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INFORMATION BULLETIN No. 168.

Engine Log Book Supplement for MARPOL Annex VI

MARPOL Annex VI is coming onto force 1st July 2010 which requires the record keeping of the consumption and venting of ozone depleting substances (hydrochlorofluorocarbon refrigerant and air conditioning gas), Regulation12.3.2.6.

Due to the increasing number of such records being required by MARPOL and the limited amount of space available in Engine Log Books it is recommended that all such records be incorporated into a separate booklet: the Engine Log Book Supplement.

Attached is a template for such a ‘supplement’ which may be downloaded and printed for use or be used as a check against the operator’s own documentation meeting the MARPOL record keeping requirements.

2009-12-09

BMSR wishes to thank Anglo Eastern Group ship managers who provided the idea on which this Bulletin is based.

Engine Room Log Book – Supplement

(MARPOL Annex VI Record Book)

Ship’s Name: ___________________________________

IMO Number: ___________________________________

Port of Registry: _________________________________

Flag: __________________________________________

From: __________________ To: ___________________

Engine Room Log Book – Supplement (MARPOL Annex VI Record Book)

ii

In order to comply with various regulatory requirements for recordkeeping, this log book is a supplement to the official Engine Room Log Book and must be filled up diligently.

Please note the following when making entries in this log book:1. All entries to be clearly legible and must be made in ink. Entries recorded in pencil are not acceptable.2. In case a wrong entry is made it should be corrected by drawing a single line across and initialed.3. Each completed entry should be signed by the Duty Eng. or 2/E or /and the C/E in the designated places.4. Refer to the examples given at the beginning of each section for further guidance on compliance.5. This book is to be retained on board for at least 3 years after the last entry has been made.

The relevant recordkeeping entries are to be made under the following sections: SECTION 1: Bunker details - Date of supply, Port of supply, Grade, Density, Sulphur content, Quantity, etc.

SECTION 2: Tracking / Control Record for MARPOL Fuel Oil Samples.

SECTION 3: Details and record of custody transfer of an Annex VI sample, upon request, to a Port State Control Officer from a country that has signed up to the Annex VI protocol.

SECTION 4: Fuel Change Over Records for SECA / California ARB Regulations for Regulated California Waters (RCW) / EU Regulations Areas and other Emission Control Areas (ECAs).

SECTION 5: Record of Ozone Depleting Substances.

SECTION 6: Other Regulatory Record Keeping Requirements

iii

Index

Section 1: Bunker Details……………………………………………………………………………………

Section 2: Tracking / Control Record for MARPOL Fuel Oil Samples....................................................

Section 3: Record of Custody Transfer of Annex VI Sample to Port State Control…………………..

Section 4: Fuel Change Over Records for SECA / California ARB Regulations for RCW / EU Regulations Areas and other Emission Control Areas (ECAs)………………………

Section 5: Record of Ozone Depleting Substances. …………………………………………………...

Section 6: Other Regulatory Recordkeeping Requirements…………………………………………..

iv

Section 1 – Bunker Details

5

Bunker Details EXAMPLE

Bunker Ref. No

BDN Ref. No.

PortDate

SupplierName

Fuel bunkered Specs(BDN) Bunkered In C/E

sign

Barge/Truck/Installation Grade

Density at 15OC(kg/m3)

Sulphur (% m/m)

Tank no.

Quantity (MT)

Example 01/09 12345 Pusan

02.01.09Korean Man

Korea 1 RMG 35 0.9782 3.5 2 (P)2 (S)

250400

Example 02/09 34567 Pusan

02.01.09Korean Man

Korea 1 RMG 35 0.8422 0.9 1 (P) 130

BDN: BUNKER DELIVERY NOTENote: The Bunker Ref. No. should be in serial order starting from the month of January i.e. serial No. /year (e.g. 01/09)

Bunker Details

6

Bunker Ref. No

BDN Ref. No.

PortDate

SupplierName


sign



Sulphur (% m/m)

Tank no.

Quantity (MT)


SECTION 1: Bunker Details

7

Bunker Ref. No

BDN Ref. No.

