will be accepted until the 10/18 deadline or 500 students whichever comes first.

PRIVATE STUDIO TEACHERS & TEACHERS OF COMMUNITY CHOIRS MAY SPONSOR STUDENTS ONLY IF THE STUDENT'S SCHOOL DOES NOT PARTICIPATE IN CIRCLE THE STATE WITH SONG.

Under these circumstances, the conductor or private teacher would be responsible for preparing the student and supervising the student at the festival. The name of the school where the student is currently enrolled MUST be identified during the registration process.

“The music teacher(s) in each

school may bring the follow-

ing total number of students,

... according to their school’s

population in grades four

through eight...

1-100 = 10 students 101-200 = 16 students

201-400 = 20 students 401-600 =24 students

601-800 = 32 students 801 + =40 students

“Registration deadline: October 18 or 500 students, whichever comes first!

STUDENTS MUST: 1. Sing on pitch consistently. 2. Maintain musical part independently. 3. Spend extra time LEARNING and MEMORIZING MUSIC BEFORE THE FESTIVAL. 4. Exhibit SELF-DISCIPLINE. Please make sure your singers are mature enough for a long day of rehearsal. 5. Sing in the treble vocal range for Elementary Festi-vals and in the appropriate vocal range for the Middle School/ Junior High Festivals. This may include boy's unchanged voices on soprano or alto parts. 6. Music teachers are expected to accompany their stu-dents and provide one chaperone for every 10 students.

WHY:IMEA designed CIRCLE THE STATE WITH SONG to provide the extraordinary young singers of Indiana with an exciting choral experience. Students have the opportunity to work with leading clinicians while preparing quality choral literature. By joining other moti-vated singers from their area, they present an outstanding program. Music teachers also have the chance to observe clinicians and share vocal pedagogy with their colleagues. Each Circle the State with Song festival is certain to be a day of exceptional musical growth for both students and teachers.

WHERE:There will be 12 different sites for Circle the State with Song. Both elementary and middle/junior high choirs will be rehearsing simultaneously with different clini-cians in different places at the same site. If there is a conflict or travel problem that would affect your school’s participation in the festival, please contact the area coor-dinator in your area to arrange a transfer to participate at a different site.

SITE TRANSFERS:Should your school transfer to a different site, your Honor Choir students will be selected through their HOME area. You will need to send the Honor Choir audition to your HOME area coordinator, with a hard copy of your CSWS registration for the area you will be attending.

Circle the State with

Songprovides

an exciting choral

expreience.

Image of one of the sites

The Indiana Music Education Association’s mis-

sion is to support and advance music education

in Indiana by representing the united interests of mu-

sic educators and students and by providing profes-

sional leadership and service in music education to

enhance the arts in the schools.

In 1989, the Indiana Music Education As-sociation initiated and sponsored a children’s choral festival called “Circle the State with Song.” This statewide festival was organized for the following purposes:

To provide students with an exciting and quality choral performance with other stu-dents from their area;

To provide an opportunity for music honor students who are ready for more challenging music to work with guest choral clinicians;

To provide music teachers an opportunity to observe and learn from the clinician working with the students, plus to share and discuss vocal pedagogy with other teachers;

To sing quality children’s choral repertoire;

To provide a resource of income for IMEA in its goal to support quality music education for all students in Indiana.

History of Circle the State

lCircle the State began in 1989

The “Circle the State with Song” choral festival began as a program for elementary students from grades

4, 5, and 6. The festivals were held at seven different sites throughout Indiana during the month of February, 1989. In 1991 the Indiana Music Educators Association expanded the “Circle the State with Song” festival to include junior high/middle school students from grades 6-9.

Each of the twelve sites hosting “Circle the State with Song” festivals includes both elementary and junior high/middle school choirs. Participation in the festivals has grown each year. More than 5,000 students take part annually in “Circle the State with Song.”

An outgrowth of the CSWS festival is the commitment of IMEA to further the cause of good choral music. IMEA has commissioned a piece of choral music for CSWS festival choirs bi-annually since 1995.

An additional outgrowth of the CSWS festival is the IMEA All-State Children’s Honor Choir, which began in 1992. Each of the Honor Choirs is a select group ofapproximately 140 singers chosen by audition and teacher recommendation. After two days of rehearsal, the Honor Choirs are featured as guest performers at the Indiana Music Education Association State Conference. In 1992, the IMEA All-State Children’s Honor Choir was selected to perform at the MENC National In-Ser-vice Conference in New Orleans, LA. AREA COORDINATOR

GOALS

IMEA views Circle the State with Song (CSWS) as an integral part of our projects and is proactive in its support of CSWS. We encourage elementary and middle school music educators from all schools across the state to be involved. State Chairs and Area Coordinators will make every reasonable attempt to expand the number of schools participating in each area.

!

August 15 - Email letter to all music teach-ers. Confirm information packet is online for download.

Third week of October - Deadline for Honor Choir auditions

Third week of October - Deadline for CSWS Registration

Second or third Saturday of November - Fall meeting: Area Coordinators select Honor Choir singers (to be determined by the cur-rent year’s calendar conflicts)

Thursday and Friday of IMEA Conference - Honor Choir rehearsals and performance

Friday of IMEA Conference - CSWS Area Coordinators meet

Saturdays in February - Possible dates for CSWS Area Festivals

First Saturday in March - Possible date for CSWS Area Festivals

Third Saturday in April - CSWS Area Co-ordinators Spring Meeting

First week in May - For the next CSWS - email letter to all teachers with announce-ment of honor choir directors, CSWS rep-ertoire and an invitation to participate sent through IMEA office

TIMELINE AT A GLANCE

Meeting dates are suggested and may be changed by agreement

with a majority vote ofthe Area Coordinators.

Schools are expected to participate at the festival site designated for their IMEA area. If another site is closer, or if there is a conflict, schools may attend another festival site when approved by the alter-nate site coordinator and communicated to the home area.!

Area festivals may be cancelled if there are fewer than 40 registrants. Each choir must have a minimum of 100 registrants or their part of the festival may be cancelled. Notifica-tion concerning cancellation will be from the IMEA Executive Committee. If the festival is cancelled due to inadequate enrollment, students will have the opportunity to attend another site’s CSWS. Clinicians are not paid if the festival is cancelled. Registration fees are not refunded in case of cancellation regardless of the circumstances. Area co-ordinators are responsible or reminding participating teachers that their students’ registration fees are non-refundable.

An alternate date should be established as a snow date whenever possible.

!Registration

fees are

NON-refundable

*The logo was created in 2013 and is the only logo to be used for CSWS.

The logo* should be used on t-shirts,program covers and publicity.

The t-shirts have a white CSWS logo and are made of 50% polyester/50% cotton.Sizes will be YM, YL, AS, AM, AL and AXL (2XL and 3XL are available atan additional cost).

Circle the State with Song logo

T-Shirts

At the April meeting each year, area coordinators will select literature or the following year’s CSWS festival. Teachers may send music that they would like to have considered to their coordinator or the state chair.

Each area coordinator will bring repertoire for review.

Elementary repertoire should include unison, 2-part equal voices, and one simple 3-part selection whenever appropriate.

Middle School repertoire should include SAB and/or SATB material.

Elementary and Middle School repertoire should in-clude 6 selections and one combined number for Elementary and Middle School mass choir. Should it be the year a piece has been commissioned for one of the honor choirs, that composi-tion will automatically be one of the 6 selections for the following year’s CSWS.

Each teacher is responsible for ordering music for stu-dent use.

IMEA commissions a composition bi-annually to be written alternately for elementary and middle school. The commission process should begin immediately fol-lowing IMEA conference. The contract must state that the premier will be at the appropriate IMEA Conference by the Honor Choir for which it was commissioned. In 2015, the commission will be for the middle school fol-lowed in 2017 with a commission for elementary.

Total length of the area festival performances (com-bined) should not exceed 75 minutes.

Music Selection

Student Selection

The music teacher(s) in each school may bring the following total number of students, WITHIN THEIR BALANCED VOICING, according to their school’s population in grades four through eight (housed in one building); per school, NOT per teacher:

1-100 = 10 students 101-200 = 16 students201-400 = 20 students 401-600 =24 students601-800 = 32 students 801 + =40 students

Example: If your school only has fourth and fifth grade, and your total population in grades four and five is 375, twen-ty students from your school may participate. If space allows, area coordinators may opt to allow teachers with qualified students to send more than the recommend-ed number of students until the site reaches maximum enrollment. Teachers should contact their Area Coordi-nator if they have additional students they would like to recommend; additional students may not be registered without Area Coordinator’s prior approval.

Voicing should be equal and/or balanced in number. Elementary teachers should enter students in quartets of Soprano 1, Soprano 2, Alto 1, Alto 2. Middle school teachers should enter students as Soprano, Alto, Bari-tone. If no Baritone voices are available, the Soprano and Alto numbers should be reduced accordingly. Regis-trations sent with unbalanced voicing may be returned at the discretion of the Area Coordinator.

“The music teacher(s) in each

school may bring the follow-

ing total number of students,

... according to their school’s

population in grades four

through eight... “

1-100 = 10 students 101-200 = 16 students

201-400 = 20 students 401-600 =24 students

601-800 = 32 students 801 + =40 students

A registration fee will be assessed to cover all CSWS expenses. Each teacher should send only one registration check to the IMEA office. This check should cover all students from your school. Many school treasurers will prepare one school check for all fees after receiving the appropriate funds from the teacher. Individual students should make their checks payable to their school. FULL payment is due when online registration confirmation is received. This INCLUDES fees for any students apply-ing for scholarships.

Scholarships covering fees will be available based on need. Two (and ONLY two) scholarship requests PER SCHOOL may be submitted to the local Area Coordi-nator. The form is available through the IMEA website (www.imeamusic.org) and must be submitted by the CSWS registration deadline. Full payment is required at the time of registration. Scholarship monies will be re-imbursed directly to the school. This usually occurs before the end of December. Of those submitted, only two scholarships will be selected from each area at each level - elementary and middle school.

It is the responsibility of each music teacher to prepare their students musically and to convey student behavior expectations for the festival.

Online rehearsal recordings will be made available to help prepare students with the festival music. A pass-word protected link will be available via the IMEA website, pending copyright approval from the publishers.

If a public school does not participate in a CSWS fes-tival, students from that school may be sponsored by a civic/community choir or a private studio. Under these circumstances, the conductor or private teacher would be responsible for preparing the student(s) and for supervis-ing the student(s) at the festival.

It is RECOMMENDED that teachers participating be members of IMEA/NAfME, however, it is not a re-quirement.

It is REQUIRED that teachers with students submitted for HONOR CHOIR consideration be members of IMEA/NAfME.

Student Selection

Westchester Intermediate students

One site per IMEA area shall host the CSWS festi-val. Additional sites will be added or eliminated as the IMEA Board deems necessary to accommodate numbers of singers and the constraints of the budget for each area CSWS.

The site selected must be in the same IMEA area and, if at all possible, close to the central geographical location for that region.

Since the site is projected to house 400 total students, it should be selected with a performance area which can hold all of the singers, and an audience capacity of at least twice that amount (800), plus 20%. Other factors such as a facility large enough for lunch, a hospitality area for teachers, breakout rooms for sectionals, custodial/ technical staff availability, site cost (as budgeted), and quality keyboard instruments are primary factors in this determination.

A written agreement should be drawn up confirming the date(s) including times and agreed upon services and charges (if any). Many schools have a “Building Utilization form” that must be filled out and returned to the central administration. Wording concerning cancellation and “snow date” should also be included. Copies of this agreement should be sent to the IMEA Executive Office.

Site Selection

Where there is demonstrated need, CSWS Chair and Area coordinators may seek to divide the IMEA area into two “sub-sites.” A petition to the IMEA Executive Committee should be submitted prior to the March IMEA Board meeting for consideration for the follow-ing year. Demonstrated need involves:

lEnrollment in current site demonstratingthat within two years, each “sub-site” can have 400 singers presentlThere are qualified people willing to be “sub-site” area coordinators lThere is a site available

Where there is no longer ability to sustain two “sub-sites” within a given area, using the same criteria as above, two “sub-sites” may be merged into one site for the entire area. This action may be initiated by the CSWS Chair, Area Coordinator, or the IMEA Board. A petition to the IMEA Board is to be submitted prior to the March IMEA Board Meeting for consideration for the follow-ing year.

image of building

Accompanist

selection

CSWS accompanist may be chosen by the clinician or the area coordinator. Every effort should be made to be certain the person selected has adequate skills to handle the assignment. Regardless of whether the clinician or coordinator does the selecting, the coordinator is respon-sible for obtaining contact information to forward to the State Chair and the IMEA office in order for a contract to be sent.

