2.-how to give presentations

8/8/2019 2.-How to Give Presentations

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An Ayat in the Holy Quran says:

Verily, God does not change a

peoples condition unless theychange that which is in

themselves. Thus ultimately it is

your will and resourcefulness that,with Allahs blessings and

guidance, will determine your

future.


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Communication MotivationCommunication Motivation

QuotesQuotes Watch your thoughts; they become words.Watch your thoughts; they become words.

Watch your words; they become actions. WatchWatch your words; they become actions. Watch

your actions; they become habits. Watch youryour actions; they become habits. Watch yourhabits; they become character. Watch yourhabits; they become character. Watch yourcharacter; it becomes your destiny.character; it becomes your destiny.

Aristotle: Excellence QuoteAristotle: Excellence QuoteWe are what we repeatedly do. Excellence, then,We are what we repeatedly do. Excellence, then,is not an act, but a habit.is not an act, but a habit.

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SIGNPOSTINGSIGNPOSTING

Look at signposts for directions.Look at signposts for directions.

You can signpost for your audience by tellingYou can signpost for your audience by tellingthem what you will explain in the beginning andthem what you will explain in the beginning and

all along the route.all along the route.


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PRESENTATIONPRESENTATION

INTRODUCTION.INTRODUCTION. DRESSINGUP FORPRESENTATION.DRESSINGUP FORPRESENTATION. POINTSTOOBSERVE WHILE DELIVERINGPOINTSTOOBSERVE WHILE DELIVERINGAPRESENTATIONAPRESENTATION

WAYSTOREMOVE STAGE FRIGHT.WAYSTOREMOVE STAGE FRIGHT.


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OBJECTIVEOBJECTIVE

AllAll presentationspresentations have a common objective.have a common objective.


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5 Ws + 1 H5 Ws + 1 H

WhyWhy WhatWhat

WhomWhom WhereWhere WhenWhen

&&

HowHow


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People givePeople give

presentations becausepresentations becausethey want tothey want tocommunicate:communicate:

11-- to informto inform22-- to trainto train

33-- to persuadeto persuade

44-- to sell.to sell.

PRESENTATIONSPRESENTATIONS

INTRODUCTION:


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First Impression MattersFirst Impression Matters

Tips for MenTips for Men

3 Js3 Js HairstyleHairstyle

Clean conservative twoClean conservative two--piece suitpiece suit White dress shirt and simple tie is the basicWhite dress shirt and simple tie is the basic

corporate (business) wardrobecorporate (business) wardrobe

Socks and polished shoes (wear dark coloredSocks and polished shoes (wear dark coloredsocks)socks)

Avoid loud colorsAvoid loud colors Facial hair should be clean, shaven or neatlyFacial hair should be clean, shaven or neatly--

trimmedtrimmed


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Tips for WomenTips for Women

HairstyleHairstyle Conservative clothesConservative clothes

Simple clothes and quite colorsSimple clothes and quite colors Very tight clothes to be avoidedVery tight clothes to be avoided Go easy on makeup and fingernail polish, avoidGo easy on makeup and fingernail polish, avoid

unusual colors and extremely long nailsunusual colors and extremely long nails Comfortable lowComfortable low-- heeled shoesheeled shoes


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ControlControl

Do things one at a TimeDo things one at a Time 1. Regardless of how1. Regardless of howrushed you are, take arushed you are, take abreath before you makebreath before you makeyour entrance.your entrance.

2. Make sure your clothes2. Make sure your clothesare in order, your hair is inare in order, your hair is inplace.place.

3. Your papers or other3. Your papers or otherequipment are neatlyequipment are neatly

tucked away in yourtucked away in yourBriefcase or other carryingBriefcase or other carryingcase.case.

4. Be sure nothing is4. Be sure nothing isspilling out of your case,spilling out of your case,pockets, or hands.pockets, or hands.


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Walk in as if you had nothing more onWalk in as if you had nothing more onyour mind than going through thatyour mind than going through thatdoordoor


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Do not stand with your feet close

together; you can be pushed over

quite easily, both physically andsymbolically.

If your feet are farther apart, you

are certainly solid and cannot bepushed over easily by your

audience.


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PREPARATIONPREPARATION

Three most importantThree most importantthings when givingthings when giving

any presentation:any presentation: NumberNumber

1preparation!1preparation!

