chartered institute of purchasing & supply … · this document is the property of cips...

CIPS Derbyshire Branch Strategy Issue: 04

Date: January 2010 – December 2012

Control Copy Nr: JAF

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CHARTERED INSTITUTE OF PURCHASING & SUPPLY DERBYSHIRE BRANCH STRATEGY

Document Approval & Authorisation

Name & Title Signature Date

Author: Julia Fancourt Derbyshire Branch Chairman

Approved By: Sarah Burton Derbyshire Branch Vice Chairman

Approved By: Margo Broadhurst Derbyshire Branch Secretary

Authorised By Michelle Wang Derbyshire Branch PR Officer

Authorised By Charles Kinnock Derbyshire Branch Educational Liaison Officer

Authorised By Chris Duro Derbyshire Branch Treasurer

Amendment History

Issue Summary of Change Date

02 Updated 2011 Events & Meetings 1st Jan 2011

03 Updated 2012 Events & Meetings & New Members 1st April 2011

04 Updated Members & Events in line with CIPS Branch Training Event. Update format (move to appendix)

1st October 2011

This document is the property of CIPS Derbyshire Branch. It shall not be reproduced in whole or on part, nor disclosed to a third party without the written permission of the Vice Chairman.

CIPS DERBYSHIRE BRANCH STRATEGY Issue: 04

Date: January 2010-December 2012

Control Copy Nr. JAF

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CONTENTS Page 1. Purpose 3 2. Scope 3 3. Background to the Branch Operations 3-7

4. Derbyshire Branch Vision 7

5. Derbyshire Branch Mission 7-8

6. Derbyshire Branch Values 8

7. Derbyshire Branch Strategic Objectives 8

8. Derbyshire Branch Member‟s Roles & Responsibilities 9-19

9. Derbyshire Branch “Committee” Meetings 20

10. Derbyshire Branch “Events” 21-22 11. Derbyshire Branch Strategic Review Meetings 23

12. Derbyshire Branch Social Media Strategy 23

13. Derbyshire Branch Budget for 2009/2010 24

14. Derbyshire Branch Budget for 2010/2011 24

15. Derbyshire Branch Budget for 2011/2012 25 16. Derbyshire Branch KPIs 2010 to 2012 26-28

Appendix 1 The Roll of the Branch 29




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1. PURPOSE. The purpose of this document is:

To set out an agreed plan for the activities undertaken by the Derbyshire Branch of the Chartered Institute of Purchasing & Supply during Jan 2010 to Dec 2012, in order to achieve the main purpose of the Branch as detailed in the Branch Handbook.

To provide the maximum benefits to our regional stakeholders by offering innovative regional activities.

To ensure all the Derbyshire Branch members have clear roles & responsibilities for the forthcoming two years.

To ensure we communicate effectively with the Chartered Institute of Purchasing & Supply Head Office with regard to our Strategy & our Action Plan and undertake a self-assessment on our achievements.

To offer increased visibility of our strategy & activities to other regional branches.

2. SCOPE. This document is applicable to all work undertaken on behalf of the Derbyshire Branch of the

Chartered Institute of Purchasing & Supply from January 2010 through to December 2012.

3. BACKGROUND TO THE “BRANCH” OPERATIONS.

3.1 Structure:

The Chartered Institute of Purchasing & Supply has a turnover of £15m. There are currently 45 established Branches to meet the local needs of the Institute‟s 28,000 + UK members. Of these, 34 are „active‟, with 11 „moribund‟ i.e. the Branch constitutionally exists but is inactive, having no Branch Committee and programme of activities. Members in the geographical areas represented by these moribund Branches, therefore, have no local focus or representation.

The UK is divided into ten geographical areas and individual Branches assigned to the

appropriate area (see below). The Derbyshire Branch belongs to the East Central Region.




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Area Branches

Scotland/Borders Aberdeen

East of Scotland

N Cumbria/S Scotland

West of Scotland

Northern Ireland Northern Ireland

North East Humberside

North Yorkshire/South Durham

Northumbria

South Yorkshie

Yorkshire

North West Cheshire & North Wales

Manchester & Construction NW

Merseyside

North Lancashire

East Central Derbyshire

East Anglia

East Midlands

Lincolnshire

Northampton

Peterborough & Cambridge

West Central Birmingham

North Thames Bedfordshire & Hertfordshire

Chilterns

Harrow & Construction South East

South South of England

Surrey

Sussex

SW and South Wales Devon & Cornwall

South Wales

Swindon

West of England

West Wales

South East Central London

Kent

3.2 Governance - The Role of the Branch:

The role of the Branch has recently been clarified and expanded by the recent „Branch Strategy Review‟ and is included as Appendix 1. The ongoing operation of each active Branch is the responsibility of the elected Branch Committee, reporting to the Branch Chair, which meets regularly throughout the year. Typically, the Branch Committee will comprise a Chair, Secretary, Treasurer, Education Officer, PR Officer and a number of co-opted members. Individual Branches submit an Annual Business Plan, detailing their proposed programmes for the coming year. This forms the basis for the central allocation of Branch Budgets. The total annual budget available for allocation to Branches is around £60k. An important feature of the Branch Committee‟s efforts is to develop and manage an annual programme of events and activities for its members.




