budget finance committee meeting agenda 128 market … · 5/8/2015 · year 2015/2016 to the tahoe...

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BUDGET FINANCE COMMITTEE

Meeting Agenda Tahoe Regional Planning Agency May 8, 2015 128 Market Street 8:30 a.m. Stateline, NV 89449 All items on this agenda are action items unless otherwise noted. Items on the agenda may be taken out of order. The Board may combine two or more items for consideration. The Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time.

I. PUBLIC INTEREST COMMENTS All comments are to be limited to no more than five minutes per person. Comments made cannot be acted upon or discussed at this meeting, but may be placed on a future agenda for consideration.

II. RECOMMENDATION OF APPROVAL OF MINUTES OF MARCH 27, 2015

III. RECOMMENDATION OF APPROVAL OF MINUTES OF APRIL 10, 2015

IV. DISCUSSION ITEMS

Item Action Requested Page A. Review and Acceptance of the District’s Financial

Statement of Operations for July 1, 2014 through March 31, 2015 (Item VII.A.)

Recommend Acceptance

46

B. Approve Execution of a Contract Amendment with Airport Mini Bus for The Night Rider Shuttle Service for the 2015 Summer Season (Item VII.C.)

Recommend Approval 60

C. Approve Execution of an Amendment to the Contract between TTD and Airport Mini Bus for the North Lake Tahoe Express Shuttle Service and a Related Funding Agreement with Various Public and Private Entities (Item VII.D.)


D. Approve Project Support Agreement with the Tahoe Fund for the Incline Village to Sand Harbor Bike Path (Item VII.G.)


E. Approval of a Task Order for Wood Rodgers to Provide Comprehensive Program Management of TTD’s Capital Improvement Program (Item VIII.C.)


F. Direction and Possible Approval of the District’s Proposed Work Program and Budget for Fiscal Year 2016 (Item VIII.E.)

Provide Direction and Recommend Possible Approval

131

V. ADJOURNMENT

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TAHOE TRANSPORTATION DISTRICT (TTD)

TAHOE TRANSPORTATION COMMISSION (TTC) Meeting Agenda

Tahoe Regional Planning Agency May 8, 2015 128 Market Street 9:30 a.m. Stateline, NV 89449

All items on this agenda are action items unless otherwise noted. Items on the agenda may be taken out of order. The Board may combine two or more items for consideration. The Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. I. CALL TO ORDER AND GENERAL MATTERS

A. Roll Call and Determination of Quorum of TTD/TTC B. Approval of Agenda for May 8, 2015 C. Approval of Minutes of March 27, 2015 D. Approval of Minutes of April 10, 2015

II. PUBLIC INTEREST COMMENTS

At this time, members of the public shall have the opportunity to directly address the Board. All comments are to be limited to no more than five minutes per person. The Board is prohibited by law from taking immediate action on or discussing issues raised by the public that are not listed on this agenda. In addition, members of the public shall have the opportunity to directly address the Board after each item on which action may be taken is discussed by the public body, but before the public body takes action on the item.

III. BUDGET FINANCE COMMITTEE REPORT IV. TAHOE REGIONAL PLANNING AGENCY ADVISORY PLANNING COMMISSION

APPOINTEE REPORT V. TAHOE TRANSPORTATION COMMISSION BUSINESS ITEMS

Items for Possible Action Action Requested Page A. Recommend Approval of the Lake Tahoe

Transportation Overall Work Program for Fiscal Year 2015/2016 to the Tahoe Metropolitan Planning Organization Governing Board


VI. ADJOURN AS TTC AND RECONVENE AS TTD VII. TAHOE TRANSPORTATION DISTRICT CONSENT ITEMS

Items for Possible Action Action Requested Page A. Review and Acceptance of the District’s Financial

Statement of Operations for July 1, 2014 through March 31, 2015

Acceptance 46

B. Review and Acceptance of February and March 2015 South Shore and Commuter Transit Contractor Report and Transit and Mobility Managers’ Updates for April 2015

Acceptance 56

C. Approve Execution of a Contract Amendment with Airport Mini Bus for The Night Rider Shuttle Service for the 2015 Summer Season

Approval 60

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Items for Possible Action Action Requested Page D. Approve Execution of an Amendment to the

Contract between TTD and Airport Mini Bus for the North Lake Tahoe Express Shuttle Service and a Related Funding Agreement with Various Public and Private Entities

Approval 67

E. Adoption of Resolution 2015-006 Designating the District’s Transit System Program Manager as the Alternate Representative to Serve on the California Transit Insurance Pool Board of Directors for TTD

Adoption 99

F. Adoption of Resolution 2015-007 Appointing Reliance Trust Company as Trustee for the TTD Retirement Plan and Authorizing Mass Mutual to Act as Its Agent

Adoption 101

G. Approve Project Support Agreement with the Tahoe Fund for the Incline Village to Sand Harbor Bike Path

Approval 103

VIII. TAHOE TRANSPORTATION DISTRICT (TTD) BUSINESS ITEMS

Items for Possible Action Action Requested Page A. Approve Award of Nevada Stateline to Stateline

Bikeway South Demonstration Project – Phase 1D Improvements Construction Contract to Sierra Nevada Construction; Authorize Chairman and District Manager to Sign the Construction Contract; and Authorize the District Manager to Execute Contract Change Orders Not to Exceed Ten Percent of Total Construction Contract

Approval 114

B. Approve Conversion of Compressed Natural Gas Station for the Exclusive Use of the TTD in Providing Transit Services and Approve Purchase of Control Upgrades

Approval 125

C. Approval of a Task Order for Wood Rodgers to Provide Comprehensive Program Management of TTD’s Capital Improvement Program

Approval 127

D. Authorize District Manager to Execute an Agreement with the United States Forest Service to Provide Technical Services for the Preparation of the Environmental Analysis for the Nevada Stateline to Stateline Bikeway Phase 3 Project

Approval 129

E. Direction and Possible Approval of the District’s Proposed Work Program and Budget for Fiscal Year 2016

Direction and Possible Approval

131

IX. DISTRICT MANAGER REPORT X. BOARD, COMMISSION MEMBER AND STAFF COMMENTS XI. PUBLIC INTEREST COMMENTS XII. ADJOURNMENT

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COMPLIANCE WITH PUBLIC NOTICE REQUIREMENTS This notice and agenda has been posted at the TTD office and at the Stateline, Nevada post office. The notice and agenda has also been posted at the North Tahoe Conference Center in Kings Beach, the Incline Village GID office and the North Tahoe Chamber of Commerce and on the TTD website: www.tahoetransportation.org. For those individuals with a disability who require a modification or accommodation in order to participate in the public meeting, please contact Judi White at (775) 589-5502 or [email protected]. Nevada Open Meeting Law Compliance Written notice of this meeting has been given at least three working days before the meeting by posting a copy of this agenda at the principal office of the Board and at three other separate, prominent places within the jurisdiction of the Board not later than 9 a.m. of the third working day before the meeting. Written notice of this meeting has been given by providing a copy of this agenda to any person who has requested notice of the meetings of the Board. Such notice was delivered to the postal service used by the Board not later than 9 a.m. of the third working day before the meeting for transmittal to the requester by regular mail, or if feasible for the Board and the requester has agreed to receive the public notice by electronic mail, transmitted to the requester by electronic mail sent not later than 9 a.m. of the third working day before the meeting. Supporting materials were provided to any person requesting such materials and were made available to the requester at the time the material was provided to the members of the Board or, if provided to the members of the Board at the meeting, were made available to the requester at the meeting and are available on the TTD website: www.tahoetransportation.org. Please send requests for copies of supporting materials to Judi White at (775) 589-5502 or [email protected].

http://www.tahoetransportation.org/

Tahoe Transportation Board Meeting Minutes – March 27, 2015

TAHOE TRANSPORTATION DISTRICT BUDGET FINANCE COMMITTEE MEETING MINUTES

March 27, 2015

Committee Members in Attendance: Will Garner, Placer County, Chair Steve Teshara, SS-TMA Ron Treabess, TNT-TMA

Others in Attendance: Carl Hasty, Tahoe Transportation District Alfred Knotts, Tahoe Transportation District Joanie Schmitt, Tahoe Transportation District George Fink, Tahoe Transportation District Tara Styer, Tahoe Transportation District Aaron Langmayer, Tahoe Transportation District Tara Frank, Tahoe Transportation District Adam Spear, Esq., Legal Counsel

I. PUBLIC INTEREST COMMENTS No public interest comments were made.

II. RECOMMENDATION OF APPROVAL OF MINUTES OF FEBRUARY 13,

2015 Mr. Teshara made the motion to recommend approval of the minutes of February 13, 2015. Mr. Treabess seconded the motion. The motion passed.

III. DISCUSSION ITEMS A. Review and Acceptance of the District’s Financial Statement of

Operations for July 1, 2014 through January 31, 2015 Ms. Schmitt reviewed this item. Action Requested: Recommend Acceptance Mr. Treabess made the motion to recommend acceptance of the District’s Financial Statement of Operations for July 1, 2014 through January 31, 2015. Mr. Teshara seconded the motion. The motion passed unanimously.

B. Authorize Execution of a Change Order to Increase the Amount of the

Purchase Order for Sunshine Taxi, Inc., Sunshine Yellow Cab Ms. Styer reviewed this item. Action Requested: Recommend Approval Mr. Treabess made the motion to recommend authorization to execute change order to increase the amount of the purchase order for Sunshine

Tahoe Transportation Board Meeting Minutes – March 27, 2015 2

Taxi, Inc., Sunshine Yellow Cab. Mr. Teshara seconded the motion. The motion passed unanimously.

C. Approval of Resolutions for California Transportation Development Act Funds for the El Dorado County Portion of Lake Tahoe, Including the City of South Lake Tahoe for Transit Operations for Fiscal Year 2015-2016 Ms. Schmitt reviewed this item. Action Requested: Recommend Approval Mr. Teshara made the motion to recommend approval of resolutions for California Transportation Development Act Funds for the El Dorado County portion of Lake Tahoe, including the City of South Lake Tahoe for transit operations for fiscal year 2015-2016. Mr. Treabess seconded the motion. The motion passed unanimously.

D. Approval of Execution of the Final One-Year Contract Extension to Diversified Transportation LLC, dba Keolis Transit America for Transit Operations and Maintenance of the TTD’s BlueGo Transit System Mr. Fink reviewed this item. Action Requested: Recommend Approval Mr. Treabess made the motion to recommend approval to execute the final one-year contract extension to Diversified Transportation LLC, dba Keolis Transit America for transit operations and maintenance of TTD’s BlueGo transit system. Mr. Teshara seconded the motion. The motion passed unanimously.

E. Authorize District Manager to Execute an Agreement with the Nevada Division of State Parks; Execute a Facility Use Agreement and Purchase Order with the Washoe County School District; and Approval of Alteration to East Shore Express Service Plan Mr. Langmayer reviewed this item. Action Requested: Recommend Approval Mr. Treabess made the motion to recommend authorization to execute an agreement with the Nevada Division of State Parks, a facility use agreement and purchase order with Washoe County School District and approve the alteration to the East Shore Express Service Plan. Mr. Teshara seconded the motion. The motion passed unanimously.

F. Approval to Award a Contract for Auditing Services for Three Fiscal Years (FY2015 through FY2017) With One Two-Year Extension Option for Two Additional Fiscal Year Audits (FY2018 and FY2019) Ms. Schmitt reviewed this item. Action Requested: Recommend Award


Mr. Teshara made the motion to recommend award of a contract for auditing services for three fiscal years with one two-year option for two additional fiscal year audits to Mayer Hoffman McCann PC. Mr. Treabess seconded the motion. The motion passed unanimously.

IV. ADJOURNMENT


TAHOE TRANSPORTATION DISTRICT / COMMISSION SPECIAL BOARD MEETING MINUTES

MARCH 27, 2015

TTD/C Board Members in Attendance: Steve Teshara, SS-TMA, Chair Marsha Berkbigler, Washoe County, Vice Chair Austin Sass, City of South Lake Tahoe Will Garner, Placer County Ron Treabess, TNT-TMA Sue Novasel, El Dorado County Mark Kimbrough, Carson City Travis Lee, Douglas County Gary Arnold, Caltrans

TTD/C Board Members Absent: Andrew Strain, Member at Large Mike Gabor, U.S. Forest Service Sondra Rosenberg, NDOT Darrel Kizer, Washoe Tribe

Others in Attendance:

Carl Hasty, Tahoe Transportation District Alfred Knotts, Tahoe Transportation District Joanie Schmitt, Tahoe Transportation District George Fink, Tahoe Transportation District Derek Kirkland, Tahoe Transportation District Nick Haven, Tahoe Regional Planning Agency Tara Frank, Tahoe Transportation District Adam Spear, Esq., Legal Counsel

I. TAHOE TRANSPORTATION DISTRICT AND TAHOE TRANSPORTATION

COMMISSION CALL TO ORDER AND ROLL

A. Roll Call and Determination of Quorum The meeting of the Tahoe Transportation District and Tahoe Transportation Commission was called to order by Chairman Teshara at 9:30 a.m., at the Granlibakken Resort and Conference Center. Roll call was taken and it was determined a quorum was in attendance for the TTD/TTC.

B. Approval of TTD/TTC Agenda of March 27, 2015

Motion/second by Ms. Berkbigler/Mr. Treabess to approve the TTD/TTC agenda for today’s meeting. The motion passed unanimously.

C. Approval of TTD/TTC Amended Meeting Minutes for January 23, 2015

Motion/Second by Ms. Berkbigler/Mr. Treabess to approve the TTD and TTC minutes, as amended by Mr. Teshara. The motion passed, with Mr. Sass abstaining.


D. Approval of TTD/TTC Meeting Minutes for February 13, 2015

Motion/Second by Mr. Treabess/Ms. Berkbigler to approve the TTD and TTC minutes, as amended by Mr. Teshara. The motion passed.

II. PUBLIC INTEREST COMMENTS Mr. Hasty informed the Board that Mr. Kirkland is attending his last Board meeting as District staff as he has taken a position with Wood Rodgers.

III. BUDGET FINANCE COMMITTEE REPORT

Mr. Garner reported the committee reviewed the items and recommended the requested actions of the items.

IV. TAHOE REGIONAL PLANNING AGENCY ADVISORY PLANNING

COMMISSION APPOINTEE REPORT Mr. Teshara reported the APC will be considering the environmental document for the SR89/Fanny Bridge project on April 8 and a facilitated workshop will also be held that day.

V. TAHOE TRANSPORTATION COMMISSION (TTC) CONSENT ITEMS

A. Recommendation of Adoption of the Supporting Resolution for Fiscal Year 2015 Federal Transit Administration Section 5311 Program of Projects for the California Portion of the Tahoe Region

B. Recommend Adoption of the Supporting Resolution to Authorize Submission and Programming of the Tahoe Transportation District Federal Transit Administration Section 5311(f) Operating Assistance Funds

C. Recommend Adoption of the Supporting Resolution Regarding Fiscal Year 2014-2015 Proposition 1B California Transit Security Grant Program – California Transit Assistance Funds

D. Initiate 30-day Public Comment Period for Draft 2016 Tahoe Metropolitan Planning Organization Overall Work Program Mr. Garner motioned to approve the consent calendar, Mr. Berkbigler seconded the motion. The motion passed unanimously.

VI. ADJOURN AS TTC AND RECONVENE AS TTD VII. TAHOE TRANSPORTATION DISTRICT (TTD) CONSENT ITEMS

A. Review and Acceptance of the District’s Financial Statement of

Operations for July 1, 2014 through January 31, 2015 B. Review and Acceptance of South Shore and Commuter January 2015

Transit Contractor Report and Transit and Mobility Managers’ Updates for February 2015

C. Authorize Execution of a Change Order to Increase the Amount of the Purchase Order for Sunshine Taxi, Inc., Sunshine Yellow Cab


D. Approval of Resolutions for California Transportation Development Act Funds for the El Dorado County Portion of Lake Tahoe, Including the City of South Lake Tahoe for Transit Operations for Fiscal Year 2015-2016

E. Approval of Execution of the Final One-Year Contract Extension to Diversified Transportation LLC, dba Keolis Transit America for Transit Operations and Maintenance of the TTD’s BlueGo Transit System

F. Authorize District Manager to Execute an Agreement with the Nevada Division of State Parks; Execute a Facility Use Agreement and Purchase Order with the Washoe County School District; and Approval of Alteration to East Shore Express Service Plan Ms. Berkbigler motioned to approve the consent calendar, Mr. Garner seconded the motion. The motion passed unanimously.

VIII. TAHOE TRANSPORTATION DISTRICT (TTD) BUSINESS ITEMS

A. Consideration of the State Route 89/Fanny Bridge Community Revitalization Project and its Final Environmental Impact Report; Certification of the Final Environmental Impact Report; Approval of the State Route 89/Fanny Bridge Community Revitalization Project as described in the Final Environmental Impact Report as Alternative 1 (New Alignment–Existing SR 89 Open to Local Traffic) with Option 2 (Roundabout); Adoption of Findings of Fact and a Mitigation Monitoring and Reporting Program Pursuant to the California Environmental Quality Act Mr. Hasty noted there is a 10-day period for public agencies to review the responses to their comments on the final document that has not concluded yet, therefore no action will be taken by the Board until the April Board meeting. Mr. Knotts reviewed this item. Mr. Curtis Alling, Ascent Environmental, reviewed the environmental document with a presentation. Public Comment: Ron McIntyre, Tahoe City resident, stated he has been subject to 50 years of traffic which has been recognized as one of the biggest environmental problems in the area and feels the bypass will solve most of the problems. He suggested the practical way would be to build the bypass portion of the project and get people used to using that portion of the project, then a roundabout wouldn’t be needed in the southwest part of Tahoe city. He recommended the project be done as quickly as possible and leave the old things there as people get used to the new project and see if it is necessary to build the roundabout. Michael Schwartz, North Tahoe Fire /Meeks Bay Fire Protection District Fire Chief, wanted to explain the tone and tenor of their comments and show their concern. He stated they appreciate the environmental and economic community concerns regarding all the alternatives; that the comments of the fire protection district are strictly related to the safety


aspect; and still believe Alternative 1 provides the greatest increase in public safety. Zach Hymanson, resident of Tahoe City, is concerned regarding the significant effect the project will have on the intersection of Granlibbaken Road and Tahoe Taverns and that mitigation measure 4.15-2A with an undefined scope and undefined time will not mitigate the impacts on that intersection. Jim Sajdak, resident of Tahoe City, feels Alternative 1 is not the appropriate choice in comparison to a modified Alternative 6A. Glen Campbell, Dam Café owner, is concerned about the Central Federal Lands Highways’ acknowledgment that there will be no improvement to the excessive congestion if this project moves forward. He doesn’t believe the project is consistent with the values and cultures of the North Shore and the no action alternative should be chosen. Roger Kahn, resident of Tahoe City, stated the draft EIR he reviewed did not identify a roundabout in Tahoe City and that alternative was never presented to the Citizen’s Review Committee. Marty Daniels, resident of Tahoe City, stated the final EIR does not provide acceptable resolutions specific to the Penny Pines Plantation commemorating 9-11. She also stated the final EIR does not address the scope of work for the repair or replacement of Fanny Bridge as it relates to the jurisdiction of the Truckee Meadows Water Authority; nor does it address removal of structures owned by the Tahoe City Public Utility District and the need for protective containment in case of a spill from the sewer lines. Sue Rossi, resident of Tahoe City, is against the removal of the trees in the Penny Pines Plantation and it should be considered a major issue. Susan Gearhart, Homewood resident and president of Friends of the West Shore, is concerned the District and Tahoe Regional Planning Agency are biased by choosing Alternative 1 and have negated the voices of the public. She also stated the numerous impacts of Alternative 1 that will not be repairable by mitigation and that there are significant gaps of data in the documents. Leanne Cullen, resident, would prefer to see nothing happen, but will support Alternative 1 with option 2 and the caveat that the businesses in that area be closely involved to avoid a negative impact. Mike Willette, resident of Tahoe City, has watched the economic health of the community deteriorate over the past 20 years. He stated the Transit Center is a failure and this project is joined to the transit center, which he considers a bad idea.


Donna Caravelli, local resident, feels Fanny Bridge needs to be retrofitted and/or widened. She feels common sense needs to be brought to this group and the desires of the locals need to be considered. Cindy Gustafson, General Manager, Tahoe City Public Utility District, stated her Board of Directors unanimously supports Alternative 1, with the caveat that they have not looked at the roundabout versus the Wye area. Peter Kraatz, Assistant Director of Public Works Department of Placer County, noted the County does similar types of projects. He explained the County has already recognized the decreased level of service at the Granlibbaken Road intersection as needing improvement, however Alternative 1 needs to be implemented to help guide the process of determining the needed improvements at that intersection. He stated as a Project Delivery Team member, he supports Alternative 1. Sandy Evans Hall, North Lake Tahoe Resort Association, noted that although her Board has not taken a specific stand on a recommendation, she has been involved through the community action committee and through the mobility plan. She added that the Association had an intercept research study done last summer and congestion was a major comment by visitors. She feels doing nothing is not an option. Mr. Teshara asked for clarification of the mitigation and monitoring program and the no action alternative. Mr. Knotts clarified the no action alternative and noted the no action alternative does not meet the purpose and needs of the project. Mr. Knotts and Mr. Alling provided clarification of the mitigation and monitoring program. Mr. Hasty added today’s comments will be reviewed and taken into consideration, as part of the process. He encouraged all to review chapter 3. Action Requested: Certification and Approval

B. Approval to Award a Contract for Auditing Services for Three Fiscal Years (FY2015 through FY2017) With One Two-Year Extension Option for Two Additional Fiscal Year Audits (FY2018 and FY2019) Ms. Schmitt reviewed this item. Action Requested: Award Contract Mr. Garner made the motion to award a contract for auditing services for three fiscal years with a one two-year extension option to Mayer Hoffman McCann PC. Ms. Berkbigler seconded the motion. The motion passed unanimously.


IX. DISTRICT MANAGER REPORT Mr. Hasty reported April 9 will be the National Stand Up for Transportation Day and he and Mr. Knotts were in Washington D.C. earlier in the week and had good meetings with Federal Highways headquarters and the Forest Service.

X. BOARD, COMMISSION MEMBER AND STAFF COMMENTS

Mr. Haven commented the TMPO Overall Work Program will be presented at the April Board meeting. Mr. Arnold noted they are reviewing the draft Overall Work Program and is awaiting comments to submit to the TMPO. Ms. Berkbigler left at 11:55 a.m. Mr. Teshara commented he and Ms. Birkbigler will be working on Mr. Hasty’s annual performance evaluation. Mr. Treabess commented Caltrans has submitted their comments regarding the way-finding signage; updated the Board on the water shuttle program; and noted discussion has been held with Incline Village Visitor Bureau to extend the night rider service into Incline Village area.

XI. ADJOURNMENT Respectfully Submitted: Judi White Executive Assistant Clerk to the Board Tahoe Transportation District

(The above meeting was recorded in its entirety, anyone wishing to listen to the aforementioned tapes, please contact Judi White, Clerk to the Board, (775) 589-5502.)

Tahoe Transportation Board Meeting Minutes - April 2015

TAHOE TRANSPORTATION DISTRICT BUDGET FINANCE COMMITTEE MEETING MINUTES

April 10, 2015

Committee Members in Attendance: Will Garner, Placer County, Chair Steve Teshara, SS-TMA Ron Treabess, TNT-TMA


Carl Hasty, Tahoe Transportation District Alfred Knotts, Tahoe Transportation District Derek Kirkland, Tahoe Transportation District Tara Frank, Tahoe Transportation District Adam Spear, Esq., Legal Counsel

I. PUBLIC INTEREST COMMENTS No public interest comments were made.

II. DISCUSSION ITEMS

A. Renewal of Contract for Professional Services to Represent the District on

Federal Transportation Matters, Including the Reauthorization of Moving Ahead for Progress in the 21st Century Act Mr. Hasty reviewed this item. Action Requested: Recommend Approval Mr. Teshara made the motion to recommend approval to renew Kathy Ruffalo and Associates’ contract to represent the District on federal transportation matters. Mr. Treabess seconded the motion. The motion passed unanimously.

B. Nevada Stateline to Stateline Bikeway Phase 3 Project Update; Authorize District

Manager to Execute an Agreement with the United States Forest Service to Complete the Environmental Analysis for the Project; Adoption of a Resolution Approving a Federal Lands Access Program Application for Project Funding Mr. Kirkland reviewed this item. He noted staff is not requesting approval from the Board to execute the agreement between the Forest Service and the District. That will be brought back to the Board at the May meeting. Action Requested: Recommend Approval and Adoption Mr. Teshara made the motion to recommend adoption of Resolution 2015-005 approving the Federal Lands Access Program application for project funding. Mr. Treabess seconded the motion. The motion passed unanimously.

III. ADJOURNMENT

Tahoe Transportation Board Meeting Minutes – April 2015 2

TAHOE TRANSPORTATION DISTRICT BOARD MEETING MINUTES

April 10, 2015

TTD Board Members in Attendance: Steve Teshara, SS-TMA, Chair Marsha Berkbigler, Washoe County, Vice Chair Austin Sass, City of South Lake Tahoe Tom Fortune, Member at Large Will Garner, Placer County Ron Treabess, TNT-TMA Sue Novasel, El Dorado County Mark Kimbrough, Carson City Travis Lee, Douglas County Sondra Rosenberg, NDOT Gary Arnold, Caltrans

TTD Board Members Absent: Nancy McDermid, Douglas County


Carl Hasty, Tahoe Transportation District Alfred Knotts, Tahoe Transportation District Derek Kirkland, Tahoe Transportation District Tara Frank, Tahoe Transportation District Adam Spear, Esq., Legal Counsel

I. TAHOE TRANSPORTATION DISTRICT CALL TO ORDER AND ROLL

A. Roll Call and Determination of Quorum

The meeting of the Tahoe Transportation District was called to order by Chairman Teshara at 9:30 a.m., at the Granlibakken Resort and Conference Center. Roll call was taken and it was determined a quorum was in attendance for the TTD.

B. Approval of TTD Agenda of April 10, 2015

Mr. Hasty noted staff is only requesting approval of the resolution in Item VI.B. Motion/second by Ms. Berkbigler/Ms. Novasel to approve the revised TTD agenda for today’s meeting. The motion passed unanimously.

II. PUBLIC INTEREST COMMENTS

No public interest comments were made.

III. BUDGET FINANCE COMMITTEE REPORT Mr. Garner reported the committee reviewed the items and recommended the requested actions.


IV. TAHOE REGIONAL PLANNING AGENCY ADVISORY PLANNING COMMISSION APPOINTEE REPORT Mr. Teshara reported the Advisory Planning Commission voted to recommend the TRPA Governing Board approve the TRPA Compact Article 7 findings for the Final EIS for the Highway 89 Project and to certify the final document as technically adequate.

V. TAHOE TRANSPORTATION DISTRICT (TTD) CONSENT ITEMS

A. Renewal of Contract for Professional Services to Represent the District on

Federal Transportation Matters, Including the Reauthorization of Moving Ahead for Progress in the 21st Century Act Ms. Novasel motioned to approve the consent calendar, Mr. Treabess seconded the motion. The motion passed unanimously.

VI. TAHOE TRANSPORTATION DISTRICT (TTD) BUSINESS ITEMS

A. Consideration of the State Route 89/Fanny Bridge Community Revitalization Project and its Final Environmental Impact Report; Certification of the Final Environmental Impact Report; Approval of the State Route 89/Fanny Bridge Community Revitalization Project as Described in the Final Environmental Impact Report as Alternative 1 (New Alignment–Existing SR 89 Open to Local Traffic) with Option 2 (Roundabout); Adoption of Findings of Fact and a Mitigation Monitoring and Reporting Program Pursuant to the California Environmental Quality Act Mr. Knotts reviewed this item. Mr. Curtis Alling, Ascent Environmental, reviewed the environmental document with a presentation. Mr. Knotts noted that upon final approvals, it is anticipated 100% design should be completed in the fall of this year, and the contract awarded in 2016, with a two year construction timeline. Public Comment: Bill Doherty, Tahoe City resident, is pleased with the project and hopes it will alleviate the traffic on his street due to locals trying to circumvent the traffic on Highway 89 by using Granlibakken Road. Jim Sajdak, Tahoe City resident, wants to ensure all possibilities are completed exhausted and documented. He is sending a letter requesting an actual, documented review of the traffic counts and level of service of his proposed modified Alternative 6A and requests confirmation from TRPA and Caltrans that Alternative 6A is not acceptable. He recommended having a third party conduct an unbiased review of the environmental document. He would also like to see an acknowledgement from the Tahoe Truckee Sanitation Association that their comments have been properly responded to. Dana Spencer thinks a small roundabout would be an excellent solution in Tahoe City at the Wye. She believes a huge bridge over the river would be shameful. She agreed with a third party review.


Jennifer Quashnick, Friends of the West Shore, stated the project will increase traffic on the west shore, which has not been addressed. She also stated there has been much discussion regarding the pedestrian crossings being huge causes of congestion and the document does not address testing some other alternative. She also stated that no surveys were performed on driver behavior or the recreation users of the 64 acres tract. She stated Friends of the West Shore support the narrow modified version of Alternative 6 or 6a. Cindy Gustafson, General Manager, Tahoe City Public Utility District, stated the Utility District reviewed the responses to their comments and are satisfied with the responses. They also reviewed the Findings of Fact and Mitigation Monitoring Program and believe they are comprehensive and properly detailed to support the District’s Board action today. Ken Todd, Tahoe City resident, urged the Board to vote against the preferred Alterative, that Alternative 6A is better as less trees will be cut down. Jim Bowman, Tahoe City resident, stated the Alternative 1 is a tremendous waste of taxpayers’ dollars. Mr. Spear reviewed the actions to be considered by the Board. Mr. Hasty noted a meeting was held with the adjacent property owners of the proposed option 2 roundabout on April 8, with another scheduled for April 27. Mr. Alling suggested adding the following wording regarding the Level of Service at Granlibakken, “For improvements described in mitigation measure 4.15-2A to resolve the delay impact at Granlibakken Road and SR 89 intersection, a performance target is established to achieve an average intersection approach delay that is no greater than the projected 2018 no project condition as presented in the environmental document.” Action Requested: Certification and Approval Mr. Garner made the motion to adopt Resolution 2015-003 certifying the Final Environmental Impact Report pursuant to the California Environmental Quality Act. Ms. Berkbigler seconded the motion. The motion passed unanimously. Mr. Garner made the motion to adopt Resolution 2015-004 approving the State Route 89/Fanny Bridge Community Revitalization Project as described in the Final Environmental Impact Report as Alternative 1 (New Alignment-Existing SR 89 open to local traffic with Option 2 (Roundabout) and adopting Findings of Fact and a Mitigation Monitoring and Report Program pursuant to the California Environmental Quality Act, with direction to staff to pursue further design of the option 2 roundabout in consultation with adjacent property owners to address property access concerns and if that roundabout proves inadequate to address those concerns, then staff will return to the Board for approval of an alternative


intersection design that will address those concerns. Ms. Berkbigler seconded the motion. The motion passed unanimously.

B. Nevada Stateline to Stateline Bikeway Phase 3 Project Update; Authorize District

Manager to Execute an Agreement with the United States Forest Service to Complete the Environmental Analysis for the Project; Adoption of a Resolution Approving a Federal Lands Access Program Application for Project Funding Mr. Hasty reviewed this item and noted staff is requesting the Board to not take action to approve the execution of the agreement with the Forest Service at this time. Staff will bring that back to the Board at a later date for approval. Action Requested: Approval and Adoption Ms. Berkbigler made the motion to adopt Resolution 2015-005 approving a Federal Lands Access Program application for Project funding. Mr. Treabess seconded the motion. The motion passed unanimously.

VII. DISTRICT MANAGER REPORT Mr. Hasty noted staff will be at the TRPA Governing Board meeting for the SR 89 Fanny Bridge Project.

VIII. BOARD, COMMISSION MEMBER AND STAFF COMMENTS

Mr. Arnold commented Caltrans will be scheduling a mid-year coordination meeting to review the priorities of the Tahoe Basin, including the US 50 and Al Tahoe intersection and reviewed some planning direction changes. Mr. Treabess commented the installation of public art at the Kings Beach roundabout has been put on hold due to Caltrans review of their policy of having public art involved in state highways. He also noted that an updated business plan for the North Lake Tahoe Express has been started. Mr. Teshara noted the TMPO is updating their Active Transportation Plan (formerly known as the Bicycle and Pedestrian Plan) and two community gatherings are scheduled for April 14 at the South Lake Tahoe Library and April 16 at the Kings Beach Elementary School. He also updated the Board on Nevada Senate Bill 183.

IX. ADJOURNMENT

The meeting adjourned at 10:53 a.m. Respectfully Submitted: Judi White Executive Assistant Clerk to the Board Tahoe Transportation District

(The above meeting was recorded in its entirety, anyone wishing to listen to the aforementioned tapes, please contact Judi White, Clerk to the Board, (775) 589-5502.)

NH/jw AGENDA ITEM: V.A.

MEMORANDUM Date: May 4, 2015 To: Tahoe Transportation Commission From: TMPO Staff Subject: Recommend Approval of the Lake Tahoe Transportation Overall Work Program for Fiscal

Year 2015/2016 to the Tahoe Metropolitan Planning Organization Governing Board Action Requested: Staff is requesting the Tahoe Transportation Commission (TTC) recommend approval of the Lake Tahoe Transportation Overall Work Program (OWP) for Fiscal Year 2015/2016 (Attachment B) to the Tahoe Metropolitan Planning Organization (TMPO) Governing Board. Staff Recommendation: Staff recommends the TTC recommend approval by the TMPO Governing Board of the FY 2016 OWP. Project Description/Background: Federal regulations (Title 23, Sec. 450.314) require each Metropolitan Planning Organization to prepare an annual program of work in cooperation with the States and operators of publicly owned transit services. The regulations specify the OWP shall discuss transportation planning priorities for the Region and all transportation and transportation-related air quality planning activities anticipated in the area during the next one year period. The detailed delineation of the transportation planning activities in the OWP serves as the direction for the expenditure of various transportation planning funds received by TMPO/Tahoe Regional Planning Agency (TRPA). For the TRPA, the transportation OWP then forms the basis for inclusion of the transportation planning functions of the agency into the TRPA annual work program and budget. Discussion: TMPO staff prepared the initial draft and started the required 30-day public comment period on March 27, 2015, distributing copies of the draft to state and federal agencies, as well as the Tahoe Transportation Commission (TTC). The public comment period closed on April 27, 2015 and all comments received have been considered and included as appropriate. The TMPO Governing Board is scheduled to consider approval of the OWP at the May 27, 2015 meeting. Staff has attached a summary of the FY 2016 OWP briefly describing the individual work elements and showing overall budget figures (Attachment A). Contact Information: If you have any questions or comments regarding this item, please contact Nick Haven, at [email protected] or 775-589-5256. Attachments:

A. FY 2016 Overall Work Program Executive Summary B. Final Draft TMPO FY 2016 Overall Work Program

TTD/C Board Meeting Packet - May 8, 2015 -Page 1-

mailto:[email protected]


Tahoe Basin Transportation Program Overall Work Program - FY 2016

May 2015

Summary Introduction

The Overall Work Program (OWP) defines the continuing, comprehensive, and coordinated regional transportation planning process for the Lake Tahoe Basin. It establishes transportation, air quality, and other regional planning objectives and associated funding for Fiscal Year 2015/16. The OWP also serves as a management tool for the Tahoe Regional Planning Agency (TRPA) and Tahoe Metropolitan Planning Organization (TMPO) through the identification of work elements containing tasks and products to be provided during the year, including Federal and State mandated transportation planning requirements and other regional transportation planning activities.