Clinician Selection

Each area coordinator is responsible for selecting the guest clinician for their area and is to contact that clini-cian to confirm the date and fee ($350 maximum hono-rarium).

The area coordinator is to call or e-mail the State Chair with the clinician’s name, address and phone number prior to September 1 each year.

The State Chair will give the information to the IMEA Executive Office and a contract will be sent. Area Co-ordinators will receive a copy of the contract and will be notified when the contract is signed and returned.

The area coordinator is to call or e-mail the StateChair with the clinician’s name, address and phone number prior to September first each year.

“ “

IMEA has remained financially solvent through an understanding that our members serve voluntarily--our students, parents, and profession. This professional service enables IMEA to undertake projects such as CSWS, IMEA Festivals, and workshops that promote music education in our state. Professional service also recognizes the high quality of work which we could not afford if those involved were to be paid for their services. By using our professional skills and experience toward fulfilling our mission, students benefit from experiences not otherwise possible.

Financial Planning&

Budget Management

•Income •Income should be based on actual income, not on past history •Income projections are based upon pre-registra-tion from participants, sale of recordings, sale of photos, and other miscellaneous items (t-shirts/plaques). •CSWS proceeds may be used for the advance-ment of other IMEA projects. •Coordinators should procure the best price possible for quality materials, i.e. program/ticket printing. •Program covers are provided by the IMEA Execu-tive Office. Dates should not be part of the program covers so the leftover covers can be used the following year. •Tickets may be sold at the door for $3.00. Children age 12 and under are admitted without charge, if concert seating allows. •Supplies budget will include such items as: name tags, pens, tape, markers, folders, etc. •Additional personnel expenses must be approved by the State Chair and the IMEA office.

IMEA Circle the State with SongArea Budget

INCOME

Pre-Registration(based on goal of 500 students) @ $25 $12,500

On-Site Ticket Sales(200 tickets/site) @ $3 600

Miscellaneous(old t-shirts, refreshments, etc) 100

TOTAL INCOME PER SITE $13,200

•Income Example

•Expenses must not exceed the amount indicated on the budget sheet without prior approval of the State Chair and the IMEA Office. •Fixed Expense lines such as clinicians and accompanists stipends, travel expenses, coordinator’s stipends, site costs, etc. are governed by budget approved by the IMEA Board. •Enrollment-driven Expense lines such as print-ing of programs, refreshments are variable, but are subject to an upper limit as established by IMEA Board. •Coordinators must not exceed the bottom line of the budget. Expenses incurred that are not line items in the area budget and are not approved by the State Chair or IMEA Executive Manager will be deducted from the coordi-nator’s stipend. •Clinicians are paid a standard fee approved by IMEA. •Clinicians are reimbursed for travel/housing with a $200 cap on reimbursement (IMEA mileage is reimbursed @ .40/mile. An IMEA voucher form is to be provided by the IMEA Office with the clinician’s contract. The clinician should complete the voucher and return it, with receipts attached, to the IMEA Executive Office. •Clinicians and accompanists are provided breakfast at a rate of $6 each and lunch not to exceed $8 each, includ-ing gratuity. IMEA does not reimburse or pay for any alcoholic beverages. •Additional accompanists (if used) should be teachers, high school students, parents, or volunteers. If this becomes a problem, selecting music with minimal additional or optional accompaniment should be given priority. •IMEA has based a sample budget expenses and income on 500 students per site (elementary and middle school combined). (REMINDER: 400 is the total sug-gested minimum enrollment.)

An approved Expense Budget may have the following features:

•Expenses

IMEA Circle the State with SongArea Budget

Expenses

Fixed Expenses Per Site:Coordinator: $350 x 2 (less dues if not IMEA member) $700Conductor: $350 x 2 $700Conductor Travel/Hotel:(.40 per mile; $200 cap) x 2 $400Accompanist: $200 x 2 $400Meeting Stipend: 2 ppl x 2 mtgs x $25 $100Hospitality $125Site/custodial $800Miscellaneous (piano tuning, parking, phone, no frills) $100

Enrollment-driven Expenses (if enrollment is 500): Refreshment ($1.50 per student) $750Postage ($.48 per school) $ 12Supplies ($0.05 per student) x 2 $ 50T-shirts 500 @ $5 $2500 Printing (programs & tickets) $250

TOTAL EXPENSE PER SITE $6,897

•Expenses Example

Circle the State with Song Ticket Sales Accounting and Deposit Instructions• All schools are provided with tickets for pre-sale and on-site sale.• Fill out post festival income form with number of tickets sold, any miscellaneous income, and count all cash and checks deposit.• For control purposes. Three signatures are required after total cash and checks are counted.• Copy front of all checks (where possible) and count all cash• Create a deposit of all cash and checks and properly fill out the Chase bank deposit slip and make a copy of the deposit slip.• Place the cash, checks, and deposit slip into the Chase plastic bank bag. • Seal the deposit bag and drop at any Chase bank location night drop box.• Email or Mail copies of the Post Festival Income Form, check copies, and deposit slip copy to Stephanie Putt office@imeamusic.org | 100 E. Thompson Rd. Indianapolis, IN 46227

The All-State Honor Choirs were estab-lished to provide vocally talented students throughout the state of Indiana with a challenging music opportunity, a chance to work with a guest clinician for two days, and ultimately to perform at the IMEA State Conference in January.

Honor Choir Selection Criteria:• Registered CSWS participant and committed to also participating in their local area CSWS festival• Music teacher recommendation• Parental recommendation and involvement• Submission of a recorded audition by deadline, following audition procedures strictly outlined on the IMEA/CSWS website• Participant’s music teacher is a member of NAfME/IMEA• Student’s ability to exhibit self-discipline during rehearsals• Student’s maturity in relation to staying in a hotel overnight

Area coordinators will send auditions submitted to them by their area teachers to the Area Coordinator in the next highest area. (example 1). Each area coordinator will preview the auditions submitted to them prior to the November meeting, and rank each audition by voice grouping (example 2).

Auditions will be reviewed at the November meeting by voice groupings, not area, using a prescribed rating scale. All auditions ranked #1 and #2 by the coordinators will be accepted (if they are quality submissions). Beginning with the CD’s ranked #3, the coordinators will listen to and accept or reject the audition. This procedure will be followed until all positions in the voice grouping are filled.

If stated procedures are not followed in order to assist a student, the audition may be disqualified.

Auditions and permission slips will be kept until after the conference.

General Procedures

•Weather StatementConference Registration fees for Honor Choir are non-refundable unless the IMEA State Conference is canceled.

•Selection •Music and an acceptance letter will be mailed by the Assistant State Chairs or delivered by the Area Coordinator. Other important documents will be posted on the IMEA website. •The State Chair will provide rejection letters to be distributed by area coordinators if requested. •Selected Honor Choir students must respond by a given deadline with commitment to participate. Alter-nates will be selected to perform in place of those who do not meet all required paperwork and financial deadlines.

•Choir Size •Each Honor Choir will consist of approximately 140 students with balanced voicing. Two alternates for each voice part may be selected.

•Repertoire and Clinicians •Honor Choir repertoire for Middle School will be SAB, 3-Part Mixed, and SATB voicing. Elementary can be in unison, 2-, 3-, or 4-part equal voices. •Honor Choir repertoire will be selected by the chosen clinician secured by the CSWS Chair. One piece is to be chosen from the current year’s Circle the State with Song music. •The Honor Choir clinician from the previous year can be invited to continue for a second year. Two consecutive years is the maximum term for a guest conductor. New conductors may be chosen annually if desired.

!

lSelection takes placeat November meeting

•Fee •A fee for each Honor Choir student will be assessed to cover hotel lodging, meals, music, clinician, accompanist, and other expenses.

•Scholarships •At least twelve scholarships are available throughout the state to cover half the cost of Honor Choir registration for students who submit Scholarship Forms to the State Chair. Reimbursement will be pro-vided to the entity that paid the fee after the Conference. •The State Chair reserves the right to award or deny scholarships on review of financial statements.

•Chaperones •The number of teacher overnight chaperones and daytime helpers will be determined by the State Chair consistent with IMEA policy for honor groups. Teachers in particular are encouraged to serve as over-night chaperones for the Thursday Honor Choir hotel stay. •Overnight chaperones are required to have a criminal background check on file with the IMEA office. All Indiana school personnel have one of these already in place. •Teachers who serve as overnight chaperones are reimbursed ½ of their registration ($49.50 max discount after the conference).

•CSWS Area Coordinators receive paid conference registration.

Timeline andResponsibilites of State ChairpersonMarch • Check with IMEA Executive Director about booking hotel rooms for following year.• Secure vendor for All-State Choir repertoire at 50% cost or best discount.• Attend IMEA Board Meeting• Prepare budget for the following year• Secure clinician for Honor Choir• Secure accompanist for Honor Choir• Secure site, meals, etc. for Honor Choir-consult with State Conference Chair• Secure commissioned work every other year, alternating between Elementary and Middle School (not every State Chair will have to commission a piece). The contact with the composer should be made two years before the commission is needed - i.e. The process for commissioning the 2015 Middle School piece should begin in 2013, to be performed at the 2015 IMEA Con-ference.• Check with Executive Director to reaffirm T-shirt (Pepwear–1-800-587-4287), Photography (King Shots–1-800-345-3686) and AV recording (No Limits AV–1- 765-287-1895) vendors for following year.

April • Preside at statewide meeting of CSWS to wrap up business of area festivals and select repertoire for the coming year• Ensure that Area Coordinators are selected for all CSWS areas• Establish a “distribution list” of Area Coordina-tors, Assistant State Chairs in order to enable effective communication throughout the year• Develop a “check list” to record responses from Area Coordinators • Remind IMEA office to prepare spring mail-ing/e-mailing for all elementary and middle school/junior high music teachers. Post repertoire list with publisher, catalog #, and cost on the IMEA website: webmaster@imeamusic.org• Send copyright information to IMEA Office Coordinator so the media licenses may be obtained (photocopy the first page of music as it includes the most current publisher’s contact information)

The ten

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determ

ined b

y the

appoin

tment

of the

IMEA Pr

esident

consis

tent

with IMEA

Policy

March Prepare following year’s budget!

May• Request that the webmaster update the site with the following year’s information regarding registration for CSWS, Honor Choir, and teachers• Secure dates, locations, and clinicians for each Area Festival and send information to IMEA Executive Office for inclusion in the calendar• Send Honor Choir clinician name and address to IMEA Office for contract • Notify Area Coordinators that Contracts are available online for download• Inform Honor Choir clinician that rehearsal recording must be available by September 1 for posting on the web• Remind IMEA Office to prepare fall mailing for CSWS.

June• Contact webmaster to update website with new information for following year, ie. date, clinicians, site, registration for CSWS and Honor Choir

July• Contact music publishers concerning use of song for Honor Choir audition. (copyright waiver)• Verify that website is updated and that it func-tions as intended• Assist honor choir clinicians, if need be, in securing assistance in recording the honor choir rehearsal CD’s• Attend IMEA Board retreat

August• Send an e-mail to all Area Coordinators re-minding them to check their timeline and offer assis-tance when needed• Procure pocket folders for the honor choirs (300 in all)• Contact hotel personnel who will be dealing with Honor Choir rooming and develop a system of communication with that person• Contact T-shirt vendor with colors for coming year approve artwork/style• Obtain biographies of clinicians and forward to IMEA Office Coordinator for the programs

May Secure dates and locations for Area Festivals!

November• Preside over Area Coordinator meeting to select Honor Choir• Inquire about equipment needs of Honor Choir clinician for rehearsals and performance and send those requests to Conference Local Arrangements Chair• Send packets to the teachers of those students selected for Honor Choir• Ask IMEA webmaster to close the audition link

September• IMEA Executive Director secures audio record-ing engineer and photographer and exclusively contracts them for all IMEA CSWS festival sites• Order Honor Choir Music using Dave’s Music Den (or any appropriate vendor willing to offer a dis-count for the music) • Give a tentative number of rooms needed each night of convention to the contact person at the hotel (confer with the IMEA Executive Director) • Inquire from Honor Choir clinicians what in-strumentalists, if any, are needed Professional musicians should be hired and paid by the honor choir clinician. Volunteers, such as teachers or parents, may be secured by the Assistant State Chairs.• Ask Honor Choir clinicians for a “note from your director” to be forwarded to the singers and teach-ers, as well as posted on the web-site.