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3.3 Elected Council Members: The Institute‟s Charter establishes the right of every corporate member to be represented at national level. This is achieved via the appointment of Elected Council Members for identified „sub-divisions‟ through direct election by members. There are 11 geographical sub-divisions (e.g. Scotland, East Central, South West etc) and 13 business sector sub-divisions (e.g. Manufacturing, Local Government, Construction etc). Each sub-division is represented by one or two Elected Council Members, voted in by members of the particular sub-division for a three year term of office (Circa 40 members). The „Role of Elected Council Members‟ is detailed in the Branch Handbook 2008 which, inter alia, states that Elected Council Members should: ‘’Communicate with the sub-divisions they represent either by attending branch or branch group pre- and post-Council meetings, by issuing e-mailed or postal newsletters or by contacting branch group officers.’’ A key responsibility of an Elected Council Members should, therefore, be to act as an effective two way communication channel between Council and the Branches on what is happening at board level and represent the views of the members he/she represents. The Derbyshire Branch Elected Council Member is:

Melinda Johnson FCIPS [email protected] Michelle Wang MCIPS [email protected]

3.4 CIPS HQ Support: Support to Branches is provided by three staff members at Easton House, namely: the UK Membership Officer (Carol Hubbard) and the Events Administrator (Alison Whyte) and the Head of Membership (Malcolm Youngson) The UK Membership Officer reports to the Head of Membership and thence through the Director of Business Solutions to the Chief Executive. The current organisation chart for Easton House is provided as Appendix 6. 3.5 Derbyshire Regional Members Stats: Within the Derbyshire region there are currently 609 members (@ at April 2011) broken down as follows:

mailto:[email protected]





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3.5.1 – Business Sector of our Members:

3.5.2 – Qualification of our Members:




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3.5.2 – Location of our Members:

You can also see the Members Map identified within Appendix 6 which identifies the location of our regional members.

4. DERBYSHIRE BRANCH VISION.

“Our Derbyshire Branch Vision is to lead the way with the innovative events offered by CIPS Regional Branches”. “The Chartered Institute of Purchasing & Supply Vision is to achieve universal recognition that excellence in purchasing and supply management contributes significantly to organisational effectiveness and hence the public good”

5. DERBYSHIRE BRANCH MISSION.

“Our Derbyshire Branch Mission is to offer support & improving knowledge to our regional members”. “The Chartered Institute of Purchasing & Supply Mission is to:

To provide a local Professional Network. To provide a local conduit for Council, Branches and Members. To promote representation, visibility and engagement in the local environment. To develop relationships between Member and Branch. To facilitate local sharing of Knowledge and Best Practice. To ensure alignment with CIPS strategy. Promote the professional and personal benefits of Membership in order to raise

the profile and image of CIPS locally and thereby recruit new Members.




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Elect an executive committee and hold yearly AGM‟s. Protect the image and reputation of CIPS through good stewardship of the CIPS

Brand.

6. DERBYSHIRE BRANCH VALUES.

“Our Derbyshire Branch Values are: Fairness & Transparency – promote a strong team spirit in working together to

achieve mutual benefit for all its members and provide transparency openness, honesty & information to all.

Efficiency & Professionalism – delivering a professional network for our members and developing their knowledge by offering effective training & development.

7. DERBYSHIRE BRANCH STRATEGIC OBJECTIVES: “Our Derbyshire Branch Strategic Objectives are:

To provide a local Professional Network for CIPS Members across both public & private sectors.

To maintain & increase professional membership. To increase the average attendance of branch events through

delivering a programme that is relevant & thought provoking to our regional members & local businesses and a vibrant forum for learning, networking, sharing of knowledge and best practice.

To promote business excellence by developing professional networks, visibility and engagement with regional businesses to improve knowledge & expertise in order to reduce costs and improve efficiencies across our region.

To provide a local conduit for Council, Branches and Members. To develop relationships between other Branches. To offer support for students and aid their development. To ensure alignment with CIPS strategy. To work with local education providers to maintain local access to

CIPS courses and hot topics for their students. To raise the profile of CPD amongst our members. To effectively communicate with our members via LinkedIn. Promote the professional and personal benefits of membership in

order to raise the profile and image of CIPS locally and thereby recruit new Members.