NumberNumber2preparation!!2preparation!!

NumberNumber3preparation!!!3preparation!!!

..

1 Check Yourself

2 Control, Relax, Confident

3 Manage Yourself

4 Dominate


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REHEARSALREHEARSAL

Practice yourPractice yourpresentation.presentation.

1 Practice difficult words

2 Dont do aaaaaaaaaaas


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NOTESNOTES

Write down notes on smallWrite down notes on small cards.cards.

UseUse keywordskeywords for reminder.for reminder.


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VENVENUUEE

Where am I making this presentationWhere am I making this presentation??

Hotel meeting roomHotel meeting room Large conference roomLarge conference room Lecture hallLecture hall

Facilities and equipment availableFacilities and equipment available

Seating arrangementsSeating arrangements


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AUDIENCEAUDIENCE

What are their fears, worries and biasesWhat are their fears, worries and biases ?? What can motivate them?What can motivate them?

Do you and your audience share the sameDo you and your audience share the samegeneral background?general background?

Small or large group of peopleSmall or large group of people StudentsStudents ColleaguesColleagues SupervisorsSupervisors SubordinatesSubordinates

EmployeesEmployees


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TIME AND LENGTHTIME AND LENGTH

When am I making this presentation?When am I making this presentation? How long will it be?How long will it be? Before lunchBefore lunchaudience will be hungryaudience will be hungry

After lunchAfter lunch..audience will be sleepy..audience will be sleepy Is it the right time?Is it the right time? Timing matters a lot.Timing matters a lot. An idea is more likely to winAn idea is more likely to win

approvalapproval when thewhen the profitsprofitsare up.are up.


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METHODMETHOD

How should I make this presentation?How should I make this presentation?

Formal or informalFormal or informal

Lots of visual aids or only fewLots of visual aids or only few

Humor for varietyHumor for variety


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Presentation DilemmaPresentation Dilemma


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STRUCTURESTRUCTURE

Organize your points in a logical orderOrganize your points in a logical order

Most presentations are organized in three parts:Most presentations are organized in three parts: BeginningBeginning MiddleMiddle

EndEnd


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PRESENTATIONPRESENTATIONMost presentations are divided into threeMost presentations are divided into threeparts:parts:

INTRODUCTION

2 BODY

3 CONCLUSION

QUESTIONS

QUESTIONS

1

SAY WHAT YOU ARE GOING TO SAY , SAY IT ,THEN SAY WHAT YOU HAVE

ALREADY SAID


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DELIVER Y of MESSAGEDELIVER Y of MESSAGE

People remember more of whatPeople remember more of whatthey see than they hear.they see than they hear.

Power point, transparencies, flipPower point, transparencies, flipcharts , videos etccharts , videos etc

Grab attentionGrab attention(Use visuals)(Use visuals)

Dont memorizeDont memorize

1. Expressive

2. Dont stay at one

position

3. Look at noders


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NERVESNERVES

Its normal to be nervousIts normal to be nervous

Learn your introduction byLearn your introduction byheart because the firstheart because the firstimpression countsimpression counts

Speak slowly and calmlySpeak slowly and calmly

After a few minutes , youAfter a few minutes , youwill gain confidencewill gain confidence


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AUDIENCE RAPPORTAUDIENCE RAPPORT

Establish eye contactEstablish eye contact

Look at each person in a natural wayLook at each person in a natural way

Remain calm and politeRemain calm and polite


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LANGUAGELANGUAGE

Simplicity and claritySimplicity and clarity

D

ont use jargonD

ont use jargon

Short words and short sentencesShort words and short sentences

Talk about concrete facts rather than abstractTalk about concrete facts rather than abstractideasideas

Use active words. They are more powerful toUse active words. They are more powerful tounderstandunderstand


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CULTURAL CONSIDERATIONSCULTURAL CONSIDERATIONS

Learn about any particular matters that mayLearn about any particular matters that mayaffect your audienceaffect your audience

Cultural differences can be seen in bodyCultural differences can be seen in bodylanguage, which may create misunderstandings.language, which may create misunderstandings.

To a Latin ,use of hands.dynamic andTo a Latin ,use of hands.dynamic andfriendlyfriendly

To an English.unsure and lack of confidenceTo an English.unsure and lack of confidence


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NONVERBAL BEHAVIOURNONVERBAL BEHAVIOUR

The speakersThe speakers

PosturePosture MovementMovement GesturesGestures Facial expressionsFacial expressionsand appearance conveys external non verbaland appearance conveys external non verbal

cues.cues.