Work Elements The OWP is organized by functional areas and work elements combining similar activities, and products in one place. Below is a list of the work elements with a brief description of each: Outreach and Administration WE 101 – Program Administration

This work element contains the administrative activities to administer the Lake Tahoe transportation program, including budgets, work program development and tracking, and professional staff development.

WE 102 – Transportation Development Act

The Transportation Development Act (TDA) is a major source of regional transit operational funding from California. This work element represents the administration and management of the TDA funding coming into the Lake Tahoe Region.

WE 103 – Outreach and Administration

This work element includes tasks necessary for the development, adoption and on-going management of the annual budget and work program for transportation planning activities of the Tahoe Metropolitan Planning Organization. The element also includes public outreach, TMPO/TTC Board support, staff professional development, and environmental justice activities.

Regional Intermodal Planning WE 104 – Regional Intermodal Planning

This work element contains a variety of transportation planning activities that include updates to the Regional Transportation Plan and Bicycle and Pedestrian Plan, supporting the Corridor Connection Plan in partnership with the Tahoe Transportation District, transit planning, and other transportation system performance activities.

WE 105 – Transportation Data Collection and Forecasting This work element includes regional transportation data collection and modeling efforts to support transportation data needs of staff, partners, and the general public. This element also includes the administration and maintenance of the TMPO traffic model and various transportation data sets. These activities are coordinated by the TRPA Research and Analysis Program.

ATTACHMENT A

NH/jw AGENDA ITEM: V.A.TTD/C Board Meeting Packet - May 8, 2015 -Page 2-

Tracking and Financial Management

WE 106 – Project Tracking and Financial Management This work element supports the financial management activities related to federal and state funded transportation projects in the Region. This element includes the required administration activities of the TMPO Federal Transportation Improvement Program (FTIP) and Regional Transportation Improvement Program (RTIP).

Regional Coordination

WE 107 –On Our Way Program This work element supports the On Our Way program aimed at assisting local

governments and community groups plan community-based transportation improvements that directly support the Regional Transportation Plan and Sustainable Communities Strategy. This element also includes collaboration with the Tahoe Transportation District on the development of the Corridor Connection Plan to link Tahoe’s transportation system.

TMPO Transportation Program Revenue

Funding Source FY 2016 FY 2015FederalFHWA PL-CA $475,000 $475,000FHWA PL - CA Carryover $600,000 $400,000FHWA PL - NV $220,000 $300,000FHWA FLH 1/2% $230,000 $300,000

Federal Subtotal: $1,525,000 $1,475,000Non-FederalTRPA General Fund $60,000 $50,000TDA - Planning $35,000 $35,000TDA - Administration $40,000 $40,000RSTP $25,000 $20,000

Non-Federal Subtotal: $160,000 $145,000

GRAND TOTAL: $1,685,000 $1,620,000 * Note: funding level reflects estimated allocation plus carryover balance Contact: Nick Haven, Transportation Planning Manager - 775-589-5256 - [email protected]

ATTACHMENT A






Transportation Planning Overall Work ProgramTAHOE METROPOLITAN PLANNING ORGANIZATIONTAHOE REGIONAL PLANNING AGENCY

FINAL- May 2015

2015-2016

TahoeMetropolitan PlanningOrganization

ATTACHMENT B


The Lake Tahoe Transportation Overall Work Program for FY 2015/2016 has been prepared to present a comprehensive plan of work for the Tahoe Metropolitan Planning Organization that is funded through state and federal transportation planning grants administered by the following agencies: California Department of Transportation (Caltrans) Nevada Department of Transportation (NDOT) Federal Highway Administration (FHWA)

California Division Office Nevada Division Office Central Federal Lands Highway Division (CFLHD)

U.S. DOT Credit/Disclaimer: This report was funded in part through grants from the Federal Highway Administration, U.S. Department of Transportation. The views and opinions of TMPO expressed herein do not necessarily state or reflect those of the U.S. Department of Transportation.

ATTACHMENT B


Lake Tahoe Transportation Planning - Fiscal Year 2015/2016

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TABLE OF CONTENTS

Page

INTRODUCTION Glossary of Acronyms and Abbreviations........................................................................ 2 Lake Tahoe Transportation Planning Overview .............................................................. 4 Setting.............................................................................................................................. 6 Tahoe Basin Transportation Planning Institutional Structure ......................................... 7 TRPA Strategic Plan and the Transportation Program .................................................... 9 Consultation and Public Involvement ........................................................................... 13 FY 15/16 FHWA Planning Factors/ Planning Emphasis Areas ....................................... 14

WORK ELEMENTS Outreach and Administration

WE 101 – Program Administration ................................................................... 16 WE 102– Transportation Development Act Fund Administration ................... 18 WE 103 – Outreach and Administration .......................................................... 20

Regional Intermodal Planning WE 104 – Regional Intermodal Planning .......................................................... 22 WE 105 – Transportation Data Collection and Forecasting ............................. 26

Tracking & Financial Management WE 106 – Project Tracking and Financial Management ................................... 28

Regional Coordination WE 107 –On Our Way Program ........................................................................ 31

Caltrans Regional Planning Activities for Fiscal Year 2015/2016 .................................. 33

FINANCIAL PROGRAM Table 1 – FY 2016 Programmed Revenues ....................................................... 34 Table 2 – FY 2016 Salaries ................................................................................ 35 Table 3 – FY 2016 Staff Costs and Revenues .................................................... 35 Table 4 – FY 2016 Direct Costs and Revenues .................................................. 35 Table 5 – FY 2016 Staff and Direct Costs by Work Element ............................. 36 Table 6 – FY 2016 Staff and Direct Costs by Revenue Source .......................... 36 Table 7 – FY 2016 Toll Credit Summary ............................................................ 36

ADOPTING RESOLUTION & CERTIFICATIONS TMPO Adopting Resolution .............................................................................. 38 FY 2016 FHWA Transportation Planning Process Certification ........................ 39 USDOT Debarment and Suspension Certification for FY 2016 ......................... 40

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GLOSSARY OF ACRONYMS AND ABBREVIATIONS

Caltrans California Department of Transportation CARB California Air Resources Board CFPG California Federal Programming Group CMAQ Congestion Mitigation and Air Quality CSLT City of South Lake Tahoe CTIP Coordinated Federal Lands Highway Technology Implementation Program DBE Disadvantaged Business Enterprise EDCTC El Dorado County Transportation Commission EIP Environmental Improvement Agency EPA Environmental Protection Agency FHWA Federal Highway Administration FTA Federal Transit Administration FTIP Federal Transportation Improvement Program GHG Greenhouse Gas HPMS Highway Performance Monitoring System ITS Intelligent Transportation Systems LTF Local Transportation Funds MAP-21 Moving Ahead for Progress in the 21st Century (Federal Transportation Bill title) MPO Metropolitan Planning Organization NDOT Nevada Department of Transportation OWP Overall Work Program PEA Planning Emphasis Areas PPP Public Participation Plan RIP Regional Improvement Program RSTP Regional Surface Transportation Program RTC Regional Transportation Commission RTIP Regional Transportation Improvement Program RTP Regional Transportation Plan RTPA Regional Transportation Planning Agency SB 375 California State Senate Bill 375 SB 575 California State Senate Bill 575 SCS Sustainable Communities Strategy SSTAC Social Services Transportation Advisory Council SS/TMA South Shore Transportation Management Association STA State Transit Assistance STIP Statewide Transportation Improvement Program TART Tahoe Area Regional Transit TDA California Transportation Development Act TDM Transportation Demand Management TMPO Tahoe Metropolitan Planning Organization TNT-TMA Truckee North Tahoe – Transportation Management System TRPA Tahoe Regional Planning Agency TTC Tahoe Transportation Commission TTD Tahoe Transportation District UPWP Unified Planning Work Program (also referred to as OWP) USFS-LTBMU United States Forest Service, Lake Tahoe Basin Management Unit

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INTRODUCTION The Overall Work Program (OWP), also referred to as a Unified Planning Work Program, defines the continuing, comprehensive, and coordinated regional transportation planning process for the Lake Tahoe Basin. It establishes transportation, air quality, and other regional planning objectives for Fiscal Year 2015/2016 covering the period of July 1, 2015 through June 30, 2016 (FY 2016), and a budget to complete the work. The OWP also serves as a strategic management tool for the Tahoe Regional Planning Agency (TRPA) and Tahoe Metropolitan Planning Organization (TMPO) through the identification of work elements and products to be provided during the year, including mandated metropolitan planning requirements and other regional transportation planning activities. The OWP presents an annual outline for the TMPO’s use of resources for transportation planning activities. The OWP programs a variety of funding sources that are available to the TMPO for FY 2016.

LAKE TAHOE TRANSPORTATION PLANNING OVERVIEW The Lake Tahoe Region includes three integrated regional transportation planning authorities: 1) Tahoe Regional Planning Compact (PL 96-551) planning requirements, 2) Regional Transportation Planning Agency for the California portion of the Lake Tahoe basin, and 3) the Metropolitan Planning Organization for the Tahoe Region. The 1980 Tahoe Regional Planning Compact includes the following transportation related provisions:

“…there be established a Tahoe Regional Planning Agency with the powers conferred by this compact including the power to establish environmental threshold carrying capacities and to adopt and enforce a regional plan and implementing ordinances which will achieve and maintain such capacities while providing opportunities for orderly growth and development consistent with such capacities.”

The TRPA Regional Plan shall be a single enforceable plan with the following related elements: A Goals and Policy Plan A Transportation Plan for the integrated development of a regional system of

transportation, including but not limited to parkways, highways, transportation facilities, transit routes, waterways, navigation facilities, public transportation facilities, bicycle facilities and appurtenant terminals and facilities for the movement of people and goods, within the region.

The goal of transportation planning shall be: o To reduce dependency on the automobile by making more effective use of

existing transportation modes and of public transit to move people and goods within the region; and

o To reduce, to the extent feasible, air pollution caused by motor vehicles. Where increases in capacity are required, the agency shall give preference to providing

such capacity through public transportation and public programs and projects related to transportation.

The plan shall provide for an appropriate transit system for the region. The plan shall give consideration to:

o Completion of the Loop Road in the states of Nevada and California o Utilization of a light rail mass transit system in the South Shore area o Utilization of a transit terminal in the Kingsbury Grade area

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TRPA establishes transportation and land use policy direction by virtue of the Code of Ordinances, Goals and Policies, and Plan Area Statements, also part of the Regional Plan package. Additionally, TRPA administers the Environmental Improvement Program (EIP), a regional capital improvement program focused on the restoration and protection of Lake Tahoe. The EIP is a programmatic approach to implementing transportation improvements, among other resource area investments, and includes a financial plan and funding allocation process that is consistent with federal and state programming activities. In addition to the responsibilities under the Tahoe Regional Planning Compact, TRPA is recognized as the Regional Transportation Planning Agency (RTPA) in California. As the RTPA, TRPA is charged with developing a Regional Transportation Plan (RTP), a (RTIP) to program California state funding, and the allocation of California state transit funding. The TMPO was created in 1999 by the Governors of California and Nevada by designating the TMPO under authority provided in federal regulations. As with all federally designated Metropolitan Planning Organizations (MPOs), the TMPO’s role is primarily a planning and financial programming role. Products required of MPOs by federal rule are a RTP, Federal Transportation Improvement Program (FTIP), and an OWP. The TMPO Governing Board is comprised of the TRPA Governing Board, with the addition of a voting representative of the United States Forest Service, Lake Tahoe Basin Management Unit (USFS-LTBMU). The integration of the three authorities listed above is exemplified in the recently adopted RTP, Mobility 2035 satisfying all three planning requirements. The ability to integrate land use and transportation planning at a regional level, while considering impacts on implementation efforts, is a prime focus of this program that responds to federal and state planning guidance. Another opportunity for regional coordination, in terms of implementation and policy development, lies with the partnership of the Tahoe Transportation District (TTD). The TTD, established in Article IX of the Tahoe Regional Planning Compact, provides transit operations and transportation project implementation capacity through an authority to own and operate public transit and transportation infrastructure. The TMPO works closely with the TTD to vet policy and planning considerations to gain an implementation perspective in order to facilitate efficient project delivery. The TMPO is also working closely with the TTD to foster a seamless planning and project delivery system that can improve the region’s implementation capacity. Lake Tahoe’s unique setting and environmental stature necessitates developing transportation plans and projects that are evaluated in conjunction with TRPA’s environmental standards called “environmental threshold carrying capacities” (under the following nine categories: water quality, air quality, noise, scenic quality, soil preservation and stream environment zones, wildlife, fisheries, vegetation conservation, and recreation) and transportation goals. The recent passage of Lake Tahoe’s Total Maximum Daily Load (TMDL) water quality standards has identified transportation as an area of opportunity for water quality improvements. The existing coordination among various entities supports planning requirements and subsequent guidance from the Federal Highway Administration (FHWA) regarding coordination with resource agencies, identifying environmentally sensitive lands, and mitigation opportunities stemming from the federal transportation legislation Moving Ahead for Progress in the 21st Century (MAP-21).

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SETTING The Tahoe Region is located on the border of the states of California and Nevada, between the Sierra Crest and the Carson Range. Approximately two-thirds of the Region is located in California, with one-third within the state of Nevada. The Tahoe Region contains an area of about 501 square miles, of which approximately 191 square miles comprise the surface waters of Lake Tahoe. Lake Tahoe dominates the features of the Region and is the primary focus of local environmental regulations to protect its exceptional water clarity. Nearly 80% of the land area in the Lake Tahoe Basin is publicly owned and represents a major recreation attraction. Located within the California portion of the Tahoe Region is the incorporated City of South Lake Tahoe and portions of El Dorado County and Placer County. This part of the Region is within the fourth Congressional District of California. Based on the 2010 Census, the resident population of the Tahoe Region was 54,862. This is a significant decline from the 62,894 population estimated by the 2000 Census. Of the 54,862 population figure, 41,176 people reside within the California portion, while the Nevada side of the Tahoe Region, portions of Washoe County, Douglas County, and the rural area of Carson City make up the remaining 13,686 in population. The Nevada portion of the Region is within Nevada’s second Congressional district. Lake Tahoe and the surrounding areas provide a major recreational opportunity for residents of the surrounding metropolitan areas. The primary market for recreation at Lake Tahoe is from northern California, primarily the Sacramento and San Francisco Bay Area. Over 4 million visitors make over 8 million visits to the Lake Tahoe region from the Bay Area and Sacramento area alone. Additional domestic and international visitors arrive via Reno Tahoe International and Sacramento International Airports. Serving the resident and visitor populations are public and private fixed route transit, shuttles, trolleys, demand-responsive services, as well as air transportation via the South Lake Tahoe Airport and a local roadways and a Federal and State highway network. There are seven access points to the Basin from outside the region. A variety of state route segments encircle

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the lake. Portions of the Region are served by bicycle facilities and waterborne excursion services. Public transit is provided on the north shore by Tahoe Area Regional Transit (TART), operated by the County of Placer. Transit service on the south shore is provided by the TTD and has incorporated a variety of public and private services, including fixed route and demand response transit, as well as neighborhood and ski shuttle services. Airport shuttle operations, including the North Lake Tahoe Express and the South Tahoe Express, provide shuttle service to the Reno/Tahoe Airport. Both the North and South shores are additionally served by special visitor targeted services including trolleys, ski and rafting shuttle services, special event shuttles and others funded by a combination of public and private funds.

TAHOE BASIN TRANSPORTATION PLANNING INSTITUTIONAL STRUCTURE The Lake Tahoe Region contains various federal, state and local transportation planning authorities. The Region’s planning complexity requires the utmost coordination and collaboration among transportation and land use planning partners. The following section provides a brief description of the regional entities that have a role in the transportation policy or technical decision-making process.

The Tahoe Regional Planning Agency (TRPA) was created by the Tahoe Regional Planning Compact (updated in 1980 through P.L. 96-551) and is governed by a fourteen member Governing Board, with a non-voting federal representative as the fifteenth member. Each state has seven representatives, with each local jurisdiction within the Region also represented. TRPA is unique because of its regional bi-state responsibilities under the Compact for land use planning, transportation planning, project review and approval, enforcement of regional land-use and environmental ordinances, and the achievement of environmental goals.

The Tahoe Metropolitan Planning Organization is responsible for taking the required actions under federal regulations regarding metropolitan planning organizations. The TMPO defined area is concurrent with that of the TRPA. The TMPO Board of Directors is comprised of the fourteen voting members of the TRPA Governing Board, and a voting representative of the United States Forest Service, USFS-LTBMU. The TMPO voted to provide that the Chair and Vice-Chair of the TRPA serve as Chair and Vice-Chair of the TMPO, unless the TMPO votes otherwise. The monthly TMPO meeting is held during the TRPA meetings, so notices and agendas are mailed at the same time. The TRPA Board adjourns in order for the TMPO Board to convene after being joined by the USFS. Once TMPO actions are taken, the TMPO Board adjourns and the TRPA Board reconvenes without the USFS. It is important to note that these two policy bodies, although they include many of the same individuals, have diverse missions and responsibilities. The TRPA’s overriding obligation is adherence to the Compact, including attaining and maintaining environmental thresholds. The TMPO’s mission, on the other hand, is to provide policy decisions on transportation plans and programs. As described above, integration of the land use and transportation planning process is in place to support the TRPA mission and policies through the TMPO and Regional Transportation Planning Agency authorities and planning requirements.

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TRPA is statutorily designated by the State of California as a Regional Transportation Planning Agency for the Tahoe Region. As an RTPA, TRPA must fulfill various statutory requirements, including those of the Transportation Development Act, coordination with California Department of Transportation (Caltrans) on the development of Regional Transportation Plans and Regional Transportation Improvement Programs and other project related activities. The TRPA Governing Board indicates that it is sitting as the RTPA when taking a policy action, but no changes to the membership of the Governing Board occur.

Article IX of the Tahoe Regional Planning Compact created the Tahoe Transportation District. The TTD is responsible for the implementation of transportation plans, programs and projects. The TTD may acquire, own and operate public transportation systems and parking facilities, and other transportation infrastructure serving the Tahoe Region and provide access to convenient transportation terminals outside of the Region. The TTD also has the ability to receive specific tax revenue to support transit and transportation facilities. The TTD was originally governed by a Board of Directors representing the counties within the Region, the two state departments of transportation, and the City of South Lake Tahoe. Article IX was amended by the states of California and Nevada in 1997 to provide for private sector representation on the Board, recognizing transit and transportation is a public-private partnership in the Lake Tahoe Basin. Board membership now includes representation from the Basin’s two Transportation Management Associations, an at-large member representing transit providers, and a representative for any special transit districts formed under California law. Caltrans and the Nevada Department of Transportation (NDOT) each have a non-voting member on the Board of Directors. The TTD is a close partner to the TMPO in implementing the RTP and increasing project implementation capacity region-wide. TAHOE TRANSPORTATION COMMISSION The Tahoe Transportation Commission (TTC) is designed as part of the metropolitan planning process to provide TMPO and TRPA transportation planning and policy recommendations. The TTC was formalized through TRPA and TMPO resolutions passed in 2007. The TTC is charged with providing the TMPO technical input and recommendations on transportation plans and programs, offering proactive public participation through its meeting noticing requirements, and providing the TMPO Board time necessary to address the full range of complex and interrelated transportation issues facing the Lake Tahoe Basin. The TTC provides policy guidance to the TRPA and TMPO, where additional debate can take place prior to final actions being taken. The TTC is comprised of the voting membership of the TTD, with the addition of representatives from the Washoe Tribe of California and Nevada, USFS and the TRPA Advisory Planning Commission (APC). TRPA ADVISORY PLANNING COMMISSION The APC was established under the Compact to support the TRPA Governing Board. It is a 20-member body consisting of a number of state and local representatives, designed to provide

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technical review of projects and regional planning proposals prior to review and action by the TRPA Governing Board. As a TRPA function, the APC does not review or act on TMPO or RTPA programming actions, but does have jurisdiction over planning issues related to the regional plan and therefore, the transportation plan, and could have review responsibility over permits sought by the TTD. The TTD has a voting representative on the APC.

TRPA STRATEGIC PLAN AND THE TRANSPORTATION PROGRAM

The Transportation Planning Program plays an integral role in implementing the TRPA Strategic Plan. The TRPA Strategic Plan encompasses the intent of the federal cooperative, continuing, and comprehensive transportation planning approach required of MPOs. Building partnerships that result in projects that support the human and natural environment is a fundamental vision of the Strategic Plan. The “Strategic Goals” include:

1) Accelerate Threshold Attainment – focus on Regional issues and develop new funding opportunities to continue the Environmental Improvement Program.

2) Propel the Development and Use of Best Information, Data and Science– continue strong relations with the science community and improve measurement and reporting for accountability.

3) Establish TRPA as a Leader in Environmental & Sustainability Programs – seek best practices and form new strategic alliances.

4) Operate as a High Performance Organization – Create an enduring organizational culture of high performance and continuous improvement.

TRPA Strategic Plan Work Elements Strategic Priorities 101 102 103 104 105 106 107

1) Accelerate Threshold Attainment ◊ ◊ ◊ ◊

2) Propel the Development and Use of Best Information, Data and Science ◊ ◊ ◊ ◊ ◊

3) Establish TRPA as a Leader in Environmental & Sustainability Programs ◊ ◊

4) Operate as a High Performance Organization ◊ ◊

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TAHOE REGIONAL PLANNING AGENCY

ORGANIZATION CHART

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TAHOE REGIONAL PLANNING AGENCY GOVERNING BOARD

Representing: Governor of California Appointee ..................................................... Casey Beyer, Chair Nevada Department of Conservation & Natural Resources ............. James Lawrence, Vice Chair Douglas County Commissioner.......................................................... Nancy McDermid El Dorado County Supervisor ............................................................. Sue Novasel Carson City Representative ............................................................... Shelly Aldean, Chair Nevada Secretary of State ................................................................. Barbara Cegavske Placer County Board of Supervisors .................................................. Larry Sevison City of South Lake Tahoe Council Member ....................................... Hal Cole Governor of Nevada Appointee ........................................................ Mark Bruce Washoe County Commissioner ......................................................... Marsha Berkbigler Governor of California Appointee ..................................................... E. Clement Shute, Jr. Nevada At-Large Member ................................................................. Timothy Cashman California Senate Rules Committee Appointee ................................. William Yeates California Assembly Speaker Appointee ........................................... Elizabeth Carmel President of the United States Appointee ........................................ Timothy Carlson TRPA Executive Director .................................................................... Joanne S. Marchetta

TAHOE METROPOLITAN PLANNING ORGANIZATION

GOVERNING BOARD Representing: Governor of California Appointee ..................................................... Casey Beyer, Chair Nevada Department of Conservation & Natural Resources ............. James Lawrence, Vice Chair Douglas County Commissioner.......................................................... Nancy McDermid El Dorado County Supervisor ............................................................. Sue Novasel Carson City Representative ............................................................... Shelly Aldean, Chair Nevada Secretary of State ................................................................. Barbara Cegavske Placer County Board of Supervisors .................................................. Larry Sevison City of South Lake Tahoe Council Member ....................................... Hal Cole Governor of Nevada Appointee ........................................................ Mark Bruce Washoe County Commissioner ......................................................... Marsha Berkbigler Governor of California Appointee ..................................................... E. Clement Shute, Jr. Nevada At-Large Member ................................................................. Timothy Cashman California Senate Rules Committee Appointee ................................. William Yeates California Assembly Speaker Appointee ........................................... Elizabeth Carmel President of the United States Appointee ........................................ Timothy Carlson USFS Forest Supervisor ...................................................................... Jeff Marsolais TRPA Executive Director .................................................................... Joanne S. Marchetta Transportation Planning Manager .................................................... Nick Haven

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TAHOE REGIONAL PLANNING AGENCY ADVISORY PLANNING COMMISSION

Representing: Tahoe Transportation District ........................................................... Steve Teshara, Chair Lahontan Regional Water Quality Control Board .............................. Robert Larsen, Vice Chair Nevada Division of State Lands ......................................................... Charlie Donohue El Dorado County Planning ................................................................ Roger Trout El Dorado County Lay Member ......................................................... Jason Drew City of South Lake Tahoe Planning .................................................... Shawna Brekke-Read City of South Lake Tahoe Lay Member .............................................. Vacant Placer County Planning ...................................................................... Paul Thompson Placer County Lay Member ............................................................... Jennifer Merchant Washoe County Planning .................................................................. Eva Krause Washoe County Lay Member ............................................................ Vacant Douglas County Planning ................................................................... Hope Sullivan Douglas County Lay Member ............................................................ Mike Riley Carson City Planning .......................................................................... Lee Plemel Carson City Lay Member ................................................................... Paul Esswein U.S. Forest Service ............................................................................. Mike LeFevre Nevada Division of Environmental Protection .................................. David Gaskin Tahoe Basin Fire Chief’s Representative ........................................... Eric Guevin Washoe Tribe of California and Nevada ............................................ Vacant Natural Resources Conservation Service ........................................... Vacant ARB Office of the Ombudsman ......................................................... Vacant

TAHOE TRANSPORTATION COMMISSION BOARD OF DIRECTORS

Representing: South Shore TMA ............................................................................... Steve Teshara, Chair City of South Lake Tahoe ................................................................... Austin Sass Placer County..................................................................................... Will Garner Washoe County ................................................................................. Marsha Berkbigler Truckee - North Tahoe TMA .............................................................. Ron Treabess El Dorado County ............................................................................... Sue Novasel Carson City ......................................................................................... Mark Kimbrough Member At-large ............................................................................... Andrew Strain Douglas County .................................................................................. Nancy McDermid USFS Lake Tahoe Basin Management Unit ........................................ Michael Gabor Washoe Tribe of Nevada and California ............................................ Darrell Kizer TRPA Advisory Planning Commission ................................................ Vacant California Department of Transportation (non-voting)..................... Gary Arnold Nevada Department of Transportation (non-voting) ........................ Jason VanHavel Transportation Planning Manager .................................................... Nick Haven

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CONSULTATION AND PUBLIC INVOLVEMENT

An important component of the TMPO transportation planning process is consultation and public participation in the development of plans, programs and policy. The regional transportation planning program establishes an important forum for discussing and resolving regional transportation issues. Some examples of executing the continuing, coordinated, and cooperative planning process include board meetings, public workshops, technical committees, issue specific meetings, public hearings, and formal public document review periods. TMPO has developed specific policies and procedures for consulting partners and engaging public participation through the TMPO Public Participation Plan (PPP) found at www.tahoempo.org. The PPP emphasizes efforts to coordinate with underserved and underrepresented groups and the utilization of both new technology and conventional in-person communication to maximize public participation. Additional information regarding TMPO’s efforts to provide a transparent non-discriminatory program is documented in the TRPA/TMPO Title VI Plan.

NATIVE AMERICAN TRIBAL GOVERNMENT COMMUNICATION

The Lake Tahoe Region is home to one Tribal Government, the Washoe Tribe of California and Nevada. TMPO conducts regular government-to–government communication with the Washoe Tribe to consider tribal needs in the planning and programming process. The Washoe Tribe is a voting member of the Tahoe Transportation Commission, the advisory body to the TMPO Governing Board.

PLANNING EMPHASIS AREAS/MAP-21 PLANNING FACTORS

FHWA, in consultation with the Federal transit Administration (FTA), develops annual Planning Emphasis Areas (PEAs) to promote policy, procedural and technical topics that are to be considered by metropolitan planning organizations in preparation of the annual work plans. The PEAs address a mix of planning issues and priority topics identified during on-going reviews of metropolitan and statewide transportation planning processes as requiring additional work.

Map-21 Implementation Transition to Performance Based Planning and Programming As directed by the most recent Federal transportation bill, MAP-21, MPOs and state DOTs are encouraged to continue to develop their performance management approach to regional transportation planning and programming. To this end, TMPO is continuing to refine performance measures and targets, data collection, and relating transportation investments to outcomes. TMPO continues to work with Caltrans and NDOT on preparing to collect and report new MAP-21 performance measures under development by FHWA. These activities are primarily contained in Work Elements 103 and 105. Regional Models of Cooperation Ensure a regional approach to transportation planning by promoting cooperation and coordination across transit agency, MPO, and state boundaries TMPO facilitates a cooperative transportation planning process that collaborates beyond the traditional planning area boundary and includes two states, eleven counties, and multiple transit operators. Working with the Tahoe Transportation District, TMPO is assisting with

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the further development of the Tran-Sierra Transportation Coalition (Work Element 103). The Coalition is aimed at coordinating multiple Regional Transportation Planning Agencies, MPOs, counties, and transit operators that are connected to the central Sierra Nevada Mountains and have similar visitor travel impacts and local transportation needs. Other goals of the Coalition are to accelerate delivery by increasing project coordination and establishing new funding streams. Ladders of Opportunity Access to Essential Services The identification of gaps in the transportation system that are barriers to accessing key transportation services is a priority for TMPO. Through focused corridor planning (Work Element 103 and 106) throughout the region, TMPO is identifying necessary solutions to connect transit, bicycle, pedestrian, and roadway travel options. Examples of ongoing efforts to analyze safety and access needs include the recent update of the Coordinated Human Services Transportation Plan and update activities related to the Regional Bicycle and Pedestrian Plan focused on establishing safe routes to schools and disadvantaged communities.

In addition to PEAs, MAP-21 issued (Section 134(h)) Federal Planning Factors that emphasize transportation planning considerations from a national perspective. The matrix below illustrates how PEAs and MAP-21 Planning factors are addressed across work elements in the OWP.

Fiscal Year 15/16 FHWA Planning Factors/Planning Emphasis Areas

Work Elements 101 102 103 104 105 106 107

PEAs

MAP-21 Implementation X X X Models of Regional Planning Cooperation X X X X X Ladders of Opportunity X X

M

AP-2

1 Pl

anni

ng F

acto

rs

Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency

X X

Increase the safety of the transportation system for motorized and non-motorized users.

X X

Increase the security of the transportation system for motorized and non-motorized users.

X X

Increase the accessibility and mobility of people and for freight.

X X X

Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns.

X X

Enhance the integration and connectivity of the transportation system, across and between modes, people and freight.

X X X

Promote efficient system management and operation. X X X Emphasize the preservation of the existing transportation system.

X

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FY 2016 WORK ELEMENTS

Outreach and Administration WE 101 – Program Administration

WE 102 – Transportation Development Act

WE 103 – Outreach and Administration

Regional Intermodal Planning WE 104 – Regional Intermodal Planning

WE 105 – Transportation Data Collection and Forecasting Tracking & Financial Management

WE 106 – Project Tracking and Financial Management

Regional Partnerships WE 107 –On Our Way Program

*NOTE: All activities and products identified in the following Work Elements are part of the regional transportation planning process and are assumed to be eligible expenses for the budgeted funding sources.

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WORK ELEMENT 101: PROGRAM ADMINISTRATION PURPOSE To support tasks necessary for the overall administration of the regional transportation planning program; to provide on-going management of the annual budget and work program for transportation planning program of the TMPO; to support TMPO staff career development through professional trainings and seminars. DISCUSSION The TMPO regional transportation planning program is administered through a Unified Planning Work Program (UPWP), also known as an Overall Work Program (OWP). The OWP must include all anticipated transportation planning activities proposed with federal and state planning funds. TMPO staff develops the OWP through a transparent public process and is ultimately adopted by the TMPO Governing Board. Internally, TMPO invests in the professional development of its workforce to aid in creating a high performance organization. PREVIOUS WORK • Performed FY 2015 OWP administration and financial reporting • TMPO staff attended transportation planning professional development trainings

PRODUCTS COMPLETION DATE P-1 Closeout of FY 2015 OWP August 2015

P-2 Final FY 2016 OWP and OWPA July 2015

P-3 FY 2016 OWP Amendments Quarterly

P-5 Draft FY 2017 OWP March 2016

TASKS T-1 Overall Work Program/Budget

• Closeout FY 2015 OWP • Administer 2016 OWP document and related amendments • Coordinate mid-year review and end of year reporting • Provide grant management and oversight of transportation planning grants • Budget and agreement administration • Host annual meeting to review proposed 2017 OWP initiatives • 2017 OWP development

T-2 Staff Development in Regional Transportation Planning • Support internal cross training to promote diverse staffing capabilities • Attend training, both in-house and outside courses and seminars, that directly relate to transportation

planning

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Work Element 101: Program Administration (cont.) Work Element Budget:

REVENUES EXPENDITURES Direct Costs: Direct Costs:

FLH 1/2% 15,000.00 Travel/Training $15,000Prop 84-SGC Planning

Subtotal: $15,000 Subtotal: $15,000 TMPO Staff: TMPO Staff:

FHWA PL (CA) $99,100 -Toll Credits (PL-CA) $12,840 RSTP Wages/Benefits: $59,904RSTP - Est. Indirect Cost: $39,196

Subtotal: $99,100 Subtotal: $99,100 Total: $114,100 Total: $114,100

**Toll Credits are displayed for tracking purposes and are not a form of cash or revenue.

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WORK ELEMENT 102: TRANSPORTATION DEVELOPMENT ACT

ADMINISTRATION PURPOSE To administer requirements of the California Transportation Development Act (TDA); to process the Local Transportation Funds (LTF) and State Transit Assistance (STA) funds for allocation to local entities; to prepare the 2015 Transit Needs Assessment; to monitor the completion of necessary operational and financial audits; to work with local jurisdictions and transit operators to be sure that appropriate transit improvement recommendations are implemented. DISCUSSION LTF and STA funds are eligible for funding transportation projects in the Tahoe Region. TRPA, serving as the Regional Transportation Planning Agency, is responsible for processing and monitoring the distribution and use of these funds. This administrative role allows TRPA to ensure that LTF funds are used in accordance with the TDA. One of the annual tasks included in this work element is the “Unmet Transit Needs” finding process, which is required under PUC Section 99401.5. TRPA’s unmet transit needs process is accomplished through the Social Services Transportation Advisory Council (SSTAC), in accordance with the TDA, with additional assistance from the Regional Coordinating Council (RCC), Truckee - North Tahoe Transportation Management Association (TNT-TMA), and Placer County Transportation Planning Agency (PCTPA). All TDA funds are used for public transit, therefore TRPA conducts unmet needs hearings as transit forums that provide for the identification of needs and direct operational feedback to transit operators. SSTAC, in partnership with the RCC, reviews the information annually at a public hearing. PREVIOUS WORK • Completed Triennial Performance Audits of transit operators receiving TDA funds • Provided LTF and STA Estimates • Processed TDA Claims • Held Unmet Transit Needs Forum

PRODUCTS COMPLETION DATE P-1 Submit TDA Schedule of Performance Audits September 2015

P-2 Submit Annual Report of Financial Transactions September 2015

P-3 Complete claimant and TRPA Financial Audits December 2015

P-4 Conduct and document Unmet Transit Needs/Transit Forums October 2015

P-5 Release LTF and STA Preliminary Findings of Apportionment February 2016

P-6 Prepare and produce FY 2015 Transit Needs Assessment March 2016

P-7 Release Final LTF Apportionments May 2016

P-8 LTF and STA allocation instructions to County Auditors June 2016

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Work Element 102: Transportation Development Act Fund Administration (cont.)