PortDate

SupplierName


sign



Sulphur (% m/m)

Tank no.

Quantity (MT)


8

Section 2 – Tracking / Control Record

For MARPOL Fuel Oil Samples.

SECTION 2: Tracking / Control Record for MARPOL Fuel Oil Samples. EXAMPLE

9

BunkerRef. No

BDNRef. No.

SampleOrigin

Supplier / Ship

MARPOLSampleSeal No.

LOP Issued

Yes / No

LOP * Copy To1 Supplier

2 PSC 3 Vessel

Remarks (if any)Date

sample destroyed

(> 12 months)

C /E sign

Example 01/09 12345 Supplier 001210 No

NNN

03.04.10

* LOP: LETTER OF PROTEST NOTE : BDN TO BE RETAINED ON BOARD FOR A PERIOD OF 3 YEAR MARPOL SAMPLE TO BE RETAINED ON BOARD FOR A

PERIOD OF AT LEAST 1 YEAR.

SECTION 2: Tracking / Control Record for MARPOL Fuel Oil Samples.

10

BunkerRef. No

BDNRef. No.

SampleOrigin

Supplier / Ship

MARPOLSampleSeal No.

LOP Issued

Yes / No

LOP * Copy To1 Supplier

2 PSC 3 Vessel

Remarks (if any)Date

sample destroyed

(> 12 months)

C /E sign

* LOP: LETTER OF PROTEST NOTE : BDN TO BE RETAINED ON BOARD FOR A PERIOD OF 3 YEARS

MARPOL SAMPLE TO BE RETAINED ON BOARD FOR A PERIOD OF AT LEAST 1 YEAR.

11

Section 3 – Record of Custody Transfer of Annex VI Sample

To Port State Control

SECTION 3: Record of Custody Transfer of Annex VI Sample to Port State Control. EXAMPLE Bunker Ref. No.

BDN Ref. No.

MARPOL

Port of Custody

* PSC Custody

Date & Time Receiver Details C/E Master

Name Address & Contact Sign & Stamp

12

Sample seal No.

Transfer Transfer Form Ref. No.

of Custody

Details sign Sign

Example 05/09 456231 12121 Hamburg

1234(This will be

the form given by the

PSC)

02.10.101500 hrs Ludwig P

German Water Police, G. House,

S.P. Street, Hamburg

* PSC - PORT STATE CONTROL

SECTION 3: Record of Custody Transfer of Annex VI Sample to Port State Control.

13

Bunker Ref. No.

BDN Ref. No.

MARPOL

Sample seal No.

Port of Custody Transfer

* PSC Custody

Transfer Form Ref. No.

Date & Time

of Custody Transfer

Receiver DetailsC/Esign

MasterSignName Address & Contact

Details Sign & Stamp


SECTION 3: Record of Custody Transfer of Annex VI Sample to Port State Control.

14

Bunker Ref. No.

BDN Ref. No.

MARPOL

Sample seal No.

Port of Custody Transfer

* PSC Custody

Transfer Form Ref. No.

Date & Time

of Custody Transfer

Receiver DetailsC/Esign

MasterSignName Address & Contact

Details Sign & Stamp


15

Section 4 – Low Sulphur Fuel Change Over Records for SECA / California ARB Regulations for Regulated California Waters (RCW)

/ EU Regulations Areas and

Other Emission Control Areas (ECAs

SECTION 4: Low Sulphur Fuel (LSF) Oil Change over Record for Regulated areas. EXAMPLEegin C/O to LSF.

Complete C/O to LSF

Grade /Volume of

Regulated Area

Duty Eng.

C/Esign

Regulated Area

Begin C/O to HSF

Complete C/O to HSF

Grade/Volume of

Duty Eng.