October• Receive scholarship requests for Honor Choir and CSWS, note arrival date, award or reject (four per area: two elementary and two middle school) • Update material for Honor Choir packets and have them printed and/or posted on the IMEA website• Purchase supplies needed to prepare informa-tional packets for Honor Choir for mailing with music

NovemberPreside over Honor Choir selection!

February• Send any photos to IMEA Executive Office to be included in publication• Send thank-you notes to clinician, accompanist, all major volunteer persons, etc.• Suggest replacement for State Chair to IMEA Executive Board for approval• Prepare final reports to pass to next chairperson every other year• Coordinators to turn in expediture form

December• Receive signed medical forms and payment form information from teachers of honor choir students/par-ents• Check medical forms for special needs• Send selected menu to parents of those students with food allergies of concern• Send student names and voice parts information to IMEA Executive Office for printing in the IMEA Convention program• Request IMEA Executive Office make nametags for clinicians and accompanists.• Send names of participants to IMEA Executive Office for name tags• Send complete final rooming list (with student, parent, & chaperone names & exact # of rooms needed) to hotel contact person• Send letter with full information to Honor Choir participants• Contact Convention Chair with any needs, i.e. luggage storage, etc.• Send final count to convention hotel for number of rooms (include names of students/chaperones in each room)

January• Send letter with final information to Honor Choir participants and their parents and post on the web-site• Prepare name tags for volunteers and chaper-ones, chair, clinician, accompanist• Attend IMEA Conference• Request IMEA office to prepare receipts for teachers needing them for reimbursement from school corporations• Make final arrangements with Honor Choir site for rehearsals and meals• Preside over rehearsals• Introduce clinician at concert during IMEA Conference

February Recommend new State Chair to Board!

December• Assign daytime helpers for honor choir rehearsal dates• Notify daytime honor choir helpers of their assignments• Obtain or arrange for snacks for honor choir students • Assist State Chair in securing instrumentalist volunteers if asked to do so for honor choir rehearsals and performances.

Timeline andResponsibilites ofAssistant State Chairperson

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September/October• Arrange and notify State Chair of location for November coordinator meeting• One Assistant will arrange brunch for November coordinators meeting

November• Meet with State Chair the evening prior to coordinators meeting, as needed• Attend November coordinators meeting• Plan for, set up, and assist with clean up brunch for November coordinators meeting• Assist State Chair with facilitating honor choir selection process• Mail Honor Choir packets to teachers following the November coordinators meeting November

Assist State Chair with Honor Choir selection!

January• Prepare name tags for volunteers and chaperones• Facilitate conference honor choir rehearsals, including (but not limited to:)o Final set-up of rehearsal roomso Arrange for directional signs and voice section signs for arriving singerso Greet clinician and accompanist and introduce them to the singerso Attend to needs of clinician and accompanist throughout all rehearsalso Distribute student snacks (depending on venue’s stipulations)o Adhere to established rehearsal and performance scheduleso Instruct and oversee daytime helpers and over-night chaperoneso Supervision of singers (including at meal time)o Match students to overnight chaperoneso Respond to overnight hotel/chaperone concerns involving studentso Preside over chaperone meeting with students and parents prior to room key distribution • Facilitate and supervise singers before and during performance• Collect items left behind at the rehearsal and performance sites for lost and found• Attend the coordinators meeting on Friday eve-ning after the honor choir performance

January Attend Coordinator meeting at Conference!

February/March• Collect leftover CSWS t-shirts from coordina-tors following local CSWS festivals• Assist State Chair as needed with any local festi-val needs• Arrange and notify State Chair of location for April coordinators meeting• One Assistant will arrange brunch for April coordinators meeting• When moving from Assistant to State Chair position suggest replacement in time for IMEA Board approval at the March board meeting• When Assistant is moving up to State Chair, work with outgoing State Chair to update the CSWS manual and website information.

April• Meet with State Chair the evening prior to coor-dinators meeting, as needed• Attend April coordinators meeting• Set up/Clean up brunch for April coordinators meeting• Assist State Chair with facilitation of CSWS repertoire selection for next year• Submit selections (titles, composer/arranger, voicing, octavo number, publisher) to State Chair to con-firm availability and pricing• Assist State Chair in confirming coordinators for each area

AprilAttend April Coordinator meeting!

March• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Send budget wrap-up figures to IMEA Ex-ecutive Office and State Chair within 30 days of your festival.• Notify State Chair of any expense categories you exceeded for this year’s festival.

Timeline andResponsibilites ofArea Coordinators

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May• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Mail CSWS information for the coming year to the IMEA Office (for distribution to all music teachers) and to the State Chair for posting on the website. • Send updated personal and school contact infor-mation to State Chair.

April• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Statewide meeting to wrap up all business of area festivals and select music for next year’s festival, bring suggested literature, present budget. Area coordinators discuss self-evaluation of each area festival. (If you will not be continuing as area coordinator, please recommend a replacement as they should also attend this meeting.)• Select clinician, accompanist, location, and date of your area festival. Report this to the State Chair by August 1.

March Send budget wrap-up to IMEA Office and State Chair!

June-August• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Procure contract or building utilization form for your festival site, if necessary. Keep in mind the size of the performance area, rooms needed for sectional re-hearsals, cafeteria or teacher’s lounge, homerooms, or area for student items.• Prepare materials for communication with last year’s participants and schools that did not attend.• Analyze stage/performance area needs, tuned pi-ano, risers (type and number), acoustical shell (if needed), sound, lighting, and other technical support.• Complete site, clinician, and accompanist infor-mation sheet to send to State Chair by August 1st.

August/September• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Request biographical information from your clinician for your program.• IMEA will send music packet to clinician and/or accompanist. • Send a letter, postcard or email to teachers who participated in your festival last year and encourage them to participate this year.• Send a letter, postcard or email to teachers in your area whohaven’t participated and encourage them to join the festival.• Return contract for Coordinator position to IMEA office.

August/SeptemberContact teachers in your area and encourage them to participate!

June-AugustProcure contract orbuilding utilization form for your site!

October• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Access online registration forms to stay mindful of your area registrations. • If you should receive any registration checks send them to IMEA Office Coordinator, IMEA Office, 100 East Thompson Rd., Indianapolis, IN 46227. Do NOT send cash!• Immediately after deadline for honor choir au-ditions has passed, send auditions to area coordinator of the next sequential area #. Receiving coordinator listens to Honor Choir auditions and ranks, by section (sop 1, sop 2, etc), from 1 (best) through the total number of auditions received. Remember the guidelines – no more than 8 auditions per teacher. NO EXCEPTIONS!• View your T-shirt listing by downloading da-tabase from IMEA website (http://manage.imeamusic.org/login.php). Your User Name is your e-mail and your Password is your last name. Notify the State Chair if there are any changes.• After the CSWS registration deadline, send an e-mail to your participating schools with the date, sched-ule, and location of your festival. This could be delayed until you send an e-mail concerning the Honor Choir participants. In order to request buses, teachers need to know the starting times ASAP.• Direct clinicians and accompanists to imeamusic.org to access contracts and vouchers online.• Confirm with IMEA Executive Director the clinicians and accompanists names.

October Email schools with date, schedule and location!

November• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Prepare a schedule for the day and request approval from the clinician. E-mail a copy to the State Chair.• Ask clinician if they would like a sectional rehearsal scheduled. If so, procure sectional leaders and accompanists.• Attend Coordinator’s meeting to select honor choir participants.• Either bring CSWS scholarship applications to the fall meeting or mail them to the state chair. Se-lect two from the elementary and two from the middle school applicants.• Bring ALL honor choir auditions CD’s to the meeting.• Be certain ALL auditions are accounted for during the selection process.• Help assemble honor choir packets and address them for mailing or personal delivery.• IMMEDIATELY following the November se-lection meeting, send an e-mail to all area teachers listing those area students selected for the honor choir and the schools they represent.• Forward a copy of the information on how to register students for honor choir to those teachers with students selected. Registration and collection of medical form, fee tally sheet, payment (if by check), and criminal background check are the responsibility of the honor choir teachers.• Contact the IMEA Area Representative and of-fer them involvement in your festival. They may wish to have informal meetings with teachers or add a “welcome” to the beginning of your festival.

November Take audition CDs to meeting!

December• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• List all students in each section by height and assign them a seat number (specific seating arrangements may be omitted, but a plan should exist for seating stu-dents.)• Send out news releases to local television, radio, and newspapers.

January• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• E-mail the Executive Director how many pro-gram covers you will need for your festival, as well as the address you want them to be mailed.• Procure a floor plan of the performance site.• Prepare and send invitations to superintendents, if desired.• Prepare biography information from clinician.• Send map and/or directions to the clinician, if needed.• Request the music performance order from your clinician.• Prepare the printed program with song or-der, composer/arranger, accompanist names, special instrumentalists, school, date, clinician, and student names from elementary and middle schools. Look at a program from past year or ask the State Chair for a sample program. The program covers will be sent to you from the IMEA Executive Office. • Ask the clinician if they would like the students to bring their music to the festival rehearsals.• Ask the clinician if they would like you to make a reservation in their name at a local hotel (this will fall under the $200 travel reimbursement.)

JanuaryPrepare printed program!

January• Respond to requests for information from ven-dors in a timely manner. • The week before the IMEA Conference, count and distribute T-shirts into piles or boxes for each school. E-mail or call the IMEA Director immediately if the count is not accurate. • Attend the IMEA Conference as a chaperone or helper with the Honor Choir.• Arrange for piano to be tuned, if needed, for your festival performance – stay within the “site fees” line item of your area festival budget.• Arrange for a piano or keyboard to be in your sectional rehearsal rooms.• Make arrangement for tables to be available for registration on festival day.• Check the availability of a coffee pot for your hospitality room.• Check and update your seating arrangement of performers. Ask teachers to notify you if any students will not be attending.• Make arrangements for the sound system in your performance hall. How many microphones will be needed? Who will operate this system at the festival?• Find out how you will get in the building on festival day. Will the needed rooms be unlocked by cus-todial personnel?• Make arrangements for snacks. • Establish a time for the doors to open before the concert, as well as a procedure for ticket sales. Notify all teachers so they may tell parents.

January Count your T-shirts priorto January meeting!

ONE MONTH BEFORE THE FESTIVAL• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Arrange for festival custodial services, including being in the cafeteria during lunch and snacks. Ask if the site will allow choral or band boosters to act as custo-dians in lieu of paying a custodian.• Prepare directional signs to hang in the building.• E-mail a schedule and evaluation form to participating teachers, as well as any other information forwarded to you from the State Chair.

TWO WEEKS BEFORE THE FESTIVAL• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Prepare a letter to the custodian outlining your needs.• Prepare and assign teachers from their “Help” list for jobs throughout the day. Notify them in advance.• If needed, ask for volunteers to help with your own students and with drinks.• Prepare envelopes for each teacher with: clini-cian evaluation form, coordinator evaluation, a festival program, map, schedule for the day, and room assign-ment.

ONE WEEK BEFORE THE FESTIVAL• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Call to arrange traffic control, if needed, after the concert.• Procure money box with change for ticket sales at the door.• Make arrangements for lunch for the clinicians.

DAYS BEFORE THE FESTIVAL• Arrange for donuts, rolls, juice, creamer, sweet-ener, cups, plastic ware, plates, napkins, coffee, tea, and whatever you wish for your hospitality room.• Procure any keys necessary for the building.

Two weeksbefore FestivalAssign teachers for jobs during the day!

FESTIVAL DAY• Arrive early and start coffee.• Hang directional signs.• Set up microphones for clinician.• Put envelopes on registration table.• Have a meeting with your helpers, if necessary, for last minute duties.• Have someone assigned as your runner, if neces-sary.• Have helpers assigned for snack breaks and lunch.• Procure clinician’s lunch or arrange for someone to pick it up, if needed.• Designate helpers to keep rehearsal audiences quiet.• Assist photographer and sound personnel in any way possible. • Stay on schedule.• Have a First Aid Kit available or a nurse on duty.• Have helpers assigned to take/sell tickets and distribute programs at entrance.

WITHIN 30 DAYS OF FESTIVAL’S COMPLE-TION• Periodically, check e-mail for information from IMEA Office, State Chair, or Assistant State Chairs and respond appropriately.• Write thank you notes to clinician, accompanist, essential site personnel, parents and/or volunteers.• Complete post-Festival expense form and re-ports and complete voucher to send in final receipts and expenditures to the IMEA Office. Do not send cash!• Forward evaluation forms to the state chair.• Recommend a replacement for your position if you do not intend to continue for the next year. Invite your replacement to the April coordinators meeting.