Work Element Budget:


TDA AdministrationTDA Planning 15,000.00 TDA Financial Audit $15,000 Prop 84-SGC Planning


TDA Administration $37,496 RSTP Wages/Benefits: $22,666RSTP - Est. Indirect Cost: $14,830


TASKS T-1 TDA Administration

• Process TDA Claims: notify claimants of funds available for apportionment; process claims for TRPA approval; submit allocation instructions to Auditor-Controllers

• Monitor quarterly reports from Auditor-Controllers • Audit Coordination: Provide assistance to auditors for TRPA fiscal audits; monitor

completion and submittal of claimant audits • Review statutes, rules and regulations, and pending legislation pertinent to transit and

transit funding • Work with consultant to provide any necessary assistance in the completion of the

operators’ Triennial Performance Audits. T-2 Social Services Transportation Advisory Council

• Preparation and coordination for holding unmet transit needs/transit forum hearings • Coordinate with and attend Regional Coordinating Council meetings • Conduct meetings of the SSTAC in conjunction with RCC meetings

T-3 Unmet Transit Needs • Review and analyze Unmet Transit Needs, make a determination to the SSTAC regarding

unmet transit needs and those that are reasonable to meet, discuss, review and accept the Transit Needs Assessment

• Conduct and document unmet transit needs hearings and outreach efforts with traditionally underrepresented and underserved populations and their community leaders (i.e., elderly, disabled, low income, and minorities: Black, Hispanic, Asian American, American Indian/Alaskan Native, and Pacific Islander)

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WORK ELEMENT 103: PUBLIC OUTREACH AND COORDINATION PURPOSE To support policy boards and attend various local, regional, state, and federal meetings; to coordinate and involve the Native American Tribes, communities, organizations, and individuals, including the Washoe Tribe of California and Nevada in the regional transportation planning process; to utilize electronic and conventional outreach to maximize the reach to the public. DISCUSSION As part of the regional transportation planning process, TMPO supports the TMPO Governing Board and Tahoe Transportation Commission through the development of agendas, staff reports and other board requests. In support of coordination, consultation, and cooperation as part of the regional transportation planning and programming process TMPO participates in various local, regional, state, and federal meetings and committees. TMPO has established a transparent inclusive regional transportation planning forum that invites and solicits public input on proposals. Existing policies and procedures are in place to ensure a non-discriminatory transparent public process, and are documented in TRPA/TMPO’s Title VI Plan. TRPA/TMPO engages with the Washoe Tribe of California and Nevada government through coordination meetings that ensure the Washoe Tribe is involved and aware of transportation policies and projects under consideration in the region. This consultation with the Washoe Tribe is considered a formal government to government consultation, and is above and beyond any general public outreach. As a member of the TTC, the Washoe Tribe is formally included in the regional planning framework and has additional opportunity to provide input on various transportation and associated environmental considerations affecting Tribal interests. TMPO continues to improve access to information by making documents and data readily available to the public in both electronic and print versions. The TMPO website is maintained to provide the latest information. PREVIOUS WORK • Maintained on-going communication with the public through press releases, updates to the

web site, and social media on transportation planning activities and concepts • Developed and initiated the “Tahoe Talks” Speaker Series forum for public engagement

PRODUCTS COMPLETION DATE P-1 Updated TMPO Public Participation Plan August 2015

TASKS T-1 TRPA/TMPO Board Support and Regional Coordination

• Development of agendas, staff reports, technical analysis, and related materials for public and board distribution

• Preparation for and participation in local, regional, state, and federal committees, ad hoc meetings, and workshops directly relating to regional transportation planning

T-2 Tribal Government Coordination, Consultation, and Collaboration • Confer with Washoe Tribe of California and Nevada regarding transportation plans and programs via

meetings, TTC agendas, direct correspondence, and response to issues raised by the Tribal government • Involve the Washoe Tribe with a government-to-government partnership approach

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T-3

Work Element 103: Administration and Outreach (cont.) Public Participation and Involvement • Administer the TMPO Public Participation Plan (PPP), including documented public involvement

procedures • Release public notices and other public information to media outlets as appropriate • Produce maps, brochures, displays, and other visualization tools supporting transportation proposals • Participate in and hold public meetings and workshops for various transportation planning concepts

and issues • Participate in appropriate regional events to support and promote regional transportation goals and

current transportation planning initiatives • TMPO web maintenance and content updates

T-4 Environmental Justice • Preparation for and participation in meetings designed to inform minority and low income populations

regarding the transportation planning process and to assess impacts on those communities T-5 Civil Rights

• Title VI, DBE, ADA program management, compliance, monitoring, and reporting Work Element Budget:


FLH 1/2% $6,000 Noticing/Advertising $6,000TRPA General $6,500 Subscriptions/Dues $6,500Prop 84-SGC Planning


FHWA PL (CA) $34,342 -Toll Credits (PL-CA) $3,939FHWA PL (NV) $66,260TRPA General $8,585RSTP Wages/Benefits: $66,001RSTP Est. Indirect Cost: $43,186



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WORK ELEMENT 104: REGIONAL INTERMODAL PLANNING PURPOSE To carry out and support the integration of federal, state, and local transportation planning processes; to complete activities and products to satisfy core federal metropolitan planning requirements established by MAP-21, and California and Nevada’s requirements; to develop a performance-based planning system that responds to federal, state and regional requirements; to support transportation policy development and analysis; to consider all modes of transportation in implementing regional transportation goals; to consider and incorporate innovative and up-to-date concepts into transportation planning documents; to incorporate corridor-level transportation planning processes into regional transportation planning documents; to develop partnerships inside and outside of the Region to further transportation goals. DISCUSSION Responsibility for transportation planning in the Tahoe Region is given to TRPA by virtue of the Tahoe Regional Planning Compact. In addition, the federal TMPO designation and the California RTPA authority establish additional planning mandates. To support these requirements, transportation staff will utilize the established continuing, comprehensive, and coordinated planning process to develop planning studies in-house, contract for planning services by consultants, conduct public hearings, hold meetings on specific issues with affected public agencies, the general public, or interest groups through various outreach efforts, including community workshops. The TRPA and TMPO has committed to an adaptive policy management framework that will provide for coordinated updates of the Regional Land Use Plan (TRPA Regional Plan) and Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) every four years. The Tahoe Region is maximizing the effectiveness of having an integrated land use and transportation plan, as supported by federal and state planning guidance. TMPO is partnering with TTD in the development of the Corridor Connection Plan (CCP) which will include a series of corridor management plans for the Region. The CCP will focus on coordinating and developing potential projects that support the regional transportation plan. The CCP will include a comprehensive approach to transit, bicycle, pedestrian, and roadway management at a community scale. The CCP will also support transportation components of Area Plans developed by local governments. The community-focused CCP will represent a fundamental element of the update to the TMPO Regional Transportation Plan. Additional CCP activities are included in Work Element 106. TMPO also maintains various plans such as the Regional Bicycle and Pedestrian Plan, Intelligent Transportation (ITS) Plan, Regional Transit Plan, etc., as well as coordinating with other local or state led safety, goods movement, aviation, and system management planning efforts. In recognition of the impact of the visitor market to Lake Tahoe’s transportation system, TMPO will continue to support the Trans-Sierra Transportation Coalition focused on multi-region coordination among surrounding transportation agencies. The Coalition is aimed at integrated transportation planning for areas connected by inter-regional travel across the Sierra Nevada mountain range.

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Work Element 104: Regional Intermodal Planning (cont.) PREVIOUS WORK • Administration of Mobility 2035, including coordinating with state, local, and federal partners

to explore funding opportunities to implement the plan • Review of local Area Plans for consistency with RTP/SCS • Convened the Bikeway Partnership to coordinate project prioritization, tracking, and

programming • Technical amendment to the Lake Tahoe Region Bicycle & Pedestrian Plan • Completed update to the Lake Tahoe ITS Architecture and Strategic Plan

PRODUCTS COMPLETION DATE P-1 Existing policy analysis and new or modified policy

development June 2016

P-2 Economic analysis of the impact of transportation facilities proposed in RTP/SCS or Sustainable Mobility Plans

January 2016

P-3 Updated 2015 Lake Tahoe Region Bicycle and Pedestrian Plan

December 2015

P-4 TMPO Transportation Performance Measures Development/Update

June 2016

P-5 Draft Integrated Regional Transit Plan May 2016

TASKS T-1 Regional Transportation Plan

• Administration of the RTP/SCS (Mobility 2035), including coordinating with state, local, and federal partners to explore funding opportunities to implement the plan

• Participate in public and interagency meetings as a transportation technical resource • Continue public outreach on Mobility 2035 concepts to promote vibrant communities,

and improve public health • Process amendments to Mobility 2035 on a bi-annual schedule • Develop supporting performance measures to meet MAP-21 and TRPA tracking needs • Conduct economic analysis of transportation facilities proposed in Mobility 2035 • Identify key elements for 2016 update of Mobility 2035 • Manage Mobility 2035 update efforts • Partner with SS/TMA and TNT-TMA to support Mobility 2035

T-2 Corridor and Inter-Regional Planning

• Support the development of the Corridor Connection Plan (See WE106) • Participate on CCP project development teams • Support the Trans-Sierra Transportation Coalition • Identify freight movement issues and coordinate with Caltrans on the California Freight

Mobility Plan • Participate in the development of an alternative fuel infrastructure readiness plan

T-3 Bicycle and Pedestrian Planning

• Complete update of the TMPO Bicycle and Pedestrian Plan, including public outreach and coordination related to plan and concepts (Linking Tahoe: Active Transportation Plan – Bicycles, Pedestrians, & Safe Routes to Schools)

• Process necessary amendments to reflect updated project information from partners

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Work Element 104: Regional Intermodal Planning (cont.)

• Monitor and utilize state and federal bicycle and pedestrian planning requirements and

other resources • Support the bikeway Partnership to coordinate project prioritization, tracking, and

programming • Support annual Tahoe Bike Challenge data collection and information dissemination • Support an active transportation education and community outreach program

T-4 Transit Planning • Consult regularly with TART and TTD to jointly develop transit and other transportation

proposals that support the regional transportation system • Development of a Regional Transit Master Plan in coordination with TTD • Partner with TART and TTD to conduct periodic rider surveys and other outreach to asses

current service and provide recommendations for additional service • Coordinate transit elements of regional emergency preparedness programs • Notify transit operators of available funding and grants for transit • Coordinate with other service providers to plan for inter-regional connections (i.e.

Washoe RTC, Carson City RTC, Capitol Corridor JPA, Etc.) T-5 Aviation/Rail Planning

• Coordination with Caltrans Division of Aeronautics and CSLT on Lake Tahoe Airport Master Plan development

• Participate in the development of State Rail Plans in California and Nevada T-6 System Management and Performance

• Conduct analysis to review existing transportation policies and develop modified or new policies

• Track and respond to federal and state Sustainability planning guidance • Assist with analysis of programmatic financing strategies for transportation projects

contained in Mobility 2035 and beyond • Support the use of Intelligent Transportation Systems (ITS) technology consistent with

the Lake Tahoe ITS Architecture and Strategic Plan • Coordinate with EDCTC,SS/TMA, NDOT and Caltrans regarding traveler information and

other improvements on US 50 • Coordinate with CSLT and Caltrans on signalization improvements along US 50

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Work Element 104: Regional Intermodal Planning (cont.) Work Element Budget:

Direct Costs: Direct Costs:FHWA PL (CA-Carryover) $157,000 RTP/SCS Update Svcs. $128,000FHWA PL (NV) Bike/Ped Plan Update Svcs. $50,000FLH 1/2% $72,000 Regional Transit Plan Svcs. $50,000TRPA General TMA Cooperative Agmts. $22,000RSTP $25,000 Bike Challenge Svcs. (RSTP) $4,000Prop 84-SGC Planning


FHWA PL (CA) $106,705 -Toll Credits (PL-CA) $12,239FHWA PL (CA-Carryover) $110,961 -Toll Credits (PL-Carry) $12,727FHWA PL (NV) $57,378TRPA General $3,020RSTP Wages/Benefits: $168,084RSTP Est. Indirect Cost: $109,980



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WORK ELEMENT 105: TRANSPORTATION DATA COLLECTION AND FORECASTING

PURPOSE To administer the regional transportation data collection and modeling efforts of TRPA/TMPO; to collect the necessary transportation, demographic, and land use information to operate a current travel demand model; to analyze different planning scenarios and impacts of regional land use and transportation proposals; to support data requests from staff, partners, and the general public; to assist in the maintenance of a regional indicator program that illustrates the state of mobility and accessibility in the Basin over time; to provide the results of annual monitoring to the public and partners through reports and web-based access; to coordinate data collection with TRPA, state DOTs, and local agencies to support various data needs; to implement the requirements of the Clean Air Act; to provide air quality analysis and if necessary prepare conformity determinations for RTP and FTIP and associated amendments. DISCUSSION TRPA/TMPO utilizes its travel demand model package (TransCAD) to assess the effect of proposed land use and transportation proposals on various aspects of the region. An on-going transportation data collection program is in place and provides data on levels of use of the system, vehicle delay, and travel mode share. Other data collection, consistent with TMPO’s annual data collection program, includes regional travel patterns, bicycle and pedestrian counts, transit performance, and traffic counts at identified locations. TMPO utilizes the Census Transportation Planning Products (CTPP) and the variety of census products and data analysis tools it offers. TMPO coordinates the annual Highway Performance Monitoring System (HPMS) data collection effort in partnership with the local jurisdictions around the Lake Tahoe Region to track traffic volumes on local roads. Purchased data sets are also an efficient tool to supply difficult to obtain data for analysis. Air quality activities to implement the Clean Air Act Amendments (CAAA) of 1990 include a range of technical services. Coordinating air quality data collection for the region, utilization of various air quality modeling software packages, and the development of policies and strategies to reduce transportation-related air quality impacts are all components of the regional air quality program. PREVIOUS WORK • TransCAD demographic database update • TMPO Annual Monitoring Report • TransCAD modeling for Mobility 2035 • Trip Reduction Impact Assessment (TRIA) tool refinement

PRODUCTS COMPLETION DATE P-1 Forecasting software updates May 2016

P-2 Update bike trail user model August 2015 P-3 Update bicycle and pedestrian monitoring system July 2015

P-4 Populate and maintain transportation data at www.ltinfo.org June 2016

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Work Element 105: Transportation Data Collection and Forecasting (cont

TASKS T-1 Forecasting

• Produce requested model outputs for scenario planning, special studies, and other regional needs

• Utilize EMFAC – TransCAD Interface and GHG Visualization Tools • Maintain and use 4D model post processor functionality • Update TransCAD and associated forecasting software

T-2 Data Management • Manage and make available various data sources utilized by TMPO (Census data,

performance measures, travel data, modeling outputs, etc.) • Coordinate the dissemination of transportation related performance data

T-3 Performance Measures and Data Collection • Coordinate the regional HPMS program • Collect data from local jurisdictions and state DOTs • Coordinate bicycle/pedestrian monitoring data • Ensure timely transmittal of data to Caltrans, NDOT and FHWA

T-4 Air Quality • Manage air quality data for various reporting requirements, including federal requirements • Administer Interagency Consultation Process to coordinate federal air quality actions • Conduct technical analysis, and model out puts to support conformity findings for RTP and

FTIP amendments • Manage SCS analysis, and associated coordination with CARB regarding regional GHG

targets Work Element Budget:


FHWA PL (CA-Carryover) $70,824 Annual Survey/Data $80,000TDA Planning: $9,176 Collection Services


FHWA PL (CA) $98,000 -Toll Credits (PL-CA) $11,241FHWA PL (CA-Carryover) $52,191 -Toll Credits (PL-Carry) $5,986FHWA PL (NV) $40,739TRPA General $2,144RSTP Wages/Benefits: $116,709RSTP Est. Indirect Cost: $76,365



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WORK ELEMENT 106: PROJECT TRACKING AND FINANCIAL

MANAGEMENT PURPOSE To support the selection of transportation projects for state and federal funding and meet all of the state and federal requirements under California, Nevada, and Federal MAP-21 regulations; to document funded projects in the FTIP and RTIP; to support project delivery through identification of available state and federal funds; to provide workshops, training, technical assistance, and information to assist local partners with timely implementation of transportation projects in Lake Tahoe; to distribute and program various federal and state funding sources; to establish a project tracking system to ensure the appropriate funding is available for timely completion of transportation projects. DESCRIPTION The TMPO is required to adopt and maintain a Transportation Improvement Program, intended to coordinate and track federal funds used for transportation projects. The current 2015-2018 TMPO Federal Transportation Improvement Program (2015 FTIP) was approved on September 24, 2014. Staff will continue maintaining the current FTIP through administrative modifications and amendments to maintain required financial accuracy and accountability. TRPA and TMPO receive funding through federal and state programs that are distributed regionally. MAP-21 created a new set of federal transportation funding programs. Each funding source requires project programming, monitoring and tracking to ensure these funds are used in a timely manner and, in some cases, in accordance with California Assembly Bill 1012 (AB 1012). TRPA, acting as the RTPA, is required to adopt a Regional Transportation Improvement Program (RTIP) in accordance with California programming requirements to track state transportation funding. TRPA utilizes its Continuing, Comprehensive and Coordinated (three C’s) transportation planning process with its local, state, and federal partners in maintaining the RTIP.

The Environmental Improvement Program (EIP) was highlighted during the 1997 Presidential Summit at Lake Tahoe. President Clinton and others convened to focus efforts on protecting the lake for future generations. The resulting program encompasses hundreds of capital improvement, research, program support, and operation and maintenance projects in the Tahoe Basin, all designed to help restore Lake Tahoe's clarity and environment. EIP projects are designed to achieve and maintain environmental thresholds that protect Tahoe’s unique and valued resources while also aiding regional social and economic goals in the TRPA Regional Plan. The Air Quality – Transportation element of the EIP represents one of the largest opportunities for environmental threshold improvements. A new EIP tracking tool (EIP Tool) looks to improve project tracking and coordination with local implementation partners and may serve as a transportation project database for both the RTP and FTIP. TMPO staff is also actively working with the NDOT on an electronic STIP that will aid in coordinating transportation projects statewide in Nevada.

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Work Element 106: Regional Programming and Project Tracking (cont.) PREVIOUS WORK • Adoption of the 2015 FTIP • Maintenance of 2014 RTIP • Outreach and education to local partners on the regional funding distribution process • Participation on the California RTPA Working Group • Participation on the California Federal Programming Group (CFPG) • Participation on the Nevada statewide STIP/TIP Working Group • Coordination with California, Nevada, and local agencies in project programming • FY 2014 Annual Federal Obligations Report

PRODUCTS COMPLETION DATE P-1 Maintenance of 2015 FTIP Quarterly

P-2 Adopted 2016 RTIP December 2015

P-3 Maintenance of 2014 RTIP Quarterly

P-4 FY 2015 Annual Federal Obligations Report December 2015

TASKS T-1 Federal Transportation Improvement Program (FTIP)

• Monitor and maintain the current FTIP through administrative modifications and amendments

• Maintain California Transportation improvement Program (CTIP) database and NV electronic Statewide Transportation Improvement Program (e-STIP) coordination

• Maintain the accessibility of TMPO programming information on tahoempo.org • Participate in FHWA-NV/NDOT Planning Executive Group initiatives related to

programming • Participate monthly with CFPG, RTPA Working Group, and Rural Counties Task Force • Coordination with FHWA CA and NV Division offices, FTA, Caltrans, NDOT, and local

agencies on project development and funding T-2 Regional Transportation Improvement Program

• 2016 RTIP development and adoption • 2014 RTIP document maintenance

T-3 EIP • Coordinate priority project identification and reporting efforts • Participate with Air Quality and Transportation EIP Working Group • Develop and utilize EIP tool to catalog and track transportation projects • Coordination with EIP Database to integrate EIP, FTIP, and RTP/SCS projects

T-4 Project Tracking and Statewide Transportation Improvement Program Coordination • Monitor and provide guidance on available federal and state funding, track transportation

project costs and schedules • Establish project performance measures for funding and post project consideration • Develop annual list of obligated projects • Coordinate with Caltrans and NDOT regarding STIP consistency with TMPO programming • Work with NDOT on E-STIP tool development and implementation

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Work Element 106: Regional Programming and Project Tracking (cont.)

TASKS T-5 FTA

• Project application review for consistency with FTIP, programming activities necessary to ensure FTA projects are accurately reflected in the FTIP

T-6 Documentation • Document public outreach on regional programming activities • Coordinate distribution of information regarding location and status of funded projects • Conduct program consistent with TRPA/TMPO Title VI Plan • Document continuing, coordinated and comprehensive processes that include

traditionally underrepresented and underserved populations and their community leaders (i.e., elderly, disabled, low income, and minorities: Black, Hispanic, Asian American, American Indian/Alaskan Native, and Pacific Islander)

Work Element Budget:


FLH 1/2% $53,500 FTIP Technical Services $53,500TDA Planning: $9,000 Financial Audit Svcs. $9,000


FHWA PL (CA) $100,000 -Toll Credits (PL-CA) $11,470FHWA PL (CA-Carryover) $50,064 -Toll Credits (PL-Carry) $5,742FHWA PL (NV) $55,623TRPA General $2,928RSTP Wages/Benefits: $126,104

Est. Indirect Cost: $82,511Subtotal: $208,615 Subtotal: $208,615

Total: $271,115 Total: $271,115 **Toll Credits are displayed for tracking purposes and are not a form of cash or revenue.

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WORK ELEMENT 107: ON OUR WAY PROGRAM PURPOSE To conduct collaborative planning and public participation efforts that support TMPO’s RTP/SCS (Mobility 2035) by conducting innovative transportation and land use planning to enhance quality of life, support long-term economic stability, support safety and improve the health of the lake and the environment; to continue TMPO and TRPA coordinated planning activities with local and state agencies to help realize Lake Tahoe’s sustainable future; to establish local-scale partnerships to support Mobility 2035 policies and strategies that further environmental, livability, and economic goals; to establish corridor plans to accelerate threshold gain; to provide informative and educational opportunities focused around contemporary transportation concepts. DISCUSSION The TRPA Regional Plan and RTP/SCS -Mobility 2035, identify priorities and regional goals centered on the natural environment and community sustainability. With these plans in place the focus turn to coordinating the implementation of the plans to realize local and regional goals. TMPO is supporting Mobility 2035 by implementing a comprehensive program to develop community-based transportation alternatives that help achieve Mobility 2035 goals. The On Our Way program consists of a community grant program, integrated transportation corridor management plans, and a “Tahoe Talks” speaker series all aimed at establishing partnerships and commitments to implement Mobility 2035.

• The On Our Way Community Grant Program is aimed at providing local jurisdictions, community groups, and non-profits resources to conduct transportation related planning activities that support regional transportation goals and the RTP/SCS.

• The Corridor Connection Plan will comprehensively identify needs and evaluate transportation improvements to highway corridors that support regional goals and the SCS land use pattern. The CCP also described in Work Element 103, will provide data to address community livability, economic vitality, and environmental improvement. The CCP will also provide various performance measure information including regional GHG reduction, economic data, and other relevant performance data that can roll up to provide a regional perspective. Building and fostering partnerships during the development of the CCP will culminate with commitments and coordinated implementation plans. The goal is to have transportation plans that provide a bridge between local and regional planning documents, while serving as a tool for public engagement and establishing commitments that lead to coordinated delivery of projects.

• The Tahoe Talks speaker series will continue to provide public education and interactive venues for citizen engagement around contemporary transportation concepts. Tahoe Talks activities are covered specifically in Work Element 102, and are a critical component of the On Our Way Program.

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Work Element 107: On Our Way Program (cont.) PREVIOUS WORK • Administration of On Our Way Community Grant Program • Developed framework for corridor management planning • Technical papers on various transportation issues

PRODUCTS COMPLETION DATE P-1 On Our Way Community Grant Round 2 Call for Projects October 2015 P-2 Draft Corridor Connection Plan June 2016

TASKS T-1 On Our Way Community Grant Program

• Administer existing OOW grants • Participate on existing OOW grant working groups • Conduct additional solicitation of projects • Selection of projects utilizing established OOW process

T-2 Corridor Connection Plan • Partner with TTD and other stakeholders to engage communities in recognizing regional

transportation goals and the connection with community livability, economic vitality, safety and environmental stewardship

• Assist with establishment of and participate on CCP Project Development Teams • Develop a Corridor Connection Plan that identifies programs and projects that support

Mobility 2035 and contributes to meeting GHG reduction targets and other federal, state, and regional performance targets

Work Element Budget: REVENUES EXPENDITURES Direct Costs: Direct Costs:

FHWA PL (CA-Carryover) $117,307 Regional Corridor $145,369FHWA PL (NV)FLH 1/2% $83,500 Management Plan Svcs.TRPA General $23,734 On Our Way Grant $83,500TDA Administration $2,504 AwardsTDA Planning: $1,824


FHWA PL (CA) $36,853 -Toll Credits (PL-CA) $4,227FHWA PL (CA-Carryover) $41,653 -Toll Credits (PL-Carry) $4,778TRPA General $13,089RSTP Wages/Benefits: $55,367

Est. Indirect Cost: $36,228Subtotal: $91,595 Subtotal: $91,595

Total: $320,464 Total: $320,464 **Toll Credits are displayed for tracking purposes and are not a form of cash or revenue.

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CALTRANS REGIONAL PLANNING ACTIVITIES

FOR FY 2015/16

Activity Description Products System Planning

Completion of system planning products used by Caltrans and its transportation partners

• District System Management &

Development Plan project list update • District 3 Truck Parking Study • District 3 Goods Movement Study and Plan

update • Investigate Alternatives for potential US 50

Relinquishment in SLT • Collaborate on Tahoe Basin Corridor Plans • SR 28 Transportation Concept Report

Advance Planning

Completion of pre- programming studies (e.g., Project Initiation Documents) so as to be ready to program resources for capital projects

Project Initiation Documents (PID), as indicated in the "District 3 Three-Year PID Strategic Plan"

Regional Planning

Participate in and assist with various regional planning projects and studies

Participation in the following projects and studies:

• Air Quality Planning Activities • Oversight of Planning Studies / Conceptual

Projects pertaining to the State Highway System

Local Development Review Program

Review of local development proposals potentially impacting the State Highway System

Assistance to lead agencies to ensure the identification and mitigation of local development impacts to the State Highway System

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FY 2016 FINANCIAL PROGRAM

Table 1 – FY 2016 TMPO Programmed Revenues

Funding Source FY 2016 FY 2015FederalFHWA PL-CA $475,000 $475,000FHWA PL - CA Carryover $600,000 $400,000FHWA PL - NV $220,000 $300,000FHWA FLH 1/2% $230,000 $300,000

Federal Subtotal: $1,525,000 $1,475,000Non-FederalTRPA General Fund $60,000 $50,000TDA - Planning $35,000 $35,000TDA - Administration $40,000 $40,000RSTP $25,000 $20,000

Non-Federal Subtotal: $160,000 $145,000

GRAND TOTAL: $1,685,000 $1,620,000

Funding Source Descriptions FHWA PL-CA - Current fiscal year allocation of Federal planning (PL) funds to support metropolitan planning

and may be used for transit or highway planning activities. These funds are administered by Caltrans on behalf of Federal Highway Administration (FHWA). Toll Credits - Toll credits are not revenue or cash, but rather a substitute for local match required by PL

funds. Toll credits are displayed in work elements for tracking purposes only and should not be viewed as a revenue source. Toll credits can only be applied to the current year allocation of PL funds, and the carryover balance. These are tracked separately and can be found on Table 7.

FHWA PL-CA Carryover - Carryover balance of funding from prior PL allocations. (See above) FHWA PL-NV - Same as PL-CA in nature, however this funding is administered by NDOT on behalf of FHWA. FHWA FLH ½% - This funding source comes from the Federal Lands Highway (FLH) program of FHWA and is

authorized by Federal Transportation Authorization Bill (SAFETEA-LU). These funds can be used for transportation planning and project development through environmental review. The Central Federal Lands Highway Division of FHWA administers these funds that are available through September 30, 2016.

TRPA General Fund – This funding comes directly from the TRPA general budget and is used as a non-federal match to leverage federal planning funds.

TDA (Planning and Administration) – This funding is provided through the California Transportation Development Act (TDA) and can be used for administration of the TDA program, and transportation planning activities.

RSTP – This funding source represents funding exchanged through the Regional Surface Transportation Program (RSTP) in California to assist with the funding allocation and transportation planning activities of TMPO. The funds are used as local match to leverage other federal and state funds.

ATTACHMENT B



Page 35

Table 2 – FY 2016 TMPO Staffing Costs

TRPA/TMPO Transportation Team

Salary and Wages Benefits

IDC Rate 73.81%

Total Salary, Benefits and

Overhead

Total FY 2016 Salaries $424,958 $160,240 $431,934 $1,017,132

Total FY 2016 $424,958 $160,240 $431,934 $1,017,132

Table 3 – FY 2016 TMPO Staffing Costs and Revenues

Toll Credit Match

Toll Credit Match

CA-15/16 CA-Carry NV (CA-15/16) (CA-Carry)101- Program Administration 99,100 - - 12,840 - - - 99,100$ 102 - Transportation Dev't. Act - - - - - - 37,496 37,496$ 103 - Public Outreach 34,342 - 66,260 3,939 - 8,585 - 109,187$ 104 - Intermodal Planning 106,705 110,961 57,378 12,239 12,727 3,020 - 278,064$ 105 - Data Collection & Forecasting 98,000 52,191 40,739 11,241 5,986 2,144 - 193,074$ 106 - Proj. Tracking + Financial Mgt. 100,000 50,064 55,623 11,470 5,742 2,928 - 208,615$ 107 - On Our Way Program 36,853 41,653 - 4,227 4,778 13,089 - 91,595$

TOTAL: 475,000$ 254,869$ 220,000$ 55,956$ 29,233$ 29,766$ 37,496$ 1,017,131$

TOTALTRPA (Local)

TDA - ADMIN

WORK ELEMENTS FHWA PLANNING (PL)

Table 4 – FY 2016 TMPO Direct Costs and Revenues

FHWA PLANNING (PL) FLH (1/2%)

CA- CA-Carry NV101- Program Administration - - - 15,000 - - - - 15,000$ 102 - Transportation Dev't. Act - - - - - - 15,000 - 15,000$ 103 - Public Outreach - - - 6,000 6,500 - - - 12,500$ 104 - Intermodal Planning - 157,000 - 72,000 - - - 25,000 254,000$ 105 - Data Collection & Forecasting - 70,824 - - - - 9,176 - 80,000$ 106 - Proj. Tracking + Financial Mgt. - - - 53,500 - - 9,000 - 62,500$ 107 - On Our Way Program - 117,307 - 83,500 23,734 2,504 1,824 - 228,869$

TOTAL: -$ 345,131$ -$ 230,000$ 30,234$ 2,504$ 35,000$ 25,000$ 667,869$

WORK ELEMENTS TOTALTDA

ADMINTRPA

(Local) TDA PLNG. RSTP

ATTACHMENT B



Page 36

Table 5 – FY 2016 TMPO Staffing & Direct Costs by Work Element

WORK ELEMENTS Staff Direct Total101- Program Administration 99,100$ 15,000$ 114,100$ 102 - Transportation Dev't. Act 37,496$ 15,000$ 52,496$ 103 - Public Outreach 109,187$ 12,500$ 121,687$ 104 - Intermodal Planning 278,064$ 254,000$ 532,064$ 105 - Data Collection & Forecasting 193,074$ 80,000$ 273,074$ 106 - Proj. Tracking + Financial Mgt. 208,615$ 62,500$ 271,115$ 107 - On Our Way Program 91,595$ 228,869$ 320,464$

TOTAL: 1,017,131$ 667,869$ 1,685,000$

Table 6 – FY 2016 TMPO Staffing Direct Costs by Revenue Source

FHWA PLANNING (PL) FLH (1/2%) TRPA (Local)

CA-15/16 CA-Carry NVTotal Staff: 475,000 254,869 220,000 - 29,766 37,496 - - 1,017,131 Total Direct: - 345,131 - 230,000 30,234 2,504 35,000 25,000 667,869

TOTAL: 475,000$ 600,000$ 220,000$ 230,000$ 60,000$ 40,000$ 35,000$ 25,000$ 1,685,000$

RSTP TOTALTDA - PLNG

TDA - ADMIN

Table 7– FY 2016 Toll Credit Summary

Toll Credits CA-15/16 CA-Carryover TOTAL

Total Staff: 55,956 29,233 85,189 Total Direct: - - -

TOTALS: 55,956$ 29,233$ 85,189$ ** Toll Credits are not a form of cash or revenue, but are an in l ieu of local matching funds.

ATTACHMENT B



Page 37

ADOPTING RESOLUTION AND FEDERAL CERTIFICATIONS

- TMPO Adopting Resolution - FHWA – FTA FY 2016 Planning Certification - FTA Debarment and Suspension Certification

ATTACHMENT B



Page 38

TAHOE METROPOLITAN PLANNING ORGANIZATION

TMPO RESOLUTION NO. 2015-XX

ADOPTION OF THE TMPO 2016 TRANSPORTATION OVERALL WORK PROGRAM

WHEREAS, the Tahoe Metropolitan Planning Organization (TMPO) has been designated by the Governors of California and Nevada for the preparation of transportation plans and programs under Title 23, CFR 450; and

WHEREAS, each MPO is required to adopt an Overall Work Program (OWP) that

describes the planning priorities facing the Region and the planning activities anticipated for the Region over the next year; and

WHEREAS, staff have prepared an OWP that describes the anticipated revenues and

expenditures and planning activities and products for transportation and air quality planning purposes over the next year; and

WHEREAS, the Federal Highway Administration, the Federal Transit Administration,

Caltrans and the Nevada Department of Transportation have reviewed and commented upon a draft version of the 2016 OWP; and

WHEREAS, the Tahoe Transportation Commission has conducted public meetings at

which the 2016 OWP has been an officially noticed item of discussion; and WHEREAS, staff is requesting that the TMPO Governing Board adopt a final 2016 OWP

for submittal to state and federal agencies for approval, and authorize staff to take actions necessary for this approval; and

WHEREAS, the TMPO certifies that the transportation planning process is addressing

the major issues in the metropolitan planning area and is being conducted in accordance with all applicable requirements of the federal statutes listed on the MPO Planning Process Certification and Federal Transit Administration certifications included in the 2016 OWP document.

NOW, THEREFORE, BE IT RESOLVED that the Governing Board of the Tahoe

Metropolitan Planning Organization adopts this resolution approving the 2016 Tahoe Basin Transportation Overall Work Program.

PASSED AND ADOPTED by the Governing Board of the Tahoe Metropolitan Planning

Organization at its regular meeting held on May 28, 2015, by the following vote:

Ayes: Nays:

_____________________________ Casey Beyer, Chair TMPO Governing Board

ATTACHMENT B



Page 39

FY 2015/16 FHWA Metropolitan Transportation Planning Process Certification

In accordance with 23 CFR 450.334 and 450.220, Caltrans and Tahoe Metropolitan Planning Organization, Metropolitan Planning Organization for the Lake Tahoe Region hereby certify that the transportation planning process is addressing the major issues in the metropolitan planning area and is being conducted in accordance with all applicable requirements of:

I. 23 U.S.C. 134, 49 U.S.C. 5303, and 23 CFR 450 Subparts B and C;

II. In nonattainment and maintenance areas, sections 174 and 176 (c) and (d) of the Clean Air Act, as amended (42 U.S.C. 7504, 7506 (c) and (d)) and 40 CFR part 93;

III. Title VI of the Civil Rights Act of 1964 and the Title VI Assurance executed by California under 23 U.S.C. 324 and 29 U.S.C. 794

IV. 49 U.S.C. 5332, prohibiting discrimination on the basis of race, color, creed, national origin, sex, or age in employment or business opportunity;

V. Section 1101(b) of the MAP-21 (Pub. L. 112-141) and 49 CFR part 26 regarding the involvement of disadvantaged business enterprises in USDOT funded projects;

VI. 23 CFR part 230, regarding the implementation of an equal employment opportunity program on Federal and Federal-aid highway construction contracts;

VII. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) and 49 CFR parts 27, 37, and 38;

VIII. The Older Americans Act, as amended (42 U.S.C. 6101), prohibiting discrimination on the basis of age in programs or activities receiving Federal financial assistance;

IX. Section 324 of title 23 U.S.C. regarding the prohibition of discrimination based on gender; and

X. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27 regarding discrimination against individuals with disabilities.