C/Esign

16

Date/ Time/Position

Date/Time/Position

LSF in each tank on

completion of C/O (m3)

EntryDate/Time/Position

signExit

Date/Time/Position

Date/Time/Position

Date/Time/Position

LSF in each tank on


sign

EXAMPLE

N/A

02.07.09 0800

Lat / Long RMG 35

5 P = 27002.07.09

0830 Lat / Long

03/07/09 2200

Lat / LongN/A

03/07/09 2330

Lat / LongRMG 35

5 P = 250

EXAMPLE 02.07.09

0600Lat / Long

02.07.090800

Lat / LongRMG 35

5 P = 27002.07.09

0830Lat / Long

03/07/09 2200

Lat / Long

03/07/09 2215

Lat / Long

03/07/09 2330

Lat / LongRMG 35

5 P = 250

SECTION 4: Low Sulphur Fuel (LSF) Oil Change over Record for Regulated areas.Begin C/O

to LSF.Complete

C/O to LSFGrade

/Volume of Regulated

AreaDuty Eng.

C/Esign

Regulated Area

Begin C/O to HSF

Complete C/O to HSF

Grade/Volume of

Duty Eng.

C/Esign

17

Date/ Time/Position

Date/Time/Position

LSF in each tank on



signExit

Date/Time/Position

Date/Time/Position

Date/Time/Position

LSF in each tank on


sign

SECTION 4: Low Sulphur Fuel (LSF) Oil Change over Record for Regulated areas.Begin C/O

to LSF.Complete

C/O to LSFGrade

/Volume of Regulated

AreaDuty Eng.

C/Esign

Regulated Area

Begin C/O to HSF

Complete C/O to HSF

Grade/Volume of

Duty Eng.

C/Esign

18

Date/ Time/Position

Date/Time/Position

LSF in each tank on



signExit

Date/Time/Position

Date/Time/Position

Date/Time/Position

LSF in each tank on


sign

19

Section 5 – Record of Ozone Depleting Substances (ODS)

SECTION 5 – Record of Ozone Depleting Substances (ODS). EXAMPLE

20

ODS name/ Eqpt. name

/ Capacity (kg)

Maintenanceor

Recharge / ODS charged in Mass (kg)

Dischargeof ODS

to atmosphere

Deliberate/ Non-deliberate

Mass (kg)

Discharge of ODSto shore reception facility

Equipment Name / ODS name/ mass (kg)

/ Name & Address of reception facility

ODSreceivedon board

ODS name/ Date / Place/ Mass (kg)

ODSretained on

board

ODS name/ Mass (kg)

2/Esign

C/Esign

R-22/ Provision Fridge #1/

15 KgRecharge / 4 kg Non-deliberate/

4kg N/A N/A R-22 / 47kg

R-22/ AC

Compressor #1/ 75 Kg

Renewal of compressor delivery valve leaky gasket /

10 kg

Deliberate / 10 kg

N/A N/A R-22 / 37kg

R-22 N/A N/A N/A R-22//26-10-09 / Livorno / 114 kg R-22 / 151kg

Halon 1301 /Fixed fire fighting System /1500Kg

N/A N/AFixed fire fighting system / Halon

1301 / 1500 kg /ABC Sea Services

N/AHalon 1301/ 0 kg

NOTE: 1. The above does not apply to permanently sealed equipment where there are no refrigerant charging connections or potentially removable components containing ozone depleting substances.

2. Deliberate emissions include emissions occurring in the course of maintaining, servicing, repairing or disposing of systems or equipment, except that deliberate emissions do not include minimal releases associated with the recapture or recycling of an ozone depleting substance.

SECTION 5 – Record of Ozone Depleting Substances (ODS).

21


/ Capacity (kg)

Maintenanceor


Dischargeof ODS

to atmosphere


Mass (kg)




ODSreceivedon board


ODSretained on

board

ODS name/ Mass (kg)

2/Esign

C/Esign

22

SECTION 5 – Record of Ozone Depleting Substances (ODS).


/ Capacity (kg)

Maintenanceor


Dischargeof ODS

to atmosphere


Mass (kg)




ODSreceivedon board


ODSretained on

board

ODS name/ Mass (kg)

2/Esign

C/Esign

23

Section 6 – Other Regulatory Recordkeeping Requirements

24

SECTION 6 –

2/Esign

C/Esign

SECTION 6 –

25

2/Esign

C/Esign

26

SECTION 6 –

2/Esign

C/Esign

27

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