By the end of the workshop each participant will be able to :

• Give presentations which interest and involve their audiences.

• Give well structured presentations

This morning :

First videoed presentation and feedback

Use of body language and voice

This afternoon :

Second videoed presentations and feedback

Tomorrow morning :

Organising your presentations

Tomorrow afternoon :

Third presentations and feedback

Characteristics of a Successful Characteristics of a Successful PresentationPresentation

Voice ? %

Words ? %

Body language ? %

TOTAL 100 %

THE RELATIVE POWER

OF

VOICE - WORDS - BODY LANGUAGE

Inconsistent messages

POSITIONING - POSTURE - MOVEMENT

WHAT TO DO WITH YOUR HANDS

GESTURES

Descriptive gestures Emphatic gestures

Counting gestures Attitude gestures

EYE CONTACT

MANNERISIMS

Voice projection

Pace and pausing

Pitch

Volume

Intonation and stress

Common problems

Monotone

Talking too fast

Too loud / too soft

um - er - ok

USING YOUR VOICE EFFECTIVELY

Thank you ladies and gentlemen. First of all may I say how pleased I am to be here and have this opportunity of telling you about our company's future plans. As you know, the economic situation nowadays is far from certain and making any sort of plans is therefore rather difficult. However, I want today to look at the optimistic side of the picture and to show you how my company can help yours as we move into the 21st century. We have exciting times ahead. Let's seize our opportunities.

That doesn't look very difficult.Mr Fernandez isn't in his office today.Please don't do that.

The figures he gave us seemed very good but I'm not sure if they were totally reliable.

4 APPROACHES TO SPEAKER’S NOTES4 APPROACHES TO SPEAKER’S NOTES

No notes at all

Use visual aids as notes

Full, verbatim script

Prompt cards of sheets

3SECTION OF PRESENTATION

• not more than 4 or 5 bullet point lines

• only a few words on each line

• prompts on when to use visual aids

• notes on time-keeping

Retention after 3 hours after 3 days

Tell only 70% 10%

Show only 72% 20%

Show and tell 85% 65%

STRENGTHS :

• Simplicity

• Flexibility

• Portability

• Encourage interactivity

• Encourage participation

THE ABC OF FLIPCHARTS

A ATTRACTIVE

Use colour - use pictures instead of words

B BIG AND BOLD

Write big - should be legible from 10 metres

C CAPITALS

Use CAPITAL LETTERS for key words

also use or cloud shapes for key wordsboxes

STRENGTHS :

• easy to use

• can be projected onto walls

• can be prepared in advance (unlike whiteboard)

• can have illustrations and diagrams

HOW TO USE :

• large fonts (minimum 20 points)

• at least one colour other than black

• at least one image or picture

• K. I. S. S.

STRENGTHS :

• colour, movement and sound

• high quality images

• easy to change slides

• state of art

DANGER OF POWERPOINT

Overkill : too many effects

take over the presentation.

THE 4 WsWHO are my audience ?

WHY am I doing this presentation ?

WHERE is it taking place ?

WHEN is it taking place ?

Define the objective of your presentation

STEP 5 : Prepare your visual aids

STEP 6 : Develop your introduction

STEP 7 : Develop your conclusion

STEP 8 : Rehearse

STEP 1 : Develop your objectives

STEP 2 : Analyze your audience

STEP 3 : Brainstorm ideas

STEP 4 : Organize your ideas and

structure the presentation

BRAINSTORMING IDEAS

Write down whatever comes into your head

in NO ORDER - all over your paper

don’t judge the quality of your ideas

include ‘impossible’ or crazy ideas

ORDER YOUR IDEAS

• order ideas under groups : A - B - C etc.

• decide on a heading for each group

• put the groups in order

1 Beginning : Tell them what you are going to say.

2 Middle : Say it.

3 End : Tell them what you have said.

K. I. S. S.

100%

50%

0 15 mins 30 mins

1st - 2nd - 3rd - lastly etc.

Moving on the the next section :

‘So now I’ll talk about / discuss ___________’

‘Then, let’s turn to ______________________’

‘Next, I’d like to move on to ______________’

‘And now let me look into the question of ___’

‘Finally, to summarise __________________’

‘So, to conclude ________________________’

During the first 20 seconds :

70% of the total impression of a person

HOW TO START ?

Anecdote - joke - metaphor - parable

Ask a question

Make a controversial statement

Mention something recently on TV or in the news

Show something interesting

ELEMENTS of the INTRODUCTION

1 Greet the audience and introduce yourself

2 Tell them the objective of the presentation

3 Tell them what you are going to say

4 Explain the structure of your talk

First I’m going to talk about egg eating in Zanzibar.

Then I’ll go on to consider why Zanzibar has so many chickens.

After that we’ll consider whether eggs should be banned worldwide.

And finally I’ll outline our proposals on killing all chickens.

So let me begin with the question of egg eating.

THE ENDING

Tell them what you have said

plus (maybe) :

a recommendation or call for action

or a challenge

A dynamic concluding statement

and

‘Thank you’

DEALING WITH ANXIETY and STRESS

Stress :

‘The balance between the demands made on you - and your ability to cope with those demands.’

Your pituitary gland releases hormones into your bloodstream - these hormones go to your adrenal glands (in your kidneys).

Adrenal glands release adrenaline - different effects on different people.