Elect an executive committee and hold yearly AGM‟s. Protect the image and reputation of CIPS through good stewardship

of the CIPS Brand. To encourage our members to contribute to this strategy to help us

achieving these goals.




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8. DERBYSHIRE BRANCH MEMBERS & ROLES AND RESPONSIBILITIES. 8.1 Branch Chairman & Their Responsibilities:

Contact: Tel: 07793516927 – Email: [email protected]

Main Responsibilities:

To take the lead in the development of the Branch Strategy every 2 years, and updated as required after any change, after consultation with all other Branch members as to the content & activities.

To lead the Branch Committee members in delivering the Branch Strategy.

To engage with speakers to offer a wide range of activities for the regional members.

To introduce and chair each Branch event.

To ensure that the Branch Committee is fully resourced and to chair all Branch Committee meetings.

To engage with the Branch Committee members to ensure they are working in line with the guidance.

To act as a key, two-way communication channel with CIPS staff at Easton House.

To represent the Branch externally, as appropriate.

To support the team in delivering the Branch Checklist of activities.

Skills & Abilities which are desirable:

Good Organisational Skills.

Effective written and oral communication skills.

Effective presentation skills.

Good Networking skills.

IT Skills – Familiar with Excel and Word Packages

The Derbyshire Branch Chairman is

Julia Fancourt (FCIPS).

Julia commenced this position in January 2010.

Julia successor is Sarah Burton. She will look to hand

over this position during January 2013.

Julia took over from Roger Keeling as the Branch

Chairman in January 2010.

Julia is currently Head of Global Sourcing Category

Management for Carillion Plc.





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8.2 Branch Vice Chairman & Their Responsibilities:

Contact: Tel: 07517 665106 – Email: [email protected]


To engage with other Branch‟s members to benchmark what other innovate ideas / events other branches are providing to ensure we stay ahead with the activities on offer by the Derbyshire Branch.

To support the Chairman in delivering the Branch Strategy.

Attend and, as appropriate, chair meetings where the Chairman is unable to attend.

To engage with CIPS HQ to keep up to date with latest changes and communicate these at each meeting.

To support Branch “Secretary” & “PR Officer” as required.

To take part in training and attend meetings as required.

To generate News Letter every two months.




Self Motivated.




IT Skills – Familiar with Excel and Word Packages.

The Derbyshire Vice Chairman is:

Sarah Burton (MCIPS).

Sarah commenced this position in January 2010.

Sarah will continue to provide this activity until

January 2013 where she will hand over to Michelle

Wang and take up the position of Branch Chairman.

Sarah was previously PR Officer and handover this to

Michelle in 2009.

Sarah is currently Supply Manager for Accenture

Ltd.





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8.3 Branch Secretary & Their Responsibilities:

Contact: Tel: 07986 090 298 – Email: [email protected] The Branch Secretary‟s responsibilities include providing secretarial support to the Branch Committee and to ensure effective communication is provided between CIPS HQ & the branch members & maintain accurate records. Main Responsibilities:

To prepare, with the Chair, agendas for Committee and other meetings and provide secretarial support at the meetings.

Circulate Agenda with information about date, time and venue of meetings to all committee members. Any major items which require a decision should be included on the agenda. Also circulate Minutes of previous meetings.

To book venues for branch meetings and liaise with branch Treasurer regarding payments.

To book venues for branch events and liaise with PR Officer and other committee members to identify and book venues. Consider disable access & facilities, size and shape of room, area in which building is situated, car parking availability, facilities for refreshments & Liaise with the Treasurer to ensure event costs are kept within budget.

After all meetings, write up the Minutes, file in the Branch Minute Book and circulate them to Committee Members & Upload Minutes to CIPS HQ for publishing on the website

To respond and deal with all Branch correspondence in conjunction with the Chair.

To ensure the effective and accurate communication and updating of Branch information including contacts on Branch website page.

To keep and file appropriate papers.

To take part in training and attend meetings as required.





Accurate and reliable administrative skills.


The Derbyshire Branch Secretary is:

Margo Broadhurst.

Margo commenced this position in

November 2005.

Margo will continue to provide this activity

until further notice.

Margo is currently working in Global

Purchasing at Rolls Royce Plc.





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8.4 Branch PR Officer & Their Responsibilities:

Contact: Tel: 0791 260 3366 – Email: [email protected]


To ensure that any PR activity undertaken by the branch is in line with the Institute‟s overall marketing & communications strategy.

Liaise with the Membership Service team at Easton House to arrange media publicity in the branch section of the CIPS website and suitable coverage in Supply Management Magazine.

Ensure branch event invitations reach Easton House by the submission deadline.

