budget finance committee meeting agenda tahoe ......budget finance committee meeting agenda tahoe...

BUDGET FINANCE COMMITTEE

Meeting Agenda Tahoe Center for Environmental Sciences April 11, 2014 Sierra Nevada College 8:30 a.m. 291 Country Club Dr., Room 141 Incline Village, NV All items on this agenda are action items unless otherwise noted. Items on the agenda may be taken out of order. The Board may combine two or more items for consideration. The Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time.

I. PUBLIC INTEREST COMMENTS All comments are to be limited to no more than five minutes per person. Comments made cannot be acted upon or discussed at this meeting, but may be placed on a future agenda for consideration.

II. DISCUSSION ITEMS

Item Action Requested Page A. Review and Acceptance of the District’s Financial

Statement of Operations for the Period July 1, 2013 Through February 28, 2014

Recommend Acceptance

64

B. Approval to Enter into an Agreement with Sunshine Taxi, Inc., Sunshine Yellow Cab to Provide Supplementary Demand Response Taxi Service in South Lake Tahoe

Recommend Acceptance

75

C. Ratify Execution of One Year Contract Extension to Diversified Transportation LLC, dba Keolis Transit America for Transit Operations and Maintenance

Recommend Approval 115

D. Authorization to Procure Eight Cutaway Buses from RO Bus Sales Using Federal Transit Administration 5308 Grant and Public Transportation Modernization Improvement and Service Enhancement Account Programs Funds

Recommend Approval 118

III. ADJOURNMENT

TAHOE TRANSPORTATION DISTRICT (TTD)

TAHOE TRANSPORTATION COMMISSION (TTC) Meeting Agenda

Tahoe Center for Environmental Sciences April 11, 2014 Sierra Nevada College 9:30 a.m. 291 Country Club Dr., Room 141 Incline Village, NV

All items on this agenda are action items unless otherwise noted. Items on the agenda may be taken out of order. The Board may combine two or more items for consideration. The Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. I. CALL TO ORDER AND GENERAL MATTERS

A. Roll Call and Determination of Quorum of TTD/TTC B. Approval of Agenda for April 11, 2014 C. Approval of Minutes of March 14, 2014

II. PUBLIC INTEREST COMMENTS

At this time, members of the public shall have the opportunity to directly address the Board. All comments are to be limited to no more than five minutes per person. The Board is prohibited by law from taking immediate action on or discussing issues raised by the public that are not listed on this agenda. In addition, members of the public shall have the opportunity to directly address the Board after each item on which action may be taken is discussed by the public body, but before the public body takes action on the item.

III. BUDGET FINANCE COMMITTEE REPORT IV. TAHOE REGIONAL PLANNING AGENCY ADVISORY PLANNING COMMISSION

APPOINTEE REPORT V. PUBLIC HEARING

Item Action Requested Page A. Public Hearing on Nevada Stateline to Stateline

Bikeway North Demonstration Project Joint Tahoe Regional Planning Agency/National Environmental Quality Act Draft Environmental Assessment

Conduct Public Hearing

1

VI. TAHOE TRANSPORTATION COMMISSION (TTC) CONSENT ITEMS

Items for Possible Action Action Requested Page A. Recommendation of Adoption by the Tahoe

Regional Planning Agency Governing Board of the Supporting Resolution Regarding Fiscal Year 2013-2014 Proposition 1B California Transit Security Grant Program – California Transit Assistance Funds

Recommend Adoption 5

VII. TAHOE TRANSPORTATION COMMISSION (TTC) BUSINESS ITEMS

Items for Possible Action Action Requested Page A. Review and Discussion on the Draft Fiscal Year

2015 Tahoe Metropolitan Planning Organization Overall Work Program

Review and Discussion 10

VIII. ADJOURN AS TTC AND RECONVENE AS TTD IX. TAHOE TRANSPORTATION DISTRICT (TTD) CONSENT ITEMS

Items for Possible Action Action Requested Page A. Review and Acceptance of the District’s Financial

Statement of Operations for the Period July 1, 2013 Through February 28, 2014

Acceptance 64

B. Approval to Enter into an Agreement with Sunshine Taxi, Inc., Sunshine Yellow Cab to Provide Supplementary Demand Response Taxi Service in South Lake Tahoe

Approval 75

C. Approval of the Transit Demand Response Service Policies and Procedures and Eligibility Application

Approval 77

D. Ratify Execution of One Year Contract Extension to Diversified Transportation LLC, dba Keolis Transit America for Transit Operations and Maintenance

Ratification 115

E. Authorization to Procure Eight Cutaway Buses from RO Bus Sales Using Federal Transit Administration 5308 Grant and Public Transportation Modernization Improvement and Service Enhancement Account Programs Funds for South Shore Transit Operations

Approval 118

X. TAHOE TRANSPORTATION DISTRICT (TTD) BUSINESS ITEMS

Items for Possible Action Action Requested Page A. Review and Acceptance of South Shore and

Commuter Transit February 2014 Operations Reports

Acceptance 120

XI. DISTRICT MANAGER REPORT XII. LEGAL COUNSEL REPORT XIII. BOARD, COMMISSION MEMBER AND STAFF COMMENTS XIV. ADJOURNMENT

COMPLIANCE WITH PUBLIC NOTICE REQUIREMENTS This notice and agenda has been posted at the TTD office and at the Stateline, Nevada post office. The notice and agenda has also been posted at the North Tahoe Conference Center in Kings Beach, the Incline Village GID office and the North Tahoe Chamber of Commerce and on the TTD website: www.tahoetransportation.org. For those individuals with a disability who require a modification or accommodation in order to participate in the public meeting, please contact Judi White at (775) 589-5502 or [email protected]. Nevada Open Meeting Law Compliance Written notice of this meeting has been given at least three working days before the meeting by posting a copy of this agenda at the principal office of the Board and at three other separate, prominent places within the jurisdiction of the Board not later than 9 a.m. of the third working day before the meeting. Written notice of this meeting has been given by providing a copy of this agenda to any person who has requested notice of the meetings of the Board. Such notice was delivered to the postal service used by the Board not later than 9 a.m. of the third working day before the meeting for transmittal to the requester by regular mail, or if feasible for the Board and the requester has agreed to receive the public notice by electronic mail, transmitted to the requester by electronic mail sent not later than 9 a.m. of the third working day before the meeting. Supporting materials were provided to any person requesting such materials and were made available to the requester at the time the material was provided to the members of the Board or, if provided to the members of the Board at the meeting, were made available to the requester at the meeting and are available on the TTD website: www.tahoetransportation.org. Please send requests for copies of supporting materials to Judi White at (775) 589-5502 or [email protected].

http://www.tahoetransportation.org/

AK/jw AGENDA ITEM: V.A.

MEMORANDUM

Date: April 6, 2014 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Public Hearing on Nevada Stateline to Stateline Bikeway North Demonstration

Project Joint Tahoe Regional Planning Agency/National Environmental Quality Act Draft Environmental Assessment

Action Requested: It is requested the Board conduct a Public Hearing on the Nevada Stateline to Stateline Bikeway North Demonstration Project Joint Tahoe Regional Planning Agency (TRPA)/National Environmental Quality Act (NEPA) Draft Environmental Assessment (EA). Background: In May 2007, the District entered into an Interlocal Agreement with the TRPA, the United States Forest Service (USFS), Nevada Division of State Lands, Nevada Division of State Parks, Carson City, Washoe County, Douglas County, and Incline General Improvement District to cooperatively undertake the Nevada Stateline to Stateline Bikeway Project, including the design and construction of a North and South Demonstration Project. The North Demonstration Project is a trail segment that begins at the southern end of Incline Village and continues to Sand Harbor State Park, while the South Demonstration Project begins at the Nevada and California state line in Stateline, Nevada and continues to Round Hill Pines Beach Resort. The demonstration projects were identified for expedited development, as initial assessments identified fewer constraints to implementing these two respective projects. Under the roles and responsibilities section of the Interlocal Agreement, the District is identified as the lead agency for “the implementation of the recommended trail alignment and two Demonstration Projects.” Consistent with the roles and responsibilities outlined in the Interlocal Agreement, project management duties were officially transferred to the TTD in March 2009 and have since been managed by TTD Staff. These duties included the development of a Feasibility Report for potential trail alignment for the segment between Sand Harbor and Round Hill Pines Resort, as well as the planning, design, and construction of the two demonstration projects. To date, the TTD has successfully managed the projects in a timely and cost effective manner, which has resulted in a Final Feasibility Report for the Sand Harbor to Round Hill Pines segment, and an approved joint TRPA/NEPA Environmental Assessment for the South Demonstration Project and associated construction of Phase 1B and Phase 1C. This scheduled public scoping meeting focuses solely on the preparation of the Joint TRPA/NEPA EA and NEPA Decision Memorandum for the North Demonstration Project (Project), which is proposed to be constructed from Incline Village to Sand Harbor. Staff completed two formal Public Scoping meetings in Incline Village on October 5, 2011 and on October 14, 2011.