__________________________ ____________________________ MPO Authorizing Signature Caltrans District Approval Signature

_Executive Director__________ ____________________________ Title Title _May 28, 2015_____________ ____________________________ Date Date

ATTACHMENT B



Page 40

Department of Transportation Debarment and Suspension Certification for Fiscal Year 2015/2016

As required by U.S. DOT regulations on government-wide Debarment and Suspension (Nonprocurement), 49 CFR 29.100:

1) The Applicant certifies, to the best of its knowledge and belief, that it and its

contractors, subcontractors and subrecipients:

a) Are not presently debarred, suspended, proposed for debarment, declared

ineligible, or voluntarily excluded from covered transactions by any Federal

department or agency;

b) Have not, within the three (3) year period preceding this certification, been

convicted of or had a civil judgment rendered against them for commission of

fraud or a criminal offense in connection with obtaining, attempting to obtain,

or performing a public (Federal, state, or local) transaction or contract under a

public transaction, violation of Federal or state antitrust statutes, or commission

of embezzlement, theft, forgery, bribery, falsification or destruction of records,

making false statements, or receiving stolen property;

c) Are not presently indicted for or otherwise criminally or civilly charged by a

governmental entity (Federal, state, or local) with commission of any of the

offenses listed in subparagraph (1)(b) of this certification; and

d) Have not, within the three (3) year period preceding this certification, had one

or more public transactions (Federal, state, and local) terminated for cause or

default.

2) The Applicant also certifies that, if Applicant later becomes aware of any information

contradicting the statements of paragraph (1) above, it will promptly provide that

information to the State.

3) If the Applicant is unable to certify to all statements in paragraphs (1) and (2) of this

certification, through those means available to Applicant, including the General Services

Administration’s Excluded Parties List System (EPLS), Applicant shall indicate so in its

applications, or in the transmittal letter or message accompanying its annual

certifications and assurances, and will provide a written explanation to the State.

ATTACHMENT B



Page 41

DEPARTMENT OF TRANSPORTATION

DEBARMENT AND SUSPENSION CERTIFICATION FISCAL YEAR 2015/2016

SIGNATURE PAGE

In signing this document, I declare under penalties of perjury that the foregoing certifications

and assurances, and any other statements made by me on behalf of the Applicant are true and

correct.

Signature Date: May 28,2015

Printed Name: __Joanne S. Marchetta, Executive Director

As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant

that it has the authority under state and local law to make and comply with the certifications

and assurances as indicated on the foregoing pages. I further affirm that, in my opinion, these

certifications and assurances have been legally made and constitute legal and binding

obligations of the Applicant.

I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or

litigation pending or imminent that might adversely affect the validity of these certifications and

assurances or of the performance of the described project.

AFFIRMATION OF APPLICANT’S ATTORNEY

For: _Tahoe Metropolitan Planning Organization_______

Signature: Date: May 23, 2015

Printed Name of Applicant’s Attorney: _______ John L. Marshall______

ATTACHMENT B


JS/jw AGENDA ITEM: VII.A.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Review and Acceptance of the District’s Financial Statement of Operations for

July 1, 2014 through March 31, 2015 Action Requested: It is requested the Board accept the Financial Statement of Operations for the first nine months of fiscal year 2015, ending March 31, 2015. Fiscal Analysis: The District is currently in good financial standing. Background: Staff has completed analyzing financial information for the first nine months of fiscal year 2015 (FY15). The presentation of the financial information will highlight FY15 February and March activity and continues to detail the District’s funds: General, Capital Improvement Program (CIP), and Transit Operations. Discussion: General Fund – Overall, the District ended with an increase of $18,525 for February and March activity. The increase can be summarized as follows: District Operations ($10,974) Ruffalo $8,000 CNG Fueling Facility $10,166 Trillium $12,000 Rental Car Mitigation Fees (RCMF) $19,333 Hertz & Enterprise (Jan-Mar) $15,131 The net result increased General Fund’s overall fund balance for the year to $274,987, which is $23,977 more than at the start of the fiscal year. General Fund Forecast – RCMF’s have increased $11,274 from $55,711 in FY14 to $66,985 in FY15 for July through March activity.



CIP Fund – February and March activity resulted in an increase of $10 (Interest). Below is a brief recap of the February and March activity for the CIP fund. Funding Source Expenditures Grant Balance FLH Half Percent Round 5 $388,680 $2,182,125 TMPO $0 $343,250 Public Lands Highways Discretionary Fund Bikeway 1C $131 $56,761 Bikeway 1D $5,802 $798,023 US 50 $26,216 $528,996 Federal Transit Administration NDOT 5303 $9,421 $476,629 5308 TTD Bus Purchases $0 $772,541 Placer County Bus Purchases $0 $125,000 Prop 1B PTMISEA – Vehicles (FTA 5308) $191 $335,573 PTMISEA – Transit System Modernization $0 $1,000,000 TSSSDRA – Yard Security $0 $27,158 Question 1 NV Bikeway $4,037 $1,422,361

Total Expenditures $434,478

The net result increased CIP’s overall fund balance for the year to $371, which is $58 more than at the start of the fiscal year. Transit Fund- Overall, the District ended with a decrease of $219,116 for February and March activity. The decrease can be summarized as follows: South Shore Operations – Decrease $219,116 Total costs for Transit Operations incurred during February and March totaled $1,023,330. NDOT was invoiced $330,305. Contributions recognized totaled $137,264 (Vail $125,000, The Ridge $4,558, Douglas County $7,706). TDA funding recognized totaled $193,521 (LTF $134,322, STA $59,199). Farebox collections totaled $82,975 and Pass Sales totaled $16,672. Insurance Reimbursement of $43,385 for the 2012 Glaval Titan II bus originally purchased with ARRA funds, which was totaled in October. Interest earned was $93. Depreciation totaled $137,289. The District purchased a 2006 Aerotech 220 Chevy Duramax Diesel Bus for $25,670 in March. This bus increases Transit Operations Fixed Assets, as it replaces the ARRA bus which was totaled in October. An electronic farebox will be installed in this new bus and the security cameras from the Glaval bus will also be installed. CMAQ – No Activity SR 28 – East Shore Express – No Activity



Mobility Management – Even Total costs for the program incurred for February and March totaled $20,607. NDOT was invoiced $11,901, with Douglas County providing the Nevada match of $627. Caltrans was invoiced $3,028, with the Ridge contributing $1,302. Area 4 Agency on Aging was invoiced $3,244 and the Tahoe Truckee Community Foundation Grant contributed $397. Farebox totaled $108. The net result decreased Transit’s overall fund balance for the year to $4,854,532, which is $235,333 less than at the start of the fiscal year. Transit Forecast Vail Resorts was granted a one-time contribution reduction of $40,000 due to lack of snow during the last two winter seasons. The District will absorb this reduction within the FY15’s budget. Balance Sheet The detailed balance sheet as of March 31, 2015 is attached (Attachment A). The fixed asset balances, net of depreciation, include $3,208,764 in transit funds and $433,438 in the general fund of federalized obligations. Should the District choose to liquidate a federalized asset, permission from the governmental agency is required and their obligation takes priority. Additional Information: If you have any questions or comments regarding this item, please contact Joanie Schmitt at (775) 589-5507 or [email protected]. Attachment:

A. February and March Financials


Tahoe Transportation DistrictBalance Sheet

As of March 31, 2015

TOTAL General CIP Transit GFAASSETSCash & Equivalents 1,062,208 247,193 -93,283 908,298Accounts Receivable 1,981,011 81,972 534,196 1,364,843Prepaids 31,842 15,878 15,964*Capital Assets, Net Depreciation 3,707,825 3,707,825 531,864TOTAL ASSETS 6,782,886 345,042 440,913 5,996,930 531,864

LIABILITIESAccounts Payable 830,767 70,056 320,731 439,981Deferred Revenues 799,875 119,811 680,064Nevada State Bank - LOCEE Compensated Absences 22,354 22,354 56,754TOTAL LIABILITIES 1,652,996 70,056 440,542 1,142,399 56,754

NET POSITIONInvested in Capital Assets 4,140,945 4,140,945 643,592Unrestricted 1,155,244 206,010 314 948,921 -50,944Contingency FundCommitted Encumbrances 45,000 45,000SUB TOTAL NET POSITION 5,341,189 251,010 314 5,089,865 592,648

FY 15 Increase/(Decrease) to Net Position -211,299 23,977 58 -235,333 -117,538

TOTAL NET POSITION 5,129,890 274,987 371 4,854,532 475,110

TOTAL LIABILITIES & NET POSITION 6,782,886 345,042 440,913 5,996,930 531,864

* The fixed asset balances, net of depreciation, include $3,208,764 in transit funds and $433,438 in the governmental-wide fund account of federalized obligations. Should the District choose to liquidate a federalized asset, permission from the governmental agency is required and their obligation takes priority.

ATTACHMENT A

JS/jw AGENDA ITEM: VII.A.TTD/C Board Meeting Packet - May 8, 2015 -Page 49-

Tahoe Transportation DistrictStatement of Operations

July 1, 2014 through March 31, 2015

TOTAL General CIP Transit GFARevenuesFederal Grants 3,777,306 2,264,216 1,513,090State Funding 1,176,563 254,454 922,109Contributions 825,607 41,159 784,448General Revenues 190,840 147,455 43,385Charges for Services 713,748 208,086 505,662Special Items 4,990 2,692 58 2,240 7,400TOTAL REVENUES 6,689,053 399,392 2,518,727 3,770,934 7,400

ExpensesPersonnel 747,808 62,592 412,665 272,551Personnel - Compensated Absences 10,229 10,229 5,810Admin Support 147,155 90,863 56,292Contracts 3,967,952 1,635,367 2,332,585Fuel 407,728 -1,360 409,088Depreciation 612,257 612,257 106,328Other Operating 838,998 314,934 62,202 461,863Capital Outlay 175,212 6,237 692 168,283 5,400Interest 413 413Other Funding Sources -7,400 -7,400 316,881 -316,881 7,400TOTAL EXPENSES 6,900,352 375,415 2,518,670 4,006,267 124,938

Increase / (Decrease) to Net Position -211,299 23,977 58 -235,333 -117,538

ATTACHMENT A


Tahoe Transportation DistrictGeneral Fund

Statement of OperationsJuly 1, 2014 through March 31, 2015

1st Qtr 2nd Qtr Jan Feb Mar 3rd QtrYEAR TO

DATE

Board Approved

Budget Var %District

Ops RCMF CNGProgram

TotalsRevenuesGeneral Revenues Admin Support 36,839 54,678 31,350 11,707 12,581 55,638 147,155 212,599 69.22% 147,155 147,155 Miscellaneous 100 100 100 200 300 500 60.00% 300 300 Contributions 6,000 35,159 35,159 41,159 135,159 30.45% 41,159 41,159Total General Revenues 36,939 60,678 66,609 11,707 12,681 90,997 188,614 348,258 54.16% 188,614 0 0 188,614

Charges for Services Rental Car Mitigation Fees 30,146 14,693 2,814 2,057 17,276 22,146 66,985 75,000 89.31% 66,985 66,985 CNG Station Revenues 31,078 39,897 25,292 23,483 21,351 70,126 141,102 180,909 78.00% 141,102 141,102Total Charges for Services 61,224 54,590 28,105 25,540 38,627 92,272 208,086 255,909 81.31% 0 66,985 141,102 208,086

Special Items Sale of Fixed Assets 2,559 2,559 -100.00% 2,559 2,559 Interest Revenue 45 48 15 10 17 41 134 240 55.64% 134 134Total Special Revenues 45 2,607 15 10 17 41 2,692 240 1121.78% 2,692 0 0 2,692

TOTAL REVENUES 98,207 117,875 94,729 37,256 51,325 183,310 399,392 604,407 66.08% 191,306 66,985 141,102 399,392

ExpensesOperating Personnel 14,685 24,786 11,078 5,698 6,345 23,121 62,592 78,645 79.59% 60,353 2,239 62,592 Fuel -535 -214 -115 -69 -427 -612 -1,360 3,600 -37.79% -1,360 -1,360 Repairs & Maintenance -554 1,007 1,007 453 400 113.15% 453 453 Insurance 936 936 312 312 312 936 2,808 3,744 75.00% 2,808 2,808 Facility Rent 5,837 6,258 2,257 2,224 2,183 6,664 18,758 25,547 73.43% 16,199 2,559 18,758 Facility Utilities 14,845 22,398 12,002 12,068 8,839 32,909 70,153 95,573 73.40% 3,652 66,501 70,153 Supplies 4,150 4,134 1,419 1,371 1,371 4,162 12,446 16,452 75.65% 12,446 12,446 Advertising & Public Relations 87 87 87 600 14.55% 87 87 Reproduction & Printing 282 282 1,200 23.53% 282 282 Postage 278 278 278 300 92.67% 278 278 Dues, Subscriptions & Publication 2,700 2,762 388 163 551 6,013 4,665 128.89% 6,013 6,013 License & Permits 450 322 772 772 2,100 36.76% 450 322 772 Professional Services 46,662 47,614 29,133 14,180 14,442 57,755 152,031 212,160 71.66% 93,977 58,054 152,031 Legal Services 268 786 1,054 1,054 1,200 87.83% 1,054 1,054 Auditing Services 10,685 5,200 1,765 1,765 17,650 23,650 74.63% 17,650 17,650 Bank Fee / CC Fees 210 141 52 72 1,682 1,805 2,156 2,000 107.82% 1,650 506 2,156 Transit Management - No Shore 20,000 20,000 20,000 100.00% 20,000 20,000 Training 1,000 0.00% Travel 1,476 424 1,240 124 2,746 4,111 6,010 8,950 67.16% 6,010 6,010 Taxes 907 1,283 225 18 944 1,187 3,377 3,500 96.48% 2,835 542 3,377 Miscellaneous Expenses -1 -1 0 607 0 607 605 5,220 11.58% 605 605Total Operating 102,839 135,167 60,752 37,555 39,854 138,160 376,165 510,506 73.68% 222,633 20,000 133,532 376,165

Capital Outlay Office & Equipment over $5000 6,000 6,000 -100.00% 6,000 6,000 Office & Equipment under $5000 237 237 -100.00% 237 237 CIP over $5000 Reimbursed Capital ExpensesTotal Capital Outlay 0 6,237 6,237 0 -100.00% 6,237 0 0 6,237

Interest Interest Expense 365 48 48 413 6,000 6.89% 413 413Total Interest Expense 0 365 48 48 413 6,000 6.89% 413 0 0 413

Other Financing Sources Preventive Maint (In) Capital Outlay (In) Out Transfer (In) Out -7,400 -7,400 -7,400 -7,400 -7,400Total Other Financing Sources 0 0 -7,400 -7,400 -7,400 0 0.00% -7,400 0 0 -7,400

TOTAL EXPENSES 102,839 141,769 60,752 30,203 39,854 130,808 375,415 516,506 72.68% 221,884 20,000 133,532 375,415

Increase/(Decrease) to Net Positio -4,632 -23,893 33,977 7,054 11,471 52,502 23,977 87,901 27.28% -30,577 46,985 7,570 23,977

Actual vs Budget Program YTDGeneral Fund Activity

ATTACHMENT A


Tahoe Transportation DistrictCIP Fund



DATE

Board Approved

Budget Var %FLH

Rds 4 - 5 PLHD FTA FLAP / TAP Prop 1B Question 1Program

TotalRevenuesCapital Grant & Contributions FTA 5308 102,459 0 0 102,459 1,000,000 10.25% 102,459 102,459 FTA 5303 1,483 7,969 4,498 3,605 5,816 13,919 23,371 500,000 4.67% 23,371 23,371 FLH 1/2 Percent Funding 431,828 604,311 432,554 213,618 175,062 821,233 1,857,372 2,375,644 78.18% 1,857,372 1,857,372 Federal Lands Access Program (FLAP) 1,506,637 0.00% Public Lands Highways Discretionary (PL 118,897 75,076 11,641 24,208 7,941 43,790 237,764 1,307,619 18.18% 237,764 237,764 TMPO 43,250 43,250 43,250 -100.00% 43,250 43,250 Transportation Alternatives Pgm (TAP) 66,500 0.00% Prop 1B 22,760 208,252 518 191 709 231,721 709,683 32.65% 231,721 231,721 Question 1 11,802 6,894 623 3,414 4,037 22,733 18,488 122.96% 22,733 22,733 Contributions 34,750 0.00%Total Capital Grants & Contributions 586,771 1,004,961 492,461 242,244 192,233 926,938 2,518,670 7,519,321 33.50% 1,900,622 237,764 125,830 0 231,721 22,733 2,518,670

Special Items Interest Revenue 22 21 5 4 6 15 58 -100.00% 58 58Total Special Items 22 21 5 4 6 15 58 0 -100.00% 0 0 0 0 0 58 58

TOTAL REVENUES 586,793 1,004,982 492,466 242,247 192,239 926,953 2,518,727 7,519,321 33.50% 1,900,622 237,764 125,830 0 231,721 22,791 2,518,727

Expenses Personnel 117,912 148,801 45,707 47,498 52,747 145,953 412,665 562,937 73.31% 371,402 22,165 19,099 412,665 Contract Services 405,159 502,695 423,173 177,809 126,531 727,513 1,635,367 4,949,029 33.04% 1,413,653 208,541 13,173 1,635,367 Reproduction & Printing 200 200 17,550 1.14% 200 200 Rent Meeting Room 602 1,050 1,800 1,800 3,452 18,485 18.67% 3,452 3,452 Supplies 2,450 0.00% Advertising / Outreach 1,475 2,015 5,624 700 8,339 9,814 40,750 24.08% 7,387 2,427 9,814 Admin Support 22,863 34,371 18,756 6,792 8,080 33,629 90,863 125,932 72.15% 81,993 4,631 4,239 90,863 Postage 10,825 0.00% Subscriptions, Dues, & Publications 502 1,130 339 1,469 1,971 3,300 59.73% 1,971 1,971 License & Permits 12,480 610 13,090 100 13090.05% 3,530 9,560 13,090 Professional Services 15,965 2,399 175 219 664 1,058 19,422 120,500 16.12% 2,870 16,551 19,422 Legal Services 1,295 1,295 1,295 1,295 1,295

Actual vs Budget Program YTDCIP Activity

ATTACHMENT A


Tahoe Transportation DistrictCIP Fund



DATE

Board Approved

Budget Var %FLH

Rds 4 - 5 PLHD FTA FLAP / TAP Prop 1B Question 1Program

Total

Actual vs Budget Program YTDCIP Activity

Expenses Continued Training 779 1,563 1,563 2,342 10,000 23.42% 2,342 2,342 Travel - Per Diem 1,935 426 439 1,374 1,813 4,174 4,750 87.87% 3,849 324 4,174 Travel - Commercial Air 1,703 957 853 549 1,402 4,062 2,250 180.53% 3,639 423 4,062 Travel - Auto 945 426 123 383 504 1,010 2,381 5,030 47.33% 2,348 33 2,381Total Operating 579,564 694,689 492,366 242,244 192,233 926,843 2,201,097 5,873,888 37.47% 1,899,930 237,764 23,371 0 17,299 22,733 2,201,097

Capital Outlay Equipment over $5000 237,050 95 95 237,145 1,617,433 14.66% 97,724 139,421 237,145 Equipment under $5000 7,817 72,610 80,428 28,000 287.24% 692 4,735 75,001 80,428 CIP over $5000 0.00% Reimb Capital Expenses -7,817 -308,968 -95 -95 -316,881 -1,645,433 19.26% -102,459 -214,422 -316,881Total Capital Outlay 0 692 0 0 0 0 692 0 -100.00% 692 0 0 0 0 0 692

Interest Interest 0.00%Total Interest 0 0 0 0 0 0 0 0 0.00% 0 0 0 0 0 0 0

Other Financing Sources Preventive Maint (In) 0.00% Capital Outlay (In) Out 7,817 308,968 95 95 316,881 1,645,433 19.26% 102,459 214,422 316,881 Transfer (In) Out 0.00%Total Other Financing Sources 7,817 308,968 95 95 316,881 1,645,433 19.26% 0 0 102,459 0 214,422 0 316,881

TOTAL EXPENSES 587,381 1,004,350 492,461 242,244 192,233 926,938 2,518,670 7,519,321 33.50% 1,900,622 237,764 125,830 231,721 22,733 2,518,670

Increase / (Decrease) to Fund Balance -589 632 5 4 6 15 58 0 -100.00% 0 0 0 0 0 58 58

ATTACHMENT A


Tahoe Transportation DistrictTransit Fund


1st Qtr 2nd Qtr Feb Mar 3rd QtrYEAR TO

DATE

Board Approved

Budget Var %S. Shore

Ops ESEMob

Mgmt CMAQProgram

TotalRevenuesGrants & Contributions

FTA 5311 - NDOT 385,004 378,457 165,537 176,669 530,629 1,294,090 1,925,000 67.23% 1,153,044 92,821 48,225 1,294,090

FTA 5311 - Cal Trans 69,064 63,436 132,500 132,500 100.00% 132,500 132,500

FTA 5317 - Cal Trans 1,198 7,732 2,283 745 4,845 13,776 45,008 30.61% 13,776 13,776

Older Americans Act - Area 4 5,993 4,239 1,740 1,504 5,623 15,855 50,000 31.71% 15,855 15,855

CMAQ - Cal Trans 3,949 17,792 7,985 29,725 -100.00% 29,725 29,725

USFS - SNPLMA 27,144 27,144 32,080 84.61% 27,144 27,144

RTAP - Cal Trans/NDOT 3,500 0.00%

LT License PLate Fund 49,846 1,421 51,267 68,781 74.54% 51,267 51,267

TDA - LTF 201,482 201,482 67,161 67,161 201,482 604,447 814,116 74.25% 604,447 604,447

TDA - STA 88,799 88,799 29,600 29,600 88,799 266,396 355,194 75.00% 266,396 266,396

Contributions 251,369 314,906 78,131 61,460 217,795 784,071 1,122,030 69.88% 769,435 11,296 3,340 784,071

In-Kind Contributions 377 377 6,120 6.16% 377 377

Total Grants & Contributions 1,084,224 1,078,264 344,451 337,138 1,057,158 3,219,647 4,554,329 70.69% 2,952,966 144,088 89,529 33,065 3,219,647

Charges for Services

FareBox Revenue 151,856 130,237 40,376 42,707 125,490 407,583 539,864 75.50% 392,348 14,877 358 407,583

Pass Sales 37,980 33,615 9,770 6,902 26,484 98,079 120,000 81.73% 98,079 98,079

Advertising Revenue 8,000 0.00%

Total Charges for Services 189,836 163,852 50,146 49,609 151,974 505,662 667,864 75.71% 490,427 14,877 358 0 505,662

Special Items

Sale of Fixed Assets 1,825 1,825 -100.00% 1,825 1,825

Insurance Claim Revenue 43,385 43,385 43,385 43,385 43,385

Interest Revenue 173 108 39 53 133 415 570 72.77% 415 415

Total Special Items 173 1,933 43,424 53 43,518 45,625 570 8004.33% 45,625 0 0 0 45,625

TOTAL REVENUES 1,274,234 1,244,050 438,021 386,800 1,252,650 3,770,934 5,222,763 72.20% 3,489,018 158,965 89,887 33,065 3,770,934

Expenses

Operating

Personnel 74,759 103,354 34,364 29,382 94,438 272,551 387,415 70.35% 211,627 3,211 57,712 272,551 Personnel - Compensated Absenc 2,523 7,287 425 803 419 10,229 6,000 170.48% 10,229 10,229 Contract Services 640,800 660,270 319,858 348,916 1,031,515 2,332,585 3,159,415 73.83% 2,244,810 79,010 8,765 2,332,585 Vehicle Fuel 129,598 116,436 53,207 54,241 163,054 409,088 771,529 53.02% 393,736 12,739 2,613 409,088 Sales Tax on Fuel 310 611 252 252 1,174 12,000 9.78% 1,174 1,174 Repair and Maintenance 5,373 37,927 -17,889 1,382 -11,875 31,425 160,774 19.55% 31,425 31,425 Insurance 44,422 44,494 14,807 14,835 44,502 133,418 185,727 71.84% 131,201 2,218 133,418 Reproduction & Printing 3,874 1,578 94 101 5,553 16,300 34.07% 3,917 1,636 5,553 Facility Rent 39,921 29,240 9,932 9,932 29,797 98,958 148,785 66.51% 88,677 10,252 29 98,958 Facility Utilities 12,335 16,465 5,000 4,201 14,460 43,259 65,141 66.41% 41,821 1,438 43,259 Telephone 3,638 4,528 1,466 1,453 4,370 12,535 18,038 69.49% 12,530 5 12,535 Supplies 36 56 56 6,100 0.92% 56 56 Advertising & Public Relations 25,478 516 167 317 3,231 29,225 70,609 41.39% 1,925 22,590 889 3,821 29,225 Admin & Overhead Expense 13,976 20,307 4,914 4,501 22,009 56,292 86,667 64.95% 43,200 626 12,466 56,292 License & Permits 83 1,632 1,715 2,625 65.31% 1,715 1,715 Dues, Subscriptions and Publications 854 854 12,500 6.83% 854 854 Professional Services 35,278 18,163 3,992 2,340 10,025 63,466 88,786 71.48% 33,022 26,881 3,564 63,466 In Kind Prof Services 377 377 -100.00% 377 377 Legal Services 275 87 69 431 2,200 19.58% 431 431 Audit Fees 500 500 500 100.00% 500 500 Bank Fees 874 820 271 277 820 2,514 3,600 69.85% 2,514 2,514 Training 1,995 769 2,764 8,750 31.59% 2,764 2,764

Actual vs Budget Program YTDTO Fund Activity

ATTACHMENT A


Tahoe Transportation DistrictTransit Fund


1st Qtr 2nd Qtr Feb Mar 3rd QtrYEAR TO

DATE

Board Approved

Budget Var %S. Shore

Ops ESEMob

Mgmt CMAQProgram

Total

Actual vs Budget Program YTDTO Fund Activity

Expenses Continued Travel 312 545 643 2,528 3,563 4,420 8,900 49.66% 2,646 1,774 4,420 Reimbursed Travel 182 294 -587 -111 -100.00% -111 -111 Miscellaneous Expenses 0 86 86 200 43.05% 86 86 FareBox Replacement 3,159 19,797 6,288 29,243 -100.00% 29,243 29,243 Depreciation Expense 202,342 204,232 63,470 73,819 205,684 612,257 904,140 67.72% 612,257 612,257Total Operating 1,239,804 1,290,470 494,723 549,215 1,624,590 4,154,865 6,126,701 67.82% 3,872,949 158,965 89,887 33,065 4,154,865

Capital Outlay Equipment under $5000 8,797 75,808 84,606 28,000 302.16% 84,606 84,606 Disposal of Fixed Assets 6,490 -100.00% 83,677 83,677 Reimbursed Capital Expenses 77,187 83,677Total Capital Outlay 8,797 82,299 0 0 77,187 168,283 28,000 601.01% 168,283 0 0 0 168,283

Other Financing Sources Preventive Maint (In) Capital Outlay (In) Out -7,817 -308,968 -95 -316,881 -1,459,183 21.72% -316,881 -316,881 Transfer (In) OutTotal Other Financing Sources -7,817 -308,968 0 0 -95 -316,881 -1,459,183 21.72% -316,881 0 0 0 -316,881

TOTAL EXPENSES 1,240,784 1,063,800 494,723 549,215 1,701,682 4,006,267 4,695,518 85.32% 3,724,351 158,965 89,887 33,065 4,006,267

Increase / Decrease) to Fund Balan 33,449 180,249 -56,701 -162,415 -449,032 -235,333 527,245 -44.63% -235,333 0 0 0 -235,333

ATTACHMENT A


AL/jw AGENDA ITEM: VII.B.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Review and Acceptance of February and March 2015 South Shore and Commuter

Transit Contractor Report and Transit and Mobility Managers’ Updates for April 2015

Action Requested: It is requested the Board review and accept the monthly transit contractor report for February and March 2015 and the Transit and Mobility Managers’ updates for April. Background: To inform the Board of the performance of the transit system, Staff will submit a monthly summary of key operational information. Transit Contractor Report: February’s ridership numbers totaled 68,665. Ridership numbers are down 15% year over year and 25% compared to January 2015. March’s ridership numbers totaled 67,085. Ridership numbers are down 13% year over year and only down 2% compared to February 2015. February and March’s ski shuttle surveys scores are above prior year, both in friendliness and timeliness.

Adria Miller is the recipient of February’s Customer Service Award. Adria has been recognized for maintaining a positive rapport with passengers and other employees. Frank Aquino is the recipient of February’s Safety Award. He has driven the Ski Shuttle, On-Call and Fixed routes in some of the most extreme driving conditions without any accidents or incidents. Abraham Rodriquez is the recipient of March’s Safety Award for being an outstanding representative who is consistent and professional. Victor Vasquez, the newest full-time morning utility worker, is the recipient of March’s Customer Service Award and has been recognized by his peers and supervisors as a model employee. There were no vehicle incidents in the month of February. There were three vehicle incidents in March. Two had minor vehicle damages and the third incident involved the overhang of a building. Mobility Manager Report: The North Tahoe Truckee Transport (NTTT) program’s two grant objectives are unduplicated passengers (first time users) and one-way passenger trips. Through March 2015, there were:


AL/jw AGENDA ITEM: VII.B.

• Unduplicated passengers:

o Nevada County 16 out of 35 o Placer County 15 out of 20

• One-way passenger trips:

o Nevada County 82 out of 100 o Placer County 53 out of 80

We are anticipating a contract extension for this program through June 30, 2016. Additional Information: If you have any questions or comments regarding this item, please contact Aaron Langmayer at (775) 589-5505 or [email protected]. Attachment:

A. Transit statistical data for February and March 2015


RIDERSHIP REPORTFEBRUARY 2015

Feb 2015 Feb 2014 Jan 2015 Feb 2015 Feb 2014 Jan 2015Fixed Routes

19X 466 516 -50 -10% 467 -1 0% 833$ 965$ (132)$ -14% $848 (77) -9%20X 1,207 1,336 -129 -10% 1,643 -436 -27% 916$ 1,323$ (407)$ -31% $1,157 (309) -27%21X 2,066 2,206 -140 -6% 2,236 -170 -8% 3,684$ 3,246$ 438$ 13% $4,196 (786) -19%23 6,318 7,251 -933 -13% 10,001 -3,683 -37% 1,842$ 1,941$ (99)$ -5% $2,078 (373) -18%50 13,036 15,084 -2,048 -14% 16,103 -3,067 -19% 16,722$ 15,863$ 859$ 5% $16,995 (1,516) -9%53 11,829 14,735 -2,906 -20% 15,951 -4,122 -26% 15,082$ 15,284$ (202)$ -1% $15,730 (1,769) -11%

Total Fixed 34,922 41,128 (6,206) -15% 46,401 -11,479 -25% 39,079$ 38,622$ 457$ 1% 41,004$ (1,925) -5%

Pass Sales 9,771$ 13,515$ (3,744)$ -28% $9,812 (41) 0%

Winter Routes10 2,283 2,239 44 2% 2,477 (194) -8%11 17,880 22,754 (4,874) -21% 29,245 (11,365) -39%12 1,311 1,851 (540) -29% 1,882 (571) -30%13 1,551 1,821 (270) -15% 661 890 135%14 3,660 4,587 (927) -20% 1,314 2,346 179%15 5,776 7,458 (1,682) -23% 5,263 513 10%

Total Winter 32,461 40,710 (8,249) -20% 40,842 (8,381) -21%

On-Call 1,282 1,297 (15) -1% 1,338 (56) -4% 1,297$ 1,153$ 144$ 12% $1,402 (201) -14%

TOTAL 68,665 83,135 (14,470) -17% 88,581 (19,916) -22% 50,147$ 53,290$ (3,143)$ -6% $52,218 (2,071) -4%


19X 218 218 - 0% 240 (22) -9% 49 49 - 0% 53 (5) -9%20X 285 285 - 0% 316 (31) -10% 72 72 - 0% 79 (8) -10%21X 330 330 - 0% 365 (35) -10% 80 80 - 0% 89 (9) -10%23 489 489 - 0% 542 (54) -10% 16 16 - 0% 17 (2) -10%50 504 504 - 0% 558 (54) -10% 3 3 - 0% 3 (0) -10%53 504 504 - 0% 558 (54) -10% 3 3 0 11% 3 - 0%

Total Fixed 2,330 2,330 - 0% 2,579 (249) -10% 222 222 - 0% 245 (23) -9%

Winter Routes10 268 280 (12) -4% 306 (38) -12% 19 20 -1 -6% 20 -1 -5%11 910 1,116 (206) -18% 1,090 (180) -17% 52 108 -57 -52% 63 -12 -18%12 284 218 66 30% 324 (40) -12% 13 23 -10 -42% 14 -1 -7%13 283 280 3 1% 312 (29) -9% 19 31 (13) -41% 18 0 1%14 366 341 25 7% 433 (67) -15% 29 55 (25) -47% 33 (4) -11%15 647 648 (1) 0% 745 (98) -13% 38 86 (48) -56% 44 (6) -13%

Total Winter 2,757 2,883 (126) -4% 3,209 (452) -14% 170 324 (154) -48% 193 (23) -12%

On-Call 479 502 -23 -5% 527 (48) -9% 84 140 -56 -40% 85 (2) -2%

TOTAL 5,566 5,715 (149) -3% 6,315 (749) -12% 475 686 (211) -31% 523 (47) -9%


19X 4,520 4,520 - 0% 4,972 (452) -9% 1,300 1,300 - 0% 1,430 (130) -9%20X 6,720 6,720 - 0% 7,440 (720) -10% 1,280 1,280 - 0% 1,448 (168) -12%21X 9,280 9,280 - 0% 10,266 (986) -10% 1,272 1,272 - 0% 1,410 (138) -10%23 6,576 6,576 - 0% 7,297 (721) -10% 336 336 - 0% 372 (36) -10%50 5,712 5,712 - 0% 6,324 (612) -10% 56 56 - 0% 62 (6) -10%53 6,552 6,552 - 0% 7,254 (702) -10% 56 56 - 0% 62 (6) -10%

Total Fixed 39,360 39,360 - 0% 43,553 (4,193) -10% 4,300 4,300 - 0% 4,784 (484) -10%

Winter Routes10 2,239 2,268 -29 -1% 2,680 (440) -16% 325 325 0 0% 360 (35) -10%11 9,182 10,268 -1,086 -11% 10,714 (1,532) -14% 696 785 -89 -11% 788 (92) -12%12 2,017 1,827 190 10% 2,421 (405) -17% 162 162 0 0% 185 (22) -12%13 2,716 2,660 56 2% 3,038 (323) -11% 168 162 6 4% 180 14 3,056 2,920 136 5% 3,459 (403) -12% 320 355 -35 -10% 374 15 7,916 8,060 -144 -2% 8,781 (865) -10% 690 695 -5 -1% 764

Total Winter 27,125 28,003 -878 -3% 31,093 (3,968) -13% 2,361 2,485 -124 -5% 2,651 (290) -11%