AREA COORDINATOR’S STIPENDArea coordinators will be paid their stipend* (if all bills have been finalized) after the April meeting. To receive full compensation, the Coordinator should: • Be a member of IMEA/NAfME. • Have attended both Area Coordinator meetings (No-vember and April) unless excused by the State Chair. • Have attended the IMEA Conference to help with Honor Choir singers. • Have been in charge the full day of their area festival.

*Penalties may occur if the Coordinator does not fulfill these obligations.

Festival DayDesignate a runner to help with last minute duties!

Provided by IMEA:o Director's Stipend: $1000o Accompanist’s Stipend: $250 - Accompanist can be secured by director or by Honor Choir State Chair if asked to do soo Hotel rooms for director and accompanist (if required) - two nights at the rehearsal location o Meals for director and accompanist - 2 lunches, 1 dinner, 1 breakfasto Copies of the selected music (if requested) for the director and accompanist

Responsibilities

Repertoire Selection •Select repertoire by July 1. The honor choir performs seven pieces. The clinician chooses six pieces, and the seventh piece will be chosen from the current year’s Circle the State repertoire list. If there is a com-missioned piece, it would be included as well for a total of 7. •Elementary can include Unison, SA, SSA, and if desired, SSAA • Middle School – SAB, SATB, and if desired, separate pieces for the boys and girls. • This list must be sent to the State Chair to confirm availability of all titles before being finalized.

Rehersals and Performance •Conduct rehearsals on Thursday, January 15 and Friday, January 16, 2015 according to the schedule provided by the state chair •Prepare rehearsal practice tracks for the singers by part and a separate accompaniment track to be ready for IMEA by September 1, 2015. •Prepare written rehearsal notes for singers and their teachers to guide their local and individual rehears-als of each selection, to be ready for IMEA duplication by September 1, 2015. •Direct concert of the 2015 IMEA All-State Children’s or Middle School Honor Choir Friday, Janu-ary 16, 2015 for IMEA state convention •Provide instructions to the State Chair as to the rehearsal and concert venue set-up - i.e. placement of voice parts in choir, piano placement, location of addi-tional instrumentalists (if used), etc.

Job Description:IMEA All State Honor ChoirDirector Elementary and/or Middle School/Junior High

Miscellany •Hire and pay any additional instrumentalists should they so choose. •Provide a biography and electronic photograph for publication in the November issue of Indiana Mu-sicator, the honor choir program, and the 2015 IMEA convention program booklet by September 1, 2015. •Communicate effectively with the State Chair in a timely manner regarding all of the above, or any other question or situation that may present itself.

Director’s Stipend$1,000.00!

Provided by IMEA:o Clinician’s Stipend: $350o Accompanist’s Stipend: $200 - Accompanist can be secured by director or by Area Coordinator if asked to do soo Travel/Hotel expenses for clinician (if required): $200 max ($.40 mile) o Meals for clinician and accompanist - $14 each for breakfast and lunch unless provided through hospi-tality roomo Copies of the selected music (if requested) for the director and accompanist.

Job Description:IMEA Circle the State with SongClinician

Responsibilities

Repertoire •Study repertoire in order to make decisions in relation to descants, solos, instrumentalists, etc., and communicate this to the Area Coordinator. If you do not have copies of the music, request that the Area Coordi-nator have a set shipped to you.

Rehersals and Performance •Provide information as to placement ofvoice parts within the choir, piano placement, locationof instrumentalists, etc., to the Area Coordinatorby January 1. •Conduct rehearsals and concert according to the schedule provided by the Area Coordinator. •Prepare rehearsal notes on each piece to be sent to the Area Coordinator no later than November 1. These will be forwarded to participating teachers in order to prepare their students for the festival. •Familiarize yourself with the rehearsal record-ings for the singers by part in order to know what to expect from the students at your first rehearsal. Sectional rehearsals, if desired, must be planned for and scheduled. Discuss this with the Area Coordinator. •Inform Area Coordinator as to preference for accompanist. If selecting your own, every effort must be made to assure the person is capable of handling the assignment. Send contact information to the Area Coor-dinator in order for a contract to be sent from the IMEA Office. If you prefer that the Area Coordinator select the accompanist, communicate our wish by November 1. If you do not supply copies of the music to the accompa-nist, you must request that your Area Coordinator do so.

Clinician’s Stipend$350.00!

Miscellany •Confirm travel arrangements with the Area Coordinator. •Provide a biography, electronic photograph and song order (if any preference) to the Area Coordinator by January 1 for inclusion in the program. •Communicate effectively with the Area Coor-dinator in a timely manner regarding all of the above, or any other question or situation that may present itself.

Clinicians should expect the following: •Excellent communication from the Area Coordinator at all times. •Assistance the day of the festival as to where the clinician can expect to take their breaks, have lunch, change for the concert (if needed) deal with any behavior issues, etc. •A schedule from the Area Coordinator at least a month before the festival. •A well-prepared accompanist if the area coordinator is asked to secure one. •Meals provided by the Area Coordinator or site coordinator the day of the festival. •Be reimbursed for one night of hotel ex-pense if the site is more than 50 miles from their home.

Clinician List

First Name Last Name Address City Zip Phone 1 Phone 2 Email address

Joani Brandon 824 Bittersweet Ln Anderson 46011 765/649-3701 765/641-4547 jlbrandon@anderson.edu

Sue Finger 1006 Whitmore St Anderson 46012 765/622-4394 sfinger@acsc.net

Sue Hartzel 714 High St Anderson 46012 765/643-7059 shartzel@acsc.net

Pam Pierson 6056 CR. 35 Auborn 46706 260/409-7177 260/925-1393 ppierson@lakewoodpark.org

Jill Burleson 300 Sycamore Ridge Ct Avon 46123 317/840-2623 765/285-5605 cjburleson@sbcglobal.net

Brent Hyman 866 Wabash St Berne 46711 260/589-2485 260/589-3108 brent@firstmennonite.org

Lyle Brown 201 E 1st St Bloomington 47401 812/335-9127

Brent Gault IU Schl of Music 1201 E 3rd St Bloomington 47405 812/855-7993 bgault@indiana.edu

Mary Goetze 2320 Woodstock Pl Bloomington 47405 812/332-8862 812/855-6741 goetze@indiana.edu

Michael Schwartzkopf 2901 Somerset Pl Bloomington 47401 812/331-8321 812/855-4044 michschw@indiana.edu

Katy Strand 2901 N Andy Way Bloomington 47404 812/876-9901 812/856-5015 kstrand@indiana.edu

Gwen Witten-Upchurch 3701 Bluebird Ln Bloomington 47401 812/334-3664 812/330-7714 gwitten@mccsc.edu

Kim Durr 2703 E 250 N Bluffton 46714 260/824-1084 durr@parlorcity.com

Marie Palmer 12664 Avocet Dr Carmel 46033 317/698-8665 mpalmer@zcs.k12.in.us

Joann Whorwell 600 Lakeview Cicero 46034 317/984-7211 none

Cynthia Bradford 238 Walnut L Crown Point 46307 219/662-0573

219/663-1507 x226 singsolfa@yahoo.com

Daniel Craig 1300 Reiter Dr Evansville 47712 812/402-3214 812/464-1736 dcraig@usi.edu

Karl Nelson Univ of Evansville 1800 Lincoln Dr Evansville 47722 812/604-9706 812/479-2879 kn04@evansville.edu

Dr. Keith Kunda 12762 End Zone Dr Fishers 46038 317/522-8950 lwmusic@insightbb.com

Angela Hampton 6575 Old Vincennes Rd Floyds Knobs 47119

812/923-8811 x336 ahampton@nafcs.k12.in.us

Ginny Johnson 10102 Circlewood Dr Fort Wayne 46804

Dorothy Kittaka 5231 Chippewa Trl Fort Wayne 46804 260/432-7780

Timothy LaCroix 6205 Glenview Dr Fort Wayne 46805 260/485-8740

John Mueller 3425 Cresent Ave Fort Wayne 46805 260/485-9230 260/483-3173 jmueller@holycrossfw.org

Benjamin Wiseman 1119 Colege St Fort Wayne 46800

Denise Gilliland 9701 NCR 100 East Frankfort 46041 765/258-3093 765/652-4800 gillilandchoir@gmail.com

Jonathon Busarow 4005 Indiana Ave Ft Wayne 46807

260/481-0481

JBusarow@fwcchoir.org

Sue Caudill 4210 Arkney Ct Ft Wayne 46814

Dan Andersen 2235 Willow Lake Dr Greenwood 46143 317/889-8834 317/882-9391 andersend@centergrove. k12.in.us

Tim Brimmer 5458 Turfway Cir Indianapolis 46228 317/291-0680 800/368-6852 tbrimmer@butler.edu

Ruth Dwyer 1004 E Morris St Indianapolis 46203 317/692-1004 317/940-8066 rdwyer@butler.edu

Sarah Hassler 5945 N Washington Blvd Indianapolis 46220 317/466-0174 317/846-3086 x1221 shassler@ccs.k12.in.us

Henry Leck 4600 Sunset Ave Indianapolis 46208 317/328-8808 317/940-9633 hleck@butler.edu

Josh Pedde 4600 Sunset Ave Indianapolis 46208 jpedde@butler.edu

Cheryl West 8182 River Bay Dr East Indianapolis 46240 317/595-0638 cwest@butler.edu

Clinician List

Dennis Blake 5609 Silktree Trl Jeffersonville 47130 812/256-6251 Tjtigerprince@aol.com

Janel Baker 4216 Coventry Dr Kokomo 46902 765/963-5834 765/379-2551 mabaker@indy.net

Cecil Shoemaker 2110 South 6th St Lafayette 46905 765/474-8918 765/772-4750 ceshoemaker@lsc.k12.in.us

Ben Waltz 112 C Waterford Ct Lafayette 47905 419/203-8288 765/379-2551 x116 bwaltz@rcsd.k12..in.us

Debi Prather 2245 Elm Swamp Rd Lebanon 46052 765/482-5398 317/852-2258 dprather52@hotmail.com

Timothy Cahalan 928 Davis Rd Logansport 46947 574/722-6457 574/753-0441 x2249 cahalans@netusa1.net

Ben Powell 3507 Wheeler Ave Louisville 40215

Terry Becker 9121 Hickory Ridge Ln Mount Vernon 47620 812/985-7969 terry.becker@signature.edu

Kimberly Inks Ball State Univ. School Of Music Muncie 47306 765/285-5400 kinks@bsu.edu

Jan Morris 8309 Glacier Dr Muncie 47303 765/288-0250 765/288-2044 jsmorris101@att.net

Craig Early 8140 Meadow Ln Munster 46321 219/836-2832 219/374-7866 x232 cearley@cts.k12.in.us

Tonya Angle 25855 Co Rd 54 Nappanee 46550 574/773-2058 574/862-2710 tangle@wanee.org

Linda DeRungs New Albany HS 1020 Vincennes St New Albany 47150 502/608-1552 812/981-7648 lderungs@nafcs.k12.in.us

John Doty 519 W. Colonial Dr New Castle 47362 765/593-6695 317-285-9314 jdoty@nccs.k12.in.us

Deborah Hardin 226 Indiana 62 New Washington 47162 812/ 293-3368 dhardin@gcs.k12.in.us

Roberta Morgan 226 N Hwy 62 New Washington 47162 812/293-3597 502/643-1531 rmorgan@gcs.k12.in.us

Jordan Rattenbury 1455 Millers Ct Noblesville 46060

Michelle Byrn 2204 West Willow Ln Peru 46970 765/475-0146 574/857-3505 byrnm@caston.k12.in.us

Sandy Ploss 177 E 6th St Peru 765/473-4270 765/473-4741 sploss@peru.k12.in.us

Elaine Moebius 3616 Newberry Rd Plainfield 46168 317/831-9203 emoebius@mcsc.k12.in.us

Scott Buchanan 7550 E. Lakewood Dr Terre Haute 47802 812/894-9893 812/237-2763 sbuchanan2@indstate.edu

Dan Rodriguez 444 S. 21st St Terre Haute 47803 812/605-2537 Mapleave_umc@hotmail.com

Monica Doty 4599 S 250 W Vallonia 47281 812/343-9394 812/358-1810 monicakdoty@gmail.com

Aaron Riegle 190 Buckskin Ln Valparaiso 46383 219/464-1642 219/763-4339 aariegle@portage.k12.in.us

Scott Avery 109 E Tyner Dr Warsaw 46580 574/269-2486 savery@kconline.com

Barb Keyes 1362 Valdosta Pl Westfield 46075 317/797-0577 317/259-5412 bkeyes@msdwt.k12.in.us

Don Ester 10000 W. Gallagher Way Yorktown 47396 765/759-9354 765/285-5406 dester@bsu.edu

PAGE 3: 2013 IMEA ELEMENTARY APPROXIMATE HONOR CHOIR SCHEDULE All times are EST times

This schedule may change if circumstances require Thursday, January 17, 2013 10:30 - 11:00 a.m. Registration at the Calhoun Ballroom A/B, Grand Wayne Center, Ft. Wayne 11:00 - 12:00 p.m. Rehearsal, Calhoun Ballroom (CBR) 12:10 - 12:40 p.m. Lunch 12:50 - 2:15 p.m. Rehearsal CBR 2:15 - 2:30 p.m. Restroom Break 2:30 - 3:45 p.m. Rehearsal 3:45 - 4:15 p.m. Break – Meet your roommates 4:15 - 5:45 p.m. Rehearsal 5:45 - 5:55 p.m. Restroom break 5:55 - 6:30 p.m. Dinner 6:30 - 7:15 p.m. REQUIRED for Overnight chaperones: report to the LEGACY Ballroom by 6:30 PM

for meeting, room key distribution, and taking students to their rooms Get t-shirts, hotel assignments, key, take luggage to rooms - Hilton Hotel

7:15 - 8:30 p.m. Rehearsal 8:30 - 8:45 p.m. Instructions for overnight students AND chaperones 8:45 - 10:00 p.m. Settle in rooms 10:00 p.m. Lights out!