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Body LanguageBody Language

Non Verbal BehaviorNon Verbal Behavior InterpretationInterpretation

Brisk, Erect walkBrisk, Erect walk = Confidence= Confidence

Sitting StraightSitting Straight = Readiness= ReadinessSitting with legs crossed,Sitting with legs crossed,Foot kicking slightlyFoot kicking slightly

= Boredom= Boredom

Arms crossed on chestArms crossed on chest = Defensiveness= Defensiveness

Hands to CheekHands to Cheek = Evaluation, Thinking= Evaluation, Thinking

Touching, SlightlyTouching, Slightlyrubbing noserubbing nose

= Rejection, Doubt,= Rejection, Doubt,LyingLying


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BODY LANGUAGEBODY LANGUAGE

Rubbing the eyeRubbing the eye = Doubt, Disbelief= Doubt, Disbelief

Head resting in hand,Head resting in hand,

eyes downcasteyes downcast

= Boredom= Boredom

Rubbing HandsRubbing Hands = Anticipation= Anticipation

Sitting with handsSitting with handsclasped behind head,clasped behind head,legs crossedlegs crossed

= Confidence,= Confidence,SuperioritySuperiority


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BODY LANGUAGEBODY LANGUAGE

Tapping or drummingTapping or drummingfingersfingers

= Impatience= Impatience

Patting , Fondling hairPatting , Fondling hair = Lack of confidence,= Lack of confidence,InsecurityInsecurity

Looking down, FaceLooking down, Face

turned awayturned away

= Disbelief, Doubt= Disbelief, Doubt

Biting nailsBiting nails = Insecurity,= Insecurity,NervousnessNervousness


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VOICE QUALITYVOICE QUALITY

Your audience should be able to hear youYour audience should be able to hear youclearly. Hypnotize your Audience.clearly. Hypnotize your Audience.

RateRate VolumeVolume PitchPitch PausePause

ToneTone

Your voice is your TrademarkYour voice is your Trademark


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Body language 3Body language 3


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VISUAL AIDSVISUAL AIDS

All the information enters our brainAll the information enters our brain 80%80% of it through ourof it through our EyesEyes 20%20% of it through ourof it through our EarsEars

Visual aids are effective means of communicationVisual aids are effective means of communication Photographs, charts, graphs.Photographs, charts, graphs.

Tell me I forget, show me I remember, involveTell me I forget, show me I remember, involveme I understand.me I understand.


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Ways to OverCome

Stage Fright


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WAYSTOOVERCOME STAGEWAYSTOOVERCOME STAGE

FRIGHTFRIGHT

1.1. Show Up EarlyShow Up Early2.2. Breath DeeplyBreath Deeply and slowly before speaking.and slowly before speaking.

3.3. Know yourKnow your Subject WellSubject Well..

4.4. RehearseRehearse your talk several times.your talk several times.

5.5. Request in advance aRequest in advance a LecternLectern..

6.6. Recheck anyRecheck any EquipmentEquipment you will need.you will need.


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WAYSTOOVERCOME STAGEWAYSTOOVERCOME STAGE

FRIGHTFRIGHT

7.7. Take anTake an ObjectObject with you, pen notes or awith you, pen notes or amarking pencil.marking pencil.

8.8. One shouldOne should Not PlayNot Play with the object.with the object.

9.9. MoveMove during the speech.during the speech.

10.10.HumorHumor can be good.can be good.

11.11. Allow Time forAllow Time for QuestionsQuestions

12.12.RecordRecordYourselfYourself

13.13. Watch Yourself in theWatch Yourself in the MirrorMirror


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So dont sweat the small stuff andSo dont sweat the small stuff and

remember toremember to 1. Show up early1. Show up early 2. Know your material2. Know your material

3. Carefully consider your props3. Carefully consider your props 4. Humor can be good4. Humor can be good 5. Allow time for questions5. Allow time for questions 6. Record yourself6. Record yourself

7. Watch yourself in the mirror7. Watch yourself in the mirror

Do these things and yourDo these things and your

presentation is bound to be great!presentation is bound to be great!


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SUCCESSSUCCESS

2.-how to give presentations

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