TTD Board Meeting Packet - April 11, 2014 -Page 1-


Discussion: The FHWA and TRPA have directed the preparation of the joint EA pursuant to NEPA regulations, TRPA’s Compact, and Chapter 3 of the TRPA Code of Ordinances for the Project. The proposed Project is an approximately three mile section of the longer Nevada Stateline-to-Stateline Bikeway Project, which is a proposal to build a premier, shared-used path on the east side of Lake Tahoe between the Nevada state line in Crystal Bay on the north and the casino corridor in Stateline, Nevada on the south. The Project is proposed to be a shared-use path connecting Incline Village and Sand Harbor in Washoe County, Nevada on the east shore of Lake Tahoe. Planned users would consist of pedestrians and non-motorized vehicles (primarily bicycles). The northern terminus of the Project would be in the Nevada Department of Transportation (NDOT) right-of-way (ROW) on the mountain side (i.e., east side) of State Route 28 (SR 28), approximately 0.1 mile (700 feet) north of the intersection of Lakeshore Boulevard and SR 28. This terminus would be located adjacent to the Tunnel Creek Café property, on the east side of SR 28. From there, the proposed shared-use path would extend south, parallel to SR 28, for approximately three miles to the main entrance at the Sand Harbor Management Area, Lake Tahoe Nevada State Park.

Three alternatives are under consideration for the Project: Alternative A – a lake-side path alignment; Alternative B – a mountain-side path alignment; and Alternative C – No Project/No Action Alternative. One will be selected for approval. The alternatives are divided into three segments, dividing the path into three logical segments for construction phasing. Segment 1 extends from the NDOT ROW at the northern terminus to Tunnel Creek and would include a crossing of SR 28 at Tunnel Creek to provide access to Hidden Beach. Segment 2 continues from Tunnel Creek to Memorial Point, and Segment 3 covers the section of the path between Memorial Point and Sand Harbor. Alternatives A and B are identical for Segment 1. In Segments 2 and 3, Alternative A extends along the lake side of SR 28 and Alternative B stays on the mountain side of SR 28 to Sand Harbor. Alternatives A and B were chosen from several alignments as routes that would best meet the purpose and need, and project goals and objectives.

This joint EA has been prepared in accordance with both NEPA and TRPA environmental review requirements. For NEPA, the EA is written to comply with the statute, Council on Environmental Quality Regulations Implementing NEPA (40 Code of Federal Regulations [CFR] Section 1500 et seq.), and the Federal Highway Administration’s (FHWA’s) NEPA Regulations and Procedures. For TRPA requirements, the EA complies with Chapter 3 of the TRPA Code of Ordinances and Article VI of the TRPA Rules of Procedure. The lead agency for the NEPA aspect of the joint EA is FHWA. NDOT is providing assistance to the FHWA in preparation of this EA. TRPA is the lead agency and primary permitting agency under the Tahoe Regional Planning Compact (Public Law 96-551). An approximately 800-foot section of the Project crosses a parcel on National Forest System (NFS) land managed by the U.S. Forest Service, Lake Tahoe Basin Management Unit (LTBMU). This section of the shared-use path falls within the category under 36 CFR 220.6 (e)(3) – Approval, modification, or continuation of minor special uses of NFS lands that require less than five contiguous acres of land. Therefore, LTBMU is preparing a NEPA Categorical Exclusion Decision Memorandum, which will focus on the seven extraordinary circumstances found in Forest Service Handbook 1909.15, Chapter 30.4. LTBMU will be preparing the Decision Memorandum independently, in a separate process from this EA.

The TTD is the project proponent for the Project. Other agencies that have been instrumental in guiding the preliminary design and preparation of this EA include the Nevada Division of State Parks, the Nevada Division of State Lands, Washoe County, and the Incline Village General



Improvement District. Other agencies or entities involved indirectly through sponsorship of the Nevada Stateline-to-Stateline Bikeway planning process include: Douglas County, Carson City, and the Washoe Tribe of Nevada and California.

The EA is available for the public to review at the TTD Offices (128 Market Street, Suite 3F, Stateline, NV, 89449), the TRPA Offices (128 Market Street, Stateline, NV, 89449), and the Washoe County Library in Incline Village, NV. In addition, the document is available on the TRPA website (under Major Projects and Environmental Documents), and TTD website at http://www.tahoetransportation.org (under “Current Projects/America’s Most Beautiful Bikeway”).

The public comment period for the Project EA commenced on March 5, 2014 and concludes on April 11, 2014. Please send written comments at the earliest possible date to Brian Judge at TRPA, P.O. Box 5310, Stateline, NV 89449.Comments received after 11:59 p.m. on April 11, 2014 may not be included in the final document.

The purpose of this comment period is to provide an opportunity for the public to provide early and meaningful participation on a proposed action prior to a decision being made on the project. Those who provide comments or otherwise express interest in the proposal by the close of the comment period will be eligible to appeal the decision pursuant to 36 CFR part 215 regulations.

TTD and the consultant team have solicited and received input at the following meetings and/or workshops: Washoe County Board of Commissioners meeting and workshop, Incline Village workshop, Carson City Commissioners meeting and workshop, Douglas County Board of Commissioners, and Tahoe Regional Agency Board of Directors. Following the conclusion of the public comment period, Staff will review, consider, and/or incorporate all applicable comments and finalize the document for consideration and approval of a preferred alternative by the TTD Board of Directors, TRPA Board of Directors, and the Federal Highway Administration. This is expected to occur in May 2014.

Fiscal Analysis: All expenditures associated with this item are accounted for in the 2013/14 Work Program and associated budget. Work Program Analysis: This project is included in the work program and the TTD’s Capital Improvement Program. All work associated with this effort will be captured under respective elements of the existing Work Program and corresponding allotted staff time. Additional Information: If you have any questions or comments regarding this item, please contact Alfred Knotts at [email protected] or (775) 589-5503. Attachment:

A. Alignment Map


mailto:[email protected]

ATTACHMENT A

AK/jw AGENDA ITEM: V.A.TTD Board Meeting Packet - April 11, 2014 -Page 4-

JAW/jdw AGENDA ITEM: VI.A.

MEMORANDUM

Date: April 6, 2014 To: Tahoe Transportation Commission (TTC) Board of Directors From: Transportation Staff Subject: Recommendation of Adoption by the Tahoe Regional Planning Agency Governing

Board of the Supporting Resolution Regarding Fiscal Year 2013-2014 Proposition 1B California Transit Security Grant Program – California Transit Assistance Funds (CTSGP-CTAF)

Action Requested: It is requested the TTC recommend adoption by the Tahoe Regional Planning Agency (TRPA) Governing Board of the allocation for FY 2013-2014 Proposition 1B California Transit Security Grant Program – California Transit Assistance Funds (CTSGP-CTAF) (Grant #6661-0002) and authorize the TRPA’s Executive Director, or a designated representative, to act as the authorized agent for the purposes of these funds. Staff Recommendation: Staff recommends the TTC Board recommend adoption of the supporting resolution regarding the FY 2013-2014 Proposition 1B CTSGP-CTAF to the TRPA Governing Board. Background: Approved by the voters in the November 2006 general elections, Proposition 1B enacted the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006. The California Governor's Office of Emergency Services has been charged with administering this grant program associated with transit security. TRPA is eligible to apply for these funds. Discussion: The application process for the California Transit Assistance Fund program has been requested by the State. Placer County and Tahoe Transportation District (TTD) support disbursement of TRPA’s allocation of $70,949 of the CTSGP-CTAF, based on consistent percentages utilized for the allocation of transportation funding sources in California. The funding will be split as follows: TART - Placer County (33.02%): $23,427.00 South Shore Transit System BlueGo (68.98): $47,522.00 Total: $70,949.00



In addition to the allocation of the regional (GC 8879.58 (a)(2)) funds shown above, TTD is eligible to receive direct local allocations (GC 8879.58 (a)(3)) through TRPA. Through this allocation, TTD will receive $4,482. Placer County’s direct allocation will be received through Placer County’s allocation, not TRPA’s. Eligible activities for this source of funds include either of the following:

(A) A capital project that provides increased protection against a security or safety threat, including, but not limited to the following:

1) Construction or renovation projects that are designed to enhance the security of public transit stations, tunnels, guideways, elevated structures or other transit facilities and equipment

2) Explosive device mitigation and remediation equipment 3) Chemical, biological, radiological and nuclear explosives search, rescue or

response equipment 4) Interoperable communications equipment 5) Physical security enhancement equipment 6) The installation of fencing, barriers, gates or related security enhancements that

are designed to improve the physical security of transit stations, tunnels, guideways, elevated structures or other transit facilities and equipment

7) Other security related projects approved by Office of Emergency Services

(B) A capital project that increases the capacity of transit operators to prepare for disaster-response transportation systems that can move people, goods, emergency personnel and equipment in the aftermath of a disaster.