On-Call 6,264 6,806 -542 -8% 7,030 -766 -11% 322 335 -13 -4% 513 (191) -37%

TOTAL 72,750 74,170 (1,420) -2% 81,676 (8,926) -11% 6,983 7,120 (137) -2% 7,948 (965) -12%

Vehicle Service Miles Non-Service MilesYOY Change MOM Change YOY Change MOM Change

Vehicle Service Hours Non-Service HoursYOY Change MOM Change YOY Change MOM Change

Riders FareboxYOY Change MOM Change YOY Change MOM Change

ATTACHMENT A

AL/jw AGENDA ITEM: VII.B.TTD/C Board Meeting Packet - May 8, 2015 -Page 58-

RIDERSHIP REPORTMARCH 2015

Mar 2015 Mar 2014 Feb 2015 Mar 2015 Mar 2014 Feb 2015Fixed Routes

19X 550 520 30 6% 466 84 18% 1,105$ 803$ 302$ 38% $833 179 21%20X 1,312 1,449 -137 -9% 1,207 105 9% 1,184$ 660$ 524$ 79% $916 168 18%21X 2,109 2,062 47 2% 2,066 43 2% 3,863$ 2,481$ 1,382$ 56% $3,684 (147) -4%23 6,872 6,987 -115 -2% 6,318 554 9% 2,145$ 1,545$ 600$ 39% $1,842 122 7%50 13,111 15,578 -2,467 -16% 13,036 75 1% 17,214$ 13,635$ 3,579$ 26% $16,722 (961) -6%53 12,222 14,981 -2,759 -18% 11,829 393 3% 15,869$ 13,933$ 1,936$ 14% $15,082 (552) -4%

Total Fixed 36,176 41,577 (5,401) -13% 34,922 1,254 4% 41,380$ 33,057$ 8,323$ 25% 39,079$ 2,301 6%

Pass Sales 6,902$ 14,270$ (7,368)$ -52% $9,771 (2,869) -29%Winter Routes

10 2,400 1,864 536 29% 2,283 117 5%11 15,478 26,041 (10,563) -41% 17,880 (2,402) -13%12 1,507 2,202 (695) -32% 1,311 196 15%13 1,352 2,143 (791) -37% 1,551 (199) -13%14 3,732 6,298 (2,566) -41% 3,660 72 2%15 4,941 8,383 (3,442) -41% 5,776 (835) -14%

Total Winter 29,410 46,931 (17,521) -37% 32,461 (3,051) -9%

On-Call 1,499 1,383 116 8% 1,282 217 17% 1,327$ 1,049$ 278$ 27% $1,297 (82) -6%

TOTAL 67,085 89,891 (22,806) -25% 68,665 (1,580) -2% 49,609$ 48,376$ 1,233$ 3% $50,147 (538) -1%


19X 240 229 11 5% 218 22 10% 53 51 2 5% 49 5 10%20X 316 316 0 0% 285 31 11% 79 79 - 0% 72 8 11%21X 374 262 113 43% 330 45 14% 91 88 3 3% 80 11 14%23 540 541 (1) 0% 489 52 11% 17 17 - 0% 16 2 11%50 558 558 - 0% 504 54 11% 3 3 - 0% 3 0 11%53 558 558 - 0% 504 54 11% 3 3 - 0% 3 - 0%

Total Fixed 2,586 2,464 123 5% 2,330 257 11% 247 242 5 2% 222 26 12%

Winter Routes10 304 310 (6) -2% 268 36 14% 21 21 0 0% 19 2 13%11 944 1,238 (294) -24% 910 35 4% 48 110 -61 -56% 52 -3 -6%12 326 242 84 35% 284 42 15% 13 25 -12 -49% 13 -1 -5%13 294 310 (16) -5% 283 11 4% 17 31 (14) -46% 19 (2) -9%14 404 383 21 5% 366 37 10% 28 58 (30) -52% 29 (1) -5%15 702 727 (25) -3% 647 55 9% 39 88 (48) -55% 38 1 3%

Total Winter 2,974 3,209 (235) -7% 2,757 217 8% 167 333 (167) -50% 170 (3) -2%

On-Call 541 537 4 1% 479 62 13% 117 149 -31 -21% 84 34 40%

TOTAL 6,101 6,210 (109) -2% 5,566 535 10% 531 724 (193) -27% 475 56 12%


19X 4,972 4,746 226 5% 4,520 452 10% 1,430 1,365 65 5% 1,300 130 10%20X 7,440 7,440 - 0% 6,720 720 11% 1,420 1,424 (4) 0% 1,280 140 11%21X 10,266 10,208 58 1% 9,280 986 11% 1,410 1,422 (12) -1% 1,272 138 11%23 7,269 7,283 (14) 0% 6,576 693 11% 372 372 - 0% 336 36 11%50 6,324 6,324 - 0% 5,712 612 11% 62 62 - 0% 56 6 11%53 7,254 7,254 - 0% 6,552 702 11% 62 62 - 0% 56 6 11%

Total Fixed 43,525 43,255 270 1% 39,360 4,165 11% 4,756 4,707 49 1% 4,300 456 11%

Winter Routes10 2,604 2,511 93 4% 2,239 365 16% 360 360 0 0% 325 35 11%11 9,199 11,874 -2,675 -23% 9,182 17 0% 715 919 -203 -22% 696 19 3%12 2,697 2,697 0 0% 2,017 680 34% 180 180 0 0% 162 17 11%13 2,822 2,945 -123 -4% 2,716 106 4% 168 180 -12 -6% 168 14 3,277 2,263 1,014 45% 3,056 221 7% 350 310 40 13% 320 15 8,561 8,928 -367 -4% 7,916 645 8% 749 769 -20 -3% 690

Total Winter 29,160 31,218 -2,058 -7% 27,125 2,035 8% 2,522 2,717 -195 -7% 2,361 161 7%

On-Call 6,945 7,366 -421 -6% 7,030 -85 -1% 357 394 -37 -9% 322 35 11%

TOTAL 79,630 81,839 (2,209) -3% 73,516 6,114 8% 7,635 7,818 (183) -2% 6,983 652 9%

Vehicle Service Miles Non-Service MilesYOY Change MOM Change YOY Change MOM Change

Vehicle Service Hours Non-Service HoursYOY Change MOM Change YOY Change MOM Change

Riders FareboxYOY Change MOM Change YOY Change MOM Change

ATTACHMENT A

AL/jw AGENDA ITEM: VII.B.TTD/C Board Meeting Packet - May 8, 2015 -Page 59-

AS/jw AGENDA ITEM: VII.C.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approve Execution of a Contract Amendment with Airport Mini Bus for the Night

Rider Shuttle Service for the 2015 Summer Season Action Requested: Staff requests that the Board approve execution of a contract amendment with Airport Mini Bus to operate the Night Rider service on the North Shore for summer 2015 (Attachment A). Fiscal Analysis: All expenditures associated with the Night Rider are expected to be paid by the TNT-TMA through subsidy commitments from NLTRA. TTD does not fund the Night Rider, but there is some budget impact to TTD in terms of staff time and costs. Work Program Analysis: This project falls under the work element for liaison with other transit provider services and is not expected to require a significant amount of TTD staff time. TNT-TMA is the project manager. Background: TTD has an agreement with Airport Mini Bus to operate the Night Rider on the North Shore. The Night Rider is a free, fixed route shuttle service that operates after Tahoe Area Regional Transit (TART) ends service each night. The Night Rider is managed by the Truckee/North Tahoe Transportation Management Association (TNT–TMA) and funded with Placer County TOT funds through the North Lake Tahoe Resort Association (NLTRA). Discussion: TNT–TMA staff recommends the same service level for the 2015 summer season as was provided during the 2014 summer season. Airport Mini Bus will be paid $2,082.50 per night of service. The service will run from July 1 to September 6, for a total of 68 nights of service. The total cost for the 2015 summer season will be $141,610, which includes administration, marketing, and the cost of the operator. NLTRA has pledged sufficient Placer County TOT funds to pay for those costs.

Additional Information: If you have any questions or comments regarding this item, please contact George Fink at (775) 589-5325. Attachment:

A. Night Rider Contract Amendment


Tahoe Transportation District Contract Amendment

Contract: Airport Mini Bus Project Title: North Shore Peak Season Transit Services AKA The Night Rider Description: Amendment of the contract to extend service through the 2015 summer season Dated: June 1, 2015 This Amendment is entered into by and between the Tahoe Transportation District, hereinafter referred to as the “District”, and Airport Mini Bus, hereinafter referred to as “Airport Mini Bus”, this December 15, 2013, and affects Section 1, “SERVICE”; Section 3, “COSTS OF PROVIDING SERVICE”; Section 7, “TERM”; and Section 10, “INDEMNITY; INSURANCE”

of the original contract dated October 27, 2011, and previous amendments dated June 27, 2012, June 27, 2013, December 9, 2013, June 13, 2014, and December 12, 2014. The contract is hereby amended as follows:

1. SERVICE: Airport Mini Bus agrees to provide the service as specifically described in the service schedule attached as Exhibit A. It is understood that the schedule may be altered by the addition or deletion of stops. Airport Mini Bus agrees to advise the TNT/TMA if any service is suspended or missed due to inclement weather, highway travel restrictions, mechanical failures, or “full” bus capacity for each of the four routes. Airport Mini Bus agrees to consult with and obtain consent from the TNT/TMA for any permanent alteration of the schedule, including any alteration of stops along the way. Payment will not be rendered for services not rendered; excluding passenger capacity.

3. COST OF PROVIDING SERVICE: The maximum amount charged by Airport Mini Bus for providing the service as described in this Agreement is set forth below: Total of $2,082.50 per night for service by four buses on the following routes:

1. Squaw Valley to Crystal Bay 2. Crystal Bay to Squaw Valley 3. Northstar to Crystal Bay 4. Tahoe City to Tahoma

Service will begin on July 1, 2015 and end on September 6, 2015, for a maximum 68

nights of service at a maximum contract price of $141,610. These amounts cannot be changed during the term of this Agreement, except as may be agreed to, in writing, by the parties, in consultation with the TNT/TMA and NLTRA. The TNT/TMA will provide administration, marketing/public outreach and signage to be funded by the NLTRA directly to the TNT/TMA.

ATTACHMENT A

AS/jw AGENDA ITEM: VII.C.TTD/C Board Meeting Packet - May 8, 2015 -Page 61-

7. TERM: The term of this Agreement shall be consistent with the identified period of operations in the service schedule and is hereby modified through September 6, 2015. 10. INDEMNITY; INSURANCE A. Prior to providing the Service, Airport Mini Bus shall provide the District and TNT/TMA with certificates of insurance with original endorsements and copies of policies of the following insurance, with Best’s Class A – or better carriers and provided by insurers with a rating of A VIII or greater:

1. Workers compensation insurance covering all employees and principals of Airport Mini Bus as required by law and per statutory limits, including employers liability of $1 million each accident, $1 million each disease (employee), and $1 million each disease (aggregate), with an endorsement waiving any rights of subrogation, if any, that the insurer may have against the District, TNT/TMA, NLTRA, and their respective members, officers and employees.

2. Commercial general liability insurance in an amount and scope at least

equal to Insurance Service Office form CB 00 01 covering third party liability risks, including, without limitation, contractual liability, and a minimum amount of $5 million combined single limit per occurrence for bodily injury, personal injury, and property damage in Nevada and California. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate shall apply separately to this Agreement, or the general aggregate limit shall be twice the occurrence limit. The District, TNT/TMA, NLTRA, and their respective members, officers and employees shall be listed as additional insured under such policy; and

3. Commercial auto liability insurance covering the vehicle fleet in a

minimum amount of $5 million combined single limit per accident for bodily injury and property damage; and

B. All insurance described above shall be primary and there shall be no right to

contributions by insurance purchased for or on behalf of the District, TNT/TMA or NLTRA. C. Airport Mini Bus shall disclose any self-insured retention amount on Airport Mini

Bus’s insurance policies to the District, TNT/TMA and NLTRA, and shall disclosure information and documentation regarding their rights to pay any such self-insured retention amount. It shall be Airport Mini Bus’s responsibility to secure the District, TNT/TMA and NLTRA’s written approval of such self-insured retention amount prior to providing the Service.

ATTACHMENT A


D. Airport Mini Bus agrees to pay, protect, indemnify, and defend the District, TNT/TMA, NLTRA, and their respective agents, employees, attorneys, officers, directors, and representatives from and against all claims, suits, judgments, costs, and expenses including, without limitation, attorneys’ fees and/or damages, to person or property, caused by or resulting from any negligent act or omission of Airport Mini Bus, its agents, or employees.

Except as modified by this Amendment, all other sections of the original contract remain unchanged and in full force and effect. The parties acknowledge that there is no executed copy of the original contract in the files of either of the parties. Nevertheless, the original contract has been in effect since October 27, 2011, and was attached as Exhibit A to the amendment in December 2013. IN WITNESS WHEREOF, the parties have executed this Amendment, the day and year first written above. TAHOE TRANSPORTATION DISTRICT AIRPORT MINI BUS By: By: Carl Hasty, District Manager Chip Bell, President Tahoe Transportation District Airport Mini Bus Date: Date:

ATTACHMENT A


Exhibit A

Service Schedule

ATTACHMENT A


FREE Night Service!

LakeTahoeTransit.com

July 1 - September 6, 20154th of July– Runs until 2am with additional service

between 10pm and 1am. Please don’t drink and drive!

Squaw ValleyTahoe CityCrystal Bay

NorthstarKings BeachCrystal Bay

TahomaHomewood

GranlibakkenTahoe City

(866) 216-5222

ATTACHMENT A

AS/jw AGENDA ITEM: VII.C.TTD/C Board Meeting Packet - May 8, 2015-Page 65-

Squaw Valley To TaHoe CiTy TRaNSiT CeNTeR To KiNGS BeaCH To CRySTal Bay Squaw Valley Clock Twr 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm 12:00am 1:00amVillage at Squaw Valley 7:05pm 8:05pm 9:05pm 10:05pm 11:05pm 12:05am 1:05amResort at Squaw Creek 7:13pm 8:13pm 9:13pm 10:13pm 11:13pm 12:13am 1:13amSquaw Vlly Rd/Hwy 89 7:20pm 8:20pm 9:20pm 10:20pm 11:20pm 12:20am 1:20amRiver Ranch 7:23pm 8:23pm 9:23pm 10:23pm 11:23pm 12:23am 1:23amTahoe City Transit Ctr 7:30pm 8:30pm 9:30pm 10:30pm 11:30pm 12:30am 1:30amSwigard’s Hrdware 7:33pm 8:33pm 9:33pm 10:33pm 11:33pm 12:33am 1:33amBoatworks Mall 7:35pm 8:35pm 9:35pm 10:35pm 11:35pm 12:35am 1:35amlighthouse Shopping Ctr** 7:37pm 8:37pm 9:37pm 10:37pm 11:37pm 12:37am 1:37amlake Forest 7:40pm 8:40pm 9:40pm 10:40pm 11:40pm 12:40am 1:40amDollar Hill 7:42pm 8:42pm 9:42pm 10:42pm 11:42pm 12:42am 1:42amCarnelian Bay 7:48pm 8:48pm 9:48pm 10:48pm 11:48pm 12:48am 1:48amTahoe Vista 7:53pm 8:53pm 9:53pm 10:53pm 11:53pm 12:53am 1:53amKings Beach 7:57pm 8:57pm 9:57pm 10:57pm 11:57pm 12:57am 1:57amCrystal Bay 8:00pm 9:00pm 10:00pm 11:00pm 12:00am 1:00am 2:00am CRySTal Bay To KiNGS BeaCH To TaHoe CiTy TRaNSiT CeNTeR To Squaw Valley Crystal Bay 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm 12:00am 1:00amKings Beach 7:03pm 8:03pm 9:03pm 10:03pm 11:03pm 12:03am 1:03amTahoe Vista 7:07pm 8:07pm 9:07pm 10:07pm 11:07pm 12:07am 1:07amCarnelian Bay 7:12pm 8:12pm 9:12pm 10:12pm 11:12pm 12:12am 1:12amDollar Hill 7:18pm 8:18pm 9:18pm 10:18pm 11:18pm 12:18am 1:18amlake Forest 7:20pm 8:20pm 9:20pm 10:20pm 11:20pm 12:20am 1:20amlighthouse Shp Ctr** 7:23pm 8:23pm 9:23pm 10:23pm 11:23pm 12:23am 1:23amBoatworks 7:25pm 8:25pm 9:25pm 10:25pm 11:25pm 12:25am 1:25amBank of america 7:27pm 8:27pm 9:27pm 10:27pm 11:27pm 12:27am 1:27amTC Transit Center 7:30pm 8:30pm 9:30pm 10:30pm 11:30pm 12:30am 1:30amRiver Ranch 7:37pm 8:37pm 9:37pm 10:37pm 11:37pm 12:37am 1:37amSquaw Vlly Rd/Hwy 89 7:40pm 8:40pm 9:40pm 10:40pm 11:40pm 12:40am 1:40amResort at Squaw Creek 7:47pm 8:47pm 9:47pm 10:47pm 11:47pm 12:47am 1:47amVillage at Squaw Valley 7:55pm 8:55pm 9:55pm 10:55pm 11:55pm 12:55am 1:55amSquaw Valley Clock Twr 8:00pm 9:00pm 10:00pm 11:00pm 12:00am 1:00am 2:00am TaHoe CiTy TRaNSiT CeNTeR To GRaNliBaKKeN To SuNNySiDe To TaHoMa

Tahoe City Transit Ctr 6:30pm 7:30pm 8:30pm 9:30pm 10:30pm 11:30pm 12:30am Granlibakken 6:35pm 7:35pm 8:35pm 9:35pm 10:35pm 11:35pm 12:35am Sunnyside 6:45pm 7:45pm 8:45pm 9:45pm 10:45pm 11:45pm 12:45amRideout School 6:47pm 7:47pm 8:47pm n/a n/a n/aHomewood 6:50pm 7:50pm 8:50pm 9:50pm 10:50pm 11:50pm 12:50am Tahoma P.o. 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm 12:00am 1:00am TaHoMa To HoMewooD To SuNNySiDe To GRaNliBaKKeN To TaHoe CiTy TRaNSiT CTR

Tahoma Po 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm 12:00am 1:00amHomewood 7:10pm 8:10pm 9:10pm 10:10pm 11:10pm 12:10am 1:10amRideout 7:12pm 8:12pm 9:12pm n/a n/a n/a n/aSunnyside 7:15pm 8:15pm 9:15pm 10:15pm 11:15pm 12:15am 1:15amGranlibakken 7:25pm 8:25pm 9:25pm 10:25pm 11:25pm 12:25am 1:25amBoatworks 7:28pm 8:28pm 9:28pm 10:28pm 11:28pm 12:28am 1:28amlighthouse Shopping Ctr** 7:29pm 8:29pm 9:29pm 10:29pm 11:29pm 12:29am 1:29amTahoe City Transit Ctr 7:30pm 8:30pm 9:30pm 10:30pm 11:30pm 12:30am 1:30am NoRTHSTaR To KiNGS BeaCH To CRySTal Bay

Northstar Village 6:30pm 7:30pm 8:30pm 9:30pm 10:30pm 11:30pm n/aSawmill 6:40pm 7:40pm 8:40pm 9:40pm 10:40pm 11:40pm n/aHwy 267 Stewart 6:50pm 7:50pm 8:50pm 9:50pm 10:50pm 11:50pm n/aHwy 267 Commwlth 6:53pm 7:53pm 8:53pm 9:53pm 10:53pm 11:53pm n/aKings Beach Crown 6:55pm 7:55pm 8:55pm 9:55pm 10:55pm 11:55pm n/aCrystal Bay 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm 12:00am n/a CRySTal Bay To KiNGS BeaCH To NoRTHSTaR Crystal Bay 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm 12:00am n/aKings Beach Dave’s 7:05pm 8:05pm 9:05pm 10:05pm 11:05pm 12:05am n/aHwy 267 Commwlth 7:10pm 8:10pm 9:10pm 10:10pm 11:10pm 12:10am n/aSawmill 7:20pm 8:20pm 9:20pm 10:20pm 11:20pm 12:20am n/aNorthstar Village 7:30pm 8:30pm 9:30pm 10:30pm 11:30pm 12:30am n/a

In front of Boatworks Mall at Jake’s ** In rear by Lakeside Pizza

LakeTahoeTransit.com

ATTACHMENT A

AS/jw AGENDA ITEM: VII.C.TTD/C Board Meeting Packet - May 8, 2015-Page 66-

AS/jw AGENDA ITEM: VII.D.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approve Execution of an Amendment to the Contract between TTD and Airport

Mini Bus for the North Lake Tahoe Express Shuttle Service and a Related Funding Agreement with Various Public and Private Entities

Action Requested: Staff requests that the Board approve execution of an amendment to the contract between TTD and Airport Mini-Bus for the North Lake Tahoe Express shuttle service (Attachment A), and a related funding agreement with various public and private entities (Attachment B). Fiscal Analysis: All expenditures associated with the NLTE are expected to be paid by the TNT-TMA through fare-box revenues and subsidy commitments from funding partners. However, if TNT-TMA cannot pay Airport Mini-Bus, TTD is contractually obligated to make the contractor whole. Work Program Analysis: All work associated with this effort will be paid for out of the program (up to $2,500) and will otherwise be captured under the work element for liaison with other transit providers. Background: The North Lake Tahoe Express (NLTE) provides shuttle service to and from the Reno-Tahoe International Airport and the Truckee-North Lake Tahoe areas on scheduled routes. TTD has a contract with Airport Mini-Bus (Operator) to operate the shuttle service as an independent contractor. The Truckee North Tahoe Transportation Management Association (TNT-TMA) has managed and overseen the NLTE since inception of the program. Between June 2012 and June 2014, the NLTE faced significant budget and operational challenges that threatened the viability of the program. In June 2014, structural changes were made to the program that resolved those issues. Over the past year, the NLTE has operated within budget and has established operating reserves. Discussion: The contract with the Operator has been amended to increase the hourly rate that will be paid to the Operator for FY 2015-16 (Attachment A). As was the case for FY 2014-15, the Operator will run a set schedule for a maximum capped subsidy amount of $6,000 per month, $72,000 for the year. The Operator will be compensated for the actual hours it takes to provide the service based on per hour vehicle rates. However, in no event will the Operator be compensated in an amount that exceeds the subsidy cap, which means that TTD can have cost certainty. The subsidy cap will be calculated on a continuing basis.


AS/jw AGENDA ITEM: VII.D.

TTD will require the funding partners to execute an agreement committing to funding levels for FY 2015-16 as a condition of TTD contracting with the Operator (Attachment B).

Additional Information: If you have any questions or comments regarding this item, please contact George Fink at (775) 589-5325. Attachments:

A. Operator Contract Amendment B. Funding Agreement


- 1 -

AMENDMENT #5

TO

AGREEMENT FOR AIRPORT SHUTTLE SERVICE

The Tahoe Transportation District (“TTD”) and Airport Mini Bus (“Contractor”) agree to amend the Agreement for Airport Shuttle Service dated June 30, 2012, as previously amended by Amendment #1 dated October 18, 2013 and Amendment #2 dated December 1, 2013, and amended and replaced in its entirety with Amendment #3 dated February 1, 2014, and amended and replaced in its entirety with Amendment #4 dated June 30, 2014.

WHEREAS, TTD is a special purpose district created by Article IX of the Tahoe Regional Planning Compact (the “Compact”); and

WHEREAS, the Compact authorizes TTD to own and operate a transportation system to the exclusion of all other publicly owned transportation systems in the Tahoe region; and

WHEREAS, the Compact authorizes TTD to provide transportation services from inside the Tahoe region to convenient airport, railroad and interstate bus terminals without regard to the boundaries of the Tahoe region; and

WHEREAS, the Compact authorizes TTD to contract with private companies to provide any of the services needed in operating a system of transportation for the Tahoe region; and

WHEREAS, the Compact authorizes TTD to fix the rates and charges for transportation services provided pursuant to the Compact; and

WHEREAS, the “North Lake Tahoe Express” is a shuttle service between the Reno-Tahoe International Airport and specified locations in the Truckee and North Lake Tahoe areas (the “NLTE”); and

WHEREAS, TTD and Contractor entered into the Agreement so that Contractor would operate the NLTE; and

WHEREAS, the Truckee North Tahoe Transportation Management Association (“TMA”), on behalf of TTD, oversees the operation of the NLTE; and

WHEREAS, the North Lake Tahoe Resort Association (the “NLTRA”) has registered and owns all rights to the name, logo and website for the NLTE; and

WHEREAS, the Agreement was previously amended to restructure the NLTE and address budget issues; and

WHEREAS, this amendment is in writing and executed by both parties as required by Section 20 of Amendment #4; and

ATTACHMENT A

AS/jw AGENDA ITEM: VII.D.TTD/C Board Meeting Packet - May 8, 2015 -Page 69-

- 2 -

NOW, THEREFORE, the parties agree that this amendment shall be effective as of June 30, 2014, and that Amendment #3 shall be amended and replaced in its entirety with the following:

1. Term

The term of this Agreement will be for a period from July 1, 2015, to June 30, 2016 (the “Term”). The term of this Agreement may be extended for one (1) period of one (1) year if agreed to in writing by the parties.

2. Service

A. Contractor agrees to provide interstate and intrastate shuttle service between the Reno-Tahoe International Airport and North Lake Tahoe using the registered name, logo and other assets of the NLTE according to the routes and schedules set forth in Exhibit A, which may be amended in writing upon mutual agreement of the parties. Contractor will be responsible for all aspects of operation of the shuttle service and will provide all facilities, vehicles and equipment necessary to provide the shuttle service.

B. Contractor will be compensated based on “Vehicle Hours.” Vehicle Hours means the actual time, to the minute, required to provide each trip as recorded by a driver and confirmed by a dispatcher. Vehicle Hours shall not include time resulting from vehicle breakdowns. Vehicle Hours shall not include any out-of-service time, including, but not limited to vehicle fueling, pre and post trip inspections, or driver breaks. Vehicle Hours shall include deadhead time for trips that are not part of a roundtrip.

1) For trips from Reno that are not part of a roundtrip, Vehicle Hours commence when the vehicle departs the airport and terminate when the vehicle arrives back at the airport or the bus yard.

2) For trips to Reno that are not part of a roundtrip, Vehicle Hours commence when the vehicle departs the airport or the bus yard and terminate when the vehicle arrives back at the airport.

3) For trips from Reno that are part of a roundtrip, Vehicle Hours commence when the vehicle departs the airport and terminate when the last passenger is dropped off in the Truckee or North Lake Tahoe area.

4) For trips to Reno that are part of a roundtrip, Vehicle Hours commence when the last passenger from the first leg of the roundtrip is dropped off in the Truckee or North Lake Tahoe area and terminate when the vehicle arrives back at the airport.

ATTACHMENT A


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C. Contractor will use best efforts to operate trips as part of a roundtrip if it will eliminate deadhead time and reduce the number of Vehicle Hours necessary to provide the trips.

D. Contractor agrees to provide the shuttle service using the following vehicles at the following rates per Vehicle Hour:

1) For trips of 4-10 passengers, Contractor will use a van or mini-bus at a rate of $65 per Vehicle Hour.

2) For trips of 11-18 passengers, Contractor will use a mini-bus at a rate of $65 per Vehicle Hour.

3) For trips requiring an ADA accessible vehicle, Contractor will use an ADA accessible vehicle at a rate of $65 per Vehicle Hour.

3. Reservations

A. Contractor will use the NLTE computerized reservation system which is maintained by TMA.

B. Contractor will use the NLTE website for internet reservations which is www.northlaketahoeexpress.com and is maintained by TMA.

C. Contractor will use TMA’s phone number for telephone reservations which is (866) 216-5222 and is currently held in Contractor’s name.

D. Upon termination of this Agreement, Contractor will immediately relinquish control of the computerized reservation system, the website, and the phone number and take any necessary steps to transfer control of the NLTE to TMA. TMA will be responsible for the cost of transferring the phone number and phone lines. Contractor will take all reasonable steps to avoid losses of reservations, interruptions in service, or declines in customer service during the transfer process.

4. Fares and Ticket Sales

A. Contractor will charge individual passengers, event groups, and wholesalers the fares set forth in the rate structure in Exhibit B.

B. Contractor will allow TMA, certain local lodging properties, and certain wholesalers to sell tickets on behalf of the NLTE as follows:

1) Group Business: TMA will work with local lodging properties and event coordinators to sell NLTE tickets for group events. TMA may commit to a special fare for certain groups.

ATTACHMENT A


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2) Local Lodging Properties: Local lodging properties may sell NLTE tickets and make reservations for guests. The lodging properties must establish master accounts with Contractor. The lodging properties are then billed on a monthly basis by Contractor. Contractor agrees that the lodging properties will receive $5 commission for any ticket sold, whether for one or multiple passengers, which will be paid for out of the fare.

3) Wholesalers: TMA and NLTRA will work with wholesalers to sell NLTE tickets and will enter into agreements and commitments from wholesalers to sell and promote the NLTE. TMA will assist wholesalers in purchasing tickets through the NLTE reservation system and will handle all correspondence with wholesalers. Contractor agrees that wholesalers will receive up to the industry standard 20% commission on any ticket sold, whether for one or multiple passengers, which shall be paid for out of the fare. TMA and NLTRA will provide Contractor with a current list of authorized wholesalers and their commission percentage.

5. Fare Collection

A. Contractor will be responsible for collecting all fares and reconciling accounts.

B. Contractor will use the computerized reservation system for credit card transactions and will be responsible for any bank fees.

6. Compensation

A. TTD agrees to pay Contractor up to a maximum of $6,000 monthly ($72,000 annually) to provide the service for the Term.

B. The amount of the monthly payment to Contractor will be based on the following formula: Cost - Ridership Revenues = Charge by Contractor or Credit to TTD.

1) Cost means the aggregate cost of all trips during the month, i.e. the Vehicle Hours for each trip multiplied by the rate per hour for the vehicle used to provide the trip.

2) Ridership Revenues means all fares collected for the service.

3) Charge by Contractor: If Cost exceeds Ridership Revenues, Contractor will charge TTD in that amount up to a maximum of $6,000. If the amount of the charge is less than $6,000, Contractor may charge TTD for the difference in a future month if Cost exceeds Ridership Revenues by

ATTACHMENT A


- 5 -

more than $6,000 in the future month. In no event will Contractor be entitled to more than $72,000 for the Term.

4) Credit to TTD: If Cost is less than Ridership Revenues, Contractor will credit TTD in that amount. TTD may apply the credit against charges by Contractor in a future month. TTD will not be entitled to any payment from Contractor for existing credit unless Contractor terminates this Agreement for convenience prior to the end of the Term, in which case payment shall be made to TTD within ten (10) days of termination.

C. If the Charge by Contractor exceeds $6,000 in any month, TTD, TMA and Contractor will meet and discuss NLTE operations.

D. Contractor will not be entitled to any compensation unless Contractor provides valid invoicing and reporting.

7. Reporting and Invoicing

A. Contractor will keep true and accurate records in accordance with generally accepted accounting principles.

B. Accurate data collection and reporting are of the utmost importance to the performance of this Agreement. Failure to accurately collect and report data will be considered a material breach of this Agreement.

C. Contractor will submit an invoice to TMA by the seventh day of each month for the service provided in the previous calendar month. Each invoice must be in electronic format and accompanied by a completed version of the spreadsheet attached as Exhibit C which TMA has provided to Contractor in Microsoft Excel electronic format. Failure to submit the completed spreadsheet in Microsoft Excel electronic format will be cause for delay in payment.

D. Contractor’s drivers and dispatchers will provide a written explanation for any trip where Vehicle Hours exceed the following limits: 3 hours for the Blue Route; 3 hours for the Red Route; or 2.50 hours for the Green Route. Failure to submit a written explanation for any such trip means that Contractor will not receive payment in excess of those limits for that trip.

E. TMA will pay Contractor within 30 days of receipt of a valid invoice and reporting.

ATTACHMENT A


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8. Customer Service

Contractor will be responsible for all aspects of customer service and will develop a system and standardized forms for taking, recording and resolving complaints from customers and the public, and will provide copies of complaints to TMA.

9. Website and Marketing

A. TMA will maintain the website for the NLTE.

B. TMA will market the NLTE and marketing efforts shall include advertising, cooperative marketing efforts, distribution of materials, training of local hotel staff, social media efforts, and public outreach and information sharing. TMA will have a marketing budget of $42,200 for FY 2015-16.

10. Licenses and Permits

Contractor will obtain and maintain all licenses, approvals, and permits required to provide the service. Contractor represents and warrants that Contractor and all personnel engaged in providing the service will have all licenses, permits, qualifications, and approvals of whatever nature which are legally required to practice its profession, including independent interstate operating authority under DOT regulations. Contractor further represents and warrants that it will keep in effect all such licenses, permits, and other approvals during the term of this Agreement. In the event Contractor is unable to obtain or maintain any of the licenses or permits required to conduct the service, or in the event that service is interrupted by governmental authority, Contractor will have twenty (20) days to correct this defect, failing which this Agreement will terminate and be deemed null and void.

11. Minimum Employee Requirements

Contractor will ensure that successfully complete a DOT controlled substances and alcohol use and testing per 49 CFR Part 382 before employees are allowed to start working. In addition, Contractor will perform a motor vehicle record check on all employees at the time of hire, and at least annually thereafter; with an appropriate rating system to determine whether employees qualify to drive or continue driving vehicles used in service.

All bus operators will be trained to proficiency by Contractor before being allowed to operate vehicles or work with the public. Training will include, but not be limited to: Commercial Driver License of the appropriate class and endorsement, vehicle orientation, vehicle inspection, vehicle operations, defensive driving, customer relations (including dealing with difficult passengers), sensitivity to the elderly and persons with disabilities, elder abuse training (required by NADSD), street operations, radio protocol, safety and security, driving in

ATTACHMENT A


- 7 -

inclement weather, accident and incident procedures, emergency management, and use of wheelchair lifts and securement.

12. Insurance

A. Contractor will provide TTD and TMA with certificates of insurance with original endorsements and copies of policies of the following insurance, with Best’s Class A – or better carriers and provided by insurers with a rating of A VIII or greater:

1) Workers compensation insurance covering all employees and principals of Contractor as required by law and per statutory limits, including employers liability of $1 million each accident, $1 million each disease (employee), and $1 million each disease (aggregate), with an endorsement waiving any rights of subrogation, if any, that the insurer may have against TTD, TMA, NLTRA, Placer County, the Town of Truckee, the Incline Village Crystal Bay Visitors Bureau, the Truckee Tahoe Airport, the Cedar House Sport Hotel, the Hampton Inn & Suites Tahoe Truckee, the Hyatt Regency Lake Tahoe, the Tahoe Biltmore, and their respective members, officers and employees.

2) Commercial general liability insurance in an amount and scope at least equal to Insurance Service Office form CB 00 01 covering third party liability risks, including, without limitation, contractual liability, and a minimum amount of $5 million combined single limit per occurrence for bodily injury, personal injury, and property damage in Nevada and California. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate will apply separately to this Agreement, or the general aggregate limit will be twice the occurrence limit. TTD, TMA, NLTRA, Placer County, the Town of Truckee, the Incline Village Crystal Bay Visitors Bureau, the Truckee Tahoe Airport, the Cedar House Sport Hotel, the Hampton Inn & Suites Tahoe Truckee, the Hyatt Regency Lake Tahoe, the Tahoe Biltmore, and their respective members, officers and employees will be listed as additional insured under such policy; and

3) Commercial auto liability insurance covering the vehicle fleet in a minimum amount of $5 million combined single limit per accident for bodily injury and property damage.

ATTACHMENT A


- 8 -

B. All insurance described above will be primary and there will be no right to contributions by insurance purchased for or on behalf of TTD.

