Workshop: Materials UseMay 23, 2006

Project GoalsImplement SAP Plant Maintenance system

Provide integration with Finance, HR, and MaterialsAllow enhanced scheduling and planning for work assignmentsProvide work scheduling as well as management reporting toolsAccommodate the use of mobile technology to reduce paperworkAccommodate the use of GIS with SAPImprove automated updates to customers about the status of workImplement a Preventive Maintenance system for buildings, areas, and equipmentUtilize standard SAP functionality to collect utility usage and cost information for recharge calculations

AgendaIntroductionDiscussion of Material Use in Plant MaintenancePreview of Next Blueprinting SessionOther Discussion

What are materials for Plant Maintenance use?

Stock materials: Parts which have SAP material numbers and are kept in UK stores

Non-stock materials: Parts which are used less frequently, may not have SAP material numbers, and are ordered as needed

Services: Services provided by external companies which are requested as needed

How are stock materials planned and used?From the components tab of a Work Order:

How are stock materials planned and used?There are (at least) two ways to select the materials.A search term may be used to find the part number.If a Bill of Materials has been entered for the building, room, or equipment to be maintained, the Bill of Materials may be used to suggest part numbers.

How are stock materials planned and used?Here are some of the search methods:

How are stock materials planned and used?The Plant Material by Description is frequently used for Maintenance spares. Here *bear* is used to find bearings.

How are stock materials planned and used?A list of possible parts is presented. The Thrust bearing is selected.

How are stock materials planned and used?The part number is added to the components list. A quantity of 1 is entered and the Item Category (IC) is set to L which indicates that this is a stock item.

How are stock materials planned and used?The materials may be checked to see if they are available for this order:

How are stock materials planned and used?The next screens are from the Materials Management section of SAP. They may not be implemented exactly as shown, but will illustrate the process in SAP.

How are stock materials planned and used?Heres a stock overview for the Thrust Bearing (50304):

How are stock materials planned and used?Note that the storage location and bin are displayed:

How are stock materials planned and used?The storeroom can look for material reservations:

How are stock materials planned and used?This is the list for the May time period:

How are stock materials planned and used?Now the storeroom will issue the part for this order:This will be issued with reference to our reservation

How are stock materials planned and used?Now the storeroom will issue the part for this order:

How are stock materials planned and used?Now the storeroom will issue the part for this order:

How are stock materials planned and used?Heres the order cost display after the part is issued:

How are non-stock materials and services planned?Well add a non-stock part to this order:Note that there is no SAP material number; just a description, quantity, and N for non-stock.

How are non-stock materials and services planned?Heres the information required for Purchasing to order it:

How are non-stock materials and services planned?When the order is saved, a purchase requisition is created.

How are non-stock materials and services planned?Heres the list of purchase requisitions from May 15-30:

How are non-stock materials and services planned?Purchasing would issue a Purchase Order and when the invoice was processed, the order would be charged for this item.

How are non-stock materials and services planned?Note that the planned costs of the non-stock item are displayed on the order cost screen:

How are non-stock materials and services planned?Services may be handled in the same manner as a non-stock material purchase.

Topics For Next Blueprinting SessionDetermine Measurement Point RequirementsCalibration Points Meter Readings

Determine Permit Requirements