******************************************************* Friday, January 18, 2013 7:00 a.m. Rise and shine! 8:00 a.m. EVERYTHING MUST BE OUT OF ROOMS

Store luggage in Calhoun Ballroom C/D. Turn in hotel keys to chaperone Depart from Hall B2 with chaperone for breakfast

Chaperones turn in keys at 9:00 a.m. rehearsal 8:15 - 8:45 a.m. Breakfast - 9:00 - 10:45 a.m. Rehearsal - CBR 10:45 - 11:00 a.m. Break 11:00 - 11:30 a.m. Rehearsal - CBR 11:30 - 12:05 p.m Lunch - 12:30 - 2:00 p.m. Rehearsal CBR 2:00 - 2:15 p.m. Go to Hilton skybridge to Embassy Theater; escort to backstage entrance to stage 2:15 - 2:55 p.m. Final rehearsal in Embassy Theater Embassy Theater DOORS OPEN TO AUDIENCE AT 3:45 P.M. (NO EARLIER) 2:55 - 3:15 p.m. Final break and take seats to watch end of MS rehearsal; 4:00 p.m. Concert in the Embassy Theater – about 1 hour – Elementary before MS 5:00 p.m. Photographs of both choirs to be taken on stage – Elementary will be second After photograph Students escorted through skybridge to CBR C/D and meet parents there.

Sample

2013 IMEA MIDDLE SCHOOL/JUNIOR HIGH APPROXIMATE HONOR CHOIR SCHEDULE

All times are EST Times This schedule may change as circumstances require Thursday, January 17, 2013 10:30 - 11:00 a.m. Registration at Courtyard by Marriott, Ft. Wayne 11:00 - 12:40 a.m. Rehearsal – Legacy Ballroom in Courtyard 12:45 - 1:15 p.m. Lunch 1:20 - 3:30 p.m. Rehearsal 3:30 - 4:15 p.m. Break/snack--Meet your roommates! 4:15 - 6:15 p.m. Rehearsal 6:15 - 6:30 p.m. Instructions, Restroom break 6:30 - 7:00 p.m. Dinner 7:00 - 7:30 p.m. REQUIRED for Overnight chaperones: report to the COURTYARD by 7 PM

for meeting, room key distribution, and taking students to rooms Seated back in the Legacy - Get t-shirts, room assignments, key, take luggage to rooms

7:45 - 8:45 p.m. Rehearsal 8:45 - 10:00 p.m. Settle in rooms 10:30 p.m. Lights out *********************************************************************** Friday, January 18, 2013 7:00 a.m. Rise and shine 7:45 a.m. EVERYTHING MUST BE OUT OF ROOMS

Store luggage in the Legacy Ballroom, turn in hotel keys to chaperone. Depart Lawton Room for breakfast Chaperones turn in keys at 8:25 a.m. rehearsal

7:45 - 8:15 a.m. Breakfast - 8:25 - 10:30 a.m. Rehearsal - Legacy 10:30 - 10:45 a.m. Break 10:45 - 12:00 p.m. Rehearsal - Legacy 12:10 - 12:45 p.m. Lunch 12:50 - 2:30 p.m. Rehearse - Legacy 2:30 - 3:00 p.m. Take seats in Embassy to watch remainder of Elementary Honor Choir rehearsal 3:00 - 3:45 p.m. Final rehearsal in Embassy Theater 3:45 - 3:50 p.m. Seated for concert

DOORS OPEN TO AUDIENCE AT 3:45 P.M. (NO EARLIER) 4:00 p.m. Concert in the Embassy Theater – about 1 hour - MS sings after EL After concert Students escorted through skybridge to Lawton Room at the Courtyard and meet

parents there.

Sample

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07

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20

09

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20

11

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pin

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arr.

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by

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20

13

Did

n't

My

Lo

rd D

eliv

er D

anie

l?R

oge

r E

mer

son

Fu

nga

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fia

Jill

Gal

ina

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hin

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ind

a Sp

evac

ek

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arlo

tte

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Cro

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spo

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n P

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Th

ose

wh

o S

erve

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mb

ined

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ll G

alin

a

Elementary CSWS Repertoire

Elementary HC Repertoire1990

1991

Du

et f

rom

Can

tata

#15

J. S

. Bac

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n H

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ann

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him

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bu

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arry

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edm

an

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tiva

l all

elu

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he

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bst

er Q

uad

rill

eC

aro

lyn

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nin

gs

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! Si

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n M

oin

e V

ou

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ser

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frey

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bb

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hat

a M

orn

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e E

llen

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jaSe

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n g

ypsy

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ceB

ash

ana

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a-a

Nu

rit

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sh

On

war

d Y

e P

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les

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yah

amb

a (S

ou

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fric

an S

uit

e, m

vt. 2

)ar

r. H

enry

Lec

k

Ble

ssin

gK

atie

Mo

ran

Bar

t

1992

1993

Kyr

ie f

rom

Mis

sa B

revi

s in

C M

ino

rIm

ant

Ram

insh

Da

Pac

em D

om

ine

Mel

cho

ir F

ran

ck

Glo

ria

Tib

i fro

m t

he

Mas

sL

eon

ard

Ber

nst

ein

O L

ove

ly P

eae

Geo

rge

F. H

and

el

Th

e B

ird

sB

enja

min

Bri

tten

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ien

wu

rmch

enJo

han

nes

Bra

hm

es

Kik

keh

ihi

Joh

an S

chei

nL

adyb

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Zo

ltan

Ko

dal

y

Hei

den

rose

lein

Fra

nz

Sch

ub

ert

Pre

lud

e fo

r th

e P

rair

ieM

ary

Go

etze

Th

e d

ove

an

d t

he

Map

le T

ree

An

ton

in D

vora

kW

ind

on

th

e H

ill

Vic

tori

a E

bel

Sab

o

Sou

th A

fric

an S

uit

e (m

vts.

1 &

2)

arr.

Hen

ry L

eck

Wo

od

y K

no

ws

No

thin

'M

alco

lm D

algl

ish

Ple

nty

Go

od

Ro

om

Joh

n H

orm

an

To

Mu

sic

Bet

ty B

erta

ux

1994

1995

Jub

ilat

eC

aro

lee

R. C

urt

righ

tB

ist

Du

Bei

Mir

J. S

. Bac

h

No

n N

ob

is, D

om

ine

Wil

liam

Byr

dC

har

lott

e T

ow

nar

r. E

mil

y C

rock

er

Sch

mu

ckt

das

fro

he

Fes

t m

it M

aien

Geo

rge

Ph

ilip

p T

elem

anD

idn

't M

y L

ord

Del

iver

Dan

iel

arr.

Ro

ger

Em

erso

n

I W

ill B

rin

g Y

ou

Bro

och

esR

uth

Bo

shko

ffD

od

i Li

arr.

Nin

a C

hen

/Rao

Th

ere

is E

ver

A S

on

gM

ary

Go

etze

Shak

e T

he

Pap

aya

Do

wn

arr.

Ru

th D

wye

r

Th

e B

ost

on

Tro

tD

avid

Ell

iott

Th

e P

iper

's S

on

g (C

om

mis

sio

ned

)D

avid

Sas

so

Wad

e in

th

e W

ater

Mar

y G

oet

zeM

y H

eart

Rej

oic

es in

Th

e L

ord

Joh

n H

orm

an

I B

ou

ght

Me

a C

atA

rr. L

ind

a sp

evac

ek S

teen

Kyr

ieA

nd

rea

Klo

use

Th

e K

alan

ta o

f th

e N

ew Y

ear

Mal

com

Dal

glis

hA

s I

Hea

r T

he

Swee

t L

ark

Sin

gR

ich

ard

DeL

on

g

A N

ew Y

ear

Car

ol

Ben

jam

in B

ritt

enW

ho

Can

Sai

lar

r. C

arl-

Ber

til A

gnes

tig

1996

1997

I W

ill S

ing

wit

h t

he

Spir

itJo

hn

Ru

tter

Wh

en I

n O

ur

Mu

sic

Go

d I

s G

lori

fied

Cro

cker

/Mo

ss

Glo

ry t

o G

od

Gio

van

ni P

ero

lesi

Kyr

ieJo

hn

Lea

vitt

Pie

Jes

u, f

rom

Req

uie

m M

ass

Gab

riel

Fau

reSi

nge

rs A

ll (

Co

mm

issi

on

ed)

Bar

bar

a Sl

etto

Do

na,

Do

na

Secu

nd

a/ar

r. D

wye

rM

angw

ani M

pu

lele

arr.

Lan

a W

alte

r

Fir

ear

r. M

ary

Go

etze

Tw

o B

arto

k So

ngs

Bel

a B

arto

k/ar

r. S

uch

off

Go

Gen

tly

Into

th

e M

orn

ing

Do

ugl

as W

eave

rH

ash

iven

uD

ore

en R

ao

Tw

o N

ativ

e A

mer

ican

Fo

lk S

on

gsB

arb

ara

Slet

toT

roll

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liff

ord

Cra

wle

y

An

cien

t M

oth

erSh

enan

do

ahD

ann

y G

reen

Th

e E

arth

Is

Ou

r M

oth

erSo

urw

oo

d M

ou

nta

inSh

irle

y M

cRae

Tu

tu M

aram

ba

arr.

Jam

es E

rb

Hin

e M

a T

ov

All

an E

. Nap

lan

1998

1999

Mu

sica

Dei

Do

nu

m O

pti

mi

Ro

lan

de

De

Las

sus

Mib

iri K

un

a M

war

iK

esse

lman

Sin

g th

e th

e L

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a N

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on

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nja

Po

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Ele

iso

n, f

rom

Mas

s in

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hu

ber

t

Al S

hlo

sha

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arim

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an E

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lan

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pal

ach

ian

Su

ite

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rdan

off

I H

ad a

Lit

tle

Pu

pSo

l Ber

kow

itz

Jam

aica

n M

arke

tpla

ceF

arro

w

Tu

dal

in, T

agal

inL

atvi

an F

olk

So

ng

Fo

r th

e B

eau

ty o

f th

e E

arth

Joh

n R

utt

er

All

Th

ings

Bri

ght

and

Bea

uti

ful

Joh

n R

utt

erP

salm

150

Wil

lco

cks

A Z

ing-

A-Z

aB

razi

lian

Fo

lk S

on

gSo

w T

oo

k th

e M

easl

esar

r. M

ille

r

Josh

ua

Fit

th

e B

attl

e o

f Je

rich

oar

r. W

arre

n W

illi

amso

nH

ymn

to

Fre

edo

mP

eter

son

Let

Th

ere

Be

Pea

ce o

n E

arth

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ille

r/Ji

ll J

acks

on

, arr

. Haw

ley

Ad

esF

eel G

oo

dT

yso

n &

Sch

ott

2000

2001

Co

me

Let

's B

e M

erry

Jam

es M

ulh

oll

and

Fes

tiva

l All

elu

iaA

llen

Po

te

Lau

dam

us

Te

(fro

m G

lori

a)V

ival

di,

arr.

Mar

ten

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osa

nn

a in

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elsi

s (C

om

mis

sio

ned

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uth

Dw

yer

I W

ill B

rin

g Y

ou

Bro

och

esR

uth

Bo

shko

ffSo

uth

Afr

ican

Su

ite

(Mvt

s. 1

, 2, &

3)

arr.