C. Contractor will disclose any self-insured retention amount on Contractor’s insurance policies to TTD, TMA, NLTRA, Placer County, the Town of Truckee, the Incline Village Crystal Bay Visitors Bureau, the Truckee Tahoe Airport, the Cedar House Sport Hotel, the Hampton Inn & Suites Tahoe Truckee, the Hyatt Regency Lake Tahoe, the Tahoe Biltmore, and will disclosure information and documentation regarding their rights to pay any such self-insured retention amount. It will be Contractor’s responsibility to secure TTD and TNT/TMA’s written approval of such self-insured retention amount prior to providing the Service.

13. Indemnification

Contractor agrees to pay, protect, indemnify, and defend TTD, TMA, NLTRA, Placer County, the Town of Truckee, the Incline Village Crystal Bay Visitors Bureau, the Truckee Tahoe Airport, the Cedar House Sport Hotel, the Hampton Inn & Suites Tahoe Truckee, the Hyatt Regency Lake Tahoe, the Tahoe Biltmore, and their respective agents, employees, attorneys, officers, directors, and representatives from and against all claims, suits, judgments, costs, and expenses including, without limitation, attorneys’ fees and/or damages, to person or property, caused by or resulting from any negligent act or omission of Contractor, its agents, or employees.

14. Audits

Upon reasonable notice, and at their own expense, TTD, TMA and NLTRA, or their authorized representatives, will have the right to examine and audit the records of Contractor relating to the service.

15. Termination

A. Default. In the event either party is in default of the performance of any terms or conditions of this Agreement, the other party will give written notice of the nature of the default, and the party to whom the notice was given will have ten (10) days to cure the default. In the event the default is not cured within the ten (10) day period, the party giving notice may terminate this Agreement. The payment of any remaining monies due Contractor will be made as part of any termination of this Agreement.

B. Convenience.

1) TTD may terminate this Agreement for convenience at any time after providing fifteen (15) days written notice to Contractor.

ATTACHMENT A


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2) Contractor may terminate this Agreement for convenience at any time after providing sixty (60) days written notice to TTD. TTD will be entitled to payment from Contractor for any existing credit on the termination date, and will make such payment to TTD within ten (10) days of termination.

C. Refunds of Reservations. Upon notice of termination by either party, Contractor will cease taking reservations beyond the stated termination date unless otherwise instructed by TMA. Upon request by TMA, Contractor will refund some or all reservations beyond the stated termination date.

16. Transfer of Control

A. As part of Amendment #3, TMA and NLTRA transferred control of the NLTE to the Contractor. TMA transferred control of operations, reservations, fare collections, accounting, and customer service to the Contractor. NLTRA agreed to allow the Contractor to use the telephone number, website, name and logo of the NLTE.

B. Upon termination of this Agreement, Contractor will immediately relinquish all control of the NLTE and take any necessary steps to transfer control of operations, reservations, fare collections, accounting, and customer service back to TMA, and will immediately cease using the telephone, website, name and logo of the NLTE. Contractor will take all reasonable steps to avoid losses of reservations, interruptions in service, or declines in customer service during the transfer process.

17. Right to Issue Request for Proposals

TTD reserves the right to issue a request for proposals, an invitation for bids, and/or enter into negotiations, for another entity to operate the NLTE and may do so at any time during the term of this Agreement.

18. Notice

Notice to Contractor means notice in writing delivered to Contractor’s headquarters at the following address:

Airport Mini-Bus 100 Sunshine Lane Reno, NV 89502

ATTACHMENT A


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Notice to TTD means notice in writing delivered to: Transit System Program Manager Tahoe Transportation District PO Box 499 Zephyr Cove, NV 89448 Physical address for hand delivery or overnight: 128 Market Street, Suite 3F Stateline, NV 89449 With copy to: Executive Director TNT/TMA P.O. Box 2566 Kings Beach, CA 96143 Director of Community Partnership and Planning NLTRA P.O. Box 5459 Tahoe City, CA 96145

19. Choice of Law and Venue

This Agreement shall be governed by the laws of the State of Nevada. The venue for any litigation regarding the interpretation, performance or enforcement of this Agreement shall be in the Ninth Judicial District Court in Douglas County, Nevada. In the event of such litigation, it is the parties’ intent that no presumption shall arise from the identity of the drafter of this Agreement.

20. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes any previous understandings, representations, commitments or agreements, oral or written. No provision of this Agreement may be waived except by a writing signed by the party to be charged, nor may this Agreement be amended except by a writing executed by both parties. If any provision, or portion thereof, of this Agreement is, or becomes, invalid under any applicable statute or rule of law, it shall be deemed stricken and the remainder of this Agreement shall remain in full force and effect.

ATTACHMENT A


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IN WITNESS WHEREOF, this amendment is dated and effective as of June 30, 2015.

___________________________________ Date: _______________ Chip Bell, President Airport Mini Bus ___________________________________ Date: _______________ Carl Hasty, District Manager Tahoe Transportation District

ATTACHMENT A


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EXHIBIT A

(Service Schedule)

ATTACHMENT A


Tahoe City: Tahoe City Transit Center, Granlibakken Conference Center Resort, Tahoe City Inn, America’s Best Value Inn, Mother Nature Inn, Pepper Tree Inn, Aviva Inn, Tamarack Lodge, Sunnyside

Alpine Meadows: River Ranch Lodge

Squaw Valley: The Village at Squaw Valley, Squaw Valley Lodge, Plumpjack Squaw Valley Inn, Olympic Village Inn, Christy Inn, Red Wolf Lodge,

Tavern Inn, Squaw Valley Academy

Carnelian Bay: Gar Woods Grill & Pier

Tahoe Vista: Mourelato’s Lakeshore Resort, The Sands, Vistana, Tonopalo, Tahoe Edgelake Beach Club, Holiday House, Cedar Glen Inn, Red Wolf Lodge, Firelight Lodge, Rustic Cottages, Franciscan, Shorehouse Inn, Tahoe Vista Inn

Kings Beach: Ferrari’s Crown Resort, Sun n’ Sand Motel, Hostel Tahoe

Northstar: Ritz-Carlton Lake Tahoe, Tahoe Mountain Resorts Lodging, Northstar Resort

Truckee: Truckee Tahoe Airport, Cedar House Sports Hotel, Truckee Train Depot, Hampton Inn & Suites

Crystal Bay: Tahoe Biltmore Lodge & Casino

Incline Village: Hyatt Regency Lake Tahoe, Incline Village Recreation Center, Parkside Inn

(866)216-5222 · northlaketahoeexpress.com24-HOUR ADVANCE RESERVATIONS:

Operated by: Airport Mini Bus CPCN #2350

2015 / 2016 Rates:

1-2 People One Way Per Person $ 49

3-4* People One Way Per Person $ 45 5-10* People One Way Per Person $ 42 11-12* People One Way Per Person $ 32 Shared - Frequent Rider (5 - One Way Trips) $220

*Passengerdiscounted rates valid for guests traveling on the same date/shuttle time, utilizing a single reservation.

For additional services and rates, please contact: 866-216-5222

Reno TahoeInternationalAirport

RENOROUTE MAPI-80

TruckeeTahoeAirport

NorthstarCalifornia

Sugar Bowl

Squaw Valley

Alpine Meadows

Granlibakken

Homewood

Sugar Pine Point

Tahoe City

Kings Beach

Tahoe VistaCarnelian

Bay Crystal Bay

InclineVillage

Mt. Rose

DiamondPeak

Truckee

Train Depot

431

28

LAKETAHOE Ca

lifornia

Nevad

a

26789

8928

395

50

ATTACHMENT A


24-HOURS ADVANCE RESERVATIONS: (866)216-5222 · northlaketahoeexpress.com

Schedule: OctOber 1 - december 15 / April 1 - June 15

Red Route – Squaw Valley, tahoe city, weSt ShoRe

tO AirpOrt Sunnyside 6:30 AM 9:30 AM 12:30 PMGranlibakken 6:35 AM 9:35 AM 12:35 PMTahoe City Transit Center 6:40 AM 9:40 AM 12:40 PMTahoe City Locations 6:40 AM 9:40 AM 12:40 PMRiver Ranch/Alpine 6:45 AM 9:45 AM 12:45 PMSquaw Valley Locations 6:55 AM 9:55 AM 12:55 PMResort at Squaw Creek 7:00 AM 10:00 AM 1:00 PM

FrOm AirpOrtServicing all Locations on Route Above 12:00 PM 6:30 PM 11:45 PM

GReeN Route – tRucKee, NoRthStaR

tO AirpOrt Sawmill Heights 9:15 AMRitz Carlton 9:20 AMVillage at Northstar/TMR 9:25 AMNorthstar 9:30 AMTruckee Airport 9:35 AMTruckee Locations 9:40 AMTruckee Train Depot 9:45 AM

FrOm AirpOrt Servicing all Locations on Route Above 3:15 PM

Blue Route – caRNeliaN Bay tahoe ViSta, KiNGS Beach, cRyStal Bay, iNcliNe VillaGe tO AirpOrt Garwoods 9:15 AM 12:00 PMTahoe Vista Locations 9:25 AM 12:10 PMKings Beach Locations 9:35 AM 12:20 PMCrystal Bay Locations 9:40 AM 12:25 PMPark Side Inn 9:50 AM 12:35 PMIncline Rec 9:55 AM 12:40 PMHyatt 10:00 AM 12:45 PM

FrOm AirpOrt Servicing all Locations on Route Above 12:30 PM 4:30 PM

Schedule: July 1 - September 30 / december 16 - mArch 31June 16 - June 30


tO AirpOrt Sunnyside 6:30 AM 9:30 AM 12:30 PM 5:00 PMGranlibakken 6:35 AM 9:35 AM 12:35 PM 5:05 PMTahoe City Transit Center 6:40 AM 9:40 AM 12:40 PM 5:10 PMTahoe City Locations 6:40 AM 9:40 AM 12:40 PM 5:10 PMRiver Ranch/Alpine 6:45 AM 9:45 AM 12:45 PM 5:15 PMSquaw Valley Locations 6:55 AM 9:55 AM 12:55 PM 5:25 PMResort at Squaw Creek 7:00 AM 10:00 AM 1:00 PM 5:30 PM

FrOm AirpOrtServicing all Locations on Route Above 12:00 PM 3:00 PM 6:30 PM 11:45 PM


tO AirpOrt Sawmill Heights 6:00 AM 9:15 AMRitz Carlton 6:05 AM 9:20 AMVillage at Northstar/TMR 6:10 AM 9:25 AMNorthstar 6:15 AM 9:30 AMTruckee Airport 6:20 AM 9:35 AMTruckee Locations 6:25 AM 9:40 AMTruckee Train Depot 6:30 AM 9:45 AM


Blue Route – caRNeliaN Bay tahoe ViSta, KiNGS Beach, cRyStal Bay, iNcliNe VillaGe tO AirpOrt Garwoods 6:15 AM 9:15 AM 12:00 PMTahoe Vista Locations 6:25 AM 9:25 AM 12:10 PMKings Beach Locations 6:35 AM 9:35 AM 12:20 PMCrystal Bay Locations 6:40 AM 9:40 AM 12:25 PMPark Side Inn 6:50 AM 9:50 AM 12:35 PMIncline Rec 6:55 AM 9:55 AM 12:40 PMHyatt 7:00 AM 10:00 AM 12:45 PM

FrOm AirpOrt Servicing all Locations on Route Above 12:30 PM 4:30 PM 11:45 PM

Departure times 2015-2016 • reservations requireD 24 – Hours in aDvanceYear-round service

ATTACHMENT A


- 13 -

EXHIBIT B

(Fare Structure)

ATTACHMENT A


Retail Groups/Hotels Wholesale

Shared Shuttle Service

1 – 2 Passengers/Per Person Each Way $49.00 $44.00 $39.00






11 – 21 Passengers/Per Person Each Way $32.00

$27.00

$26.00

Shared Shuttle Service – Frequent Rider

5 One Way Trips $220.00

- -

Reservations are Required 24 Hours in Advance for the Shared Shuttle Service to Travel at the Scheduled Times

For Additional Travel Options and Reservations within 24 -Hours, Please Contact our DispatchOffice Direct at 866-216-5222

24-hour cancellation policy to avoid charge.

Airport Transfer Rates Effective July 1, 2014

N o r t h L a k e T a h o e E x p r e s s

866-216-5222

NorthLakeTahoeExpress.com

ATTACHMENT A


- 14 -

EXHIBIT C

(Excel Spreadsheet Reporting Form)

ATTACHMENT A


Date

Name of Trip

(Route and

Time)

Start

Time End Time

Deadhead

Hours (Y/N)

Total

Vehicle

Hours

Cost of Run

(Total Hours x

Price/hour) # of Tickets # of Passengers

Total

Revenue

Collected

Credit or

Charge to

NLTE

ATTACHMENT A


Funding Agreement, FY 2015-2016 North Lake Tahoe Express Page 1

FUNDING AGREEMENT

FY 2015-16

NORTH LAKE TAHOE EXPRESS

This agreement (this “Agreement”) is dated and effective June 30, 2015, between the Tahoe Transportation District (“TTD”), the Truckee North Tahoe Transportation Management Association (“TNT/TMA”), the North Lake Tahoe Chamber/CVB/Resort Association (“NLTRA”), the Town of Truckee (“Truckee”), the Incline Village Crystal Bay Visitors Bureau (“IVCBVB”), the Truckee Tahoe Airport (“Airport”), and the following hotels: the Cedar House Sport Hotel, the Hampton Inn & Suites Tahoe-Truckee Hotel, the Hyatt Regency Lake Tahoe Resort, Spa and Casino, and the Tahoe Biltmore (collectively, the “Hotels”). NLTRA, Truckee, IVCBVB, the Airport, and the Hotels will be collectively referred to herein as the Funding Partners.

RECITALS

WHEREAS, TTD is a special purpose district created by Article IX of the Tahoe

Regional Planning Compact and has broad authority to coordinate and operate a public transportation system within the Lake Tahoe region; and

WHEREAS, the “North Lake Tahoe Express” provides interstate and intrastate shuttle service between the Reno/Tahoe International Airport and specified locations in the Truckee and North Lake Tahoe areas (the “Shuttle Service”); and

WHEREAS, TTD has contracted with Airport Mini Bus (the “Operator”) to operate the

Shuttle Service; and WHEREAS, TNT/TMA oversees the day to day operation of the Shuttle Service on

behalf of TTD; and

WHEREAS, the Funding Partners partially fund the Shuttle Service; and WHEREAS, the fiscal year for the Shuttle Service extends from July 1 of one year to

June 30 of the following year (the “FY”); and NOW, THEREFORE, in consideration of the foregoing recitals and the covenants

contained herein, the parties agree as follows: 1. EFFECTIVENESS AND TERM. This Agreement shall be effective as to each of the parties upon their execution of the Agreement, and even if the Agreement is not ultimately executed by every one of the parties, provided that the failure of one or more Funding Partners to execute this Agreement shall not affect the financial obligations of the other Funding Partners. The term of this agreement shall be FY 2015-16.

ATTACHMENT B



2. SERVICE. TTD has contracted with the Operator to operate the Shuttle Service pursuant to the routes and schedules attached hereto as Exhibit A. TTD has discretion to amend the routes and schedules at any time as deemed necessary by TTD for operational or funding related purposes, provided that no such amendments shall increase the financial obligations of the Funding Partners. TTD has discretion to replace the Operator with another operator. 3. FUNDING. The program budget for FY 2015-16 is attached as Exhibit B. The budget for all costs of the Shuttle Service is $155,700, and the Funding Partners agree to provide a combined total of $155,700 to pay for those costs. The Funding Partners agree to provide funding as follows:

a. NLTRA agrees to provide Placer County Transient Occupancy Tax funds in the

amount of $110,000 for FY 2015-16 payable and due to TNT/TMA as follows: i. 07-15-2015: $52,500.

ii. 10-01-2015: $15,000. iii. 01-01-2016: $27,500. iv. 04-01-2016: $15,000.

b. Truckee agrees to provide $10,000 for FY 2015-16 payable and due to TNT/TMA

as follows: i. 07-15-2015: $5,000.

ii. 10-01-2015: $5,000. c. IVCBVB agrees to provide $22,000 for FY 2015-16 payable and due to

TNT/TMA as follows: i. 07-15-2015: $12,000.

ii. 10-01-2015: $5,000. iii. 01-01-2016: $5,000.

d. The Airport agrees to provide $3,500 for FY 2015-16 payable and due to

TNT/TMA as follows: i. 07-15-2015: $1,750.

ii. 10-01-2015: $1,750. e. Cedar House Sport Hotel agrees to provide $1,000 for FY 2015-16 payable and

due to TNT/TMA on 07-15-2015. f. Hampton Inn & Suites Tahoe-Truckee Hotel agrees to provide $1,000 for FY

2015-16 payable and due to TNT/TMA on 07-15-2015. g. Hyatt Regency Lake Tahoe Resort, Spa and Casino agrees to provide $7,000 for

FY 2015-16 payable and due to TNT/TMA as follows: i. 07-15-2015: $3,500.

ii. 10-01-2015: $3,500.

ATTACHMENT B



h. Tahoe Biltmore agrees to provide $1,200 for FY 2015-16 payable and due to

TNT/TMA in equal installments on 07-15-2015 and 10-01-2015. 4. INVOICING. TNT/TMA shall provide invoices to the Funding Partners at least thirty (30) days in advance of the payment due dates specified in Section 3 of this Agreement. Invoices shall reference the Shuttle Service, the payment due date and the relevant period of service. 5. USE OF FUNDS. TNT/TMA shall deposit all funding amounts received into a separate account held solely for the Shuttle Service. TNT/TMA shall use all funds solely for the purpose of paying the costs of the Shuttle Service, including the following: (1) a maximum of $72,000 of operator costs; (2) $39,780 of compensation to TNT/TMA for marketing and management services; (3) $2,500 of compensation to TTD for management and administrative services (4) $33,500 of additional operating, marketing and administrative costs; and (5) $10,000 for a third-party consultant to prepare an updated business plan for the program. The program budget for FY 2015-16 is attached as Exhibit B. 6. SERVICE EXPECTATION. TTD and TNT/TMA intend for the Shuttle Service to run through the end of FY 2015-16. However, even if the Shuttle Service does not run through the end of FY 2015-16, the Funding Partners will pay the entire funding amounts specified in Section 3 of this Agreement on the dates specified. 7. RESERVE FUND. Any funding amounts remaining unspent at the end of the FY 2015-16 after all costs of the Shuttle Service have been paid, will be held as a reserve fund to pay for costs of the Shuttle Service in future years. 8. RETURNS. Amounts paid by the Funding Partners will be returned to the Funding Partners if those amounts are not needed to pay for the costs of the Shuttle Service in FY 2015-16 or in future years. Any amounts returned to the Funding Partners will be determined on a pro rata basis according to the amount that each Funding Partner contributed.

9. ANNUAL REPORT. TNT/TMA will provide an annual report within 60 days of the completion of FY 2015-16 which will document the completion of the Shuttle Service for that fiscal year and reconcile all expenditures and any unspent funding amounts for the Shuttle Service. The report will also document overall ridership and farebox revenues. 10. RECORDS. TTD and TNT/TMA shall maintain satisfactory account statements, records and other documents relating to the Shuttle Service. Account statements, records and other documents relating to the Shuttle Service shall be retained by TTD and TNT/TMA for three years following the completion or termination of this Agreement and shall be subject to examination and audit by the Funding Partners.

ATTACHMENT B



11. TNT/TMA COMPENSATION. TNT/TMA shall oversee the day to day management and operation of the Shuttle Service on behalf of TTD and provide marketing, advertising, management, oversight, training, auditing, reporting, and other services for the Shuttle Service as set forth in Exhibit C. TNT/TMA shall receive $39,780 for providing these services, due and payable to TNT/TMA on 07-15-2015. 12. DISPUTES AND WITHDRAWAL. The parties shall meet and confer in an attempt to resolve any disputes arising from this Agreement. If the dispute cannot be resolved, any party may withdraw from this Agreement upon 60 days written notice to the other parties. Even in the event of withdrawal, the withdrawing party shall continue to be responsible for the entire funding amount specified in Section 3 of this Agreement, and shall not be entitled to any reimbursement of funding amounts already provided except as provided in Section 8 of this Agreement. 13. NOTICE. Written notice under this Agreement shall be provided via U.S. Mail, electronic mail, or in person, as follows:

Transit Manager Tahoe Transportation District P.O. Box 499 Zephyr Cove, NV 89448 Jaime Wright Executive Director TNT/TMA P.O. Box 2566 Kings Beach, CA 96143 [email protected] Ron Treabess Director of Partnership and Community Planning NLTRA P.O. Box 5459 Tahoe City, CA 96145 [email protected] Tony Lashbrook Town Manager Town of Truckee 10183 Truckee Airport Road Truckee, CA 96161 [email protected] Andy Chapman

Executive Director Incline Village Crystal Bay Visitors Bureau 969 Tahoe Blvd. Incline Village, NV 89452 [email protected] Kevin Smith General Manager Truckee Tahoe Airport 10356 Truckee Airport Road Truckee, CA 96161 [email protected] Patty Baird Owner Cedar House Sport Hotel 10918 Brockway Rd. Truckee, CA 96161 [email protected] Rick Rucker General Manager Hampton Inn & Suites Tahoe Truckee 11951 State Hwy 267 Truckee, CA 96161 [email protected]

ATTACHMENT B































Fred Findlen General Manager Hyatt Regency Lake Tahoe 111 County Club Drive Incline Village, NV 89451 [email protected]

Heather Bacon General Manager Tahoe Biltmore #5 Hwy 28 Crystal Bay, NV 89402 [email protected]

14. NO THIRD-PARTY BENEFICIARIES. This Agreement is for the exclusive benefit of the parties hereto and nothing contained herein shall be construed as granting, vesting, creating or conferring any right or cause of action on any third party. Nothing in this Agreement is intended to create, nor shall it be deemed to create, any contractual relationship between any third party and TTD, TNT/TMA or the Funding Partners. 15. CHOICE OF LAW. This Agreement is to be interpreted in accordance with the laws of the State of California.

16. VENUE. The venue for any litigation regarding the interpretation, performance or enforcement of this Agreement shall be in the Superior Court of California - Placer County.

17. ENTIRE AGREEMENT. This Agreement and the documents incorporated herein by reference constitute the entire agreement between the parties relating to the Shuttle Service and may not be modified except by an instrument in writing signed by the signatories to this Agreement. If any provision, or portion thereof, of this Agreement is or becomes invalid under any applicable statute or rule of law, it shall be deemed stricken and the remainder of this Agreement shall remain in full force and effect. IN WITNESS WHEREOF, this Agreement has been executed by the parties and is dated and effective as of the date written above.

Carl Hasty Date District Manager Tahoe Transportation District Jaime Wright Date Executive Director Truckee North Tahoe Transportation Management Association

ATTACHMENT B











Ron Treabess Date Director of Partnerships and Community Planning North Lake Tahoe Chamber/CVB/Resort Association Tony Lashbrook Date Town Manager Town of Truckee Bill Hoffman Date Executive Director Incline Village Crystal Bay Visitors Bureau Kevin Smith Date General Manager Truckee Tahoe Airport Patty Baird Date Owner Cedar House Sport Hotel Rick Rucker Date General Manager Hampton Inn & Suites Tahoe-Truckee Hotel Fred Findlen Date General Manager Hyatt Regency Lake Tahoe Resort, Spa and Casino

ATTACHMENT B



Heather Bacon Date General Manager Tahoe Biltmore

Exhibit A

Routes and Schedules

ATTACHMENT B


24-HOURS ADVANCE RESERVATIONS: (866)216-5222 · northlaketahoeexpress.com

Schedule: OctOber 1 - december 15 / April 1 - June 15


tO AirpOrt Sunnyside 6:30 AM 9:30 AM 12:30 PMGranlibakken 6:35 AM 9:35 AM 12:35 PMTahoe City Transit Center 6:40 AM 9:40 AM 12:40 PMTahoe City Locations 6:40 AM 9:40 AM 12:40 PMRiver Ranch/Alpine 6:45 AM 9:45 AM 12:45 PMSquaw Valley Locations 6:55 AM 9:55 AM 12:55 PMResort at Squaw Creek 7:00 AM 10:00 AM 1:00 PM

FrOm AirpOrtServicing all Locations on Route Above 12:00 PM 6:30 PM 11:45 PM


tO AirpOrt Sawmill Heights 9:15 AMRitz Carlton 9:20 AMVillage at Northstar/TMR 9:25 AMNorthstar 9:30 AMTruckee Airport 9:35 AMTruckee Locations 9:40 AMTruckee Train Depot 9:45 AM

FrOm AirpOrt Servicing all Locations on Route Above 3:15 PM

Blue Route – caRNeliaN Bay tahoe ViSta, KiNGS Beach, cRyStal Bay, iNcliNe VillaGe tO AirpOrt Garwoods 9:15 AM 12:00 PMTahoe Vista Locations 9:25 AM 12:10 PMKings Beach Locations 9:35 AM 12:20 PMCrystal Bay Locations 9:40 AM 12:25 PMPark Side Inn 9:50 AM 12:35 PMIncline Rec 9:55 AM 12:40 PMHyatt 10:00 AM 12:45 PM


Schedule: July 1 - September 30 / december 16 - mArch 31June 16 - June 30


tO AirpOrt Sunnyside 6:30 AM 9:30 AM 12:30 PM 5:00 PMGranlibakken 6:35 AM 9:35 AM 12:35 PM 5:05 PMTahoe City Transit Center 6:40 AM 9:40 AM 12:40 PM 5:10 PMTahoe City Locations 6:40 AM 9:40 AM 12:40 PM 5:10 PMRiver Ranch/Alpine 6:45 AM 9:45 AM 12:45 PM 5:15 PMSquaw Valley Locations 6:55 AM 9:55 AM 12:55 PM 5:25 PMResort at Squaw Creek 7:00 AM 10:00 AM 1:00 PM 5:30 PM

FrOm AirpOrtServicing all Locations on Route Above 12:00 PM 3:00 PM 6:30 PM 11:45 PM


tO AirpOrt Sawmill Heights 6:00 AM 9:15 AMRitz Carlton 6:05 AM 9:20 AMVillage at Northstar/TMR 6:10 AM 9:25 AMNorthstar 6:15 AM 9:30 AMTruckee Airport 6:20 AM 9:35 AMTruckee Locations 6:25 AM 9:40 AMTruckee Train Depot 6:30 AM 9:45 AM


Blue Route – caRNeliaN Bay tahoe ViSta, KiNGS Beach, cRyStal Bay, iNcliNe VillaGe tO AirpOrt Garwoods 6:15 AM 9:15 AM 12:00 PMTahoe Vista Locations 6:25 AM 9:25 AM 12:10 PMKings Beach Locations 6:35 AM 9:35 AM 12:20 PMCrystal Bay Locations 6:40 AM 9:40 AM 12:25 PMPark Side Inn 6:50 AM 9:50 AM 12:35 PMIncline Rec 6:55 AM 9:55 AM 12:40 PMHyatt 7:00 AM 10:00 AM 12:45 PM

FrOm AirpOrt Servicing all Locations on Route Above 12:30 PM 4:30 PM 11:45 PM

Departure times 2015-2016 • reservations requireD 24 – Hours in aDvanceYear-round service

ATTACHMENT B



Exhibit B

Program Budget

ATTACHMENT B


1

TMA Services Provided:

- Contract Management - Program Management - AR Payments - Reporting - Marketing - Group Sales - Wholesale Account Management

North Lake Tahoe Express BudgetUpdated 4/13/15

2011-12 A 2012-13 A 2013-14 A

2014-15

Budget 2014-15 YTD

2014-15

Proposed Year

End

2015-16

Proposed

Budget

Revenues

Placer County Funding Sources:

NLTRA (TOT) 53,749 95,075 105,000 110,000 95,000$ 110,000$ 110,000$ Total 53,749$ 95,075$ 105,000$ 110,000$ 95,000$ 110,000$ 110,000$

Washoe County Funding Sources:

Incline Village Crystal Bay CVB 22,000 22,000 22,000 22,000 22,000$ 22,000$ 22,000$ Hyatt Lake Tahoe 7,000 7,000 7,000 7,000 7,000$ 7,000$ 7,000$ Biltmore 3,200 1,200 1,200 1,200 1,200$ 1,200$ 1,200$ Total 32,200$ 30,200$ 30,200$ 30,200$ 30,200$ 30,200$ 30,200$

Nevada County Funding Sources:

Town of Truckee - - 10,000 10,000 10,000$ 10,000$ 10,000$ Truckee Tahoe Airport 2,500 2,500 3,500 3,500 3,500$ 3,500$ 3,500$ Cedar House Sport Hotel 1,000 1,000 1,000 1,000 1,000$ 1,000$ 1,000$ Hampton Inn & Suites - 1,000 1,000 1,000 1,000$ 1,000$ 1,000$ Total 3,500$ 4,500$ 15,500$ 15,500$ 15,500$ 15,500$ 15,500$

Other Funding Sources:

Fare box - 667,575 335,652 - -$ -$ -$ Fare box - Future Bookings 1,140 23,268 - - -$ -$ -$ Fare box - Operator Fares Feb - June 2014 113,899 -$ On-Board Advertising - - 400 - -$ -$ -$ Subsidy Rollover 15,300 38,009 - -$ -$ 67,274$ Rollover Expense - Future Year - 17,182 - -$ -$ -$ Total 16,440$ 746,034$ 449,951$ -$ -$ -$ 67,274$

Total Revenue 105,889$ 875,809$ 600,650$ 155,700$ 140,700$ 155,700$ 222,974$

Expenses

Contracted Operations - 749,190 487,039 72,000 4,726$ 4,726$ 72,000$ Program Management 20,000 47,000 35,644 22,580 22,580$ 22,580$ 22,580$ Marketing Materials/Ad Design 38,881 36,075 20,065 22,000 16,030$ 22,000$ 22,000$ Marketing Management - 11,982 17,200 17,200$ 17,200$ 17,200$ Distribution - Contract Services - 750 3,000 3,000$ 3,000$ IT/Reservations System 7,900 400 85 8,500 8,500$ 8,500$ Bank Fees 1,099 19,876 16,848 - -$ -$ -$ Previous Year Loss 17,182 - -$ -$ Reserve Fund 10,420 10,420$ 77,694$ Future Booking Farebox Revenues - 23,268 - -$ -$ Rollover Revenues to Future Year 38,009 - 11,055 - 67,274$ -$ Total Expenses 105,889$ 875,809$ 600,650$ 155,700$ 60,536$ 155,700$ 222,974$

Net Balance -$ 0$ 0$ -$ 80,164$ -$ -$

Program: North Lake Tahoe Express

Program Description: The North Lake Tahoe Express Airport Shuttle started service November 15, 2006. Since that time, the shuttle has proven to be an important asset to the tourism and conference group market, as well as the local economy. The program has proven to play a vital role when choosing our area as a destination. NLTE Offers three routes within North Lake Tahoe and Truckee with service running daily between 5:00am and 11:00pm. Funding for the North Lake Tahoe Express is provided by a variety of partners per county .

ATTACHMENT B



Exhibit C

TNT/TMA Compensation

ATTACHMENT B


2015-16 FY

Annual Management Cost Estimates

Executive Director Program Manager Accountant Total TMA Hours Total TMA Cost Per Task

Hourly Rate $43.46 $29.40 $46.31

North Lake Tahoe Express - Program Management Tasks & Hours Est. Program Financial and Ridership Reporting 52 52 104 $3,788.72Reservation System Maintenance and Upkeep 12 60 72 $2,285.52Group Sales 6 26 32 $1,025.16Wholesaler Contracts & Booking Oversight 12 64 76 $2,403.12Program Budget & Financial Responsibilities 36 26 62 $2,768.62Customer Relations 26 52 78 $2,658.76Service Standards Oversight 18 18 36 $1,311.48Program Reported Issues 15 15 30 $1,092.90Partner Meetings and Continual Updates 20 20 40 $1,457.20Business Plan/RFP Process 28 28 56 $2,040.08Contractor Meetings 24 24 48 $1,748.64

Total Program Management Costs $10,822 $10,555 $1,204 634 $22,580

North Lake Tahoe Express - Marketing Management Tasks & Hours Est.Ad Designs 16 8 24 $930.56Negotiations with Advertisers 24 24 $1,043.04Selecting Advertising Venues 8 8 $347.68Co-Op Marketing Efforts 16 8 24 $930.56Distribution 40 72 112 $3,855.20Local Hotel Staff Training & Sales 24 24 48 $1,748.64Social Media 12 48 60 $1,932.72Website 32 32 $1,390.72Public Outreach & Information Sharing 36 68 104 $3,563.76Events 20 20 40 $1,457.20

Total Marketing Management Costs $9,909 $7,291 $0 476 $17,200

ATTACHMENT B


CH/jw AGENDA ITEM: VII.E.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Adoption of Resolution 2015-006 Designating the District’s Transit System

Program Manager as the Alternate Representative to Serve on the California Transit Insurance Pool Board of Directors for the District

Action Requested: It is requested the Board adopt the attached resolution (Attachment A) appointing the District’s Transit System Program Manager as the alternate California Transit Insurance Pool (CalTIP) board representative. Background: CalTIP is the public entity insurance pool which provides the District’s liability and property insurance. CalTIP, as a joint powers authority (JPA), requires formal approval from the District’s Board of Directors for appointments to serve as the primary and alternate representative to the CalTIP Board. Discussion: Each member organization of CalTIP is a Board member on this JPA. The Board typically meets twice a year. Committees meet in between the semi-annual meetings to conduct business and make recommendations for full Board action. The District Manager has been attending the meetings and sits on the Finance Committee. The Transit Manager was designated as the District’s alternate to CalTIP. Staff recommends the Board change the position for the alternate and designate the District Transit System Program Manager (George Fink) as the alternate to the CalTIP Board of Directors and adopt the attached resolution. Additional Information: If you have any questions or comments regarding this item, please contact Carl Hasty at (775) 589-5501 or [email protected]. Attachment:

A. Resolution No. 2015-006


TAHOE TRANSPORTATION DISTRICT

TTD RESOLUTION NO. 2015-006

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TAHOE TRANSPORTATION DISTRICT APPOINTING A NEW ALTERNATE

DIRECTOR TO THE CALIFORNIA TRANSIT INSURANCE POOL JOINT POWERS AUTHORITY BOARD OF DIRECTORS

WHEREAS, the Tahoe Transportation District owns transit assets and a compressed natural gas station operating in the Tahoe Basin; and WHEREAS, the Tahoe Transportation District develops and builds capital projects and may own facilities, related to transit and transportation and the Tahoe Basin; and WHEREAS, the Tahoe Transportation District operates transit services related to the Tahoe Basin; and WHEREAS, the Tahoe Transportation District requires insurance for these assets and services, and has joined the California Transit Insurance Pool Joint Powers Authority to provide such insurance coverage; and WHEREAS, the Tahoe Transportation District Board of Directors has appointed the District Manager to serve as its representative on the California Transit Insurance Pool Board; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Tahoe Transportation District hereby appoints the District Transit System Program Manager as Alternate Director to the Board of Directors of the California Transit Insurance Pool. PASSED AND ADOPTED by the Board of Directors of the Tahoe Transportation District at its regular meeting held on May 8, 2015, by the following vote:

Ayes:

Nays:

Abstain:

Absent:

___________________________

Steve Teshara, Chair Tahoe Transportation District

ATTACHMENT A

CH/jw AGENDA ITEM: VII.E.TTD/C Board Meeting Packet - May 8, 2015 -Page 100-

AS/jw AGENDA ITEM: VII.F.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approve Resolution 2015-007 Appointing Reliance Trust Company as Trustee for

the TTD Retirement Plan and Authorizing Mass Mutual to Act as Its Agent Action Requested: Legal Counsel requests the Board approve the attached resolution 2015-007 (Attachment A) in order to satisfy a prerequisite for entering into a trust agreement with Reliance Trust Company in connection with TTD’s standalone retirement plan. Fiscal Analysis: There is no fiscal impact to TTD. The cost of the trustee is paid through plan participant fees. Work Program Analysis: Currently, Staff manages the retirement benefit administration through payroll activity and is part of a shared plan with TRPA. A standalone retirement plan will improve plan management and give TTD greater control over the plan. Background: Staff is establishing this standalone retirement plan pursuant to Board approval at the August 2014 Board meeting. The Board approved a similar resolution at the December 2015 Board meeting, but the transition process was postponed. The transition process of establishing the new plan and the contribution processes, and rolling over existing plan balances, is expected to be completed by the first week of June. Discussion: This resolution is an administrative requirement of Reliance Trust Company as a prerequisite to serving as trustee in connection with TTD’s retirement plan.