In addition to approving the request for funds for the local jurisdictions, the attached resolution also authorizes the TRPA Executive Director, or an authorized representative, to execute for and on behalf of TRPA any actions necessary for the purpose of obtaining financial assistance provided by the Governor’s Office of Emergency Services through this grant program. Additional Information: If you have any questions or comments regarding this agenda item, please contact Judy Weber at (775) 589-5203 or [email protected]. Attachments:

A. TRPA Resolution B. Certification



ATTACHMENT A


TAHOE REGIONAL PLANNING AGENCY TRPA RESOLUTION NO. 2014 -

APPROVAL OF FISCAL YEAR 2013-2014 GRANT #6661-0002 PROPOSITION 1B CALIFORNIA

TRANSIT SECURITY GRANT PROGRAM ALLOCATIONS FOR THE SOUTH SHORE TRANSIT SYSTEM AND THE TART SYSTEM, AND DESIGNATION OF AN AUTHORIZED AGENT FOR THE PURPOSES OF

OBTAINING FINANCIAL ASSISTANCE PROVIDED BY CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES

WHEREAS, the Tahoe Regional Planning Agency (TRPA) is designated by the State of

California as the Regional Transportation Planning Agency (RTPA) for the Tahoe Region; WHEREAS, the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006 authorizes the issuance of general obligation bonds for specified purposes, including, but not limited to, funding made available for capital projects that provide increased protection against security and safety threats, and for capital expenditures to increase the capacity of transit operators to develop disaster response transportation systems; and WHEREAS, there are Proposition 1B California Transit Security Grant Program – California Transit Assistance Grant Funds available for transit security enhancements; and WHEREAS, the California Governor’s Office of Emergency Services (Cal OES) administers such funds deposited in the Transit System Safety, Security, and Disaster Response Account under the California Transit Security Grant Program; and

WHEREAS, TRPA is eligible to apply for and receive funds from the Governor’s Office of

Emergency Services for transit security projects; WHEREAS, the TRPA, has applied for Proposition 1B California Transit Security Grant

Program – California Transit Assistance Fund for the South Shore Transit System, operated in the El Dorado County portion of the Tahoe Region; and for the Tahoe Area Regional Transit (TART) system, operated within the Placer County portion of the Tahoe Region.

WHEREAS, these funds are consistent with the TRPA Regional Transportation Plan for the Lake Tahoe Region;

WHEREAS, $47,522 will be available for the South Shore Transit system, and $23,427 will be available for the Tahoe Area Regional Transit (TART) system from TRPA’s allocation of $70,949 of GC 8879.58 (a)(2) from the Proposition 1B California Transit Security Grant Program – California Transit Assistance Fund;

WHEREAS, TTD shall receive $4,482 of Direct Allocations (GC 8879.58 (a)(3)) from the

Proposition 1B California Transit Security Grant Program – California Transit Assistance Fund


ATTACHMENT A


and Placer County’s Direct Allocation is received through Placer County’s allocation outside of the Tahoe Region;

WHEREAS, that upon approval by the State of California Governor’s Office of Emergency

Services, TRPA will enter into agreement for the use of the California Transit Assistance Funds;

WHEREAS, TRPA intends to use these FY 2013-2014 Proposition 1B Grant #6661-0002 funds for various transit security related projects that benefit the South Shore Transit system. Placer County’s allocation will be used for security improvement projects on the Tahoe Area Regional Transit (TART) system; and

WHEREAS, TRPA has designated its Executive Director, or a representative as designated by TRPA’s “Authorized Agent Signature Authority,” as the authorized agent for the purposes of these funds.

NOW, THEREFORE, BE IT RESOLVED that the Governing Board of the Tahoe Regional Planning Agency, sitting as the Regional Transportation Planning Agency, approves the FY 2013-2014 Proposition 1B Grant #6661-0002 California Transit Security Grant Program – California Transit Assistance Fund allocation to provide security enhancements for the South Shore Transit system and the Tahoe Area Regional Transit system. BE IT FURTHER RESOLVED that it is determined and ordered that the Governing Board of TRPA, acting as the Regional Transportation Planning Agency for the Tahoe Region, hereby authorizes the Executive Director, or a representative as designated by TRPA’s “Authorized Agent Signature Authority,” to execute for and on behalf of the TRPA, a public entity established under the a bi-state Compact under the authority of the Federal Government, any actions necessary for the purpose of obtaining financial assistance provided by the California Governor’s Office of Emergency Services.

PASSED AND ADOPTED by the Governing Board of the Tahoe Regional Planning Agency at its regular meeting held on April 24, 2014, by the following vote: Ayes: Absent:

_______________________________

Shelly Aldean, Governing Board Chair Tahoe Regional Planning Agency


ATTACHMENT B


Certification

I, ____ Marja Ambler_______________________________, duly appointed and (Name) ___Management Assistant_ of the ___Tahoe Regional Planning Agency_(TRPA)_______ (Title) (Governing Body) do hereby certify that the above is a true and correct copy of a resolution passed and approved by TRPA Governing Board_____________ of the _____TRPA__ ___ on the

(Governing body) (Name of Applicant) ___24th day of April 2014.

________________Management Assistant_________ (Official Position)

___________________________________________

(Signature)

___________________________________________ (Date)


NH/jw AGENDA ITEM: VII.A.

DATE: April 6, 2014 TO: Tahoe Transportation Commission FROM: Transportation Staff SUBJECT: Review and Discussion on the Draft Fiscal Year 2015 Tahoe Metropolitan

Planning Organization Overall Work Program Requested Action: It is requested the Board review and provide comments and invite public comments on the draft fiscal year 2015 Tahoe Metropolitan Planning Organization (TMPO) Overall Work Program (OWP). Background: The TMPO is required to annually submit an Overall Work Program (OWP), also known as a Unified Planning Work Program, for authorizing the use of federal transportation planning funds. The OWP provides a detailed accounting of work tasks and products to be completed by transportation planning staff in the 2015 fiscal year (July 1, 2014 through June 30, 2015). The OWP represents the transportation planning component of the TRPA Agency-wide budget and work plan. An Executive Summary of the 2015 OWP briefly summarizes each Work Element and provides a budget overview (Attachment A). Discussion: A 30-day public comment period for the draft 2015 OWP was initiated on March 25, 2014 and comments on the draft document are requested by 5:00 pm April 25, 2014. All comments received will be considered in a Final Draft 2015 OWP. Staff will be presenting the final draft 2015 OWP at the May 9, 2014 TTC meeting for a recommendation to the TMPO Governing Board. Upon a recommendation by TTC, the final draft document will be presented to the TMPO Governing Board for approval at the May 28, 2013 meeting. The Draft 2015 OWP and subsequent Final 2015 OWP will be available at www.TahoeMPO.org. Additional Information: Please direct any questions or comments regarding this item to Nick Haven at [email protected] or 775-589-5256. Attachments:

A. Draft 2015 OWP Summary B. Draft 2015 TMPO OWP


http://www.tahoempo.org/mailto:[email protected]

Lake Tahoe Transportation Planning Overall Work Program – FY 2015

March 2014

Summary Introduction

The Overall Work Program (OWP) defines the continuing, comprehensive, and coordinated regional transportation planning process for the Lake Tahoe Basin. It establishes transportation, air quality, and other regional transportation planning objectives and associated funding for Fiscal Year 2014/15. The OWP also serves as a staff management and budget tool for the Tahoe Regional Planning Agency (TRPA) and Tahoe Metropolitan Planning Organization (TMPO). The OWP includes work elements containing tasks and products to be provided during the year, including Federal and State mandated transportation planning requirements and other regional transportation planning activities.