Hen

ry L

eck

Pim

a W

ind

So

ng

Vic

tori

a E

bel

-Sab

oW

hen

I L

ay M

e D

ow

n t

o S

leep

Jam

es M

ulh

oll

and

Met

amo

rph

osi

sV

aler

ia H

ub

bar

d W

ebd

ell

Dan

ce o

f th

e W

illo

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ria

Eb

el-S

abo

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y F

i Yo

u, B

oy

arr.

Cyn

dee

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ble

r

She

Shal

l Hav

e M

usi

cN

ick

Pag

e

2002

2003

Can

tate

Do

min

oN

ancy

Hil

l Co

bb

Beg

on

e D

ull

Car

e (f

rom

Fri

day

Aft

ern

oo

ns)

Ben

jam

in B

ritt

en

Elementary HC Repertoire

An

swer

To

A C

hil

d's

Qu

esti

on

Tim

oth

y St

ran

gJu

bil

ate!

Car

ole

e C

urt

righ

t

Fo

r A

Ch

ild

Jam

es M

ulh

oll

and

Orp

heu

s W

ith

His

Lu

teR

. Vau

ghan

Wil

liam

s

Tai

lor

of

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cest

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ieb

ler

Sim

ple

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tsar

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arle

ne

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tz

I'm

Go

nn

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ng

arr.

Ken

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gC

hil

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n o

f L

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ie W

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t W

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e o

n M

ear

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oll

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h

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wid

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rea

Sch

afer

Gat

e, G

ate

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an T

ate

Swin

gin

g O

n a

Sta

rG

reg

Gil

pin

2004

2005

Let

All

th

e W

orl

d I

n E

very

Co

rner

Sin

gSa

lly

Alb

rech

tC

om

e to

th

e M

usi

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sep

h M

. Mar

tin

Th

e C

olo

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f M

usi

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dle

man

Lo

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a G

oi (

Lay

Do

wn

Yo

ur

Arm

s)ar

r. L

oje

ski/

Po

rter

Th

is O

l' M

anar

r. G

reg

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pin

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e V

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tM

ark

Pat

ters

on

, Jan

e T

aylo

r

Fir

efly

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dre

y Sn

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Yo

Le

Can

to T

od

o E

l Dia

Dav

id L

. Bru

nn

er

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hil

d's

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do

Gre

g G

ilp

inH

old

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t Y

ou

r D

ream

sB

run

ner

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sco

ll, t

ext

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nes

Go

nn

a R

ise

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inar

r. P

atsy

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rd S

imm

on

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nto

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tler

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tex

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lm 1

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enee

Cla

use

n

Pea

ce S

on

g (C

om

mis

sio

ned

)G

reg

Gil

pin

2006

2007

Mei

n F

reu

nd

Ist

Mei

nJS

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h, a

rr. D

avid

Wh

ite

A C

erem

on

y o

f C

aro

lsB

enja

min

Bri

tten

Kyr

ieR

uth

Dw

yer

& M

arti

n E

llis

#1

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cess

ion

, #2

Wo

lco

m Y

ole

,

Kee

p Y

ou

r L

amp

s T

rim

med

an

d B

urn

in'

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itu

a/ar

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reg

Gil

pin

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ere

is N

o R

ose

, #6

Th

is L

ittl

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abe,

Rag

ged

y M

anK

eylo

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red

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0 D

eo G

rati

as

Th

ey H

ave

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So

ng

Mar

y G

oet

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(fr

om

Sym

ph

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e m

ino

r) /

Dvo

rak

Her

e R

attl

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ere!

arr.

Dw

yer

& E

llis

H

ymn

: Sim

ple

Gif

tar

r. B

y Jo

sep

h M

. Mar

tin

Fo

r A

Ch

ild

Jam

es M

ulh

oll

and

Ho

taru

Ko

i (H

o, F

iref

ly)

arr.

Ro

Ogu

ra

Let

Th

ere

Be

Pea

ce o

n E

arth

arr.

Dw

yer

& E

llis

Jub

ilee

Car

mic

hae

l/ar

r. O

sbo

rne

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cles

Mar

y G

oet

ze

2008

2009

Glo

ria!

Nan

cy H

ill C

ob

bG

lory

to

Go

dP

ergo

lesi

Th

e B

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bir

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lk S

on

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hin

g-A

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haw

arr.

Aar

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pla

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en I

Am

Sil

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ner

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e C

orn

So

ng

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stav

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lst

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rah

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ran

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dam

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ro M

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ff

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ost

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Dw

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e

Th

e F

ox

Kir

k A

amo

nt

Un

o, D

os,

Y T

res

Ort

iz/a

rr. A

bri

l

Elementary HC Repertoire

Eve

rlas

tin

g M

elo

dy

Ro

llo

Dil

wo

rth

Insc

rip

tio

n o

f H

op

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dal

l Str

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2011

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tate

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min

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g to

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ou

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nez

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rove

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oo

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bro

ok

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d S

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dtl

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s. A

nd

mu

sic

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da

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in

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llo

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com

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at S

ir

Hen

ry P

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ng

of

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com

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ill G

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a

arr

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Stev

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Jo

hn

son

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arr.

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ger

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gs

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run

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r. B

y Je

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nn

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arr.

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reg

Gil

pin

Elementary HC Repertoire

Middle School CSWS Repertoire19

9119

92

Wit

h A

Vo

ice

of

Sin

gin

gM

arti

n S

haw

Pra

ise

the

Lo

rd!

Ye

Hea

ven

s A

do

re H

imJa

y A

lth

ou

se

Sin

g A

New

So

ng

Hei

nri

ch S

uh

utz

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m B

ut

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mal

l Vo

ice

Joh

n C

oat

es, J

r.

Kyr

ieA

nd

era

Klo

use

All

elu

iaE

d H

arri

s

I'll

Say

It

An

yway

Pie

rre

Cer

ton

Po

or

Man

Laz

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sR

ob

ert

Th

yger

son

Wh

en J

oh

hy

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mes

Mar

chin

g H

om

ear

r. G

rier

/Wo

lfe

Kyr

ie (

Mas

s in

G)

Sch

ub

ert/

Eh

ret

Th

ree

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nga

rian

Fo

lk S

on

gsM

atya

s Se

iber

Je N

e F

us

Jam

ais

Se A

ise

Car

ton

/Ow

en

Ble

ssin

gK

atie

Mo

ran

Bar

tB

less

ing

Kat

ie M

ora

n B

art

1993

1994

Hey

, Fo

r T

he

Dan

cin

gB

ard

os/

Wal

ker

As

Fai

r M

orn

Wil

bye

/Har

ber

ien

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eric

an F

olk

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logy

Ed

Lo

jesk

iT

hre

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on

tem

po

rary

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in S

etti

ngs

Est

es

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arlo

ttet

ow

nar

r. B

yran

Sin

g Jo

yH

uff

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w M

erri

ly W

e L

ive

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t/K

irk

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rtle

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evac

ek

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, So

n o

f G

od

Mo

zart

/Mar

tin

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till

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ach

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rah

ms/

Wec

k

Sin

g an

d B

e Jo

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no

w/W

ilso

nT

iger

Po

terf

ield

Fre

edo

m is

Co

min

gN

yber

g/L

eck

Bay

ou

Sar

aD

algl

ish

Son

g F

or

A R

uss

ian

Ch

ild

An

dre

a K

lou

se

1995

1996

Ad

ora

mu

s T

eG

asp

arin

i/B

enn

ett

Can

I R

ide?

Shaw

Th

e B

irth

of

the

Blu

esar

r. K

irb

y Sh

awG

lori

a In

Exc

elsi

s D

eo f

rom

"G

lori

a"

Viv

ald

i/ar

r. P

ort

erfi

eld

Co

me,

Sin

g T

his

Ro

un

d W

ith

Me

Pad

re M

arti

nin

O S

infu

ni M

un

guE

mer

son

Hu

sh!

Som

ebo

dy'

s C

alli

n' M

y N

ame

Den

nar

dR

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Ju

dea

Fel

dm

an/a

rr. L

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tt

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ilat

e, S

ing

Joyf

ull

yD

ave

& J

ean

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rySi

ng

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and

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ant

ItM

orl

ey/a

rr. R

ob

inso

n

Som

eth

ing

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ld t

he

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d G

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rter

fiel

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hen

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hn

ny

Co

mes

Mar

chin

g H

om

ear

r. G

rier

/Wo

lfe

I A

m B

ut

A S

mal

l Vo

ice

Wh

itta

ker/

Co

ates

, Jr.

A S

on

g F

or

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ng

(Co

mm

issi

on

ed)

Eu

gen

e B

utl

er

Ch

ild

ren

of

the

Ear

thJa

cob

son

/Hu

ff

1997

1998

Be

Joyf

ul W

ith

Sin

gin

gB

uxt

ehu

de

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l th

e F

ull

Ch

oru

sG

. F. H

and

el

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ing

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ing

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aw (

and

Gre

at G

etti

ng'

Up

Mo

rnin

g)Sp

evac

ekG

lori

fica

mu

s T

eJe

rry

Est

es

Cli

mb

in' U

p T

he

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un

tain

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nM

y B

on

nie

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rr. D

rayt

on

In T

hes

e D

elig

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ul P

leas

ant

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ves

Pu

rcel

l/ar

r. R

ob

inso

nA

pri

l Rai

n S

on

gJu

lie

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dn

er B

ray

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e L

igh

t T

hat

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ines

in M

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n Y

ou

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i

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at S

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gers

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si n

a K

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ba

Dav

e &

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n P

erry

Un

ity

Mo

ore

/Was

hin

gto

n/A

rr. C

aso

nB

less

ing

Kat

ie M

ora

n B

art

1999

2000

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ria

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elu

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erIn

Fla

nd

ers

Fie

lds

Em

erso

n

An

d t

he

Glo

ry o

f th

e L

ord

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. Han

del

/Em

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ats?

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han

a H

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in T

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mas

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e G

osp

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hip

w/

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l Ro

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he

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at A

sho

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aw

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as a

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ver

and

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r V

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ssin

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Mo

ran

Bar

tI

Am

Bu

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Sm

all V

oic

eW

hit

take

r/C

oat

es, J

r.

2001

2002

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Th

e E

arth

Res

ou

nd

Alb

rech

tC

anta

r! (

Sin

g!)

Alt

ho

use

Wad

e In

Th

e W

ater

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ntz

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ria

In E

xcel

sis

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fro

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ria

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rter

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ter

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niv

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e In

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m t

he

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ern

on

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ny

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et M

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le G

o (

Go

Do

wn

Mo

ses)

arr.

Em

erso

n

Am

ani U

tup

e (G

ran

t U

s P

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, Giv

e U

s C

ou

rage

)Si

mm

sT

his

Day

of

Joyf

ul P

leas

ure

N

anin

o/L

ieb

erge

n

Wh

en Y

ou

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(fr

om

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he

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nce

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gypt

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yder

(

Le

rose

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nd

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iori

)-

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r Sp

acio

us

Skie

sB

run

ner

Rh

yth

m o

f L

ife

arr.

Lea

vitt

for

the

Bea

uty

of

the

Ear

thR

utt

er

2003

2004

Ap

ril i

s in

My

Mis

tres

s' F

ace

arr.

Ru

ssel

l Ro

bin

son

I D

elig

ht

in A

ll Y

ou

r B

eau

tyG

asto

ldi/

Lie

ber

gen

Ari

ran

gP

oo

rman

/Lim

Josh

ua!

Fit

th

e B

attl

e o

f Je

rich

oK

irb

y Sh

aw

Glo

rifi

cam

us

Te

Jerr

y E

stes

Oye

La

Mu

sica

Jay

Alt

ho

use

Mag

nif

y th

e L

igh

tC

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tro

mm

enT

hre

e C

on

tem

po

rary

Lat

in S

etti

ngs

arr.

Jer

ry E

stes

Mak

e a

Joyf

ul N

ois

eSa

lly

Alb

rech

tT

he

Tu

rtle

Do

vear

r. L

ind

a Sp

evac

ek

Som

etim

es I

Th

ink

and

Wo

nd

erL

ou

is E

riks

on

No

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ater

Gif

t (C

om

bin

ed)

Ru

th E

lain

e Sc

hra

m

Ble

ssin

gK

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Mo

ran

Bar

tR

ain

Mu

sic

Val

erie

Web

del

l

2005

2006

Ho

w C

an I

Kee

p f

rom

Sin

gin

g?G

reg

Gil

pin

Je L

e V

ou

s D

iray

(I'

ll S

ay I

t A

nyw

ay)

Cer

ton

, arr

. Ro

bin

son

Hu

sh!