Additional Information: If you have any questions or comments regarding this item, please contact Adam Spear at [email protected] or (775) 589-5310. Attachment:

A. Resolution 2015-007




TAHOE TRANSPORTATION DISTRICT RESOLUTION NO. 2015-007

A RESOLUTION ADOPTING TRUSTEE AND AUTHORIZING RECORD

KEEPER FOR EMPLOYEE RETIREMENT PLAN

WHEREAS, the Tahoe Transportation District (TTD) is establishing a standalone retirement plan for employees; and

WHEREAS, a trustee must be appointed to hold and administer certain assets of the plan;

and WHEREAS, Reliance Trustee Company (Reliance) will serve as trustee for the plan on

the condition that the TTD Board of Directors adopt a resolution appointing Reliance as trustee and authorizing Mass Mutual Life Insurance Company to serve as plan record-keeper.

NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The TTD Board of Directors appoints Reliance Trust Company, 1100 Abernathy

Road 500 Northpark, Suite 400, Atlanta, GA 30328 as Trustee with respect to the Tahoe

Transportation District Retirement Plan effective June 1, 2015.

2. The TTD Board of Directors authorizes the plan record-keeper, Massachusetts

Mutual Life Insurance Company, 1295 State Street, Springfield, MA 01111, as an agent of the

Trustee as indicated in the Trust Agreement.

PASSED AND ADOPTED by the TTD Board of Directors at its regular meeting held on May 8, 2015 by the following vote: Ayes: Nays: Abstain: Absent: _____________________________ Steve Teshara, Chair Tahoe Transportation District

ATTACHMENT A

AS/jw AGENDA ITEM: VII.F.TTD/C Board Meeting Packet - May 8, 2015 -Page 102-

AS/jw AGENDA ITEM: VII.G.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approve Project Support Agreement with the Tahoe Fund for the Incline Village

to Sand Harbor State Park Bike Path (North Demonstration Project) Action Requested: Staff requests the Board approve an agreement with the Tahoe Fund to provide funding to pay for a portion of the construction costs of the Incline Village to Sand Harbor Bike Path, also known as the North Demonstration Project (Attachment A). Fiscal Analysis: All expenditures associated with this item are accounted for in the approved 2014/15 and the draft 2015/16 budgets. Work Program Analysis: All work associated with this effort is captured various work elements of the approved FY 2015 Work Program and have been incorporated into the draft FY 2016 Work Program. Background: The Tahoe Fund is a nonprofit corporation that builds community support and raises funding for public projects and programs that restore and sustain Lake Tahoe. The Tahoe Fund has received donations in connection with certain vista sites and donor recognition items (pavers, plaques, markers, and a donor recognition wall) to be included in the North Demonstration Project. These funds are a match to grant funds for the project and represent a private sector partner contribution. TTD and the other 12 agencies partnering on this project are very appreciative of the overwhelming community support and the hard work of the Tahoe Fund in raising the $500,000 to match the federal, state and local funding for construction. Discussion: The North Demonstration Project is still in the final design phase. Funding provided under this agreement would be for construction. At this time, Staff anticipates the sites and donor recognition items will be included in the final design of the project. TTD is agreeing to work with the Tahoe Fund and will have the Tahoe Fund participate in the 70% and 95% design review to arrive at an acceptable design, but the Tahoe Fund will not have any decision-making authority over the final design of the project. Therefore, staff anticipates that donors will be satisfied with the final design of the project and there will not be any disputes between the Tahoe Fund and its donors relating to the design of the project. However, if there is a dispute, it will have to be


AS/jw AGENDA ITEM: VII.G.

resolved between the Tahoe Fund and its donor. The Tahoe Fund will be responsible for any repayments to donors in the event that the parties cannot arrive at an acceptable design prior to construction. Additional Information: If you have any questions or comments regarding this item, please contact Adam Spear at [email protected] or (775) 589-5310. Attachment:

A. Project Support Agreement




1

PROJECT SUPPORT AGREEMENT

This agreement (“Agreement”) dated March 15, 2015, is entered into by and between the Tahoe Fund, a California nonprofit corporation (“Tahoe Fund”), and the Tahoe Transportation District, a bi-state compact entity and a special purpose district created by the Tahoe Regional Planning Compact (“TTD”).

WHEREAS, TTD and the Central Federal Lands Highway Division of the Federal Highway Administration (“CFLHD”) are co-leads for delivery of the Incline Village to Sand Harbor Bike Path, also known as the North Demonstration Project (the “Project”); and WHEREAS, the Project is a three-mile paved path from the intersection of SR 28 and Lakeshore Blvd. to the entrance of Sand Harbor State Park; and

WHEREAS, Tahoe Fund is a nonprofit corporation that builds community support and raises funding for public projects and programs that restore and sustain Lake Tahoe; and

WHEREAS, Tahoe Fund has received donations in connection with the sites and donor

recognition items identified in Attachment A to be applied towards the construction and maintenance of the Project, and is actively pursuing additional donations (collectively, the “Funds”). NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein, the parties mutually agree as follows: 1. Funds. Tahoe Fund shall provide the Funds to TTD as follows:

(i) Tahoe Fund shall provide $250,000 to pay for construction of the portion of the Project that is expected to include Sites #1-8, K1, K2, A, B1 and T1 identified in Attachment A.

(ii) Tahoe Fund shall provide $250,000 to pay for construction of the portion of the

Project that is expected to include Sites #9-16A, K3, B2 and T2 identified in Attachment A. (iii) Tahoe Fund may provide additional amounts to TTD, in the sole discretion of

Tahoe Fund, to pay for construction of the Project.

2. Payments. CFLHD will invoice TTD for construction costs incurred on the Project. TTD will then invoice Tahoe Fund for those construction costs in a total amount not to exceed $250,000 for the portion of the Project that is expected to include Sites #1-8, K1, K2, A, B1 and T1, and $250,000 for the portion of the Project that is expected to include Sites #9-16A, K3, B2 and T2. Tahoe Fund will pay TTD in full within thirty (30) days of receipt of an invoice after construction for each phase is complete.

ATTACHMENT A

AS/jw AGENDA ITEM: VII.G.TTD/C Board Meeting Packet - May 8, 2015 -Page 105-

2

3. Project Design.

(i) TTD and CFLHD are responsible for the design of the Project. Any preliminary designs that have been generated to date are subject to change. There are design, engineering and funding limitations that will ultimately control the final design of the Project. TTD shall solicit involvement and input from Tahoe Fund as provided herein. However, Tahoe Fund will not have any decision-making authority over the final design of the Project. The decisions of TTD and CFLHD with regard to design of the Project shall be final.

(ii) TTD shall provide plan sets to Tahoe Fund at 70% and 95% design milestones for

the Project and shall invite Tahoe Fund to participate in project delivery team meetings to review the 70% and 95% design plans.

(iii) In the event that any of the site locations identified in Attachment A cannot be

included in the 70% and 95% design plans, TTD and Tahoe Fund will use best efforts to identify similar site locations to be included in the 70% and 95% design plans.

(iv) TTD shall notify Tahoe Fund of any design changes made after approval of the

95% design plans. 4. Donor Recognition Items.

(i) Tahoe Fund has raised the Funds based on promises to provide donor recognition

items (pavers, plaques, markers and donor recognition wall) to be placed at the site locations identified in Attachment A or similar site locations (the “Donor Recognition Items”). The site locations are approximate and subject to change by TTD and CFLHD in the final design plans.

(ii) Subject to design limitations and prior approval from CFLHD, Tahoe Fund and

TTD shall design the Donor Recognition Items. If the costs to design the Donor Recognition Items are not eligible project costs as determined by CFLHD, then Tahoe Fund shall pay for those costs and shall have complete control of the design.

(iii) After CFLHD approves the designs for the donor recognition items, Tahoe Fund

and TTD shall produce and deliver the Donor Recognition Items. If the costs to produce and deliver the Donor Recognition Items are not eligible project costs as determined by CFLHD, then Tahoe Fund shall pay for those costs and shall have complete control of the production and delivery.

(iv) TTD and CFLHD shall install the Donor Recognition Items at the site locations

identified in Attachment A or similar site locations. 5. Repayments to Donors. Tahoe Fund shall be solely responsible for any communications with its donors. In the event that some of the site locations identified in Attachment A cannot be included in the final design plans, Tahoe Fund shall be responsible for any repayment to donors. In no event will TTD or CFLHD be responsible for any repayment to donors.

ATTACHMENT A


3

6. Books and Records / Audit. TTD shall keep and maintain detailed books and records relating to the Project and the Funds during the term of the Project and for a period of five (5) years thereafter. Upon not less than ten (10) business days’ advance written notice to TTD, Tahoe Fund and/or its designees shall be entitled to inspect, review, audit and copy such records, at Tahoe Fund’s sole expense, during TTD’s normal business hours. In the event any such audit reveals any use of the Funds in a manner contrary to the requirements of this Agreement, TTD shall promptly: (i) repay to Tahoe Fund the full amount of all Funds determined to have been used in a manner contrary to the terms and conditions of this Agreement; and (ii) reimburse Tahoe Fund for all costs and expenses incurred in connection with such audit. 7. Release and Waiver. To the fullest extent permitted by applicable law, TTD hereby releases Tahoe Fund and its directors, officers, managers, members, sponsors, employees, agents, attorneys, advisors, consultants, volunteers and other like parties from any liability whatsoever relating to or arising out of the Project or the use of the Funds. TTD further waives any right to sue or bring any action of any kind against Tahoe Fund and its directors, officers, managers, members, sponsors, employees, agents, attorneys, advisors, consultants, volunteers and other like parties relating to or arising out of the Project or the use of the Funds. In that regard, TTD expressly and voluntarily waives any and all rights and benefits conferred upon it by the provisions of California Civil Code Section 1542, which provides as follows:

A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR.

This provision shall survive the termination of this Agreement. 8. Notices. All notices, requests, demands and other communications required or permitted under this Agreement must be in writing via mail, facsimile or email and will be deemed to have been duly given, made and received when sent to the following: If to Tahoe Fund:

Tahoe Fund PO Box 7124 Tahoe City, CA 96145 Attn: Amy Berry, Executive Director Fax: (775) 298-0036 Email: [email protected]

ATTACHMENT A


4

If to TTD:

Tahoe Transportation District PO Box 499 Zephyr Cove, NV 89448 Attn: Carl Hasty, District Manager Email: [email protected] Fax: (775) 589-0917

9. Governing Law and Disputes. This Agreement shall be construed in accordance with the laws of the State of Nevada, without regard to the conflicts of laws principles thereof. If disputes arise, the parties may agree to resolve any disputes pursuant to mediation or arbitration. In the events that the parties do not agree to resolve a dispute pursuant to mediation or arbitration, any and all disputes arising out of or relating to this Agreement shall be adjudicated in the state or district courts located in Douglas County, Nevada. 10. Miscellaneous. This Agreement comprises the entire agreement regarding the subject matter hereof, and in the event of any conflict between the terms of this Agreement. This Agreement may be modified only by a written agreement executed by both parties. Each party and its officers, employees, agents, contractors and/or consultants are independent contractors and are not, nor shall they hold themselves out to as or claim to be, employees or agents of the other party or any department, agency or unit thereof; accordingly, neither party shall have any authority to enter into any agreement on behalf of the other party or otherwise cause the other party to incur any obligations whatsoever. This Agreement is binding upon, and will inure to the benefit of, each party and their successors and assigns; provided, however, that TTD may not transfer, assign, pledge or collateralize its rights hereunder to any third party without Tahoe Fund’s prior written approval, and any such transfer, assignment, pledge or collateralization shall be null and void. Should any provision of this Agreement be found invalid or unenforceable as written, such provision shall be reduced, limited or severed only to the minimum extent necessary to make it valid and enforceable, and the parties shall adhere to such provision as so reduced or limited in a manner as consistent with the language and intent of the original provision as possible, and all remaining provisions shall remain enforceable upon their terms. The provisions of this Agreement shall survive for a period of five (5) years following the expiration of the term of the Project. Failure of either party to insist, in any one or more instances, upon strict performance of any term or condition herein contained shall not be deemed a waiver or relinquishment of such term or condition, but the same shall remain in full force and effect.

[REMAINDER OF PAGE LEFT BLANK]

ATTACHMENT A


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IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the dates set forth below.

TAHOE TRANSPORTATION DISTRICT By:______________________________ Date:________________________ Title: THE TAHOE FUND By:______________________________ Date:________________________ Title:

ATTACHMENT A


6

Attachment A

Site List and Map

ATTACHMENT A


Site locations and descriptions are approximate and are subject to change during design of the Project.

Site # Approx. Station Description Donation

1 136+00 The first rest stop on the trail with views of the sweeping Incline Village shoreline, piers and boats. 20k

2 119+50

The first major scenic vista point along the trail will have rounded rock walls to take in the views of the Incline Village shoreline and the southern facing views of Lake Tahoe. 75k

3 Incredible views of Hidden Beach and the eastern shore await at this vista point perched above the Lake. 25k

4 113+50 Enjoy the forest and a birds eye view of the shores of Tahoe at this resting point above Hidden Beach.

20k

5 105+15 This resting point provides views up the mountain side of Tunnel Creek and down the eastern shore of Tahoe. 15k

6 101+50

A popular destination, this Hidden Beach trail intersection will be a popular gathering point for those heading down to enjoy the sandy shore. 50k

7 98+00

A newly constructed bridge across Tunnel Creek with views through the trees to the clear waters of Hidden Beach. 15k

8 93+50 The first rest stop along the eastern shore of Tahoe with views down the rocky shoreline.

25k

9 75+00-71+40

One of the most spectacular vista points along the trail, with views north to the emerald waters of Hidden Beach and the rocky shores. 100k

10 75+00-71+40

One of the most stunning panoramic views of the east shore, trail users are sure to stop and rest here awhile. 100k

11 68+00 This vista point offers views of waves crashing on a large boulder outcropping and vistas of Lake Tahoe. 25k

12 63+00

A vista point that offers an engineering feat that will be matched only by the views along the steep drop off to the shoreline below.

25k

13 57+40

The north facing vista point below the popular Memorial Point offers spectacular views of the eastern shoreline framed by large boulders and interpretive signs. 50k

14 47+00

The south facing vista point below the popular Memorial Point offers spectacular views of the coast down to Sand Harbor and Skinny Dipper Point. 50k

ATTACHMENT A


15 37+50

An iconic Tahoe picture awaits at this vista point with the emerald cove below and trees growing out of boulders along Skinny Dipper Point. 50k

16 35+00

The final scenic vista point along the trail offers views of the north harbor of Sand Harbor, one of Tahoe's most photographed vistas and trail to Cove

100k

16 A Trail out to Skinny Dipper point with bench view to north harbor of Sand Harbor 20k

K1

North Trailhead Kiosk 1- North Trailhead (Tunnel Cr Café area) 25k

K2 Tunnel Creek Kiosk 2- Tunnel Creek

25k

K3 South Trailhead Kiosk 3-Sand Harbor 25k

A North Trailhead Donor Wall- list all donors of $100 or more 100+

B1

Bear Crossing at Northern Trailhead

Individual bricks with donor names 2.5k per paver

B2

Bear Crossing at Southern Trailhead

Individual bricks with donor names 2.5k per paver

T1

Trout Crossing at Tunnel Creek Bridge

Individual bricks with donor names 5k per paver

T2

Trout Crossing at Bonpland Creek Bridge

Individual bricks with donor names 5k per paver

ATTACHMENT A


L E G E N D

. . . . . . . . B P

. . . . . . . . H

. . . . . . . . F T

. . . . . . . . S/C

. . . . . . . . V P

. . . . . . . . P I

. . . . . . . . B C

. . . . . . . . T C

Skinny Dipper Point

Memor ia l Point(exi st ing v i sta)

Hidden Beach

Sunset Vi sta

Rocky Point Vista

Rocky Point

SAND HAR BOR

LAKE TAHOE

INCLINE VILLAGE

Bike Path • Vista MapDonor Recognition & Naming Opportunities

,–,

Donor Recog nit ion Wal l

ATTACHMENT A


AK/jw AGENDA ITEM: VIII.A.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approve Award of Nevada Stateline to Stateline Bikeway South Demonstration

Project – Phase 1D Improvements Construction Contract to Sierra Nevada Construction; Authorize Chairman and District Manager to Sign the Construction Contract; and Authorize the District Manager to Execute Contract Change Orders Not to Exceed Ten Percent of Total Construction Contract

Action Requested: Staff requests the Board award the Nevada Stateline to Stateline Bikeway South Demonstration Project – Phase 1D Improvements (Project) construction contract to Sierra Nevada Construction (SNC); authorize the Chairman and District Manager to execute the construction contract in substantially the form attached hereto (Attachment A); and authorize the District Manager to execute contract change orders not to exceed ten percent (10%) of the contract amount. Fiscal Analysis: All expenditures associated with this item are accounted for in the 2014/15 and 2015/16 Work Programs and associated budgets and will be funded by the Federal Highway Administration (FHWA) Public Lands Highways Discretionary (PLHD) funds and Nevada State Question 1 (Q1). The Q1 funds require a 50% match which will be met and exceeded with the PLHD funds. Work Program Analysis: This Project is included in the 2014/15 and 2015/16 Work Programs and the TTD’s Capital Improvement Program. All work associated with this effort will be captured under respective elements of the existing Work Program and corresponding allotted staff time. Background: Staff requested and received Board approval to advertise the construction contract for the project at the June 13, 2014 Board meeting. As the Project is funded with FHWA PLHD funds administered through the Nevada Department of Transportation (NDOT), it was required that NDOT provide a notice to proceed prior to advertising. Following the June 2014 TTD Board, staff worked with NDOT, Douglas County, Douglas County Sewer Improvement District, and Kingsbury General Improvement District to execute utility agreements between those agencies as required by the Code of Federal Regulations . NDOT issued a notice to proceed to advertise and award the Project on January 12, 2015 upon execution of all required utility agreements. NDOT established a Disadvantaged Business Enterprise (DBE) Program goal of 4% for the Project, which bidders are responsible to meet or provide good faith efforts if they cannot meet that goal.


AK/jw AGENDA ITEM: VIII.A.

Staff issued the formal bid advertisement on February 6, 2015, which concluded at 1:30 p.m. on February 27, 2015 and resulted in the submittal of seven bids ranging from $512,243.24 to $724,387.00. The engineer’s estimate for the Project was estimated to be $625,000.00. Discussion: Herback Engineering provided the apparent low bid of $512,243.24 with a DBE participation of 0.64%. SNC was the second lowest bidder at $521,007.00 with a DBE participation of 4.18%. Q&D Construction was the third lowest bidder at $545,000.00 with a DBE participation of 5%. Out of the seven bids received, four of the seven bidders were able to provide a DBE participation of over 4%. Following the bid opening, Staff reviewed the bids for compliance with the Contract Specifications. All three of the lowest bidders provided all necessary documentation required in the Contract Specifications, and all were qualified to construct the Project. As the administrator of federal funds, NDOT conducted a secondary review of the bids for compliance with all applicable state and federal laws, including DBE requirements. Herback Engineering was offered an opportunity to submit additional documentation on March 13, 2015 regarding its “good faith efforts” to meet the DBE goal of 4%. After reviewing all of the documentation submitted by Herback Engineering, NDOT determined that Herback Engineering was non-responsive due to their inability to meet the DBE goal and insufficient “good faith efforts.” NDOT recommended that TTD reject Herback Engineering’s bid for non-responsiveness and award a contract to the next lowest bidder, SNC. Based on NDOT’s determination, Staff recommends awarding the Nevada Stateline to Stateline Bikeway South Demonstration Project – Phase 1D construction contract to SNC in the amount of $521,007.00, and authorize the Chairman and District Manager to execute the construction contract in substantially the form attached hereto (Attachment A). Staff is also recommending that the Board authorize the District Manager to execute contract change orders not to exceed 10% of the contract amount. In the case of this Project, the District Manager would be authorized to execute change orders for a cumulative not to exceed amount of $52,100.70. All change orders above and beyond 10% of the contract amount would be subject to Board review and approval. Additional Information: If you have any questions or comments regarding this item, please contact Alfred Knotts at [email protected] or (775) 589-5503. Attachment:

A. Form Construction Contract




AG-1

AGREEMENT BETWEEN

TAHOE TRANSPORTATION DISTRICT

AND

(insert Contractor Name)

This Agreement by and between the Tahoe Transportation District (hereinafter OWNER) and _______________ (hereinafter CONTRACTOR) is effective immediately upon the signing of this Agreement by both parties.

WHEREAS, OWNER is a special purpose district created pursuant to a bi-state compact between the State of California and the State of Nevada and OWNER is authorized to enter into contracts for construction projects; and WHEREAS, CONTRACTOR is a construction company licensed as a general contractor in the State of Nevada; and WHEREAS, capitalized terms used in this Agreement and not otherwise defined shall have the meanings assigned thereto in the General Conditions pursuant to Article 10 of this Agreement; and WHEREAS, CONTRACTOR has submitted a Bid in accordance with the Bidding Requirements and the Contract Documents; and WHEREAS, CONTRACTOR submitted a responsive and responsible Bid in the aggregate amount of $ for the Work as outlined in the Contract Documents. Now, therefore, it is the intention of the OWNER and CONTRACTOR to enter into this Agreement to have CONTRACTOR complete all of the Work as specified or indicated in the Contract Documents. ARTICLE 1 - WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: construction of a new paved bikeway, narrowing and renovation of Laura Drive, construction of new curb and gutter, drainage improvements, and underground utility work. ARTICLE 2 - THE PROJECT 2.01 The Project, for which the Work under the Contract Documents may be the whole or only a part, is generally described as follows: construction of a new paved bikeway, narrowing and renovation of Laura Drive, construction of new curb and gutter, drainage improvements, and underground utility work.

ATTACHMENT A

AK/jw AGENDA ITEM: VIII.A.TTD/C Board Meeting Packet - May 8, 2015 -Page 116-

AG-2

ARTICLE 3 - ENGINEER 3.01 The Project has been designed by: Lumos & Associates, Inc. 225 Kingsbury Grade, Suite A Stateline, Nevada 89449 (hereinafter ENGINEER) and who is to act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time of the Essence All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence for this Agreement and the Contract. 4.02 Days to Achieve Substantial Completion and Final Payment The Work will be substantially completed within 45 “working days” after the date on which the Notice to Proceed is provided to CONTRACTOR and the Work will be completed and ready for final payment (less retention for maintenance requirements) in accordance with paragraph 14.07 of the General Conditions within 60 “working days” after the date on which the Notice to Proceed is provided to CONTRACTOR. CONTRACTOR shall schedule “working days” between the hours of 8:00 a.m. to 6:30 p.m on weekdays (Monday through Friday). A “working day” shall be defined as weekdays (Monday through Friday) excluding the following holidays: New Years Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving, Friday after Thanksgiving, Christmas Eve, and Christmas Day. CONTRACTOR may work on weekends (Saturdays or Sundays), or the above listed holidays, only with the written approval of the ENGINEER and only between the hours of 8:00 a.m. to 5 p.m. These approved days will be counted as “working days” if CONTRACTOR works on the controlling operation or operations for at least 60% of the total authorized daily time. The term “controlling operator or operations” is defined in Section 17.09 “Time of Completion” of the Supplementary Conditions.

CONTRACTOR is advised that most construction operations are prohibited by local agency ordinances in the period between October 15 and May 1. CONTRACTOR is responsible for contacting the TRPA and the Nevada Department of Environmental Protection to determine the conditions under which this requirement may be modified for specific types of work and for unusual weather conditions.

OWNER will suspend the assessment of liquidated damages for each day between October 15 and May 1 on which climatic conditions or governing agency rules and regulation prohibit CONTRACTOR from performing the Work.

4.03 Button-Up Provision Any Work started (i.e. soil disturbance) must be winterized by October 16, 2015, unless OWNER is able to obtain an extension to the grading deadline from both TRPA and NDEP. If OWNER cannot obtain the necessary extensions, OWNER will execute a Change Order with CONTRACTOR to remobilize to complete the remaining Work during the 2016 construction season.

ATTACHMENT A


AG-3

4.04 Delayed Start to Work It is anticipated that the Notice to Proceed will be issued for a start work date in early May of 2015. OWNER reserves the right to not issue the Notice to Proceed until later in the summer of 2015 if, in OWNER’S opinion, it is determined it is beneficial to the project to do so. 4.05 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence for this Agreement and the Contract and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense and difficulties involved in proving, in a legal or arbitration proceeding, the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One Thousand dollars ($1,000) for each day that expires after the time specified in paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 4.02 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand dollars ($1,000) for each day that expires after the time specified in paragraph 4.02 above for completion and readiness for final payment until the Work is completed and ready for final payment. B. In the event that the CONTRACTOR fails to pay OWNER the specified liquidated damages amount within thirty (30) days of CONTRACTOR's being notified of said damages, OWNER may deduct the amount of the assessed liquidated damages from the final payment or retention withheld. ARTICLE 5 - CONTRACT PRICE 5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents in an amount equal to the sum of the established unit prices for each separately identified item of Unit Price Work times the estimated quantity of that item, as indicated in the Bid Schedule in the CONTRACTOR’S Bid and the Bid Item Clarification. As provided in paragraph 11.03 of the General Conditions, estimated quantities are not guaranteed and determinations of actual quantities and classification are to be made by ENGINEER as provided in paragraph 9.08 of the General Conditions. Unit prices have been computed as provided in paragraph 11.03 of the General Conditions.

ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions. CONTRACTOR agrees, accepts and acknowledges that although this Agreement only refers to payments to be made by OWNER, payments for certain components of the Work may actually be made by Douglas County, Nevada, pursuant to procedures agreed to between OWNER and Douglas County, Nevada.

ATTACHMENT A


AG-4

6.02 Progress Payments; Retainage A. OWNER shall make progress payments on the Contract Price on the basis of CONTRACTOR's Applications for Payment as recommended by ENGINEER, on or about the Friday following the second Friday of of each month, depending upon the timing of submittals and approvals, as provided in paragraphs 6.02.A.1 and 6.02.A.2 below. All such payments will be made based on the unit prices for each separately identified item of Unit Price Work times the quantity of that item actually completed pursuant to the General Conditions, the Supplementary Conditions and the Bid Item Clarification. 1. Prior to Substantial Completion, progress payments will be made in an

amount equal to 90% of the Contract Price for the Work completed (with balance being retainage) less the aggregate of payments previously made and less such amounts as ENGINEER shall determine or OWNER may withhold, pursuant to paragraph 14.02 of the General Conditions. If Work has been 50% completed as determined by ENGINEER, and if the character and progress of the Work have been satisfactory to OWNER and ENGINEER, then OWNER, on recommendation of ENGINEER, may determine that as long as the character and progress of the Work remain satisfactory to them, there will be no retainage on account of Work subsequently completed, in which case the remaining progress payments prior to Substantial Completion will be in an amount equal to 100% of the Work completed less the aggregate of payments previously made; and

2. Upon Substantial Completion, OWNER shall pay an amount sufficient to

increase total payments to CONTRACTOR to 90% of the Contract Price for the Work completed, less such amounts as ENGINEER shall determine in accordance with paragraph 14.02.B.5 of the General Conditions and less 100 % of Engineer’s estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected that is attached to the certificate of Substantial Completion.

6.03 Final Payment Upon final completion and acceptance of the Work in accordance with paragraph 14.07 of the General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER pursuant to paragraph 14.07 of the General Conditions.

ARTICLE 7 - INTEREST

7.01 All moneys not paid when due as provided in Article 14 of the General Conditions shall bear interest at the rate that was in place on the Effective Date of this Agreement. The interest rate shall be determined by the interest rate paid by Bank of America, Minden branch on a certificate of deposit time deposit.

ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS

8.01 In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

ATTACHMENT A


AG-5

C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has carefully studied all (if any): (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) as identified in paragraph SC-4.02 of the Supplementary Conditions pursuant to paragraph 4.02 of the General Conditions, and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site which has been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions. CONTRACTOR accepts the limitations regarding the extent of the "technical data" contained in such reports and drawings upon which CONTRACTOR is entitled to rely as provided in paragraph 4.02 of the General Conditions. CONTRACTOR acknowledges that such reports and drawings are not Contract Documents and may not be complete for CONTRACTOR's purposes. CONTRACTOR acknowledges that OWNER and ENGINEER do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the Site. E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. H. CONTRACTOR has correlated the Contract Documents with all information known to CONTRACTOR, including information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies, and data. I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. J. CONTRACTOR acknowledges and accepts that CONTRACTOR, subcontractors and other persons who provide labor, equipment, materials, supplies or services for the public work must comply with the requirements of all applicable state, local and federal laws, including, without limitation, any applicable licensing requirements and requirements for the payment of sales and use taxes on equipment, materials and supplies provided for the Project. K. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

ATTACHMENT A


AG-6

ARTICLE 9 - CONTRACT DOCUMENTS

9.01 Incorporation by Reference A. OWNER and CONTRACTOR agree to comply with all of the provisions in the Contract Documents, which provisions are expressly incorporated by reference into this Agreement. B. Conflicts or inconsistencies between separate provisions of the Contract Documents shall be resolved in accordance with paragraph SC-3.03 of the Supplementary Conditions. 9.02 Contents A. The Contract Documents consist of the following:

1. This Agreement 2. The Performance Bond – Attachment 1 hereto. 3. The Payment Bond – Attachment 2 hereto

4. The General Conditions (not attached hereto) 5. The Supplementary Conditions (not attached hereto) 6. The Standard Technical Specifications, consisting of Part 2 and Part 3 of the

most current edition of the “Standard Specifications for Public Works Construction, Washoe County, City of Sparks, City of Reno, Carson City, City of Yerington” (i.e. the Orange Book) (not attached hereto)

7. The Supplemental Technical Specifications (not attached hereto) 8. The Drawings (not attached hereto) 9. The Addenda (numbers ____ to ____, inclusive) – Attachment 3 hereto. 10. The Notice to Proceed (not attached hereto) 11. The CONTRACTOR’S Bid (not attached hereto) 12. The Bid Item Clarification – Attachment 4 hereto. 13. Instruction to Bidders (not attached hereto) 14. Documentation submitted by CONTRACTOR prior to Notice of Award –

Attachment 5 hereto.

15. The following which may be delivered or issued on or after the Effective Date of the Agreement (not attached hereto):

a. Written Amendments b. Work Change Directives

ATTACHMENT A


AG-7

c. Change Order(s)

16. The certificates of insurance of the type, and in the amounts, specified in Article 5 of the General Conditions (not attached hereto)

17. Required Contract Provisions Federal-Aid Construction Contracts, FHWA-

1273, Revised May 1, 2012 – Attchment 6 hereto. Including but not limited to the following:

a. Required Contract Provisions Federal-Aid Construction Contracts b. Supplement to the Weekly Certified Payrolls c. Standard Federal Equal Employment Opportunity Construction Contract

Specifications (Executive Order 11246) d. Specific Equal Employment Opportunity Responsibilities e. Disadvantaged Business Enterprise in Federal-Aid Highway Construction f. Certification Required by Section 1352 of Title 31, United States Code,

Restriction of Lobbying Using Appropriated Federal Funds 18. The most current versions of the Federal Requirements for Construction

Contracts, including but not limited to the following (not attached hereto):

a. Civil Rights Act of 1964, Title V1-49CPR Part 21 Contractural Requirements

b. Inspection of Records – 49 CFR Part 18 c. Rights to Inventions – 49 CFR Part 18 d. Breach of Contract Terms, Sanctions – 49 CFR 18 e. DBE Required Statements – 49 CFR Part 26 f. Trade Restriction Clause – 49 CFR Part 30 g. Termination of Contract – 49 CFR Part 18 h. Notice to Prospective Federally Assisted Construction Contractors –

41 CFR 60.1.8 i. Standard Federal Equal Employment Opportunity Construction

Contract Specifications – 41 CFR Part 60-4.3

19. Requirements for Minimum Wages for State Public Works Projects and Federal Wage Rates, as reflected in Attachment 7 hereto.

20. The following Documents and Permits (not attached hereto):

a. Geotechnical Report for Nevada Stateline to Stateline Bikeway, South Demonstration Project, Stateline, Nevada," prepared by Lumos & Associates, Inc., dated March 2011

b. TRPA Permit, EIPC2011-0024 dated April 19, 2012 & August 6, 2014 c. Douglas County Site Improvement Permit d. Kingsbury GID Permit

B. The Contract Documents listed in paragraph 9.01.A are attached to this Agreement except as expressly noted otherwise above. The Contract Documents not attached to this Agreement have been made available to Contractor and are on file with OWNER and available for copying and inspection.

C. There are no Contract Documents other than those listed above in this Article 9.

ATTACHMENT A


AG-8

D. The Contract Documents may only be amended, modified or supplemented as provided in paragraph 3.04 of the General Conditions. ARTICLE 10 - MISCELLANEOUS

10.01 Terms Capitalized terms used in this Agreement and not otherwise defined shall have the meanings assigned thereto in the General Conditions.