Ensure the Derbyshire Branch is offering a range of interesting, informative and useful events which all members can attend.

To benchmark what other Branches are offering and report back to the branch members.

To raise the profile of the Derbyshire Branch and encourage more professional procurement people to join the branch.

To present to the branch members what other branches are offering?








The Derbyshire Branch PR Officer is:

Michelle Wang (MCIPS).

Michelle commenced this position in January 2010.

Michelle will hand over this position to Aivars Kalvans

in January 2013 and will take over the Vice Chairman

position. Michelle was previously Branch Educational

Liaison Office and handed over this to Charles Kinlock in

2010.

Michelle is currently a Commercial Officer in RRSP

Group for Rolls Royce Ltd.





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8.5 Branch Social Media Officer & Their Responsibilities:



Set up and manage the Branch social media platform on LinkedIn.

Ensure the Social Media guidelines are adhered to








The Derbyshire Branch PR Officer is:

Michelle Wang (MCIPS).

Michelle commenced this position in January 2010.

Michelle will hand over this position to TBA in January

2013 and will take over the Vice Chairman position.

This is a newly appointed position.

Michelle is currently a Commercial Officer in RRSP

Group for Rolls Royce Ltd.





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8.6 Branch Treasurer & Their Responsibilities:

Contact: Tel: 01332 241 320 – Email: [email protected] Main Responsibilities:

To prepare and submit to Easton House a budget proposal to cover the Branch‟s activities for the coming year.

To prepare and submit year-end accounts to Easton House by 30 November.

To monitor the Branch‟s financial performance against the approved budget and make appropriate reports to the Branch Committee at each meeting.

To identify any financial issues/problems early, advise the Branch Committee and recommend appropriate action.

To ensure that all the Institute‟s financial requirements and controls, as applicable to Branches, are adhered to.

To maintain & update Derbyshire Branch LinkedIn & Facebook Page.




Effective Mathematical & Book keeping skills.



The Derbyshire Branch Treasurer Officer is: Chris

Duro (MICPS).

Chris commenced this position in January 2009.

Chris will continue to provide this activity until

further notice.

Chris is currently Buyer for Rolls Royce Ltd.





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8.7 Branch Educational Liaison Officer & Their Responsibilities:


Contact: Tel: 07533 503137 – Email: '[email protected]' Main Responsibilities:

To raise the awareness of procurement profession among students to make procurement a career of choice through Career Fairs / Schools & University events / local companies / etc.

Develop Derbyshire Branch in to a network for students to share knowledge & experience via linked in forum / CIPS Huddle / Joint events with nearby regional branches.


Continuously engage and benefit existing MCIPS members – coordinate with CIPS to enable events to be CPD accredited / draw on experiences from more senior member of the profession & FCIPS.



Effective Mathematical & Book keeping skills.

Effective presentation skills & IT Skills – Familiar with Excel and Word Packages

The Assistant Branch Educational Liaison

Officer is:

Aivars Kalvans.

Aivars commenced this position in September

2010.

Aivars will continue to support the Branch

Educational Liaison Officer until further notice.

Aivars is currently an Administrator for

Derby College.

The Branch Educational Liaison Officer is:

Charles Kinlock (MCIPS).

Charles commenced this position in April 2011.

Charles will continue in this position until further

notice.

Charles is currently a Project Leader for

Alliance Boots.





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8.8 Branch Student Representative & Their Responsibilities:

Contact: Tel: TBA – Email: TBA


To represent students in the Branch.

To provide a two way communication from Students to Branch & CIPS. Skills & Abilities which are desirable:


Effective Communication skills.

Effective presentation skills & IT Skills – Familiar with Excel and Word Packages

The Branch Student Representative Officer

is:

TBA.

TBA commenced this position in TBA

2011.

TBA will continue in this position until

further notice.

TBA is currently a studying CIPS at

Derbyshire University.




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8.9 General Members & Their Responsibilities:



The Derbyshire Branch Member:

Mike Mari (FCIPS).

Mike commenced this position in

September 1999.

Mike will continue to support the branch

until further notice.

Mike is currently a Director for Mike

Mari Associates Ltd


David Kemp (FCIPS) & CIPS

Board of Management.

David commenced this position in

September 1999.

David will continue to support the branch

until further notice. David is currently on

the CIPS Council.

David is currently a Vice-President

Supply Chain for Goodrich ECEPS.






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Contact: Tel: 07831 268152 – Home: 01629 823796 - Email: [email protected]

Contact: Tel: 07812 118957 – Email: [email protected]



Iraida Milchevskaya.

Iraida commenced this position in January 2009.

Iraida will continue to branch until further notice.

Iraida is currently a Programme Controller for

Rolls Royce.

The Derbyshire Branch Member is:

Roger Keeling (FCIPS) & Past President

of CIPS.