So

meb

od

y's

Cal

lin

' My

Nam

e B

raze

al D

enn

ard

Let

Th

ere

Be

Mu

sic

Sall

y A

lbre

cht

Let

th

e E

arth

Res

ou

nd

Sall

y A

lbre

cht

Po

lly

Wo

lly

Do

od

lear

r. E

. Ren

z

O V

os

Om

nes

Jerr

y E

stes

Dan

si N

a K

uim

ba

Dav

e/Je

an P

erry

Tak

e T

ime

in L

ife

To

m V

oo

rhis

/Bar

bar

a K

lem

pT

he

Tig

erP

ort

erfi

eld

Wh

at I

f I

Nev

er S

pee

d?

Do

wla

nd

/arr

. R. R

ob

inso

nL

ittl

e W

hee

l A-T

urn

in'

arr.

Gre

g G

ilp

in

No

Gre

ater

Gif

t (C

om

bin

ed)

Ru

th E

lain

e Sc

hra

m

Middle School CSWS Repertoire

2007

2008

Can

Yo

u H

ear?

Pap

ou

lis/

arr.

Nu

nez

Deo

Dic

amu

s G

rati

asV

icto

r Jo

hn

son

Glo

ria

in E

xcel

sis

Viv

ald

i/ar

r. M

arte

ns

I've

Bee

n W

ork

in' O

n T

he

Rai

lro

adE

arle

ne

Ren

tz

Th

e R

iver

Sle

eps

Ben

eath

th

e Sk

yM

ary

Lyn

n L

igh

tfo

ot

Wh

y D

oes

Th

e W

illo

w T

ree

Wee

pA

nd

y B

eck

Sin

g O

ut

a So

ng

of

Pea

ceR

uss

ell R

ob

inso

nL

et M

y P

eop

le G

o (

Go

Do

wn

Mo

ses)

arr.

Ro

ger

Em

erso

n

Sin

g W

e an

d C

han

t It

Mo

rley

/arr

. Ro

bin

son

Hey

, Fo

r T

he

Dan

cin

gC

on

no

r/B

ard

os,

ed

., W

alke

r

Win

dy

Nig

hts

Cyn

thia

Gra

yO

h, W

on

't Y

ou

Sit

Do

wn

Gre

g G

ilp

in

Son

g F

or

Th

e U

nsu

ng

Her

oP

amel

a &

Jo

sep

h M

arti

n

2009

2010

Th

e H

eave

ns

Are

Tel

lin

gH

ayd

n, a

rr. R

uth

Art

man

Sin

g a

Joyf

ul S

on

gC

ynth

ia G

ray

Shen

and

oan

(A

mer

ican

Fo

lk S

on

g)B

rad

Pri

ntz

O N

ata

Lu

xT

om

Po

rter

Pla

y F

or

Me

A S

imp

le M

elo

dy

Ber

lin

/arr

. Kir

by

Shaw

Co

me

in F

rom

th

e F

iref

ly D

arkn

ess

Am

y F

eld

man

Ber

no

n

Mis

erer

e N

ob

isV

icto

r Jo

hn

son

Old

Jo

e C

lark

arr.

Nei

l A. J

oh

nso

n

Can

tar!

Jay

Alt

ho

use

Mak

e T

hem

Hea

r Y

ou

fro

m R

agti

me

arr.

Jef

f F

un

k

Au

rora

Bo

real

is (

A S

on

g O

f A

lask

a)A

my

F. B

ern

on

Step

pin

' Ou

t w

ith

My

Bab

yB

erli

n/a

rr. M

ac H

uff

Son

g F

or

Th

e U

nsu

ng

Her

o (

Co

mb

ined

)P

amel

a &

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sep

h M

arti

nL

et U

s W

alk

in P

eace

(C

om

bin

ed)

Pat

sy F

ord

Sim

ms

2011

2012

Th

e T

iger

Po

rter

fiel

dSi

ng

A M

igh

ty S

on

gb

y G

lip

in

Ari

ran

gP

oo

rman

Tu

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Do

vear

r. L

ind

a Sp

evac

ek

Th

ree

Co

nte

mp

ora

ry L

atin

Set

tin

gsJe

rry

Est

esL

et M

y P

eop

le G

ob

y E

mer

son

Seiz

e th

e D

ayar

r. E

mer

son

Blu

e Sk

ies

by

Em

erso

n

Wh

at I

f I

Nev

er S

pee

d?

arr.

Em

erso

nB

on

se A

ba

by

Joh

nso

n

Sin

g fo

r Jo

y!H

and

el/S

pev

acek

O A

mer

ica

by

Em

erso

n

Ble

ssin

g (C

om

bin

ed)

Kat

ie M

ora

n B

art

No

Gre

ater

Gif

t (c

om

bin

ed)

by

Sch

ram

2013

Si V

is A

mar

iar

r. J

erry

Est

es

arr.

Jay

Alt

ho

use

Mak

e a

Joyf

ul N

ois

eb

y Sa

lly

Alb

rech

t

Can

tar!

arr.

Jay

Alt

ho

use

arr.

Lin

da

Spev

acek

Riv

er in

Ju

dea

Mar

cus

& F

eld

man

/arr

. Lea

vitt

To

Th

ose

wh

o S

erve

(co

mb

ined

)Ji

ll G

alin

a

Middle School CSWS Repertoire

Middle School HC Repertoire1993

1994

Ho

w M

erri

ly W

e L

ive

Eas

t/ar

r. T

her

on

Kir

kE

Oru

ON

iger

ian

Hey

, fo

r th

e D

anci

ng

Laj

os

Bar

do

sSh

ou

t H

alle

luja

hJu

dit

h C

oo

k T

aylo

r

Fo

r th

e F

utu

reM

alco

m D

algl

ish

Eve

ryb

od

y Sh

ou

t H

alle

luja

h

To

Th

e H

oly

Sp

irit

Mal

com

Dal

glis

hC

hi C

hi C

ha

Jud

ith

Co

ok

Tay

lor

A S

on

g o

f R

uth

Dav

id H

amil

ton

Yo

nd

er C

om

e D

ayG

eorg

ia S

ea I

slan

d W

ork

So

ng

Hav

e Y

ou

r L

amp

s G

on

e O

ut?

Mal

colm

Dal

glis

hJa

mai

can

Mar

ket

Pla

ceL

arry

Far

row

No

Oth

er G

ifts

Jam

es M

ull

ho

llan

dA

s F

air

As

Mo

rnJ.

Wil

bye

/Ed

. J. H

arge

rlen

Kal

inka

Arr

. En

geb

rets

on

Bay

ou

Sar

aM

alco

m D

algl

ish

Fre

edo

m I

s C

om

ing

arr.

Hen

ry L

eck

Th

e Si

lver

Sw

anA

lexa

nd

er T

ille

y

El P

rogr

esso

Ho

nd

ura

sE

llio

t L

evin

e

Tak

e C

are

of

Th

is H

ou

seL

eon

ard

Ber

nst

ein

1995

1996

Ad

ora

mu

s T

eG

asp

arin

i/B

enn

ett

Sin

g W

e an

d C

hat

It

Mo

rley

/Dra

yto

n

Som

eth

ing

To

ld t

he

Wil

d G

eese

S. P

ort

erfi

eld

Glo

ria

in E

xcel

sis

Deo

Viv

ald

i

Hu

sh, S

om

ebo

dy'

s C

alli

ng

My

Nam

ear

r. B

raze

al D

ean

ard

Eri

k a

com

, fro

m t

he

Ch

erri

es R

ipen

Bar

do

s

Th

e K

ingd

om

An

dre

Th

om

asR

ose

s I

Sen

d t

o Y

ou

Ch

atm

an

Do

min

e F

ili U

nye

nit

eE

d./

Arr

. Pat

rick

Lie

ber

ger

Son

g fo

r Sp

rin

gB

utl

er

Cit

y C

alle

d H

eave

nA

rr. J

ose

ph

ine

Po

elin

itz

Wh

ite

Nel

son

Ere

v Sh

el s

ho

shan

imA

rr. J

ack

Kle

ban

ow

Kee

p Y

ou

r L

amp

sar

r. T

ho

mas

Pal

pah

auge

n-N

orw

egia

nA

rr. B

rad

le E

llin

gbo

eG

oin

' to

Bo

sto

nar

r. P

arke

r

1997

Glo

ria

Deo

Lig

htf

oo

t1998

Au

f! S

tim

met

die

Sai

ten

Arr

. Lie

ber

gen

Swel

l th

e fu

ll C

ho

rus

Po

rter

fiel

d

In T

hes

e D

elig

htf

ul P

leas

ant

Gro

ves

arr.

Ro

bin

son

Kyr

ie f

rom

Mas

s in

G M

ajo

rar

r. E

hre

t

Rat

tle

on

th

e St

ove

pip

ear

r. C

oak

ley

Th

ree

Fo

lk S

on

gsB

rah

ms

Wh

o H

as S

een

th

e W

ind

?G

rier

/Eve

rso

nB

less

ing

Bar

t

Cli

mb

in' U

p t

he

Mo

un

tain

, Ch

ild

ren

arr.

Ker

nF

oll

ow

th

e D

rin

kin

' Go

urd

Bra

y

Nis

ka B

anja

, Ser

bia

n G

ypsy

Dan

ceP

age

Fas

cin

atin

g R

hyt

hm

arr.

Hu

ff

O M

usi

cB

run

ner

Middle School HC Repertoire1999

2000

Ye

Fo

llo

wer

s o

f th

e L

amb

Wh

o S

ees?

Sher

ri P

ort

erfi

eld

(fr

om

Gif

t T

o B

e Si

mp

le)

ar. E

dw

in F

ergu

son

Pie

Jes

uM

ary

Lyn

n L

igh

tfo

ot

Way

fari

n' S

tran

ger

Mo

ore

Aw

ay f

rom

th

e R

oll

of

the

Sea

arr.

Stu

art

Cal

ver

Gla

d W

e B

e T

his

Day

Ph

ylli

s A

leta

Wo

lfe

Rh

yth

m o

f L

ife

arr.

Bar

nes

Sigh

No

Mo

re L

adie

sM

ich

ael L

arki

nA

nti

ph

on

al A

llel

uia

Han

del

(ar

r. L

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erge

n)

Ro

nd

esF

olk

e R

abe

Th

e B

lue

and

th

e G

ray

Lin

da

Spev

acek

We

are

On

e V

oic

eK

evin

& C

eles

te J

oh

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nIn

Ete

rnal

Fli

ght

Val

erie

Hu

bb

ard

Web

del

Som

e T

ime

(Co

mm

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on

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iece

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ary

Go

etze

2001

2002

Let

th

e E

arth

Res

ou

nd

Sall

y A

lbre

cht

Glo

ria

In E

xcel

sis

Deo

from

Glo

ria

Viv

ald

i/P

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erfi

eld

Fo

r Sp

acio

us

Skie

sar

r. D

avid

Bru

nn

erT

his

Day

of

Joyf

ul P

leas

ure

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ieb

erge

n

Tw

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ce C

ho

rals

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ssel

l Ro

bin

son

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tar!

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ng!

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lth

ou

se

A

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us

Te

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e K

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ht

and

th

e D

rago

nB

lack

/Sn

yder

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ve M

aria

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taru

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roll

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ple

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ple

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ark

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His

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ild

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ses

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gan

Do

wn

By

the

Riv

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de

arr.