Work Elements The OWP is organized by functional areas and work elements combining similar activities, and products in one section. Below is a list of the work elements with a brief description of each: Outreach and Administration

WE 101 – Transportation Development Act

The Transportation Development Act (TDA) is a major source of regional transit operational funding from California. This work element represents the administration and management of the TDA funding coming into the Lake Tahoe Region.

WE 102 – Overall Work Program This work element includes tasks necessary for the development, adoption and on-going management of the annual budget and work program for transportation planning and programming for the Tahoe Metropolitan Planning Organization.

WE 103 – Boards, Stakeholders, and Tribal Coordination This work element includes tasks to support the TRPA/TMPO Governing Board, the TTC Board of Directors, and other public agency committees. Tasks also include coordinating transportation planning, programming and projects activities across other Basin transportation stakeholders, as well as neighboring jurisdictions, state agencies, and tribal governments.

WE 104 – Public Outreach This work element includes tasks to support the planning, project implementation, air quality, land use, and other regional collaborative programs by providing information to the public in an easily understood manner and soliciting input from interested parties.

Regional Intermodal Planning WE 105 – Regional Intermodal Planning

This work element contains a variety of transportation planning activities that include transportation policy analysis and proposals, performance measures, transportation finance strategies, and other statutorily required MPO planning activities.

ATTACHMENT A

NH/jw AGENDA ITEM: VII.A.TTD Board Meeting Packet - April 11, 2014 -Page 11-

WE 106 – Intelligent Transportation Systems Planning

This work element focuses on the development of plans to utilize technology to better manage our existing transportation system, also referred to as Intelligent Transportation Systems (ITS).

WE 107 – Air Quality Planning and Analysis

This work element includes activities for the development of air quality conformity determinations for transportation plans and programming documents (including amendments), and coordination in the development of the State Implementation Plan (SIP) for the Region.

WE 108 – Transit Planning and Coordination This work element provides planning support and regional and intra-regional coordination opportunities for Lake Tahoe transit operators through direct staff support and other planning activities to foster regional coordination.

WE 109 – Transportation Data Collection and Forecasting This work element includes regional transportation data collection and modeling efforts to provide support for transportation data needs of the program and various data requests from staff, other partners, and the general public. This element also includes the administration and maintenance of the TMPO traffic model, including providing various data sets via www.TahoeMPO.org.

Programming & Tracking

WE 110 – Regional Programming and Project Tracking

This work element supports the selection and documentation of federal and state funded transportation projects via the Federal Transportation Improvement Program (FTIP) and Regional Transportation Improvement Program (RTIP).

Regional Partnerships

WE 111 –On Our Way Program This work element supports the On Our Way program to assist local governments and

community groups plan community-based transportation improvements that lead to implementation of the Regional Transportation Plan and Sustainable Communities Strategy.

TMPO Transportation Program Revenue

FHWA PL - CA * $ 875,000 FHWA PL - NV * 200,000 FHWA FLH* $ 350,000 Federal Subtotal: $1,425,000 TRPA 50,000 TDA - Planning 35,000 TDA - Administration 40,000 RSTP 20,000 Non-Federal Subtotal: $ 145,000 GRAND TOTAL: $ 1,570,000

* Note: funding level reflects estimated allocation plus carryover balance Contact: Nick Haven, Transportation Planning Manager - 775-589-5256 - [email protected]

ATTACHMENT A



DRAFT - March 2014

Transportation PlanningOverall Work Program

TAHOE REGIONAL PLANNING AGENCY

TAHOE METROPOLITAN PLANNING ORGANIZATION

2014/2015 Fiscal Year

ATTACHMENT B


The Lake Tahoe Transportation Overall Work Program for FY 2014/2015 has been prepared to present a comprehensive plan of work for the Tahoe Metropolitan Planning Organization that is funded through state and federal transportation planning grants administered by the following agencies: California Department of Transportation (Caltrans) Nevada Department of Transportation (NDOT) Federal Highway Administration (FHWA)

California Division Office Nevada Division Office Central Federal Lands Highway Division (CFLHD)

U.S. DOT Credit/Disclaimer: This report was funded in part through grants from the Federal Highway Administration, U.S. Department of Transportation. The views and opinions of TMPO expressed herein do not necessarily state or reflect those of the U.S. Department of Transportation.

ATTACHMENT B


Lake Tahoe Transportation Planning - Fiscal Year 2014/2015

Page 2

TABLE OF CONTENTS

Page

INTRODUCTION Glossary of Acronyms and Abbreviations........................................................................ 2 Lake Tahoe Transportation Planning Overview .............................................................. 4 Setting.............................................................................................................................. 6 Tahoe Basin Transportation Planning Institutional Structure ......................................... 7 TRPA Strategic Plan and the Transportation Program .................................................... 9 Consultation and Public Involvement ........................................................................... 13 Planning Emphasis Areas/MAP-21 Planning Considerations ........................................ 14

WORK ELEMENTS Outreach and Administration

WE 101 – Transportation Development Act Fund Administration .................. 16 WE 102 – Overall Work Program...................................................................... 18 WE 103 – Boards, Stakeholders, and Tribal Coordination ............................... 20 WE 104 – Public Outreach ................................................................................ 23

Regional Intermodal Planning WE 105 – Regional Intermodal Planning .......................................................... 26 WE 106 – Intelligent Transportation Systems Planning ................................... 29 WE 107 – Air Quality Analysis .......................................................................... 31 WE 108 – Transit Planning and Coordination ................................................... 33 WE 109 – Transportation Data Collection and Forecasting ............................. 35

Programming & Tracking WE 110 – Regional Programming and Project Tracking ................................... 37

Regional Coordination WE 111 –On Our Way Program ........................................................................ 40

Caltrans Regional Planning Activities for Fiscal Year 2014/2015 .................................. 42

FINANCIAL PROGRAM Table 1 – FY 2015 Programmed Revenues ....................................................... 42 Table 2 – FY 2015 Salaries ................................................................................ 44 Table 3 – FY 2015 Staff Costs and Revenues .................................................... 44 Table 4 – FY 2015 Direct Costs and Revenues .................................................. 44 Table 5 – FY 2015 Staff and Direct Costs by Work Element ............................. 45 Table 6 – FY 2015 Staff and Direct Costs by Revenue Source .......................... 45

ADOPTING RESOLUTION & CERTIFICATIONS TMPO Adopting Resolution .............................................................................. 46 FHWA – FTA FY 2015 Planning Certification..................................................... 48 USDOT Debarment and Suspension Certification for FY 2015 ......................... 49

ATTACHMENT B



Page 3

GLOSSARY OF ACRONYMS AND ABBREVIATIONS

Caltrans California Department of Transportation CARB California Air Resources Board CFPG California Federal Programming Group CMAQ Congestion Mitigation and Air Quality CSLT City of South Lake Tahoe CTIP Coordinated Federal Lands Highway Technology Implementation Program DBE Disadvantaged Business Enterprise EDCTC El Dorado County Transportation Commission EIP Environmental Improvement Agency EPA Environmental Protection Agency FHWA Federal Highway Administration FTA Federal Transit Administration FTIP Federal Transportation Improvement Program GHG Greenhouse Gas HPMS Highway Performance Monitoring System ITS Intelligent Transportation Systems LTF Local Transportation Funds MPO Metropolitan Planning Organization NDOT Nevada Department of Transportation OWP Overall Work Program PEA Planning Emphasis Areas PPP Public Participation Plan Prop 84 California Proposition 84 RIP Regional Improvement Program RSTP Regional Surface Transportation Program RTC Regional Transportation Commission RTIP Regional Transportation Improvement Program RTP Regional Transportation Plan RTPA Regional Transportation Planning Agency SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users SB 375 California State Senate Bill 375 SB 575 California State Senate Bill 575 SCS Sustainable Communities Strategy SSTAC Social Services Transportation Advisory Council SS/TMA South Shore Transportation Management Association STA State Transit Assistance STIP Statewide Transportation Improvement Program TART Tahoe Area Regional Transit TDA California Transportation Development Act TDM Transportation Demand Management TMPO Tahoe Metropolitan Planning Organization TNT-TMA Truckee North Tahoe – Transportation Management System TRPA Tahoe Regional Planning Agency TTC Tahoe Transportation Commission TTD Tahoe Transportation District USFS-LTBMU United States Forest Service, Lake Tahoe Basin Management Unit

ATTACHMENT B



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INTRODUCTION

The Overall Work Program (OWP), also referred to as a Unified Planning Work Program, defines the continuing, comprehensive, and coordinated regional transportation planning process for the Lake Tahoe Basin. It establishes transportation, air quality, and other regional planning objectives for Fiscal Year 2014/2015 (FY 2015), and a budget to complete the work. The OWP also serves as a strategic management tool for the Tahoe Regional Planning Agency (TRPA) and Tahoe Metropolitan Planning Organization (TMPO) through the identification of work elements and products to be provided during the year, including mandated metropolitan planning requirements and other regional transportation planning activities. The OWP presents an annual outline for the TMPO’s use of resources for transportation planning activities. The OWP programs a variety of funding sources that are available to the TMPO for FY 2015.