Roger commenced this position in November

1999.

Roger will continue to support the branch until

further notice. Roger was previously the Branch

Chairman until 2011.

Roger is currently retired.


Malcolm Budd.

Malcolm commenced this position in August 2011.

Malcolm will continue to support this branch until

further notice.

Malcolm is currently a Senor Export Manager for

Rolls Royce.







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From time-to-time, other Derbyshire Branch members will support the team with activities.


To support Derbyshire Branch strategy & deliverables by offering their expertise & service where required.

To support Derbyshire Branch committee meetings.

To support Branch “Secretary” & “PR Officer” as required.

To engage with colleagues and other CIPS members & fellows to support future events.

To undertake supporting activities such as organising events as and when requested.

To engage with “regional businesses” to offer their support to the CIPS Branch in running events at their premises or offering to speak at one of the events.

To engage with other “Institutes” to discuss sharing speaking events.

To support the team in delivering the Branch Checklist of activities. Skills & Abilities which are desirable:

Committed & Effective team member

NOTE:

If 2 meetings are missed by any Branch Committee Member, the Member can be asked to attend the next meeting. If they fail to do so the Committee CAN

ask them to stand down.


Howard Lane (ACIPS).

Howard commenced this position in March

2009.

Howard will continue to branch until further

notice.

Howard is currently an Interim Procurement

Officer for Erewash Borough Council.




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9. DERBYSHIRE BRANCH “COMMITTEE” MEETINGS:

Branch Meetings for 2010 / 2011 / 2012 are scheduled as follows:

DERBYSHIRE BRANCH COMMITTEE MEETINGS

Date Activities 2010

2nd

February 2010 Future Activities Review

11th

May 2010 Future Activities Review

29th

June 2010 Future Activities Review & HQ

27th

Sept 2010 Future Activities Review

2nd

November 2010 Future Activities Review

7th

December 2010 AGM

2011

18th

January 2011 Future Activities Review (CC)

19th

April 2011 Future Activities Review & Council & HQ

14th

June 2011 Future Activities Review

20th

September 2011 Future Activities Review (CC)

7th

November 2011 Future Activities Review (CC)

29th

November 2011 AGM & Future Activities Review

2012

17th

January 2012 Future Activities Review (CC)

24th

April 2012 Future Activities Review & Council & HQ

26th

June 2012 Future Activities Review

25th

Sept 2012 Future Activities Review (CC)

11th

December 2012 AGM & Future Activities Review

As a minimum the Agenda for the Branch Committee Meetings should include:

Introduction to Meeting CHAIR.

Apologies SECRETARY.

Next & Future Events – What needs to be done. PRO.

Social Media Update (LinkedIn). PRO.

Updates from CIPS HQ & COUNCIL. VICE CHAIR

News Letter. VICE CHAIR.

Best Practice – What are other Branches offering? VICE CHAIR.

Education Activities Update. ELO.

Branch KPIs / Self Evaluation (Red/Amber/Green). CHAIR

Student Members Update. STUDENT REP

Treasurer’s Report. TREASURER.

Previous Minutes/Actions. CHAIR.

Matters arising. ALL MEMBERS

Branch Strategy: Updates & Progress CHAIR.

AOB. ALL MEMBERS




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10. DERBYSHIRE BRANCH “EVENTS”:

Branch Events for 2010 / 2011 / 2012 are scheduled as follows:

DERBYSHIRE BRANCH EVENTS

Date Topic Stats 9th February 2010

Tim Richardson, BA Head of Procurement: „Twelve months in the BA CPO cockpit‟

34 Registered 34 Attended

10th June 2010 E-on Site Visit: Ratcliffe on Soar Power Station n/a

5th October 2010 Sarah Ellis & Shirley Cooper. Hosted by: Julia at the The Quad, Derby “Procurement Diversity” - an opportunity to hear from CIPS President & Procurement professional, Shirley Cooper & BAA Procurement Director Sarah Ellis.


2nd November 2010

A joint event with the University of Derby. Topic: „Life Beyond Qualifications‟ for both “CIPS Level 4/5/6 Students and all other Branch members, highlighting benefits of CIPS membership & the wider Purchasing Profession. Including a Q&A session addressing Students‟ questions relating to their studies. Hosted by: University of Derbyshire.


7th December 2010

Topic: AGM. Chaired by Roger Keeling & Hand-Over to Julia Fancourt

Just Committee Members

7th March 2011 Topic “Vocal Impact – How to get ahead”. Interactive Session exploring how voice & body language impacts on others and how to make sure you get it right.. Hosted by: Priscilla Morris from Loud & Clear. An international top Voice Coach with 35 years experience. .