Jo

hn

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tter

2003

2004

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catt

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usi

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lly

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ran

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ht

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ll Y

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r B

eau

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asto

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erge

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hu

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CSWS Sample Program Cover

2014A program of the:

Area ___ TypeDateLocationPrice

Ticket 2.indd 1 1/13/2014 8:59:07 AM

CSWS Sample Tickets

IMEA Website @ http://www.imeamusic.org provides the following information:

Circle the State With Song: CSWS Manual General InformationHistory of CSWSMission Statement Objectives Downloadable Information Packet CSWS Scholarship Form Online Registration State Area Information Festival Performance Site Locations and Festival Dates Area Coordinator Contact Information State Chair/Assistant State Chair Contact Information “What Do I Get For My $25?” CSWS Elementary and Middle School/Jr. High Repertoire Lists

All-State Elementary and Middle School/Jr. High Honor Choirs General InformationHonor Choir Informational PacketHonor Choir Student Audition FormsProcess for Making a Recorded Audition for the C Honor Elementary ChoirProcess for Making a Recorded Audition for the Middle School/Jr. High Honor Choir Repertoire lists for Children’s and Middle School/Jr. High Honor Choirs Honor Choir Scholarship Form

IMEA website contents and snapshot

CSWS Area Map

Indiana Counties by IMEA Area

Zone 1

Benton Jasper Lake

LaPorte Newton Porter

Zone 2

Allen Dekalb Noble

Steuben

Zone 2A

Elkhart LaGrange St. Joseph

Zone 3

Boone Montgomery Tippecanoe

Warren

Zone 3A

Carroll Cass

Clinton Fulton

Howard Marshall Miami

Pulaski Starke Tipton White

Zone 4

Adams Grant

Huntington Kosciusko Wabash

Wells Whitley

Zone 4A

Blackford Delaware Hamilton

Jay Madison

Zone 5

Clay Fountain Greene

Hendricks Johnson Monroe Morgan Owen Parke

Putnam Sullivan

Vermillion Vigo

Zone 6

Fayette Hancock

Henry Marion

Randolph Union Wayne

Zone 7

Daviess Dubois Gibson Knox

Lawrence Martin Orange Perry Pike

Posey Spencer

Vanderburgh Warrick

Zone 8

Bartholomew Brown

Dearborn Decatur Franklin Jackson Jennings

Ripley Rush

Shelby

Zone 8A

Clark Crawford

Floyd Harrison Jefferson

Ohio Scott

Switzerland Washington

53

Indiana Counties by CSWS Area

2014 IMEA ALL-STATE HONOR CHOIR AUDITION FORM DEADLINE: OCTOBER 18, 2014 (Send to Local CSWS Area Coordinator)

This portion to be filled out by teacher: Check choir level of audition: _____Elementary _____Middle School Circle Your Area #: 1 2 2A 3 3A 4 4A 5 6 7 8 8A Circle Voice Part: ELEMENTARY Soprano I Soprano II Alto I Alto II

MIDDLE SCHOOL Soprano Alto Tenor Bass _____________________________________________________________________________________________ Please read the entire procedure before beginning the audition. ALL ITEMS MAY BE REHEARSED. Each audition should be recorded on a CD. Please label each CD (not just the case) with the student's name, part, school name, and IMEA Area #. Please type or print carefully in the blanks below. We MUST have a readable and complete address. To be filled out by parent: To be filled out by teacher:

Student Name ________________________________ Teacher Name_________________________________

Student Grade & Age___________________________ Teacher NAfME ID#______________________________ (you must have a valid ID number written here)

Student Address_______________________________ Teacher HOME Address__________________________

Student City/ZIP_______________________________ Teacher City/ZIP________________________________

Student Phone_(____)________________________ Teacher HOME Phone _(____)_____________________

Teacher Email __________________________________ To be filled out by teacher: School Name_______________________________________________________ School Address, City, Zip ____________________________________________________________________ School Phone_(____)_______________________________________________ We, the undersigned, certify that the above is a student in good standing at the school listed, and is a registered participant in an Area "Circle the State with Song" Festival. The student's signature indicates an agreement, if selected, to prepare the music and to participate in the Honor Choir activities in Ft. Wayne on January 15 and 16, 2015. The parent agrees to provide transportation to and from Ft. Wayne and to pay the fees for the above student on or before December 5, 2014. Singers who are not registered and whose fees are not paid by December 5, 2014 will be replaced by an alternate honor choir singer. __________________________________________ _____________________________________ Student Signature Date __________________________________________ _____________________________________ Parent Signature Date __________________________________________ _____________________________________ Teacher Signature Date **Optional Teacher Recommendation Space Below or on back of form. Teachers, please do not send auditions of singers who are not mature enough in their behavior to participate.

IMEA HONOR CHOIR AUDITION RATING SCALE

High Medium Low 5 4 3 2 1

5= Good tone quality Matches all melodic echo patterns Able to sing parts in harmonic section Good phrasing and technique on prepared song 4= Good tone quality Misses one or two melodic echo patterns Able to sing parts in harmonic section Good phrasing and technique on prepared song 3= Average tone quality Misses one or two melodic echo patterns Able to sing parts almost perfectly in harmonic section Good phrasing and technique on prepared song 2= Average tone quality Misses three or four melodic echo patterns Not able to sing parts in harmonic section Average phrasing and technique on prepared song 1= Poor tone quality Misses most melodic echo patterns Not able to sing parts in harmonic section Prepared song poor Audition must be eliminated if teacher plays when student is to sing a cappella Audition must be eliminated if teacher plays BOTH harmonic singing parts when student is singing

CLINICIAN EVALUATION OF CIRCLE THE STATE WITH SONG Complete and return form to CSWS State Chair

AREA #________ DATE: __________________ SITE:________________________________________ Host___________________________________________________________________________________ Your Name (Clinician)____________________________________________________________________ Telephone: ______________________________ Email ________________________________________ Was the communication from your host adequate? Comments: Positive comments about the festival you conducted: Improvements needed at the festival you conducted: Were the students adequately prepared? Do you have suggestions about repertoire, music suitability, etc? Do you have specific suggestions of repertoire for next year? Please list title, composer and publisher. Do you have any suggestions of other qualified clinicians? If so, please give name, address, phone number and/or email, if you know it. Other comments: Thank you for service to IMEA in this capacity. We appreciate you sharing your time and talents with us for this special event. We hope you enjoyed your CSWS experience and your day with our children. Thank you, too, for returning this completed evaluation in a timely manner.

2015 IMEA Circle the State with Song Clinician Voucher

Name________________________________________________________________________ Address ______________________________________________________________________ City_____________________________ State________________ Zip ____________________ Home phone ( ) __________________________ Work phone ( ) ___________________ E-mail______________________________________________@________________________ Total Miles __________________________________x .40 = $___________ Stipend $__350______ Hotel Expense $___________ (*Note: Mileage plus hotel reimbursement will not exceed $200.00 total) Event Date: _________________________________ Which CSWS Area did you serve? ____________________________________ ______________________________________ ______________________________________ Printed Name Clinician Signature ______________________________________ ______________________________________ Printed Name Area Coordinator Signature Where would you like your check sent? Please send my check to the address listed above.

Please send my check to the following address: _______________________________________________________________________ Name _______________________________________________________________________ Address _____________________________ ___________________ ___________________ City State Zip

Clinicians, please return this voucher to your area coordinator

Note: Payment may take up to 45 days Area Coordinators: Please forward all vouchers and receipts to:

Stephanie Putt IMEA Executive Office

100 East Thompson Road Indianapolis, IN 46227

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INDIANA MUSIC EDUCATION ASSOCIATION CIRCLE THE STATE WITH SONG EXPENDITURE & REPORT FORM

Date____________________ AREA #___________ Elementary OR Middle School (Circle Correct Age Level) Name____________________________________ Home Address________________________ Home Phone ( ) __________________ City_________________ZIP CODE_________ School Phone ( )_______________ PRE-EXP POST-EXP TOTAL

Site/Custodial Fees ($800) ________ ________ ______ (Only 1 Coordinator Report This)

Guest Conductor Stipend ($350) _________ _________ ______ Accompanist Stipend ($200) _________ _________ ______

Guest Conductor Mileage/Hotel ($200 cap) _________ _________ ______

Hospitality ($125.00/site) _________ _________ ______ Postage ($.48 per School) _________ _________ ______ Programs/Ticket Printing ($250) _________ _________ ______ (Only 1 Coordinator Report This) Refreshments ($1.50 per student) _________ _________ ______ Name Tags/Supplies ($25) _________ _________ ______ Miscellaneous ($100 per site) _________ _________ ______ TOTALS _______ ________ _____ Total reimbursement claimed by coordinator $ _________ *budget line item overages will not be reimbursed without signed approval of chair or IMEA Mail receipts and completed form to: IMEA EXECUTIVE OFFICE 100 East Thompson Road Indianapolis, IN 46227

REQUEST FOR FINANCIAL AID SCHOLARSHIP WORKSHEET

2015 CIRCLE THE STATE WITH SONG Please read the following information and note the changes before applying online for scholarships

1. There are a limited number of scholarships that will be awarded in each area. Each area will award 2

elementary and 2 middle level scholarships for the area festivals to deserving students. (If awarded an area scholarship and chosen for honor choir, students will automatically be considered for an honor choir scholarship. There will be an additional opportunity for other honor choir members to apply for an honor choir scholarship on the honor choir registration.)

2. Each registered school may apply for only two scholarships. If a teacher teaches at more than one school, each school may still apply for up to two scholarships.

3. Only students that qualify for the free lunch program will be considered for a scholarship. 4. The registration must include payment or purchase order for all registered students. Refunds will be made

to the school for any awarded scholarships. The school may then refund money to the student. 5. Teachers should print the Student/Parent portion of the application and send it home with the student to

be filled out by the parent or guardian. Please obtain a parental signature before applying for scholarship assistance.

Forms MUST be submitted on or before DECEMBER 5, 2014 Requests submitted later than DECEMBER 5, 2014 will not be considered.

………………………………………………………………………………………………………………………………………………………………….

IMEA AREA #____________ Music Teacher_______________________________________________ County in Which Your School is Located____________________________ School Name_________________________________________________________________ School Phone(____)_______________________ School Address, ________________________________________City___________________Zip__________ Insightful Teacher Comments about applicant (These are very helpful in decision making):

Student Scholarship Application for Circle the State with Song

Name of Student_____________________________________________ Parent's Name______________________________________________ Home Address, _________________________________________City____________________Zip________ Home Phone__ (_____)________________________________________ Do You Receive Free Lunch? Yes/ No Monthly Net Income $_______________ Number of people in household __________

Reason for Request:________________________________________________________________________

Parent Signature:________________________________________

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CSWS Evaluation Form by Participating Teacher Complete and return to your area coordinator or to the state chair

Area # _____ Date:__________ Site:______________ Clinician’s Name: ______________________________ Your Name (teacher) _____________________________________________ Telephone: (______)____________________ E-mail:______________________________ Area code Please feel free to continue any comments on the back side of this form if you need more room… Was the clinician qualified? If so, please list the positive attributes that made the day a success. If not, what were your specific problems with the actions of the clinician? (Your comments are used to evaluate the clinician, so please be specific.) Was the communication from your coordinator adequate? Comments: Were the facilities adequate? Comments: Positive general comments about the festival: What needs to be improved? Do you have suggestions about repertoire, music suitability, etc? Do you have specific suggestions for repertoire for next year? If so, please list title, composer and publisher. Do you have any suggestions for clinicians? If so, please give name, address, phone number and email, if available. Other:

Post Festival Income Form

Performance Area __________ School Level: MS- EL- Both Circle one Performance Location___________________________________ Area Coordinator Name (s)_________________________________

Total Tickets Sold: #_____@ $3 each = $_______ Extra T-Shirts Sold: #_____@$5 each = $______ Miscellaneous Income: $______ Deposit Amount: $_________________ By Signing, I certify that all ticket sales and cash deposits are true and accurate. MS Area Coordinator_____________________________ EL Area Coordinator______________________________ Third Party Teacher_______________________________ Mail completed form to: IMEA EXECUTIVE OFFICE 100 East Thompson Road, Indianapolis, IN 46227

IMEA CSWS Site / Clinician / Accompanist Information Sheet

The information on this form must be sent via e-mail or hard copy to the IMEA Office no later than July 1.

AREA #:__________________ DATE: _____________________ AGE LEVEL: Elementary Middle School (circle one) Coordinator Name: ________________________________________ Coordinator Address: ______________________________________ Coordinator City, State, ZIP: ________________________________ Coordinator Phone (give # at which you are most easily reached): (____)____________________ Coordinator Email: _____________________________________________ Clinician Name: _________________________________________ Clinician Address: _______________________________________ Clinician City, State, ZIP: __________________________________ Clinician Phone: __________________________________________ Clinician Email: __________________________________________ Accompanist Name: _______________________________________ Accompanist Address: ______________________________________ Accompanist City, State, ZIP: ________________________________ Accompanist Phone: _______________________________________ Accompanist Email: _______________________________________ SITE LOCATION: ________________________________________ Site Address: _____________________________________________ Site City, State, ZIP: _______________________________________ Site Contact: _____________________________________________ Contact Phone: ___________________________________________ Site Cost including ALL custodial/parking/police fees: _____________ Circle the State with Song Festival Date: ________________________ SNOW DATE/LOCATION (please schedule if at all possible): ________________ Indiana Music Education Association 100 East Thompson Rd. Indianapolis, IN 46227 Phone: (317) 780-4100 x2 Fax: (317) 780-4110 Email: office@imeamusic.org