LAKE TAHOE TRANSPORTATION PLANNING OVERVIEW The Lake Tahoe Region includes three integrated regional transportation planning authorities: 1) Tahoe Regional Planning Compact (PL 96-551) planning requirements, 2) Regional Transportation Planning Agency for the California portion of the Lake Tahoe basin, and 3) the Metropolitan Planning Organization for the Tahoe Region. The 1980 Tahoe Regional Planning Compact includes the following transportation related provisions:

“…there be established a Tahoe Regional Planning Agency with the powers conferred by this compact including the power to establish environmental threshold carrying capacities and to adopt and enforce a regional plan and implementing ordinances which will achieve and maintain such capacities while providing opportunities for orderly growth and development consistent with such capacities.”

The TRPA Regional Plan shall be a single enforceable plan with the following related elements: A Goals and Policy Plan A Transportation Plan for the integrated development of a regional system of

transportation, including but not limited to parkways, highways, transportation facilities, transit routes, waterways, navigation facilities, public transportation facilities, bicycle facilities and appurtenant terminals and facilities for the movement of people and goods, within the region.

The goal of transportation planning shall be: o To reduce dependency on the automobile by making more effective use of

existing transportation modes and of public transit to move people and goods within the region; and

o To reduce, to the extent feasible, air pollution caused by motor vehicles. Where increases in capacity are required, the agency shall give preference to providing

such capacity through public transportation and public programs and projects related to transportation.

The plan shall provide for an appropriate transit system for the region. The plan shall give consideration to:

o Completion of the Loop Road in the states of Nevada and California o Utilization of a light rail mass transit system in the South Shore area o Utilization of a transit terminal in the Kingsbury Grade area

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TRPA establishes transportation and land use policy direction by virtue of the Code of Ordinances, Goals and Policies, and Plan Area Statements, also part of the Regional Plan package. Additionally, TRPA administers the Environmental Improvement Program (EIP), a regional capital improvement program focused on the restoration and protection of Lake Tahoe. The EIP is a programmatic approach to implementing transportation improvements, among other resource area investments, and includes a financial plan and funding allocation process that is consistent with federal and state programming activities. In addition to the responsibilities under the Tahoe Regional Planning Compact, TRPA is recognized as the Regional Transportation Planning Agency (RTPA) in California. As the RTPA, TRPA is charged with developing a Regional Transportation Plan (RTP), a (RTIP) to program California state funding, and the allocation of California state transit funding. The TMPO was created in 1999 by the Governors of California and Nevada by designating the TMPO under authority provided in federal regulations. As with all federally designated Metropolitan Planning Organizations (MPOs), the TMPO’s role is primarily a planning and financial programming role. Products required of MPOs by federal rule are a RTP, Federal Transportation Improvement Program (FTIP), and an OWP. The TMPO Governing Board is comprised of the TRPA Governing Board, with the addition of a voting representative of the United States Forest Service, Lake Tahoe Basin Management Unit (USFS-LTBMU). The integration of the three authorities listed above is exemplified in the recently adopted RTP, Mobility 2035 satisfying all three planning requirements. The ability to integrate land use and transportation planning at a regional level, while considering impacts on implementation efforts, is a prime focus of this program that responds to federal and state planning guidance. Another opportunity for regional coordination, in terms of implementation and policy development, lies with the partnership of the Tahoe Transportation District (TTD). The TTD, established in Article IX of the Tahoe Regional Planning Compact, provides transit operations and transportation project implementation capacity through an authority to own and operate public transit and transportation infrastructure. The TMPO works closely with the TTD to vet policy and planning considerations to gain an implementation perspective in order to facilitate efficient project delivery. The TMPO is also working closely with the TTD to foster a seamless planning and project delivery system that can improve the region’s implementation capacity. Lake Tahoe’s unique setting and environmental stature necessitates developing transportation plans and projects that are evaluated in conjunction with TRPA’s environmental standards called “environmental threshold carrying capacities” (under the following nine categories: water quality, air quality, noise, scenic quality, soil preservation and stream environment zones, wildlife, fisheries, vegetation conservation, and recreation) and transportation goals. The recent passage of Lake Tahoe’s Total Maximum Daily Load [TMDL] water quality standards has identified transportation as an area of opportunity for water quality improvements. The existing coordination among various entities supports planning requirements and subsequent guidance from the Federal Highway Administration (FHWA) regarding coordination with resource agencies, identifying environmentally sensitive lands, and mitigation opportunities stemming from the federal transportation legislation Moving Ahead for Progress in the 21st Century (MAP-21).

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SETTING

The Tahoe Region is located on the border of the states of California and Nevada, between the Sierra Crest and the Carson Range. Approximately two-thirds of the Region is located in California, with one-third within the state of Nevada. The Tahoe Region contains an area of about 501 square miles, of which approximately 191 square miles comprise the surface waters of Lake Tahoe. Lake Tahoe dominates the features of the Region and is the primary focus of local environmental regulations to protect its exceptional water clarity. Nearly 80% of the land area in the Lake Tahoe Basin is publicly owned and represents a major recreation attraction. Located within the California portion of the Tahoe Region is the incorporated City of South Lake Tahoe and portions of El Dorado County and Placer County. This part of the Region is within the fourth Congressional District of California. Based on the 2010 Census, the resident population of the Tahoe Region was approximately 54,862. This is a rather significant decline from the 62,894 population estimated by the 2000 Census. Of the 54,862 population figure, 41,176 people reside within the California portion, while the Nevada side of the Tahoe Region, portions of Washoe County, Douglas County, and the rural area of Carson City make up the remaining 13,686 in population. The Nevada portion of the Region is within Nevada’s second Congressional district.

Lake Tahoe and the surrounding areas provide a major recreational opportunity for residents of the surrounding states. The primary market for recreation at Lake Tahoe is from northern California, primarily the Sacramento and San Francisco Bay Area. There has been a general increase in destination visitors to the region arriving via Reno Tahoe International and Sacramento International Airports since 2001. Serving the resident and visitor populations are public and private fixed route transit, shuttles, trolleys, demand-responsive services, as well as air transportation via the South Lake Tahoe Airport and a local roadway and Federal and State highway network. There are seven access

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points to the Basin from outside the region. A variety of state route segments encircle the lake. Portions of the Region are served by bicycle facilities and waterborne excursion services. Public transit is provided on the north shore by Tahoe Area Regional Transit (TART), operated by the County of Placer. Transit service on the south shore is provided by BlueGO, a service of the TTD, which has incorporated a variety of public and private services, including fixed route and demand response transit, as well as neighborhood and ski shuttle services. Airport shuttle operations, including the North Lake Tahoe Express and the South Tahoe Express, provide shuttle service to the Reno/Tahoe Airport. Both the North and South shores are additionally served by special visitor targeted services including trolleys, ski and rafting shuttle services, special event shuttles and others funded by a combination of public and private funds.