10th May 2011 Topic: “Category Management” How to effectively manage your categories. Hosted by: Duncan Brock - Procat Ltd


22nd June 2011 Topic “Thornton” Site Visit & Presentation by CPO. Hosted by: Thornton. Bryan Towell (CPO)


16th August 2011 Topic “Export Legislation” Hosted by: Malcolm Budd @ Rolls-Royce


27th Sept 2011 Topic “EU Procurement Law” The impact of the Remedies Directive incorporated in to English law and the challenges faced by public sector procurement professionals. Hosted by: Gail Wilson – Achilles


8th Nov 2011 Topic “Contract Development & CPD” Hosted by: CIPS & Derby University. How to support Students to pass their exams.




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29th Nov 2011 AGM & “Sustainability Workshop” Delivering sustainable solutions in increasingly impacting on procurement. This event will provide you with a greater understanding of sustainability & how to manage it effectively within your business. Hosted by: Action Sustainability.

28th February 2012

Topic “Body Language – How to make an impression” Hosted by: Jenny Radcliff

3rd April 2012 Topic “Understanding & Managing Change – how to make change stick”. Hosted by Julie Evans from “'Organisation Change Solutions'

15th May 2012 Topic “Identifying the Value & Benefits of Sourcing Travel” Presentation & Round Table Debate. Hosted by: Robert Daykin MD of Corporate Travel Partners Ltd.

19th June 2012 Topic “Networking – How to get ahead, and stay ahead in business through Networking” Hosted by: Christopher Barret of Gregstone.

26th July 2012 Site Visit –JCB “Lean Manufacturing & Six Sigma”

7th August 2012 Topic “How to ensure your Contract Terms mitigate Procurement Risks – How to hold your own with the Legal Teams” Hosted by: Iain Garfield – Partner & LLP Member BPE Solicitors LLP in Cheltenham

23rd October 2012

Topic “The Changing Face of CIPS & What Can CIPS do you for” Hosted by: David Smith & David Noble (CIPS CEO)”

11th December 2012

Topic “AGM & Energy Vulnerability” Hosted by Julia Fancourt &

See notes under Appendix 2 for the Branch Events Check List of Activities for all events:




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11. DERBYSHIRE “BRANCH STRATEGIC REVIEW” MEETINGS:

The following are other Branch Meetings attended during 2010 / 2011 / 2012:

DERBYSHIRE BRANCH EVENTS

Date Topic 18

th December 2009 Branch Conference.

Julia & Michelle attended.

Topic: “How to Improve the Branches”

19th

& 20th

November 2010 Branch Conference.

Julia & Sarah attended.

Topic: “Regional Branches Strategy”

7th

July 2011 Branch Training Conference.

Michelle attended.

Topic: “Training in How Branches to operate”

25th

& 26th

Nov 2011 Branch Conference.

Julia & Charles attended.

Topic: “Regional Branches Developments”

12. DERBYSHIRE SOCIAL MEDIA STRATEGY FOR 2011 to 2013:

The Derbyshire Branch has developed the following site LinkedIn for effective communication with our branch members. It was decided not to go with Twitter & Facebook. This was rolled out during January 2011.




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13. DERBYSHIRE BRANCH BUDGET FOR 2009/10:

The following is the approved Branch Budget approved for 2009/2010.

Date Events Total Cost Requested

Total Cost Allocated

Various x 6 Committee Meetings (Room Hire & Refreshments).

Nov 09 AGM & Talk by Quad Chief Exec. Quad Centre (Room hire & Refreshments)

Dec 09 Melinda Johnson Talk (Room hire & Refreshments)

March 10 Tom Richardson Talk (Room hire & Refreshments & Expenses

June 10 E-On Visit (Refreshments)

Oct 10 Shirley Cooper Talk (Room hire & Refreshment & Expenses Travel Costs)

TBA 2 further events to be organised

TOTAL AMOUNT (2009 / 2010) ALLOCATED

TOTAL AMOUNT USED

VARIANCE


The following is the provisional Branch Budget approved for 2010/11:



Actual Spent

2nd Nov 2010 Derby Uni Event

7th Dec 2010 AGM & Committee Meeting

7th March 2010 Vocal Impact Event

10th May 2011 Category Management Event

22nd June 2011 Thornton‟s Site Visit

16th Aug 2011 Export Legislation

27th Sept 2011 OJEU Procurement Law



Actual Spent

18th Jan 2011 Committee Meeting (CC)1

19th April 2011 Committee Meeting & Council & CIPS HQ Review (FF)2

14th June 2011 Committee Meeting (FF)

20th Sept 2011 Committee Meeting (CC)


TOTAL AMOUNT USED

VARIANCE

1 CC means Conference Call.

2 FF means Face to Face Meeting




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The following is the provisional Branch Budget approved for 2011/12:



Actual Spent

8th Nov 2011 Derby University Event “Contract Development & CPD”

29th Nov 2011 AGM & Sustainability Event & Committee Meeting

28th Feb 2012 Body Language Event

3rd April 2012 Change Management Event

15th May 2012 Travel Event

19th June 2012 Networking Event

26th July Site Event

7th Aug 2012 Law – Contract & Employment Legislation

23th Oct 2012 CIPS – CEO & President – Changing Face of CIPS



Actual Spent

7th Nov 2011 Committee Meeting (CC)

17th Jan 2012 Committee Meeting (CC)

24th April 2012 Committee Meeting & Council & CIPS HQ Review (FF)

26th June 2012 Committee Meeting (FF)

25th Sept 2012 Committee Meeting (CC)


TOTAL AMOUNT USED

VARIANCE




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16. DERBYSHIRE BRANCH KPIs 2010 to 2012:

CIPS BRANCH EVALUATION KPIs No KPI & Method Owner Measure of

Success Traffic Light

1. To Provide a local Professional Network

Owner & Date

Out Put Status (Aug 11)

1.1 The Branch will develop a strategy document outlining the activities & committee meetings taking place to ensure it provides a local professional network.

Chair Every Jan.

Strategy Document put on CIPS Website in January 2011 & continually updated.

GREEN – All Achieved

1.2 The Branch will undertake a minimum of 4 committee meetings per year to ensure we are effectively sharing information, experience & deliver best practice events to our members. These dates will be agreed at the beginning of each year. At least one of these meetings per year will be with CIPS HQ (Carol Hubbard) & with the CIPS Council Member.

Chair. Every Jan.

4 Committee Meeting scheduled in the diary for 2011 & 2012 Outlook requests in Carol & Melinda diary for 19th April 2011 & 24th April 2012.


1.3 The Branch will communicate effective with our regional members via the Internet (LinkedIn) & email to ensure we deliver a proactive professional network.

PR Officer. Every 2 Mths.

LinkedIn was rolled out in January 2011 however we could improve our engagement via this link.

AMBER – Partially Achieved

1.4 The Branch will ensure all committee members are updated every year on to the CIPS Internet Site to enable our regional members to make contact with us for networking as required.

Sec. Every Dec.

This was completed in January 2011.


1.5 The Branch committee members will produce a strategy document which outlines all its members to ensure it acts as a point of contract for providing guidance, advice & mentoring for members as required.

Chair. Every Jan.

This was completed in January 2011 and strategy was presented to CIPS.


1.6 The Branch will develop their social media network to ensure it effectively communicates with his members (LinkedIn)


LinkedIn was set up in Jan 11.

AMBER – Partially Achieved.

1.7 The Branch will ensure it responds to members local needs by delivering events that are leading edge. Regional member‟s needs will be understood via consultation with CIPS head office.

PR Officer & HQ. Every Nov.

We have requested input from our members via LinkedIn. This needs to be developed further HQ


1.8 The Branch will develop a News Letter for our regional members which will be rolled out

Vice Chair Max Every 3

This has not yet been rolled out however it is

AMBER – Partially




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end of 2011 providing updated information to improve communication

months being worked on Achieved.

2 To Provide a local conduit for Council, Branches & Members.

Owner & Date

Out Put Status

2.1 The Branch will provide an effective two way channel link to the Elected Council Members and the Branch by inviting them once a year to an event to meetings its regional members.

Vice Chair Every Dec.

This was delivered and the Chair attended the Branch in 19th April 2011. Next meeting set up for 24th April 2012

GREEN – All Achieved.

2.2 The Chair & Vice Chair will attend annual Branch Meetings to build Networks and to share best practice.

Vice Chair. Every Year.

This was delivered and both Chair & Vice Chair attended meeting in Nov 2010.


2.3 The Vice Chair will ensure we communicate effectively with other Branches to share practice covering our programme of activities and what is working well and what is not working.

Vice Chair Every Dec.

This needs to be started.

RED – Not Achieved.

2.4 The Vice Chair will undertake regular dialogue with CIPS HQ to understand changes taking place within the HQ to ensure these are communicated to our regional members.

Vice Chair Every 2 Mths.

This is an ongoing activity. Carol attended the branch in April 2011


3 To Promote Representation, Visibility & Engagement in the Local Environment.

Owner & Date

Out Put Status

3.1 The Branch will ensure that it has regular dialogue with the Derby University to ensure it provides its members with a leading edge strategic procurement programme.

Education Officer. Every 2 Mths.

This has been achieved and is an ongoing activity. We held a joint event in 2010 but this needs to be developed going forward


3.2 The Education Officer will work with Derby University to identify a “Student Representative” to support future Committee Meetings

Education Officer Dec 2011

We are in talks with Derby Uni but no Student Member has been identified yet.