10.02. Assignment of Contract No assignment by a party hereto of any rights under or interests in this Agreement or the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns

OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Legal In the event that there is any litigation relative to the interpretation or enforcement of this Agreement or any of the Contract Documents, any such matter must be litigated in the Ninth Judicial District Court of Nevada. 10.06 Notices All notices, documents and or payments regarding this Agreement and Contract shall be sent to the following: OWNER CONTRACTOR

ATTACHMENT A


AG-9

10.07 Effective Date of the Agreement

Both OWNER and CONTRACTOR agree that this Agreement and the Contract, become effective immediately upon the signing of this Agreement by both parties. IN WITNESS WHEREOF, OWNER and CONTRACTOR have caused this Agreement to be executed and intend to be bound by the provisions of this Agreement and the Contract. Dated this day of , 2015. CONTRACTOR TAHOE TRANSPORTATION DISTRICT [NAME, TITLE] Steve Teshara, Chair [ENTITY] Board of Directors STATE OF NEVADA ) )SS. COUNTY OF DOUGLAS ) On the _______ day of ___________, 201__, Steve Teshara, Chair of the Tahoe Transportation District, personally appeared before me ____________________________/ Notary Public, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is (are) subscribed to this instrument, and acknowledge that he (she/they) executed it. Dated day of , 201 . Type name here , type title here On authority with and on behalf of type contractor name here STATE OF NEVADA ) )SS: COUNTY OF DOUGLAS ) On this ______ day of _________________, in the year _______ before me, ____________________________/ Notary Public, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is (are) subscribed to this instrument, and acknowledge that he (she/they) executed it. WITNESS my hand and official seal. My Commission Expires: Notary's Signature

ATTACHMENT A


GF/jw AGENDA ITEM: VIII.B.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approve Conversion of Compressed Natural Gas Station for the Exclusive Use of

the Tahoe Transportation District in Providing Transit Services and Approve Purchase of Control Upgrades

Action Requested: Staff requests the Board approve the conversion of the Compressed Natural Gas (CNG) station to a non-public station to be used exclusively by TTD for fueling its transit vehicles, and approve the purchase of control upgrades necessary to complete the conversion. Fiscal Analysis: An estimated $29,100 for facility upgrades to be paid for with PTMISEA grant funds. Some costs for Trillium CNG time and materials for training of TTD staff in connection with the conversion. There will be an estimated annual savings of $36,000 from reduced Operations & Maintenance costs. Work Program Analysis: Maintaining TTD-owned transit facilities is within the scope of the transit management work program. Background: TTD owns and operates a fast-fill CNG station located at the Lake Tahoe Airport. This station is currently open to the public and accepts Visa and MasterCard payments and individual authorization cards. TTD currently operates the CNG station as a separate business enterprise under TTD management and is accounted for in the General Fund. The vast majority of the CNG fuel is sold to the TTD transit fleet, approximately 98% of all fuel sold. The remaining 2% is sold to public and private purchasers. TTD contracts with Trillium CNG to maintain and operate the station. Trillium maintains the station and is responsible for all purchase transactions, credit card fees and reporting. Trillium charges a flat fee of $6,000 per month, $72,000 annually, to provide these services. Special repair visits are charged at an hourly service rate. TTD has been in contact with Trillium CNG regarding a necessary upgrade to the controls and software at the station, including the credit card reader. The current controls and software need to be upgraded before December 2015.


GF/jw AGENDA ITEM: VIII.B.

Discussion: The costs of operating the CNG station as a business enterprise have increased dramatically since TTD and Trillium CNG entered into a new service agreement dated July 1, 2014. Trillium CNG was the only entity that responded to TTD’s request for proposals. The monthly operator fees now average four to five times the amount paid in the first 11 years of the station’s existence. Over the past year, there have also been unexpected costs to fix the station after mechanical breakdowns and special annual maintenance costs. Staff has been forced to impose steep increases in the price of CNG at the station to recover these fixed and variable costs. The price increases have made it more expensive and less efficient for TTD to operate its vehicle fleet, and the station is still projected to lose money, which will negatively impact the General Fund.

Staff recommends the CNG station be converted to non-public use solely by TTD for fueling its vehicles and installation of the required controls and software upgrades. By closing the station to the public, TTD will be able to shift the CNG enterprise costs from the General Fund to Transit Operations Fund and achieve significant cost savings in operating the station. The fee paid to Trillium CNG will be reduced from $6,000 a month to $3,000 a month, as administrative duties will be eliminated and service visits will be reduced. The estimated annual cost savings are $36,000. Trillium CNG will train TTD staff to do some of the service at the station. Further cost savings are realized by the elimination of card reader hardware, software, transactional security infrastructure, and reporting requirements. The controls and software upgrades required for the conversion will cost $29,100, as opposed to more extensive controls and software upgrades that would be required to keep the station open to the public. Finally, there will be less risk associated with price setting because all costs of the station will be paid directly by TTD through the Transit Operations Fund.

Additional Information: If you have any questions or comments regarding this item, please contact George Fink at (775) 589-5325.


AK/jw AGENDA ITEM: VIII.C.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approval of a Task Order for Wood Rodgers to Provide Comprehensive Program

Management of TTD’s Capital Improvement Program Action Requested: It is requested the Board approve the following Task Order:

TASK ORDERS

Firm Work Element Type of Agreement Phase Work to be Performed/Deliverable Cost

Wood Rodgers Various Task Order Various

Provide comprehensive Program Management of Capital Improvement Program

$130,000

Fiscal Analysis: All expenditures associated with this item are accounted for in the approved 2014/15 and the draft 2015/16 budgets. Work Program Analysis: All work associated with this effort is captured various work elements of the approved FY 2015 Work Program and have been incorporated into the draft FY 2016 Work Program. Cost savings from two vacant Full Time Equivalent (FTE’s) positions will be utilized to offset the cost for the Professional Services. Background and Discussion: In May 2014, the TTD Board authorized the release of a Request for Qualifications (RFQ) for various professional services necessary to effectively and efficiently carry out TTD’s annual work program, including TTD’s Capital Improvement Program (CIP) and associated capital projects, as well as address other short and long-term organizational needs. The specific five categories are as follows:

• Category 1 - Project Delivery • Category 2 - Project and Program Management • Category 3 - Specialty Assistance in Support of Project Delivery or Design Review • Category 4 - Transit Systems/Service Planning • Category 5 - Miscellaneous (Landscaping, Architecture, Financial Services, Utility Locating,

Land Use Planning, Public Outreach and Education, Organizational Management, Marketing/ Surveys/Polling and Evaluation)


AK/jw AGENDA ITEM: VIII.C.

Following the evaluation of the received Statements of Qualifications, TTD staff prepared a Priority 1 list of ready and willing firms to perform services under what is referred to as an “Indefinite Delivery/Indefinite Quantity” (IDIQ) contract. This Priority 1 list was approved by the TTD Board of Directors as part of the August 8, 2014 Board meeting. This list of qualified firms is valid for a period of three years. Discussion: As the Board is aware, Capital Program Specialist, Derek Kirkland left his position with the TTD in April 2015 after four years of dedicated service. In addition to Mr. Kirkland’s departure, Transportation Projects Manager, Alfred Knotts announced he has accepted a position with Park City Municipal Corporation to become their Transportation Planning Manager and will be departing TTD and Lake Tahoe in May 2015. Given the untimely departure of two key TTD staff and the ongoing progression of TTD’s CIP, staff evaluated the most effective short-term solution to ensure TTD’s CIP continues toward implementation as it relates to key milestones and ultimate project delivery. As a result of this evaluation, Staff laid out a transition plan which relies on a strategy to provide support through staff augmentation utilizing professional services procured under “Category 2 – Program Management” within TTD’s Priority 1 IDIQ list. These services will be provided on an as-needed basis by Wood Rodgers staff at reduced hourly fee schedule negotiated by TTD and Wood Rodgers. The Not to Exceed amount for this Task Order is $130,000 and will be paid for by reallocating staff time from the vacant FTE’s. Wood Rodgers’ intimate knowledge of TTD’s CIP, organizational processes, Staff, and project partners provides for a seamless transition from in-house Program Management to outside professional services. It is anticipated the $130,000 will be adequate to support necessary level of effort to effectively carry out the remaining work in the FY 2014/2015 Work Program, as well as the FY 2015/2016 draft Work Program. Additional Information: If you have any questions or comments regarding this item, please contact Alfred Knotts at (775) 589-5503 or [email protected].




CH/jw AGENDA ITEM: VIII.D.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Authorize District Manager to Execute an Agreement with the United States

Forest Service to Provide Technical Services for the Preparation of the Environmental Analysis for the Nevada Stateline to Stateline Bikeway Phase 3 Project

Action Requested: Staff requests the Board authorize the District Manager to execute an agreement with the United States Forest Service to provide technical services for the preparation of the Environmental Analysis for the Project. Fiscal Analysis: All expenditures associated with this item are accounted for in the approved 2014/15 and the draft 2015/16 budgets. The agreement with the United States Forest Service (USFS) includes the District providing funding in the amount in the amount not to exceed $340,000 to the USFS Lake Tahoe Basin Management Unit (LTBMU) to provide technical services for the preparation of the environmental analysis and all necessary field work. Funding to reimburse the LTBMU is secured and will be provided through Nevada State Question 1 funding and funding provided by the Incline Village General Improvement District (IVGID). Work Program Analysis: All work associated with this effort is captured various work elements of the approved FY 2015 Work Program and have been incorporated into the draft FY 2016 Work Program. Background: At the October 10, 2014 TTD Board meeting, Staff presented the results of a fatal flaw analysis for the Project, prepared by Lumos and Associates (Lumos) for TTD and IVGID, which showed that co-location of the Phase 3 Bikeway Project and IVGID’s sewer effluent export line is feasible. At that meeting, the Board approved a new interlocal agreement with IVGID, which included IVGID providing up to $300,000 for the Project, allowing TTD to move forward with the environmental review process, including the required 30% design for that review; and a new Task Order for Lumos to develop the 30% design. Lumos is currently working on the 30% design, which is scheduled for completion in May in preparation for the environmental analysis (EA) to begin.


CH/jw AGENDA ITEM: VIII.D.

Discussion: Over the past few months, Staff has met with the LTBMU to discuss the National Environmental Policy Act (NEPA) process for the Project. A determination was made by the LTBMU that they will be the Lead Agency for NEPA as the Project is entirely on USFS lands, with the exception of a small segment on State lands. It is anticipated that Ascent Environmental will provide quality assurance and quality control services for the development of the EA for the Project under contract with TTD. As the project is on USFS lands, LTBMU will provide technical services for the environmental process for the project, including the field work and special studies. Ascent will provide quality assurance and control for TTD in the drafting and preparation of the final product for environmental review. Upon approval Staff will work with LTBMU and Ascent staff to finalize task orders. Additional Information: If you have any questions or comments regarding this item, please contact Carl Hasty at (775) 589-5503 or [email protected].




CH/jw AGENDA ITEM: IX.C.

MEMORANDUM

Date: May 4, 2015 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Direction and Possible Approval of the District’s Proposed Work Program and

Budget for Fiscal Year 2016 Action Requested: It is requested the Board discuss the proposed work program and budget for Fiscal Year 2016 (FY 2016), providing feedback and direction to Staff, including possible approval. The final work program and budget will be brought back to the Board next month. Fiscal Analysis: The proposed summary budget of revenues and expenses is attached (Attachment A). With projects and transit, the projected budget totals approximately $10.7 million this coming fiscal year, approximately $2 million less than last fiscal year. The funding sources available for the work program in the coming fiscal year continue to be varied and complicated. In general, the project planning work will be supported by the Federal Lands Highway (FLH) half percent funds, Public Lands Highways, or Question 1 (NV) funds as the project phase dictates. This is the last year of funds from the FLH half percent source. This budget anticipates a grant extension through the fiscal year of the FLH funds. To balance the proposed budget, approximately $600,000 of FLH funds programmed for the ferry project were reprogrammed to other projects, and will need to be replaced with other sources to complete the environmental analysis and decision process of the ferry project. Staff has identified several potential replacement sources, and should one be acquired a budget amendment would be made at a future date. Transit funding sources include Federal Transit Administration (FTA) funds from programs 5311, 5317, 5308, 5310, Nevada License Plate Fund, Transit Development Act (TDA), California Proposition 1B TSSSDRA and PTMISEA, and private sector contributions dependent on whether the use is transit operations or capital acquisition. Planning funds are 5303 and FHWA PL funds. Other funds available to the District are member and regional contributions to the District’s general fund. This is our weakest source of funding support. The proposed budget includes merit increases for qualified staff and a fifteen percent budgeted increase in health insurance costs, based on indications by our plan provider.


CH/jw AGENDA ITEM: VIII.E.

Work Program Analysis: This budget proposal anticipates partially backfilling the two vacant capital project positions through contractors and shifting existing staff into the balance of the work load. With that shift, the budget is including a new half time support position for fiscal grant management duties. Approval of this budget will leave the District with a staff of nine full-time and one half time, down from eleven in FY 2015, including the District Manager, and provides the balance of its work through contract services. Background: This proposed budget and work program will be the seventh full fiscal year since the Board hired a District Manager and subsequent staff. The capital and transit programs continue to make progress, although will be more challenged in the coming fiscal year as project planning funds wind down. Sustained funding to deliver the construction of all projects and advance the development of a regional transit system and services will be the overarching goal for the fiscal year. Discussion: The District’s FY 2016 work program and budget continues to reflect three major work areas: projects and capital program, administration and agency development, and transit. The summary Work Element outline for FY 2016 is found in Attachment B. The work program structure remains consistent with the past. The budget continues to be complex with numerous special funds used to operate and advance the District’s work program for projects and transit. The programs are operating at full capacity with:

• Construction commencing on another section of the South Demo Shared Use Trail on Laura Drive summer of 2015

• Final design and construction is expected to commence in FY 2016 for the SR 89/Fanny Bridge Community Revitalization Project and the North Demonstration Project along SR 28

• Environmental document preparation for the SR 28 Bike Trail Project (Central Corridor) south of Sand Harbor State Park and Spooner Summit will continue

• The environmental document for the US 50 South Shore Community Revitalization Project is expected to be released and move to decision in the 2016 fiscal year

• The last major project of the original set targeted in 2009, the Aquabus Cross-Lake Passenger Ferry, will continue through the environmental document development stage, funding dependent.

Planning work that commenced in FY 2015 will continue and be concluded in FY 2016:

• To address long-term plans for potential transit service connecting the Sacramento and Reno corridor areas with Tahoe and the Sierra

• Integrated regional transit system planning • Transit facility planning • Corridor Implementation Planning and updating the Regional Transportation Plan with the

Tahoe Metropolitan Planning Organization Additional Information: If you have any questions or comments regarding this item, please contact Carl Hasty at [email protected] or (775) 589-5501. Attachments:

A. FY 2016 Proposed Budget B. FY 2016 Work Program




Tahoe Transportation DistrictProposed FY 16 Budget

By Fund

TOTAL GENERAL CIP TO GFARevenuesFederal Grants 5,413,479 2,990,121 2,423,358State Funding 2,396,789 1,108,073 1,288,716Contributions 1,850,542 115,159 661,250 1,074,133General Revenues 262,048 262,048Charges for Services 762,504 80,000 682,504Special Items 10,810 240 10,570 1,500TOTAL REVENUES 10,696,172 457,447 4,759,444 5,479,281 1,500

ExpensesPersonnel 1,218,749 99,930 629,580 489,239 10,000Admin Support (ICAP) 261,548 104,980 156,568Contracts 6,069,609 2,931,169 3,138,440Fuel 615,100 600 614,500Other Operating 1,508,543 312,390 129,700 1,066,453Depreciation 924,684 924,684 75,000Capital Outlay 65,417 65,417 156,250Interest 3,000 3,000TOTAL EXPENSES 10,666,650 415,920 3,795,429 6,455,301 241,250

Other Funding SourcesIn (Revenues) -807,765 -807,765 -156,250Out (Expenses) 964,015 964,015TOTAL OTHER FUNDING SOURCES 156,250 0 964,015 -807,765 -156,250

Increase / (Decrease) to Fund Balance -126,728 41,527 0 -168,255 -83,500

General Fund 4%

Capital Improvement

Program 35% Transit

Fund 61%

Expenses by Fund Type

ATTACHMENT A

CH/jw AGENDA ITEM: VIII.E.TTD/C Board Meeting Packet - May 8, 2015 -Page 133-


Personnel Costs

FY 16 Budget Tops SR28 MM-CA MM-NV Area 4 SLT-STS FLH Rd 5 PLHD 1C PLHD 1D PLHD 2 Q1-NVBike FTA 5303 General TOTALPERSONNELSalaries & Wages 210,622 10,709 17,414 33,202 2,194 4,917 233,157 3,591 14,417 22,944 47,668 54,460 61,865 717,160Admin/Vac/Sick 52,657 2,677 4,353 8,300 548 1,229 58,290 898 3,604 5,735 11,917 13,615 15,609 179,432Allowance 805 38 115 5,259 38 384 308 460 573 7,980Medicare 3,829 195 316 603 40 89 4,302 65 262 421 868 994 1,132 13,116SUTA 3,440 168 308 580 41 89 3,174 52 192 266 683 747 771 10,511DAC MPP 21,127 1,074 1,741 3,329 219 492 23,737 359 1,445 2,325 4,791 5,483 6,244 72,366DAC Retirement 10,562 537 871 1,665 110 246 11,866 180 722 1,163 2,396 2,741 3,122 36,181Health Insurance 54,080 2,819 3,245 6,305 485 1,021 45,042 857 3,139 4,175 10,851 9,317 9,307 150,643Dental Insurance 4,249 227 249 488 37 79 3,779 70 257 346 934 758 734 12,207Life/STD Insurance 1,491 70 99 192 14 30 1,267 23 88 121 289 346 314 4,344Vision Care Insurance 711 37 48 93 7 14 636 11 42 57 152 135 133 2,076Workers Compensation 1,376 117 63 117 8 17 550 9 35 51 120 144 126 2,733Total Personnel 364,949 18,668 28,707 54,989 3,703 8,223 391,059 6,115 24,241 37,988 80,977 89,200 99,930 1,208,749

Projected Year End FY 2015

Prelim Budget

FY 2016 VarianceTransit Ops 298,638 364,949 22.2% Tahoe Transportation DistrictSR 28 -ESE 5,211 18,668 258.2% Payroll Reconciliation between FY 14 & FY 15Mob Mgmt - CA 22,001 28,707 30.5%Mob Mgmt - NV 63,500 54,989 -13.4% FY 15 Proposed Budget includes merit increase for staffArea 4 1,920 3,703 92.9% Includes Transportation Projects Mgr and Capital Program SpecialistSLT-STS - 8,223 100.0%FLH 1/2% 532,969 391,059 100.0% FY 16 Budget 1,208,749PLHD - 1C (Bikeway) 3,284 6,115 86.2% FY 15 Projected 1,080,925PLHD - 1D (Laura Dr) 6,500 24,241 100.0% Variance 127,824PLHD - 2 (US 50) 20,258 37,988 100.0% 11.8%Question 1 (NV Bikeway) 1,586 80,977 100.0% Variance ReconciliationFTA 5303 28,919 89,200 100.0% Admin Assistant 24 Hrs/Week, Full Benefits 33,262District Ops 96,139 99,930 3.9% Merit Increase 30,954Total 1,080,925 1,208,749 11.8% SSRP & Retirement on Merit Increase 3,715

Transit System Prgm Mgr (7/1 - 11/2) 28,305Health Care Increase Estimated at 15% 17,796

Personnel by Fund

Projected Year End FY 2015

Prelim Budget

FY 2016 Variance FY 16 includes Paid CTO 10,051Transit Ops 391,270 479,239 22.48% Mob Mgmt Reclass in FY 15 3,228CIP 593,516 629,580 6.08% Total 127,311General 96,139 99,930 3.94%Total 1,080,925 1,208,749 11.8% Difference (Dental, Life, Vision, etc.) 513

Transit Ops CIP General

Personnel Costs by Fund Type

Projected Year End… Prelim Budget…

ATTACHMENT A


Fiscal Year 2016 Salary Table

TTD Positions

Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 81 24,958 25,957 26,956 27,953 28,951 29,951 30,949 31,9472 26,955 28,033 29,112 30,191 31,269 32,348 33,427 34,5053 29,112 30,277 31,441 32,605 33,771 34,934 36,098 37,2644 Administrative Assistant 31,441 32,698 33,956 35,214 36,471 37,729 38,986 40,2445 33,956 35,314 36,673 38,030 39,389 40,747 42,105 43,4646 36,673 38,140 39,607 41,073 42,541 44,007 45,474 46,9417 39,607 41,190 42,774 44,358 45,944 47,528 49,111 50,6968 42,774 44,486 46,197 47,907 49,618 51,330 53,040 54,751

9 District Analyst 46,197 48,043 49,892 51,740 53,588 55,436 57,283 59,130

10Clerk of Board/DBE Liaison;

Transit Accountant 49,892 51,888 53,885 55,879 57,875 59,870 61,866 63,862

11 53,885 56,039 58,195 60,350 62,503 64,661 66,815 68,970

12 Mobility Manager 58,195 60,522 62,849 65,177 67,505 69,834 72,160 74,488

13 Controller 62,849 65,364 67,878 70,392 72,906 75,420 77,934 80,448

14Capital Program Specialist;

Transit Manager 67,878 70,592 73,308 76,024 78,739 81,453 84,168 86,884

15 Transit System Program Mgr 73,308 76,241 79,172 82,105 85,037 87,970 90,902 93,835

16 79,172 82,339 85,505 88,674 91,840 95,007 98,173 101,341

17 Transportation Projects Mgr 85,505 88,926 95,116 95,766 99,187 102,607 106,027 109,448

18 Legal Counsel 92,346 96,041 99,735 103,429 107,121 110,817 114,510 118,204

ATTACHMENT A



General Fund

Preliminary FY 16 Budget

District Operations

RevenuesGeneral Revenues Admin Support 261,548 261,548 Contributions 115,159 115,159 Misc. 500 500Total General Revenues 377,207 377,207

Charges for Services Rental Car Mitigation Fees 80,000 80,000Total Charges for Services 80,000 80,000

Special Items Interest Revenue 240 240Total Special Revenues 240 240

TOTAL REVENUES 457,447 457,447

Expenses Personnel 99,930 99,930 Professional Services 161,100 161,100 Auditing Services 31,710 31,710 Legal Services 1,200 1,200 Facility Rent 21,840 21,840 Facility Utilities 6,000 6,000 Supplies 16,800 16,800 Insurance 3,500 3,500 Advertising & Public Relations 1,000 1,000 Reproduction & Printing 1,200 1,200 Postage 300 300 Dues, Subscriptions & Publications 13,690 13,690 License & Permits 500 500 Transit Management - No Shore 20,000 20,000 Training 5,000 5,000 Travel 13,050 13,050 Vehicle Fuel 600 600 Repairs & Maintenance 400 400 Modified Business Tax 4,800 4,800 Interest 3,000 3,000 Miscellaneous Expenses 10,300 10,300

TOTAL EXPENSES 415,920 415,920

Increase/(Decrease) to Fund Balance 41,527 41,527

ATTACHMENT A



General FundSupplemental Information

Administrative Support Revenue (10% ICAP) AmountCIP - Public Lands Highways Discretionary -Bikeway Phase C 3,112CIP - Public Lands Highways Discretionary -Bikeway Phase D 10,024CIP - Public Lands Highways Discretionary -US 50 12,801CIP - Federal Lands Highways - 1/2 Percent 64,673CIP - FTA 5303 11,870CIP - IVGID 2,500TO - Transit Operations 118,922TO - East Shore Express 14,572TO - NV Mobility Management 6,504TO - CA Mobility Management 3,317TO - Area 4 5,051TO - NV Specialized Transit System 3,735TO - CMAQ 4,467

Total Admin Support Revenue 261,548

Admininstrative Support Revenue by FundCIP 104,980TO 156,568Total 261,548

Professional ServicesTahoe Regional Planning Agency 51,600SCS - Financial Software Annual Fees & Support 29,000CipAce - Grant Management Software Annual Fees 10,000Compensation Study 7,500Raymond James Annual Fees 5,000TBD 10,000Ruffalo & Associates (Lobbyist) 48,000

Total Professional Services 161,100

TRPA Annual AssessmentProjected FY 16 96,240FY 15 92,883Increase 3,357

ATTACHMENT A



Capital Improvement Program Fund

Preliminary FY 16 Budget

Capital Improvement

ProjectsTransit Capital

PurchasesRevenuesCapital Grants & Contributions FLH 1/2 Percent Funding 1,023,850 1,023,850 Public Lands Highways Discretionary (PLHD) 1,180,281 1,180,281 Question 1 533,977 533,977 FTA 5303 (Tahoe Basin Corridor) 537,321 397,321 FTA 5308 (Bus Purchases incl Placer Cty) 357,016 357,016 FTA 5310 (Van Purchase) 31,653 31,653 Prop 1B 541,017 574,096 Contributions/Grant Match 521,250 630,000 31,250TOTAL REVENUES 4,759,444 3,765,429 994,015

Expenses Personnel 629,580 629,580 Contract Services 2,931,169 2,931,169 Reproduction & Printing 1,500 1,500 Rent Meeting Room 13,450 13,450 Advertising / Outreach 17,925 17,925 Admin Support (ICAP) 104,980 104,980 Supplies 3,225 3,225 Subscriptions, Dues, & Publications 4,000 4,000 Professional Services 58,900 28,900 30,000 Training 10,330 10,330 Travel - Per Diem 9,420 9,420 Travel - Commercial Air 6,700 6,700 Travel - Auto 4,250 4,250Total Operating 3,795,429 3,765,429 30,000

Capital Outlay Equipment over $5000 900,735 900,735 Equipment under $5000 63,280 63,280 CIP over $5000 Reimb Capital Expenses -964,015 -964,015Total Capital Outlay 0 0 0

Other Financing Sources - Expenses Preventive Maint (In) Out Capital Outlay (In) Out 964,015 964,015 Transfer (In) OutTotal Other Financing Sources 964,015 0 964,015

TOTAL EXPENSES 4,759,444 3,765,429 994,015

Increase / (Decrease) to Fund Balance 0 0 0

ATTACHMENT A



Capital Improvement Program Supplemental Schedule

Expenses

CIP ProjectsFLH Half Percent 1,023,850$

CIP Development & Management 93,862SIP Development & Management 9,922US 50 2,960Waterborne Transit - FTA Alternative Analysis 173,165NV Stateline to Stateline Bikeway - So Demo 4,033SR 89 - Fanny Bridge 101,189Meeks Bay 15,019SR 28 Parking Lots 12,494Trans Sierra / Regional Revenue Development 218,935Tahoe Multi Modal Corridor Mgmt Plan 97,000Other 295,271

Public Lands Highways Discretionary 1,180,281$ Bikeway - 1C So Demo 34,227Bikeway - 1D Laura Drive 670,265US 50 475,789

Question 1 533,977$ Bikeway - 1D Laura Drive 40,000Bikeway - No Demo 145,277Bikeway - Central Corridor 348,700

FTA 5303 (Tahoe Basin Corridor) 397,321$

Contributions 630,000$ IVGID - Bikeway Central Corridor 300,000Placer County - SR 89 190,000TMPO - Tahoe Multi Modal Corridor Mgmt Plan 140,000

Total CIP Project Expenses 3,765,429$

ATTACHMENT A



Capital Improvement Program Supplemental Schedule

Transit Capital Purchases Expenses Transfer to TO Transfer to GFA

Bus Purchases Including Placer Cty 544,623$ 388,373 156,250Prop 1B - PTMISEA 154,220Prop 1B - TSSSDRA 2,137FTA 5308 232,016Placer County 156,250

Van Purchase 39,566$ 39,566Prop 1B - PTMISEA 7,913FTA 5310 - NDOT 31,653

AVL & Scheduler 261,000$ 261,000Prop 1B - PTMISEA - AVL 211,000Prop 1B - PTMISEA - Scheduler 50,000

Yard Lighting & Security 15,640$ 15,640Prop 1B - TSSSDRA 15,640

Shelter Lighting & Security 51,182$ 36,182Prop 1B - TSSSDRA 51,182

Two-Way Radios 52,004$ 52,004Prop 1B - TSSSDRA 52,004

Facility Improvements & CNG Modernizations 30,000$ 15,000Prop 1B - PTMISEA 30,000

Total Transit Capital Purchases 994,015$ Total Transfers 964,015$ 807,765$ 156,250$

Total CIP Expenditures 4,759,444

ATTACHMENT A



Transit Fund

FY 16 Preliminary

Budget Transit Ops SR 28 CMAQMobility

Mgmt

SLT-Specialized

Transit Services Area 4

RevenuesGrants & Contributions FTA 5311 - NDOT 2,080,450 1,838,992 147,626 93,832 *FTA 5311 F - Caltrans 42,272 42,272 FTA 5311 - Caltrans 110,997 110,997 *FTA 5310 - Caltrans 48,807 24,442 24,365 FTA 5317 - Caltrans 5,835 5,835 Older American Act 64,212 14,212 50,000 *Cty Based Medi-Cal Adm Act (CMAA) 2,500 2,500 CMAQ 64,785 64,785 RTAP 3,500 3,500 *NV State Lands 75,000 75,000 *Low Carbon - CA 34,128 34,128 Lake Tahoe License Plate Fund 10,000 10,000 Contributions 1,063,538 1,043,157 1,642 8,355 4,828 5,556 In Kind Contributions 10,595 10,595 TDA - LTF 804,833 804,833 TDA - STA 364,755 364,755Total Grants & Contributions 4,786,207 4,269,576 232,626 77,022 108,022 43,405 55,556

Charges for Services FareBox Revenue 530,504 516,000 14,504 Pass Sales 150,000 150,000 *Lease Back Revenue 2,000 2,000Total Charges for Services 682,504 668,000 14,504 0 0 0 0

Special Items Insurance Claims Sale of Fixed Assets -10,000 -10,000 Interest Revenue 570 570Total Special Items 10,570 10,570 0 0 0 0 0

TOTAL REVENUES 5,479,281 4,948,146 247,130 77,022 108,022 43,405 55,556

Operating Expenses Personnel 479,239 364,949 18,668 83,696 8,223 3,703 Contract Services 3,138,440 3,000,000 101,840 15,000 21,600 Vehicle Fuel 614,500 575,000 30,000 3,500 6,000 Sales Tax on Fuel 8,000 8,000 Repair and Maintenance 161,004 155,004 6,000 Insurance 250,800 246,300 3,500 1,000 Reproduction & Printing 12,750 5,000 2,000 3,000 750 2,000 Facility Rent 139,000 126,600 12,000 400 Facility Utilities 90,500 85,500 5,000 Telephone 17,500 17,500

ATTACHMENT A



Transit Fund

FY 16 Preliminary

Budget Transit Ops SR 28 CMAQMobility

Mgmt

SLT-Specialized

Transit Services Area 4

Operating Expenses Continued Supplies 2,950 1,500 150 500 500 300 Postage 400 200 200 Advertising & Public Relations 66,090 5,000 30,000 23,340 1,750 6,000 Admin Support (ICAP) 156,568 118,922 14,572 4,467 9,821 3,735 5,051 License & Permits 2,625 2,500 125 Dues, Subscriptions and Publications 2,500 2,500 Professional Services 237,892 193,490 29,200 3,500 1,000 10,702 Legal Services 3,200 3,200 Training 10,075 7,500 2,200 375 Travel 11,352 5,000 5,305 1,047 Farebox Replacement 49,215 49,215 Miscellaneous Expenses 600 600 Compensated Absences 10,000 10,000Total Operating Prior to Depreciation 5,465,200 4,934,065 247,130 77,022 108,022 43,405 55,556

Net Increase / (Decrease) prior to Deprec 14,081 14,081 0 0 0 0 0

Depreciation Expense 924,684 924,684 0 0 0 0 0

Capital Outlay Equipment under $5000 65,417 65,417 Disposal of Fixed AssetsTotal Capital Outlay 65,417 65,417 0 0 0 0 0

TOTAL EXPENSES 6,455,301 5,924,166 247,130 77,022 108,022 43,405 55,556

Other Funding Sources - Revenues Revenues Preventive Maint (In) Out Capital (In) Out -807,765 -807,765 Transfers (In) OutTotal Other Financing Sources -807,765 -807,765 0 0 0 0 0

Increase / Decrease) to Fund Balance -168,255 -168,255 0 0 0 0 0

*New Funding Sources

Operations SR 28 (ESE) SLT-STSTotal Budgeted Expenses 4,934,065 247,130 55,556

Revenue Hours 54,495 1,418 696

Cost per Revenue Hour 90.54 174.28 79.82

Hourly Rate

ATTACHMENT A



Governmental Fund Assets

GFA Total

RevenuesSale of Fixed Assets (STATA CNG BUS) 1,500Other Funding Sources (Placer Cty Bus Transfer) 156,250TOTAL REVENUES 157,750

ExpensesEE Compensated Absences 10,000Depreciation 75,000Disposal of Fixed Assets (Placer Cty Bus to Placer) 156,250TOTAL EXPENSES 241,250

Increase / (Decrease) to Fund Balance -83,500

ATTACHMENT A


Tahoe Transportation DistrictProposed Budget

FY 2016

WE Total General CIP Transit OpsWages & Benefits Hours

1 129,742 7,288 122,454 0 124,892 2,4342 574,012 349,596 224,416 0 177,349 3,3933 2,513,118 0 2,513,118 0 262,413 4,7514 6,520,783 35,482 30,000 6,455,301 492,721 10,8925 928,995 23,554 905,441 0 151,374 2,658

Total 10,666,650 415,920 3,795,429 6,455,301 1,208,749 24,128

11 Full Time Employees (2080 hrs/Yr/EE) 22,8801 Part Time Employee (24 Hr/Wk) 1,248Total Hours 24,128

ATTACHMENT A


FY 2016 WORK ELEMENTS WORK ELEMENT 1: TTD ADMINISTRATION AND OUTREACH

TASKS 1.1 – Board Relations, Policy Meetings, Community Relations 1.2 – Work Program and Budget Development and Management 1.3 – Report/Coordinate with TMPO and Federal Highways

WORK ELEMENT 2: PROGRAM MANAGEMENT FOR PROJECTS AND SERVICES TASKS

2.1 – Strategic Plan Development 2.2 – Capital Improvement Program Development and Management 2.3 – Service Improvement Program Development and Management 2.4 – Informed Decision Program Development and Management 2.5 – Fiscal Administration and Controls, Risk Management, Record Keeping

WORK ELEMENT 3: TTD PROJECT DEVELOPMENT AND IMPLEMENTATION

TASKS 3.1 – US 50/South Shore Community Revitalization Project 3.2 – Lake Tahoe Ferry/Waterborne Project 3.2.1 – FTA Alternatives Analysis (inactive as of FY12) 3.3 – Nevada Stateline to Stateline Bikeway Project 3.3.1 – South Demo-Phase I

3.3.1B – Construction (completed FY13) 3.3.1C – Construction (completed FY13) 3.3.1D – Laura Drive

3.3.2 – North Demo-Phase II 3.3.3 – Central Corridor-Phase III 3.4 – SR 89 Fanny Bridge Community Revitalization Project 3.5 – SR 28/431 Operational/Safety Improvement Project (completed FY13) 3.6 – Other Projects 3.7 – El Dorado East (inactive as of FY12) 3.8 – Transit Shelters 3.8.1 – California Phase I (completed FY12) 3.8.2 – Nevada Phase I (completed FY12) 3.8.3 – California Phase II (completed FY 13) 3.8.4 – Nevada Phase II (completed FY13) 3.8.5 – California Phase III (FY17) 3.8.6 – California Phase IV (no funding identified) 3.8.7 – Nevada Phase III – Washoe County Incline replacement 3.9 – Meeks Bay Bike Trail 3.10 – SR 28 Corridor Management Project 3.11 – Transit Capital Facility Plan 3.12 – Rocky Point/Hidden Beach Vista 3.13 – Forest Service Lot Expansion 3.14 – US 50 Park & Ride Lot

ATTACHMENT B


WORK ELEMENT 4: TTD TRANSIT SERVICE AND ASSET MANAGEMENT

TASKS 4.1 – Apply for and Manage Transit Grants 4.2 – Manage TTD Insurance Policy 4.3 – Manage TTD Assets and Procurement Process 4.4 – Liaison with Local and Regional Public and Private Transit Operators and

Transportation Management Associations 4.5 – Regional Transit Planning and Marketing Program 4.6 – North Shore Water Transit 4.7 – Transit System Administration

4.7.1 – Operational Decision 4.8 – Mobility Management 4.8.1 – Area 4 4.8.2 – Specialized Transit Services

WORK ELEMENT 5: CAPACITY DEVELOPMENT FOR PROJECTS AND TRANSIT SERVICE

TASKS 5.1 – State and Local Revenue Development for Transportation Program 5.2 – Legislative/ Association Coordination/ Development/ Outreach 5.3 – Planning and Resource Coordination/ Development (SCS, RPU) 5.4 – Tahoe Basin Corridor 5.4.1 – Trans-Sierra 5.4.2 – Ferry Oriented Development

ATTACHMENT B