TAHOE BASIN TRANSPORTATION PLANNING INSTITUTIONAL STRUCTURE The Lake Tahoe Region contains various federal, state and local transportation planning authorities that do not always align due to various institutional and policy limitations. The Region’s planning complexity requires the utmost coordination and collaboration among transportation and land use planning partners. The following section will attempt to describe some of the transportation authorities that are applicable for regional transportation implementation and planning, and a brief description of the transportation-related entities that have a role in the policy or technical decision-making process. TAHOE REGIONAL PLANNING AGENCY The Tahoe Regional Planning Agency (TRPA) was created by P.L. 96-551 and is governed by a fourteen member Governing Board, with a non-voting federal representative as the fifteenth member. Each state has seven representatives, with each local jurisdiction within the Region also being represented. TRPA is unique because of its regional bi-state responsibilities under the Lake Tahoe Planning Compact for land use planning, transportation planning, project review and approval, enforcement of TRPA ordinances, and the achievement of environmental goals. TAHOE METROPOLITAN PLANNING ORGANIZATION The TMPO is responsible as the body for taking the required actions under federal regulations regarding metropolitan planning organizations. The TMPO defined area is concurrent with that of the TRPA. The TMPO Board of Directors is comprised of the fourteen voting members of the TRPA Governing Board, and a voting representative of the United States Forest Service, USFS-LTBMU. The TMPO voted to provide that the Chair and Vice-Chair of the TRPA serve as Chair and Vice-Chair of the TMPO, unless the TMPO votes otherwise. The monthly TMPO meeting is held during the TRPA meetings, so notices and agendas are mailed at the same time. The TRPA Board adjourns in order for the TMPO Board to convene after being joined by the USFS. Once TMPO actions are taken, the TMPO Board adjourns and the TRPA Board reconvenes without the USFS. It is important to note that these two policy bodies, although they include many of the same individuals, have diverse missions and responsibilities. The TRPA’s overriding obligation is adherence to the Compact, including attaining and maintaining environmental thresholds. The TMPO’s mission, on the other hand, is to provide policy decisions on transportation plans and programs. As described above, integration of the land use and transportation planning process is in place to support the TRPA mission and policies through the TMPO and RTPA authorities and planning requirements.

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REGIONAL TRANSPORTATION PLANNING AGENCY (CALIFORNIA ONLY) TRPA is statutorily designated by the State of California as a RTPA for the Tahoe Region. As an RTPA, TRPA must fulfill various statutory requirements, including those of the Transportation Development Act, coordination with California Department of Transportation (Caltrans) on the development of Regional Transportation Plans and Regional Transportation Improvement Programs and other project related activities. The TRPA Governing Board indicates that it is sitting as the RTPA when taking a policy action, but no changes to the membership of the Governing Board occur. TAHOE TRANSPORTATION DISTRICT Article IX of the Tahoe Regional Planning Compact created the TTD. The TTD is responsible for the implementation of transportation plans, programs and projects. The TTD may acquire, own and operate public transportation systems and parking facilities, and other transportation infrastructure serving the Tahoe Region and provide access to convenient transportation terminals outside of the Region. The TTD also has the ability to receive specific tax revenue to support transit and transportation facilities. The TTD was originally governed by a Board of Directors representing the counties within the Region and the CSLT. Article IX was amended by the states of California and Nevada in 1997 to provide for private sector representation on the Board, recognizing transit and transportation is a public-private partnership in the Lake Tahoe Basin. Board membership now includes representation from the Basin’s two Transportation Management Associations, an at-large member representing transit providers, and a representative for any special transit districts formed under California law. Caltrans and the Nevada Department of Transportation (NDOT) each have a non-voting member on the Board of Directors. The TTD is a close partner to the TMPO in implementing the RTP and increasing project implementation capacity region-wide. TAHOE TRANSPORTATION COMMISSION The Tahoe Transportation Commission (TTC) is designed as part of the metropolitan planning process to provide TMPO and TRPA transportation planning and policy recommendations. The TTC was formalized through TRPA and TMPO resolutions passed in 2007. The TTC is charged with providing the TMPO technical input and recommendations on transportation plans and programs, offering proactive public participation through its meeting noticing requirements, and providing the TMPO Board time necessary to address the full range of complex and interrelated transportation issues facing the Lake Tahoe Basin. The TTC provides policy guidance to the TRPA and TMPO, where additional debate can take place prior to final actions being taken. The TTC is comprised of the voting membership of the TTD, with the addition of representatives from the Washoe Tribe of California and Nevada, USFS and the TRPA Advisory Planning Commission (APC). TRPA ADVISORY PLANNING COMMISSION The APC was established under the Compact to support the TRPA Governing Board. It is a 17-member body consisting of a number of state and local representatives, designed to provide technical review of projects and regional planning plan proposals prior to review and action by the TRPA Governing Board. As a TRPA function, the APC does not review or act on TMPO or RTPA programming actions, but does have jurisdiction over planning issues related to the regional plan and therefore, the transportation plan, and could have review responsibility over permits sought by the TTD. The TTD has a voting representative on the APC.

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TRPA STRATEGIC PLAN AND THE TRANSPORTATION PROGRAM

The Transportation Planning Program plays an integral role in implementing the TRPA Strategic Plan. The TRPA Strategic Plan encompasses the intent of the federal cooperative, continuing, and comprehensive transportation planning approach required of MPOs. Building partnerships that result in projects that support the human and natural environment is a fundamental vision of the Strategic Plan. The “Strategic Goals” include:

1) Accelerate Threshold Attainment – Restoring Lake Tahoe through partnership building and innovative planning to implement the Regional Transportation Plan & Regional Plan

2) Drive the Development and Use of Best Information, Data and Science for Decision-Making & Accountability – Provide excellent information for policy decisions, accountability and operations

3) Establish TRPA as a Leader in Environmental & Sustainability Programs – Establish new cutting-edge, nationally recognized environmental and sustainability approaches and programs

4) Operate as a High Performance Organization – Create an enduring organizational culture of high performance and continuous improvement

TRPA Strategic Plan Work Elements

Strategic Goals 101 102 103 104 105 106 107 108 109 110 111 112

1) Accelerate Threshold Attainment ◊ ◊ ◊ ◊ ◊

2) Drive the Development and Use of Best Information, Data and Science for Decision-Making & Accountability

◊ ◊ ◊ ◊ ◊ ◊

3) Establish TRPA as a Leader in Environmental & Sustainability Programs ◊ ◊ ◊ ◊ ◊ ◊ ◊

4) Operate as a High Performance Organization ◊ ◊ ◊ ◊ ◊ ◊

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TAHOE REGIONAL PLANNING AGENCY

ORGANIZATION CHART

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TAHOE REGIONAL PLANNING AGENCY GOVERNING BOARD

Representing: Carson City Representative ............................................................... Shelly Aldean, Chair Governor of California Appointee ..................................................... Casey Beyer, Vice Chair El Dorado County Supervisor ............................................................. Norma Santiago Nevada Department of Conservation & Natural Resources ............. James Lawrence Douglas County Commissioner.......................................................... Nancy McDermid Nevada Secretary of State ................................................................. Ross Miller Placer County Board of Supervisors .................................................. Larry Sevison City of South Lake Tahoe Council Member ....................................... Hal Cole Governor of Nevada Appointee ........................................................ Mark Bruce Washoe County Commissioner ......................................................... Marsha Berkbigler Governor of California Appointee ..................................................... E. Clement Shute, Jr. Nevada At-Large Member ................................................................. Timothy Cashman California Senate Rules Committee Appointee ................................. William Yeates California Assembly Speaker Appointee ........................................... Elizabeth Carmel President of the United States Appointee ........................................ Timothy Carlson TRPA Executive Director .................................................................... Joanne S. Marchetta

TAHOE METROPOLITAN PLANNING ORGANIZATION

GOVERNING BOARD Representing: Carson City Representative ............................................................... Shelly Aldean, Chair Governor of California Appointee ..................................................... Casey Beyer, Vice Chair El Dorado County Supervisor ............................................................. Norma Santiago Nevada Department of Conservation & Natural Resources ............. James Lawrence Douglas County Commissioner.......................................................... Nancy McDermid Nevada Secretary of State ................................................................. Ross Miller Placer County Board of Supervisors .................................................. Larry Sevison City of South Lake Tahoe Council Member ....................................... Hal Cole Governor of Nevada Appointee ........................................................ Mark Bruce Washoe County Commissioner ......................................................... Marsha Berkbigler Governor of California Appointee ..................................................... E. Clement Shute, Jr. Nevada At-Large Member ................................................................. Timothy Cashman California Senate Rules Committee Appointee ................................. William Yeates California Assembly Speaker Appointee ........................................... Elizabeth Carmel President of the United States Appointee ........................................ Timothy Carlson USFS Forest Supervisor ...................................................................... Jeff Marsolais TRPA Executive Director .................................................................... Joanne S. Marchetta