3.3 The Chair will promote the Branch Events by writing an article in CIPS Supply Management Magazine to promote the local environment.

Chair. During 2011

This was completed during 2011 however a further one should be delivered in 2012 during the Networking Event (invite Supply Management along to do an article.


3.4 The Branch will ensure it engages with local business to build relationships and promote CIPS and invite them to join events. Develop annual “Local Business Strategies” demonstrating who we will engage with /

Members. Every Jan.

We have not started this. Roger / Howard / Mike / Scott / Irinda / David will provide an update at the next





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when / how and what we want to achieve “gain a fuller understanding of local needs for CIPS products & services.

meeting.

4 To develop relationships between Member & Branch.

Owner & Date

Out Put Status

4.1 The Branch will ensure it has regular dialog with its regional members via electronic means to inform on future events / topics


This has been delivered but is on going.


4.2 The Branch & CIPS HQ will annually undertake a survey to understanding its regional members needs to ensure its events & committee meetings reflect their requirements.

PR Officer & CIPS HQ Every Dec.

This needs to be progressed later this year.


4.3 The Branch Chair will ensure it welcomes new members through networking and ongoing personal contact encouraging membership

Chair. Ongoing.

This has been delivered as the Chair welcomes all new members at the start of all events & committee meetings.


5 To facilitate local sharing of Knowledge & Best Practice

Owner & Date

Out Put Status

5.1 The Branch organises an annual programme of events & committee meetings to ensure each branch members contributes to and facilitates in sharing of knowledge & experience.

Chair. Every Nov.

This is achieved and the programme has been put in place for 2011 & 2012


5.2 The Branch actively supports the ongoing delivery of Continuing Professional Development for the benefit of its members by having a programme which contributes to their development.

Chair & PR Officer. Every Nov.

This has been achieved and the programme covers its members needs based on our members survey


5.3 The Branch will receive their member‟s feedback, via HQ, on their experience to events and ensure these are captured and learn from any lessons.

Vice Chair After Every Event

This needs to be proactively managed

YELLOW – Need to be managed

6 To ensure alignment with CIPS Strategy

Owner & Date

Out Put Status

6.1 The Branch will review its regional Branch Strategy annually to ensure it is in line with the CIPS Strategy & Business Plan

Secretary. Every Nov.

The Strategy document is reviewed at every Committee Meeting


6.2 The Branch will ensure its Budgets align to the CIPS Strategy & meet the requirements identified above

Treasurer. Every Nov.

This has been delivered and there is regular dialogue with CIPS HQ on where we are to the budget





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APPENDIX 1 THE ROLE OF THE BRANCH

1. To provide a local Professional Network

Branches should be a primary channel for member engagement at a local level in order to: Provide a supportive infrastructure for effectively sharing information, experiences and best

practice. Act as a point of contact for providing guidance, advice and mentoring for members requiring

or seeking support. Understand and proactively respond to members‟ local needs.

Branches will employ a range of available communication channels to best reflect and respond to the particular needs of its members.

2. To provide a local conduit for Council, Branches and Members The Branch will provide an effective two-way channel to link its members with their Elected Council Member and though them, to Council itself. In doing so, Branches will actively assist Elected Council Members to fulfil their responsibility to engage with and support the Branches they represent.

3. To promote representation, visibility and engagement in the local environment

The Branch should engage with local business and academic communities in order to: Encourage better understanding - and enhance the profile - of the profession. Promote the Institute, its role, relevance and goals and, thereby, actively encourage the recruitment of new members. Gain a fuller understanding of local needs for CIPS products and services.

4. To develop relationships between Member and Branch

The Branch should be seen by its members to be a primary channel for local communication which should: Facilitate a better understanding of local members‟ needs such that Branch priorities and

activities can be „tailored‟ to respond to these. Encourage members to feel a more important, relevant and integral part of „their‟ Branch and

its activities. Make new members feel more welcome and „valued‟ through direct and ongoing personal

contact from the time the individual joins the Institute and, thereby, becomes a Branch member.

5. To facilitate local sharing of Knowledge and Best Practice

The Branch should provide a forum which actively contributes to and facilitates the sharing of knowledge and experience amongst CIPS members at a local level. By actively facilitating a „community of practice‟, the Branch should actively support the ongoing delivery of Continuing Professional Development (CPD) for the benefit of its membership.

6. To ensure alignment with CIPS strategy

CIPS forward strategy and Business Plan should be clearly and effectively communicated to all Branches to ensure both local understanding and commitment. The Branch, in turn, should align its activities and mobilise volunteers from amongst its membership to support the delivery of the Institute‟s goals and strategy.

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