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TAHOE REGIONAL PLANNING AGENCY ADVISORY PLANNING COMMISSION

Representing: Tahoe Transportation District ........................................................... Steve Teshara, Chair Lahontan Regional Water Quality Control Board .............................. Robert Larsen, Vice Chair Nevada Division of State Lands ......................................................... Charlie Donohue El Dorado County Planning ................................................................ Roger Trout El Dorado County Lay Member ......................................................... Vacant City of South Lake Tahoe Planning .................................................... Hilary Roverud City of South Lake Tahoe Lay Member .............................................. Joy Curry Placer County Planning ...................................................................... Steve Buelna Placer County Lay Member ............................................................... Jennifer Merchant Washoe County Planning .................................................................. Eva Krause Washoe County Lay Member ............................................................ Vacant Douglas County Planning ................................................................... Brandy McMahon Douglas County Lay Member ............................................................ Mike Riley Carson City Planning .......................................................................... Lee Plemel Carson City Lay Member ................................................................... Robert Jepsen U.S. Forest Service ............................................................................. Mike LeFevre Nevada Division of Environmental Protection .................................. David Gaskin Tahoe Basin Fire Chief’s Representative ........................................... Mary Huggins Washoe Tribe of California and Nevada ............................................ Suzanne Garcia Natural Resources Conservation Service ........................................... William Loftis ARB Office of the Ombudsman ......................................................... Vacant

TAHOE TRANSPORTATION COMMISSION BOARD OF DIRECTORS

Representing: South Shore TMA ............................................................................... Steve Teshara, Chair City of South Lake Tahoe ................................................................... Angela Swanson, Vice Chair Placer County..................................................................................... Will Garner Washoe County ................................................................................. Marsha Berkbigler Truckee - North Tahoe TMA .............................................................. Ron Treabess El Dorado County ............................................................................... Norma Santiago Carson City ......................................................................................... Vacant Member At-large ............................................................................... Andrew Strain Douglas County .................................................................................. Nancy McDermid USFS Lake Tahoe Basin Management Unit ........................................ Michael Gabor Washoe Tribe of Nevada and California ............................................ Vacant TRPA Advisory Planning Commission ................................................ Vacant California Department of Transportation (non-voting)..................... Marlo Tinney Nevada Department of Transportation (non-voting) ........................ Jason VanHavel Transportation Planning Manager .................................................... Nick Haven

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CONSULTATION AND PUBLIC INVOLVEMENT

An important component of the TMPO transportation planning process is consultation and public participation in the development of plans, programs and policy. The TMPO program establishes a critical forum for discussing and resolving regional transportation issues. Some examples of executing the continuing, coordinated, and cooperative planning process include board meetings, public workshops, technical committees, issue specific meetings, public hearings, and formal public document review periods. TMPO has developed specific policies and procedures for consulting partners and engaging public participation through the TMPO Public Participation Plan found at www.tahoempo.org. NATIVE AMERICAN TRIBAL GOVERNMENT COMMUNICATION The Lake Tahoe Region is home to one Tribal Government, the Washoe Tribe of California and Nevada. TMPO conducts regular government-to –government communication with the Washoe Tribe to consider tribal needs in the planning and programming process. The Washoe Tribe is a voting member of the Tahoe Transportation Commission, the advisory body to the TMPO Governing Board.

PLANNING EMPHASIS AREAS/MAP-21 PLANNING FACTORS

FHWA, in consultation with FTA, develops Planning Emphasis Areas (PEAs) to promote policy, procedural and technical topics that should be considered by metropolitan planning organizations in preparation of the annual work plans. The PEAs address a mix of planning issues and priority topics identified during on-going reviews of metropolitan and statewide transportation planning processes as requiring additional work. In addition to PEAs, MAP-21 issued (Section 134(h)) Federal Planning Factors that emphasize transportation planning considerations from a national perspective. The matrix below illustrates how PEAs and MAP-21 Planning factors are addressed across work elements in the OWP.

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Work Elements 101 102 103 104 105 106 107 108 109 110 111 112

PEAs

Core Planning Functions X X X X Performance Management X X Safety X X X Livability/Sustainability X X State of Good Repair X X

MAP

-21

Plan

ning

Fac

tors

Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency

X X

Increase the safety of the transportation system for motorized and non-motorized users.

X X X

Increase the security of the transportation system for motorized and non-motorized users.

X X X

Increase the accessibility and mobility of people and for freight.

X X X X X

Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns.

X X X X

Enhance the integration and connectivity of the transportation system, across and between modes, people and freight.

X X X X

Promote efficient system management and operation.

X X X

Emphasize the preservation of the existing transportation system.

X X X

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FY 2015 WORK ELEMENTS

Outreach and Administration WE 101 – Transportation Development Act

WE 102 – Overall Work Program

WE 103 – Boards, Stakeholder, and Tribal Coordination

WE 104 – Public Outreach

Regional Intermodal Planning WE 105 – Regional Intermodal Planning

WE 106 – ITS Planning

WE 107 – Air Quality Planning and Analysis

WE 108 – Transit Planning and Coordination

WE 109 – Transportation Data Collection and Forecasting

Programming & Tracking WE 110 – Regional Programming and Project Tracking

Regional Partnerships

WE 111 –On Our Way Program *NOTE: All activities and products identified in the following Work Elements are part of the regional transportation planning process and are assumed to be eligible expenses for the budgeted funding source.

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WORK ELEMENT 101: TRANSPORTATION DEVELOPMENT ACT

ADMINISTRATION PURPOSE To administer requirements of the California Transportation Development Act (TDA); to process the Local Transportation Funds (LTF) and State Transit Assistance (STA) funds for allocation to local entities; to prepare the 2014 Transit Needs Assessment; to monitor the completion of necessary operational and financial audits; to work with local jurisdictions and transit operators to be sure that appropriate transit improvement recommendations are implemented. DISCUSSION LTF and STA funds support needed transit projects in the Tahoe Region, and TRPA must responsibly monitor the distribution and use of these funds. This administrative mechanism permits TRPA to ensure that LTF funds are used in accordance with the TDA. This work element helps coordinate transit activities in the Tahoe Region, which are on-going throughout the year. One of the annual tasks included in this work element is the “Unmet Transit Needs” finding process, which is required under PUC Section 99401.5. TRPA’s unmet transit needs process is accomplished through the Social Services Transportation Advisory Council (SSTAC), in accordance with the TDA, with additional assistance from the Regional Coordinating Council, TNT-TMA, and Placer County Transportation Planning Agency. All TDA funds are used for public transit, therefore TRPA conducts unmet needs hearings as transit forums that provide for the identification of needs and direct operational feedback to transit operators. SSTAC, in partnership with the Regional coordinating Council (RCC) reviews the information annually at a public hearing. PREVIOUS WORK • Completed Triennial Performance Audits of transit operators receiving TDA funds • Provided LTF and STA Estimates • Processed TDA Claims

PRODUCTS COMPLETION DATE P-1 Submit TDA Schedule of Performance Audits September 2014

P-2 Submit Annual Report of Financial Transactions September 2014

P-3 Complete claimant and TRPA Financial Audits December 2014

P-4 Conduct and document Unmet Transit Needs/Transit Forums January 2015

P-5 Release LTF Preliminary Findings of Apportionment February 2015

P-6 Prepare and produce FY 2014 Transit Needs Assessment March 2015

P-7 Release Final LTF Apportionments May 2015

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Work Element 101: Transportation Development Act Fund Administration (cont.)

Work Element Budget:

REVENUES EXPENDITURES Direct Costs: Direct Costs:

TDA AdministrationTDA Planning 12,900.00 TDA Financial Audit $12,900 Prop 84-SGC Planning

Subtotal: $12,900 Subtotal: $12,900 TMPO Staff: TMPO Staff:

TDA Administration $35,000 TDA Planning: 10,894RSTP Wages/Benefits: $27,742RSTP - Est. Indirect Cost: $18,152

Subtotal: $45,894 Subtotal: $45,894 Total: $58,794 Total: $58,794

**Toll Credits are displayed for tracking purposes and are not a form of cash or revenue.

TASKS T-1 TDA Administration

• Process TDA Claims: notify claimants of funds available for apportionment; process claims for TRPA approval; submit allocation instructions to Auditor-Controllers

• Monitor quarterly reports from Auditor-Controllers • Audit Coordination: Provide assistance to auditors for TRPA fiscal audits; monitor

completion and submittal of claimant audits • Review statutes, rules and regulations, and pending legislation pertinent to transit and

transit funding • Work with consultant to provide any necessary assistance in the completion of the

operators’ Triennial Performance Audits. T-2 Social Services Transportation Advisory Council

• Preparation and coordination for holding unmet transit needs/transit forum hearings • Coordinate with and attend Regional Coordinating Council meetings • Conduct meetings of the SSTAC in conjunction with RCC meetings

T-3 Unmet Transit Needs • Review and analyze Unmet Transit Needs, make a determination to the SSTAC regarding

unmet transit needs and those that are reasonable to meet, discuss, review and accept the Transit Needs Assessment

• Conduct and document unmet transit needs hearings and outreach efforts with traditionally underrepresented and underserved populations and their community leaders (i.e., elderly, disabled, low income, and minorities: Black, Hispanic, Asian American, American Indian/Alaskan Native, and Pacific Islander)

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WORK ELEMENT 102: OVERALL WORK PROGRAM PURPOSE To support tasks necessary for the development, adoption and on-going management of the annual budget and work program for transportation planning and programming for the TMPO; and to provide informative reporting on accomplished activities of the program. DISCUSSION Federal requirements for MPOs include the development and adoption of a Unified Planning Work Program, also referred to as an Overall Work Program (OWP). The OWP must include all anticipated transportation planning activities proposed with federal and state planning funds. The OWP must describe the source and amount of funds, and appropriate tasks and products. Grant management and timely reimbursement requests are a priority of TRPA and TMPO, and this OWP provides support to facilitate grant management and oversight of all transportation planning grants. TMPO coordinates the development and execution of activities identified by the OWP with the TRPA and TTD to avoid overlap and duplication, and to maximize opportunities for partnership. PREVIOUS WORK • Performed FY 2014 OWP administration and financial reporting • TMPO staff attended transportation planning skill development trainings

PRODUCTS COMPLETION DATE P-1 Closeout of FY 2014 OWP August 2014

P-2 Final FY 2015 OWP and OWPA July 2014

P-3 FY 2015 OWP Amendments Quarterly

P-5 Draft FY 2016 OWP March 2015

TASKS T-1 Overall Work Program

• Closeout FY 2014 OWP • Administer 2015 OWP document and related amendments • Coordinate mid-year review and end of year reporting • Host annual meeting to review draft 2016 OWP • 2016 OWP development

T-2 Grant Management • Provide grant management and oversight of transportation planning grants

T-3 TRPA and Work Program Coordination • Coordinate transportation overall work program and budget with TRPA, TTD, and other

partners • Review current partner MOU/MOAs and make necessary updates as necessary

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Work Element 102: Overall Work Program (cont.)

TASKS

T-4 Federal Lands Highways • Budget and agreement administration • One-half percent funding administration • FHWA Central Federal Lands staff coordination

T-5 Staff Development in Regional Transportation Planning • Support internal cross training to promote diverse staffing capabilities • Attend training, both in-house and outside courses and seminars, that directly relate to

transportation planning Work Element Budget:


FLH 1/2% $12,000 Travel/Training $12,000TRPA General $6,000 Subscriptions/Dues $6,000


FHWA PL (CA) $50,760 -Toll Credits (PL-CA) $6,057FLH 1/2% $23,577RSTP Wages/Benefits: $44,935RSTP Est. Indirect Cost: $29,402



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WORK ELEMENT 103: BOARDS, STAKEHOLDER AND TRIBAL

COORDINATION PURPOSE To provide support to the TRPA and TMPO Governing Boards, the TTC Board of Directors, and other public agency committees; to integrate transportation planning, programming and project activities of the TRPA, TMPO, and TTC with those of other transportation stakeholders; to coordinate and involve the Native American Tribes, communities, organizations, and individuals, including the Washoe Tribe of California and Nevada in the regional transportation planning process. DISCUSSION This Work Element directly supports activities to foster coordination, consultation, and cooperation as part of the regional transportation planning and programming process. Additional activities include staff support for the TRPA and TMPO Governing Boards, and the development of staff recommendations, preparation of staff reports based on those recommendations, attending meetings to present the staff recommendations, and follow-up of Governing Board actions. The Tahoe Basin has a multitude of public agencies that have an interest in transportation in some form or another. These agencies include local and county governments, general improvement and special purpose districts, state, federal and regional agencies. In addition, numerous private non-profit agencies, as well as special interest groups have been formed, many of which are devoted solely to the issue of transportation. At the federal level, transportation staff works directly with numerous offices of the FHWA, the FTA, the USFS, the U.S. Environmental Protection Agency (EPA), and the U.S. Department of Energy. Staff additionally interacts with many state agencies including; Caltrans, the California Transportation Commission, State Transportation Agency, Strategic Growth Council, California Tahoe Conservancy, Nevada Department of Transportation, Nevada State Transportation Board, and Nevada Department of Conservation & Natural Resources. Staff supports local agencies like the City of South Lake Tahoe and the five counties by attending council, commission, and general project meetings as necessary. TRPA/TMPO continues engagement with the Washoe Tribe of California and Nevada government through coordination meetings that ensure the Washoe Tribe is involved and aware of transportation policies and projects under consideration in the region. This consultation with the Washoe Tribe is considered a formal government to government consultation, and is above and beyond any general public outreach. As a member of the TTC, the Washoe Tribe is formally included in the regional planning framework and has additional opportunity to provide input on various transportation and associated environmental considerations affecting Tribal interests. Furthermore, the SS/TMA, TNT-TMA, the Lake Tahoe Partnership, Tahoe Prosperity Center, and the League to Save Lake Tahoe hold monthly meetings, in which TMPO has a standing interest. The TNT-TMA and SS/TMA assist the regional transportation planning process by conducting meetings, coordinating public outreach, organizing and participating in various planning activities, and providing input into TMPO plans and programs. An annual cooperative

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Work Element 103: Boards, Stakeholder and Tribal Coordination (cont.) agreement for the SS/TMA and TNT-TMA’s supporting planning activities is developed and approved by the TMPO for the use of federal and state planning funds. PREVIOUS WORK • Transportation staff participation with various federal, state, local, tribal, and public partners

PRODUCTS COMPLETION DATE P-1 TRPA, TMPO, and TTD/C Board packet development and

distribution, including staff briefings Monthly

P-2 Documented formal government-to-government relations with Washoe Tribe of California and Nevada

Bi-annually

TASKS T-1 TRPA/TMPO Boards

• Development of technical analysis and related materials for public and board distribution • Attendance and issue coordination

T-2 Local Coordination • Preparation for and participation in local committees, ad hoc meetings, workshops, etc.

(city, county, local PUD) T-3 Tribal Government Coordination, Consultation, and Collaboration

• Confer with Washoe Tribe of California and Nevada regarding transportation plans and programs via meetings, TTC agendas, direct correspondence, and response to issues raised by the Tribal government

• Involve the Washoe Tribe with a government-to-government partnership approach T-4 Regional Coordination

• Preparation for and participation in regional committees, ad hoc meetings, and workshops directly relating to regional transportation planning

T-5 Statewide Coordination • Preparation for and participation in statewide committees, ad hoc meetings, and

workshops directly relating to regional transportation planning T-6 Federal Coordination

• Preparation for and participation in federal or national committees, ad hoc meetings, and workshops directly relating to regional transportation planning

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Work Element 103: Boards, Stakeholder and Tribal Coordination (cont.) Work Element Budget:


FLH 1/2% $22,000 TMA Cooperative Agmt. $22,000TRPA General $4,000 Meeting Support $4,000


FHWA PL (CA) $24,247 -Toll Credits (PL-CA) $2,781FHWA PL (NV) $20,137FLH 1/2% $9,088TDA Planning: $1,060RSTP Wages/Benefits: $32,964RSTP Est. Indirect Cost: $21,568



ATTACHMENT B



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WORK ELEMENT 104: PUBLIC OUTREACH PURPOSE To increase public awareness and education of TMPO and TRPA’s efforts; to expand the use of outreach techniques that